Trustees’ Annual Report for the period
From 01.09.2022 To 31.08.2023
Charity name: Sandbach & District u3a
Charity registration number: 1105144
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education and, in particular, the education of older people and those who are retired from full-time work by all means, including associated activities conducive to learning and personal development. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Sandbach and District U3A is primarily set up to provide opportunities for people who are no longer in full-time employment to further their education and/or improve their skills and abilities in a wide range of subjects and activities. This is achieved mainly by the operation of subject or activity groups which meet at regular intervals and which are led by fellow members on a voluntary basis. Members benefit through their involvement in educational, creative and physical activities complemented by a healthy social environment. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | Para 1.38 |
| investment | |
| Contribution made by | |
| volunteers |
Para 1.38 Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The u3a is the largest membership organisation in our district. It provides a wide range of social, recreational and educational opportunities for members. These focus on a wide variety of activity groups, including geology, walking football and circus skills, that meet on a regular basis. There are also less frequent events, such as Members’ Mornings, visits to a range of venues, short holidays, coffee mornings and showcases. A major benefit of u3a is enjoying new interests and making friends in a relaxed environment. In recent research, our members reported amongst other things feeling supported in new communities when they moved house, learning new skills, feeling valued and enjoying life. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a healthy financial position, with substantial reserves that are in line with our policy on reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to maintain financial reserves at least half the total annual venue costs and no more than half the total annual expenditure to cover any sudden increases in expenditure. Funds above a basic working amount are transferred temporarily from a current account to a deposit account. |
| Amount of reserves held | Para 1.22 | £26 545 on 31stAugust 2023 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no obvious uncertainties about the charity continuing as a going concern. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds come from membership subscriptions and group attendance fees. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Member of the Third Age Trust as an Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All trustees are elected annually as trustees by members of the charity at an AGM, with up to two additional trustees co-opted by elected trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Sandbach and District University of the Third Age (u3a) is part of a national and international voluntary movement which is supported by The Third Age Trust. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Sandbach and District u3a |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1105144 |
| Charity’s principal address | c/o Sandbach Library The Commons Sandbach CW11 1FJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stuart Naylor | Chair | |||
| Linda Bilsborrow | Vice Chair | |||
| Susan Jones | Secretary | |||
| Keith Saywell | Treasurer | |||
| Alan Casey | ||||
| Paula ReillyCooper | ||||
| Barrie Hacking | ||||
| Alice Holmes | ||||
| Kate Ashcroft | ||||
| Moira Egan | ||||
| JennyHaines | ||||
| Linda Williams | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Stuart Naylor | Linda Bilsborrow |
|---|---|---|
| Stuart Naylor | Linda Bilsborrow | |
Chair |
Vice chair | |
| 10 January 2024 | ||
| 10 January 2024 |
Sandbach & District University of the Third Age
Charity No: 110544
Annual Accounts for the year ended 31st August 2023
Income & Expenditure Statement
| 326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
326.58 326.58 297.66 297.66 9 Total Income 90,131.95 19,557.75 109,689.70 64,939.13 10,284.37 75,223.50 a~~SS~~ ~~ODOS~~ ~~S(O~~ ~~(OD~~ ~~ss~~ ~~ee~~ ~~ee~~ ~~es~~ ~~eS~~ ~~SS NS SS~~ |
|---|---|---|---|---|---|---|---|---|---|---|
| Expenditure ~~PCt‘(CCSCtCSCSCSCSC‘(‘(‘(‘~~ ‘(‘(‘(‘(‘(‘(‘~~“(NN~~ ~~a~~ |
||||||||||
| ~~PC~~ ~~a~~ |
Third Age Trust |
~~OS~~ | ~~(OS~~ | ~~(OS~~ | ‘(‘(‘(‘(‘(‘(‘ ~~I~~ |
‘(‘(‘(‘(‘(‘(‘~~“(NN~~ | ~~“(NN~~ | |||
| 10 ~~SO~~ ~~a~~ |
MembershipSubscription ~~SO~~ |
A ~~SO~~ |
~~SO~~ | 5,092.00 ~~SO~~ |
~~SO~~ ~~OS~~ ~~OS~~ |
~~SO~~ ~~(OS~~ ~~(S(O~~ |
5,120.00 ~~(OS~~ ~~(S(O~~ |
~~I~~ | ||
| ~~SO~~ ~~a~~ ~~a~~ |
TAT Copyright ~~SO~~ ~~Sf~~ |
A ~~SO~~ ~~Sf~~ |
~~SO~~ ~~GS~~ |
60.00 ~~SO~~ ~~SD~~ |
~~OS~~ ~~SO~~ ~~OS~~ ~~I~~ |
~~(OS~~ ~~SO~~ ~~(S(O~~ ~~OD~~ |
~~(OS ~~ ~~(S(O~~ ~~(OO~~ |
~~I~~ ~~(OO~~ |
~~(OO~~ ~~(~~ |
~~(OO~~ |
| 11 ~~a~~ ~~a~~ |
QuarterlyMagazine ~~Sf~~ |
A ~~Sf~~ |
~~GS~~ |
3,063.60 ~~SD~~ ~~OS~~ |
~~OS~~ ~~I~~ ~~ND~~ |
~~(S(O~~ ~~OD~~ ~~ND~~ |
3,094.94 ~~(S(O~~ ~~(OO~~ ~~QO~~ |
~~(OO~~ | ~~(OO~~ ~~(~~ |
~~(OO~~ |
| ~~a~~ | ~~Sf~~ ~~SS~~ |
~~Sf ~~ ~~SS~~ |
~~GS~~ ~~SS~~ |
8,215.60 ~~SD ~~ ~~SS~~ ~~OS~~ |
~~I ~~ ~~SS~~ ~~ND~~ ~~OS (S(O~~ |
8,215.60 ~~OD~~ ~~SS~~ ~~ND~~ ~~(S(O~~ |
~~(OO~~ ~~QO~~ ~~(S(O~~ |
8,214.94 ~~(OO~~ |
~~(OO~~ ~~(~~ |
8,214.94 ~~(OO~~ |
| ~~SO~~ ~~a~~ |
Regular Groups ~~SO~~ |
~~SO~~ | ~~SO~~ | ~~OS ~~ ~~SO~~ |
~~ND~~ ~~SO~~ ~~OS (S(O~~ ~~OS~~ |
~~ND~~ ~~SO~~ ~~(S(O~~ ~~(OS~~ |
~~QO~~ ~~(S(O~~ ~~(OS~~ |
~~I~~ | ||
| 12 ~~SO~~ ~~a~~ |
Activities ~~SO~~ ~~SO~~ |
B ~~SO~~ ~~SO~~ |
~~SO~~ ~~GS~~ |
1,517.49 ~~SO~~ ~~GD~~ |
~~OS (S(O~~ ~~SO~~ ~~OS~~ ~~ND~~ |
~~(S(O~~ ~~SO~~ ~~(OS~~ ~~ND~~ |
1,824.30 ~~(S(O~~ ~~(OS~~ ~~QO~~ |
~~I~~ ~~QO~~ |
||
| 13 ~~a~~ ~~a~~ |
Venues ~~SO~~ |
B ~~SO~~ ~~OO~~ |
~~GS~~ ~~S~~ |
37,487.69 ~~GD~~ ~~SO~~ |
~~OS~~ ~~ND~~ ~~I~~ |
~~(OS~~ ~~ND~~ ~~OS (OO~~ |
34,527.85 ~~(OS ~~ ~~QO~~ ~~(OO~~ |
~~I~~ ~~QO~~ |
||
| ~~eS~~ ~~a~~ |
~~SO~~ ~~eS~~ |
~~SO ~~ ~~eS~~ ~~OO~~ |
~~GS~~ ~~eS~~ ~~S~~ |
39,005.18 ~~GD ~~ ~~eS~~ ~~SO~~ |
~~ND~~ ~~eS~~ ~~I~~ ~~OS~~ |
39,005.18 ~~ND~~ ~~eS~~ ~~OS (OO~~ ~~(OS~~ |
~~QO~~ ~~(OO~~ ~~(OS~~ |
36,352.15 ~~QO~~ |
36,352.15 | |
| ~~a~~ | Paid Instructor Groups ~~S~~ |
~~OO~~ ~~S~~ |
~~S~~ ~~S~~ |
~~SO~~ | ~~I ~~ ~~OS~~ ~~OS (S(O~~ |
~~OS (OO~~ ~~(OS~~ ~~(S(O~~ |
~~(OO~~ ~~(OS~~ ~~(S(O~~ |
|||
| 14 ~~SO~~ |
Instructors ~~SO~~ |
B ~~SO~~ |
~~SO~~ | 17,897.50 ~~SO~~ |
~~OS~~ ~~SO~~ ~~OS (S(O~~ ~~OS~~ |
~~(OS~~ ~~SO~~ ~~(S(O~~ ~~(OS~~ |
16,227.00 ~~(OS~~ ~~(S(O~~ ~~(OS~~ |
~~I~~ | ||
| 15 ~~SO~~ ~~a~~ |
Venues ~~SO~~ |
B ~~SO~~ |
~~SO~~ |
10,501.00 ~~SO~~ |
~~OS (S(O~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~(S(O~~ ~~SO~~ ~~(OS~~ ~~(S(O~~ |
8,487.50 ~~(S(O~~ ~~(OS~~ ~~(S(O~~ |
~~I~~ | ||
| ~~SO~~ ~~a~~ ~~a~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
28,398.50 ~~SO~~ |
~~OS~~ ~~SO~~ ~~OS~~ ~~OS~~ |
28,398.50 ~~(OS~~ ~~SO~~ ~~(S(O~~ ~~I~~ |
~~(OS ~~ ~~(S(O~~ ~~(OO~~ |
24,714.50 ~~I~~ |
24,714.50 | |
| ~~a~~ ~~a~~ ~~a~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~OS~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~(S(O~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(S(O~~ ~~(OO~~ ~~(OO~~ |
|||
| ~~a~~ ~~a~~ ~~a~~ |
Outings,Trips & Social Activities ~~SO~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(OO~~ ~~(OO~~ ~~(OO~~ |
|||
| 16 ~~a~~ ~~a~~ |
Social TripCosts ~~SO~~ |
C ~~SO~~ ~~QS~~ |
~~SO~~ ~~QS~~ |
~~SO~~ ~~(~~ |
16,929.65 ~~OS ~~ ~~SO~~ ~~OS~~ ~~GD~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~GD QO~~ |
~~(OO~~ ~~(OO~~ ~~QO~~ |
~~QO~~ | 9,033.15 | |
| 17 ~~a~~ ~~a~~ |
Event Costs ~~RS~~ |
~~RS~~ ~~QS~~ ~~OO~~ |
~~RS~~ ~~QS~~ ~~OS~~ |
~~RS~~ ~~(~~ ~~OD~~ |
3,685.90 ~~OS ~~ ~~RS~~ ~~GD~~ ~~I~~ |
~~I ~~ ~~RS~~ ~~GD QO~~ ~~S(O~~ |
~~(OO~~ ~~QO~~ ~~S(O~~ |
~~QO~~ ~~OO~~ |
4,046.15 | |
| ~~eS~~ ~~a~~ ~~a~~ |
~~eS~~ |
~~QS~~ ~~eS~~ ~~OO~~ |
~~QS~~ ~~eS~~ ~~OS~~ |
~~(~~ ~~eS~~ ~~OD~~ |
~~GD~~ ~~eS~~ ~~I~~ ~~OS~~ |
20,615.55 ~~GD QO~~ ~~eS~~ ~~S(O~~ ~~I~~ |
~~QO~~ ~~S(O~~ ~~(OO~~ |
~~QO~~ ~~OO~~ |
13,079.30 | |
| ~~a~~ ~~a~~ ~~a~~ |
~~SO~~ |
~~OO ~~ ~~SO~~ |
~~OS~~ ~~SO~~ |
~~OD ~~ ~~SO~~ |
~~I~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~S(O~~ ~~SO~~ ~~I~~ ~~I~~ |
~~S(O~~ ~~(OO~~ ~~(OO~~ |
~~OO~~ | ||
| 18 ~~a~~ ~~a~~ ~~a~~ |
Equipment ~~SO~~ |
~~SO~~ |
~~SO~~ |
861.29 ~~SO~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
861.29 ~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(OO~~ ~~(OO~~ ~~(OO~~ |
0.00 | 0.00 | |
| ~~a~~ ~~a~~ ~~a~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(OO~~ ~~(OO~~ ~~(OO~~ |
|||
| 19 ~~a~~ ~~a~~ ~~a~~ |
Administration ~~SO~~ |
~~SO~~ |
~~SO~~ |
2,153.18 ~~SO~~ |
0.00 ~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
2,153.18 ~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(OO~~ ~~(OO~~ ~~(OO~~ |
886.18 | 0.00 | 886.18 |
| ~~a~~ ~~a~~ ~~a~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(OO~~ ~~(OO~~ ~~(OO~~ |
|||
| ~~a~~ ~~a~~ ~~a~~ |
Other ~~SO~~ |
~~SO~~ |
~~SO~~ |
~~SO~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
~~(OO~~ ~~(OO~~ ~~(OO~~ |
|||
| 20 ~~a~~ ~~a~~ ~~a~~ |
SWISH website ~~SO~~ |
~~SO~~ |
1,020.00 ~~SO~~ |
~~SO~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~I~~ |
1,020.00 ~~(OO~~ ~~(OO~~ ~~(OO~~ |
|||
| 21 ~~a~~ ~~a~~ |
Web-hosting ~~SO~~ |
~~SO~~ | 158.90 ~~SO~~ |
~~SO~~ | ~~OS ~~ ~~SO~~ ~~OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~eS~~ |
136.12 ~~(OO~~ ~~(OO~~ |
|||
| 22 ~~a~~ ~~a~~ |
Paypal charges ~~ee~~ |
~~ee~~ ~~es~~ |
974.08 ~~ss~~ ~~es~~ |
~~ss~~ ~~ss~~ |
~~OS ~~ ~~ss~~ ~~ss~~ |
~~I ~~ ~~ss~~ ~~eS~~ |
527.48 ~~(OO~~ |
0.00 | ||
| ~~es~~ ~~a~~ ~~a~~ |
~~ee~~ ~~es~~ |
~~ee~~ ~~es~~ ~~es~~ ~~OO~~ |
~~ss~~ ~~es~~ ~~es~~ ~~GS~~ |
2,152.98 ~~ss~~ ~~es~~ ~~ss~~ ~~OD~~ |
~~ss~~ ~~es~~ ~~ss~~ ~~I~~ |
2,152.98 ~~ss~~ ~~eS~~ ~~es~~ ~~S(O~~ |
~~S(O~~ | 1,683.60 ~~OS~~ |
0.00 | 1,683.60 |
| ~~es~~ ~~a~~ ~~a~~ ~~a~~ |
~~es~~ ~~RS~~ |
~~es~~ ~~es~~ ~~RS~~ ~~OO~~ |
~~es~~ ~~es ~~ ~~RS~~ ~~GS~~ |
~~es~~ ~~ss~~ ~~RS~~ ~~OD~~ |
~~es~~ ~~ss~~ ~~RS~~ ~~I~~ ~~OS~~ |
~~es~~ ~~RS~~ ~~S(O~~ ~~I~~ |
~~S(O~~ ~~(OO~~ |
~~OS~~ | ||
| 24 ~~a~~ ~~a~~ ~~QS~~ |
Total Expenditure ~~SO~~ ~~QS~~ |
~~OO ~~ ~~SO~~ ~~QS~~ |
~~GS~~ ~~SO~~ ~~QS~~ |
80,786.73 ~~OD ~~ ~~SO~~ |
20,615.55 ~~I~~ ~~SO~~ ~~OS~~ ~~OS~~ |
101,402.28 ~~S(O~~ ~~SO~~ ~~I~~ ~~I~~ |
~~S(O ~~ ~~(OO~~ ~~(OO~~ |
71,851.37 ~~OS~~ |
13,079.30 | 84,930.67 |
| ~~a~~ ~~QS~~ |
~~SO~~ ~~QS~~ |
~~SO~~ ~~QS~~ |
~~SO~~ ~~QS~~ |
~~SO~~ ~~(OS~~ |
~~OS ~~ ~~SO~~ ~~OS~~ ~~(OS~~ |
~~I ~~ ~~SO~~ ~~I~~ ~~QO~~ |
~~(OO~~ ~~(OO~~ ~~QO~~ |
~~S(O~~ | ~~S(O~~ | ~~S(O~~ |
| 25 ~~QS~~ |
Net Income/Expenditure ~~QS~~ |
C ~~QS~~ |
~~QS~~ | 9,345.22 ~~(OS~~ |
1,057.80 ~~OS ~~ ~~(OS~~ |
8,287.42 ~~I ~~ ~~QO~~ |
~~(OO~~ ~~QO~~ |
6,912.24 ~~S(O~~ |
2,794.93 ~~S(O~~ |
9,707.17 ~~S(O~~ |
Notes to the Income & Expenditure Statement
A , B Increased Membership Subscription and group activities post covid. C Increased Social activities post Covid. Net income for the year of £8,287 has recovered the deficit of £9,707 of the previous year. This will allow for the 2024 celebrations.
Sandbach & District University of the Third Age
Charity No: 110544 Balance Sheet as at 31st August 2023
| Line | Notes | £ £ 2022/23 ~~es~~ |
£ £ 2022/23 ~~es~~ |
£ £ 2021/22 ~~ee~~ |
£ £ 2021/22 ~~ee~~ |
£ £ 2021/22 ~~ee~~ |
||||
|---|---|---|---|---|---|---|---|---|---|---|
| Fixed Assets | A | |||||||||
| Current Assets | ||||||||||
| Debtors: | ||||||||||
| 1 ~~a~~ |
Prepaid Venue Expense | 317.33 | 296.26 | |||||||
| 2 ~~a~~ |
Prepaid GroupExpense | |||||||||
| ~~a~~ | Prepaid Admin | 720.00 | ||||||||
| 3 ~~a~~ |
Prepaid Social Expense | 587.50 | ||||||||
| 4 ~~a~~ |
Prepaid Copyright Licence | 60.00 | ||||||||
| 5 Prepaid PayPal Charges 211.22 8.09 ~~aes~~ |
||||||||||
| 1,248.55 951.85 ~~aSS~~ |
||||||||||
| 6 Cash at Bank & In Hand B,C 42,407.94 33,617.36 7 Total Current Assets 43,656.49 34,569.21 ~~a a~~ ~~Qs~~ ~~aRS~~ ~~Qs~~ ~~(~~ |
||||||||||
| Current Liabilities Falling Due Within One Year | ||||||||||
| Creditors: | ||||||||||
| 8 9 ~~a ~~ ~~a~~ |
Subscriptionsprepaid for 2023/24 Outings,Trips & Activities Prepaid for 2023/24 ~~a~~ |
D | 12,555.82 2,000.00 |
11,979.00 2,651.00 |
||||||
| 10 ~~a~~ |
Venue Fees Accrued | 1,654.00 | 1,089.86 | |||||||
| 11 12 13 ~~a~~ ~~a ~~ ~~a~~ |
PT Tutor Accrual Prepaid Regular Groups Prepaid Tutor Groups ~~a~~ |
651.50 | ~~OS~~ | 591.60 | ||||||
| 14 Social TripRefund Cheques to be Banked 15 GroupSpeaker Accruals 16 Administration Expenses to be Paid 17 Total Current Liabilities ~~aaSe~~ |
250.00 | 17,111.32 | 0.00 | 16,311.46 | ||||||
| 18 a |
Total Current Assets Less Total Current Liabilities | 26,545.17 | 18,257.75 | |||||||
| Funded By | ||||||||||
| General Reserve: | ||||||||||
| 19 | Balance Brought Forward | 18,257.75 | 27,964.92 | |||||||
| 20 | Net Income /(Expenditure)in Year | 8,287.42 | 9,707.17 | |||||||
| 21 | Balance Carried Forward | 26,545.17 | 18,257.75 |
Notes to the Balance Sheet
A Fixed Assets are treated as expenses and charged within the year of acquisition B Cash includes cash at bank and PayPal payments received. All funds are designated as "Unrestricted" Cash at Bank & In Hand has increased due to Membership subscriptions and increased activities. C , D
Examined By:
Signed By:
Andrew Sparkes, Independent Examiner
Stuart Naylor, Chair
Date:
Date:
Analytical comparison of account
| A Expenditure Net Inc/(Exp) £ £ 8,216 2,153 861 2,153 13,383 4,500 39,005 -3,678 2,378 28,399 6,145 3,686 -3,686 16,930 2,628 101,402 8,287 |
B Expenditure Net Inc/(Exp) £ £ 8,215 886 - 1,684 10,785 -1,833 36,352 -8,692 2,212 24,715 1,401 4,046 -4,046 9,033 1,251 84,931 -9,707 |
C = A - B | ||||
|---|---|---|---|---|---|---|
| General Membership Gift Aid Other Regular Groups Non Venue Groups Paid Instructor Groups Other Events Outings etc Total |
Income £ 15,468 Third Age Trust 2,089 Admin Equipment 327 Other 17,883 35,327 2,378 34,543 19,558 109,690 2022/23 |
General Membership Gift Aid Other Regular Groups Non Venue Groups Paid Instructor Groups Other Events Outings etc Total |
Income £ 7,645 Third Age Trust 1,009 Admin Equipment 298 Other 8,952 27,660 2,212 26,116 - 10,284 75,224 2021/22 |
|||
| Expenditure Net Inc/(Exp) £ £ 8,216 2,153 861 2,153 13,383 4,500 39,005 -3,678 2,378 28,399 6,145 3,686 -3,686 16,930 2,628 |
Expenditure Net Inc/(Exp) £ £ 8,215 886 - 1,684 10,785 -1,833 36,352 -8,692 2,212 24,715 1,401 4,046 -4,046 9,033 1,251 |
Net Inc/(Exp) Change £ 6,333 5,014 166 4,744 360 1,377 |
||||
| 101,402 8,287 |
84,931 -9,707 |
17,994 | ||||
Sandbach and Distrfrt U3A Charity l No. 1105144 Independent Examination of Sandbach and Distrirt U3A Charity as required by The Charities Art 2011 for the Year 2022-23 Introduction For each set of annual accounts charÈty law requires an Independent Examiner's réport to comment on three specific things: the accounting records kept. whether the accounts agree with those e0rds, and whether the format of the accounts is correct. The examiner is also required to comment on the accounts rf they have other concerns about them. Full guidan for the irKlependent examination of charity accounts is given in thé Charty Commissions do¢ument'lndependent examination of charity acGounts: Directions and guidan for examiners (CC32)'. This independent examination therefore follows the guidance in CC32 where it is applicable to Sandbach U3A. Where Directions and text from the guidance are used in the report these are shown in Italics. Direction l.. Check whether the charity is eligible to have an independent examination. 1.1 The U3A income is made up of £72,248 main a1VitieS and £19.557 social activities. with other income and member's subscriptions giving a total ineomè of £109,689. This income is less than £250,000 rnaximum for income without fomal audit and an Independent Examination is therefore appropriate. 1.2 Is an audit required for any other reason? The Inspection is required solely for the annual accounts and there is no other reason for an audittinspection. 1.3 Confinn that the charity is eligible for independent examination. Notwithstanding the fad thai this is a small charity the accounts have always been prepared on an arualS basis to give better financial control. However, Chanty Commission Appendix S of GUIDANCE - Independent examination of charity accounts= Direction5 and guidance for examiners (CC32) seems to indicate that accounlancy qualifications are expected for ac¢ruals accounts. For accruals accounts the examiner should have a good understanding of aGcountancy pnnciples, accounting standards and knoedge of the applicable SORP. Trustees who h8ve had the ¢h8rIlS acoounls pTrpar8d on an accruals should select a person who is a member of one of the accountancy bLxlies listod in thè 2011 Act a& amondod by the 2015 Order. However the requirement for a member of one of the accountancy bodies is qualified by the Cc's definitions of'should, and 'must. 'Must' means something is a leg81 or regulatory requirement or duty that the independent examiner must comply wtih ormust follow in the conduct of their examination.
Sandbach and District U3A Charity i No. 1105144 'Should' means guidance that is good practi whh the Commission expects the independent examiner to follow when carrying out their examination. 'Recommended' or 'May' means a reGomfflendation orpractice that the Commission believes that independent examiners may find helpful in carrying out their independent examination. The examiner has discretion to exercise their own judgment and follow drffent practiGes where they consider that these are more suitable for the charity's circumstances. 1.4 If the cha17ty has one or more subsidiaiFes confimied that group accounts are not required by law. The charity has no subsidiaries. Direction 2.. Check for any conflict of interest that prevents the examiner fmm carrying out their independent examination 2.1 Confim7 that there no close personal relats"onships with the trustees that compromise independence. I have no family , business or other close relab'onships with the trustees or day to day involvement with the administration of the charity. I provide no services to the charity other than this independent examination and as far as l am aware there are no circumstances that l judge would reasonably lead to the perptIon that as the examiner l am not independent. 2.2 Consider whethersufficiently skilled to Gany out the examination and, where quired, confimied membership of a listed body. FCCA- Membership number 1203080 Direction 3." Record your independent examinatlon 3.1 Direction 3 lists the records to be kept by the Independent Examiner. This report. it's attachments and references and retained working documents fulfil the requirements of Direction 3. Direction 4." Plan the independent examination. In order to plan the specific examinahon prDcedures appropriate to the GifGumstanGes or the charity. the examiner must wew.. the charity's constitution the way the organisation is controlled and managed whether action has be8n taken on any prewous recommendations for improvement the accounting records and systems thg charity's stmctur&. its funds and how h•nd b8lanc&* ¢hansed in the yo4r
Sandbach and Distrfct U3A Charity l No. 1105144 the chaiity's activities in the year and spending and the financial nsks the Gharity faGes 4.1 The Guidance requires the examiner to have an understanding of what the charty is aiming to do and how it goes about doing tt and that examiner should know about the structure and objectives of the Gharity and the activities undertaken. I have reviewed tha Constitution of the Sandbach U3A, Ref.1, and can confitm that the current year activities as detailed in the accounts. fully mt the Constitution's objectives of 'The advanrnent of education and, and in particular, the education of older people and those who are retired from full time work by all means, including associated activit$ conductive to learning and personal development,. The advent of the Covid 19 pandemic and the introdU10n by the Government of rules restricting social gatherings and social interaction stopped or heavily curtailed the majority of U3A activities in the financial year 2020-21. However, Sin the lifting of restrictions. group in-person activrties have resumed almost to pre Covid levels. 4.2. The exarniner is required to vouch some transactions as a way of testing whether the accounting records have been kept to the required standard (see my response to Direction 5 below) and to check that one or more significant items shown in the accounts agree with the accounting records kept (see my response to Diredion 6 below). Direction S: Check that accounting records are kept to the required stsndard. 5. 1 The examinermust ensure that accounting records have been kept in compliance with the relevant legislative requirements The trustees are responsible for maintaining adequate accounting tEcords to fulfil their legal obligations. The records of the chaiity must include those of any brdnch thal is part of the charity. The examiner must review the accounting rdS to identfy any material failure to maintain such records in accordan with the tnjstees, legal duty. 5.2 The accounting records. I have reviewed a sample of the accounting records kept by the charty, References, 2, to 7, and can confimi that; Account details are kept of all incomelmoney reiVed and paymentslexpenditure made. The dates. and the nature of incomelmoney received, or paymentslexpenditure made are recorded and a reGord of assets held 15 kept. Detsils of any assets and liabilities at the end of the reporting period are stated. The aGcounts are up to date at the time the accounts are prepared and are readily available.
Sandbach and Distrirt U3A Charity l No. 1105144 The accounts provide the basic information from which the charty's financial position can be understood on any selected date and at the end of the reporting period (financial year). 5.3 For membership fee payments and groups, income and expenditure, the accounts are computerised and managed by the SWISH syslem ['Sandbach Weblntegrated Support & Help'] 5.4 Membership Incomè Membership fees are collected and recorded in three ways; Membership Secretary, with SWISH system transactions entered by and money paid into Natwest Bank branch by Membership Secretary, SWISH system transfer then created by Membership Secretary. Cash and cheques received in library wtth SWISH system transactions entered by, and money paid into Natwest Bank branch. by Membership Secretary, SWISH system transfer then created by Membership Secretary. On line card payments with system transactions created automatically [less PayPal and Zettle fee]. Online bank transfer by Treasurer and system transfer created by Treasurer. 5.5 Activity Groups Income: Cash and cheques paid direct to Group Leaders [over a hundred groups] who access the group finance system to record attendances and payments reiVed then pay into bank branch or by online transfer. accessing the finance system to record the payment. Each group has a bank paying in book with transaction serial numbers recognised by SWISH to allocate the payment to the relevant group. Some groups now take payment for a number of sessions upfront via email to group members. 5.6 Flow diagrams showing the processes for membership income and actrvity groups income are shown at Appendix 1. 5.7 Financial records including vouchers (invoices, receipts. claims and similar papeTrvork) have been kept by the charity to support the accounts (see Direction 6). The Trustees have ensured that the accounting records kept are a complete record by use of the SWISH system which can be interrogated to provide management reports. 5.8 Social Activity Income and Expenditure Social activity income and expenditure is recorded in the SWISH summary. 5.9 Clarification on the treatment of the social incomelexpenditure within the accounts was sought in 2019 by the Trustees from the U3A National Office and the accounts are nomally prepared in line with U3A National offi guidan.
Sandbach and District U3A Charity l No. 1105144 5.9 VAT Advice from the National U3a has been sort as to the VAT position of the U3a. 5.10 Accounting Records Conclusions hilst not intended to identfy every omission or insignfficant error in the keeping of accounting records this examination of a sample of the records has found no significant failure to maintain records in a manner consistent with the legal requirements. The accounting records are well-kept and well organised, Capable of ready retrieval. Direction 6: Check that the accounts are consistent with the accounting records. The examiner must compare the accounts of the charity with the cha17ty's accounting records in sufficient detail to asOnablY conclude that the accounts are not materially inconsistent th the accounting recoKIs. 6.1 1 have compared the accounts with a sample of the underlying accounting records to establish whether the accounts have been prepared properly and show what income the charity has reiVed and how it has spent its charitable funds. I have checked that the accounting records kept include source documents such as invoices. purchase orders. Gift Aid records etc. 6.2 1 have compared a number of transactions. to check the accuracy of the transactions entered against the Sour record or documentary eviden. In addition to the income and expenditure statement and the balan sheet at 31 st August 2023 the accounts include monthly summary tables showing the breakdown of Subscriptions, Yearfy Bank Reconciliats'on, Natwest Bank Reconciliation. PayPal incomeltransfers, Admin Expenses to be paid, Income and Expenditure. I have not reviewed in detail the makeup of these summaries but the output from each summary can be seen to support the individual entries in the final Income and Expenditure statement. Direction 7 If the accounts are prepared on an accruals basis and one or more rel8ted party transactions took place the exaniiner must GheGk rf these were property disclosed in the notes to the accounts. 7.1 ThérÈ arÈ no related parfy tran92Ctiong rocord•d in th& aecounts. Direction 8 Check the reasonableness of the significant estimates andjudgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts.
Sandbach and District U3A Charity l No. 1105144 8.1 The two separate funds of the chanty, [Main Activities and Social Activities] have been correctty accounted for and reported correctly in the accounts. 8.2 The estimates or judgments that have been made in preparing the accounts are considered to be reasonable. 8.3 Fixed assets are treated as expenses and are charged within the year of acquisition. 8.4 To the best of my knowledge the accounting policies adopted in preparation of the accounts on an accruals basis are consistent with the applicable Statement of Recommended Practice.. Accounting and Reporting by Charsties (SORP) and are appropriate to the activities of the U3A. Direction 9 The examiner must check whether the trnstees have considered the financial C1uMstanCeS of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis. check whether the tnjstees have made an assessment of the charitys po&tion as a going concem when approving the accounts. Where accnials accounts are prepared. the examiner must ensure that the disGlosures about going Gonrn qUired by the applicable Statemgnt of Recommended Practice (SORP) are made and that the tnJstee6' assessment of going concern is reasonable given the available infonnation. In particular the examiner must chock rf any material uncertainties related to events or conditions that cast significant doubt on the charity's abilrty to continue as a going concem are disclosed in the notes to the accounts. Where either receipts and payments or accrnals 8ccounts are prepared, the examiner must Gonsider whether the tfustees have assessed what invoices, bills and commitmenfs remain outstanding at the end of the reporting period and whether the trustees have idenbfied if they can settle these as and when they fall due. 9.1 The charities funds come from membership subscriptions, events and group attendance fees. The charty aims. as a reserves policy. to maintain financial reserves level at least half the total annual venue costs and no more than half the total annual expenditure to cover any sudden increases in expendItu. 9.2 BeGause the Gharities funds come from membership subscriptions and group attendance fees. and nearly every group's fee income covers its venue and activity costs, the groups in the main are self financing. Regular revies of each groups financial position is undertaken by the Fees Committee. If an activity does not take place the loss of activty fee income is usually match8J by a much reduced or zero venue cost.
Sandbach and Distrlct U3A Charity l No. 1105144 The charity is therefore able to *tUe rts bills and meet its liabilFti'es in a timely way and in the ordinary course of events without recourse to the reserves. 9.3 The trustees consider that they have adequate reserves and I have found no material discrepancy between the accounls and the level of reserves referred to in the trustees, annual report. Accruals accounts have been prepared on a going conrn basis 2nd the level of reserves and provision for bills as they fall is considered adequate. Andrew Sparkes Independent Examiner Date 12.1/-2023. Appendix 1 Chart showing Membership income flow in SWISH and Activity Groups income flow in SWISH. References Constitution of Sandbach U3A U3AAnnual Aecounts for the year ended 31stAugUSt 2023. U3AAnnual Accounts for the year ended 31st August 2022. Check of invoices v payments for the months of November 2022, frAay 2023 and August 2023. Random Check of invoices v payments. all months Check of Cash at Bank.
Sandbach and District U3A Charfty l No. 1105144
5andbach and Dlstrirt U3A Charity l No. 1105144 APPÉNDIX I Membership Income Actmty Groups Income *l¥l