**REGISTERED COMPANY NUMBER: 05039651 (England and Wales) REGISTERED CHARITY NUMBER: 1105080**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **FOR**
## **PATER HALL COMMUNITY TRUST**
> Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE
**PATER HALL COMMUNITY TRUST**
**CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
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Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12
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**PATER HALL COMMUNITY TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objective of the trust, as stated in the Memorandum of Association is to promote the benefit of the inhabitants of Pembroke Dock, South Pembrokeshire and the neighbourhood without distinction of sex, sexual orientation, race, or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreations and other leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
## **Financial controls**
In furtherance of the objects, but not otherwise, the trust may draw, make, accept, endorse, discount and issue promissory notes, bills, cheques and other instruments, and to operate bank accounts in the name of the trust. It may raise funds and invite and receive contributions, provided that in raising funds the trust does not undertake any substantial permanent trading activities and conforms with statutory regulations.
The principal activity of the company during the year was the provision of a hall for the benefit of the community.
## **ACHIEVEMENT AND PERFORMANCE**
## **Review of strategy, development, activities and achievements**
This financial year has been one of our most trying years with several of our long-term clients either reducing their hours or stopping altogether. It is noticeable that the number of one off bookings for birthday parties etc are well down. However, we have been successful in attracting new corporate users to the complex and several new regular charitable organisations are now regular users The trust is very grateful to our cleaner who is continuing to maintain our standards. A considerable reduction in our energy costs will help to contain operating costs.
The trust has been successful in attracting over £100,000 in grants to install new toilets, a lift and kitchen to the Sunderland Room. We would like to thank The Welsh Government, The National Lottery, The Foyle Foundation and The Garfield Weston Foundation for their support. This work will hopefully be completed by end December.
We are also in the process of installing facilities for cinema / film events in our main hall. We would like to thank Valero, PDTC and PAVS for their financial support for this, not forgetting our Bingo players whose raffle money has paid for the sound system.
Our Friday warm room continues to go from strength to strength with ever increasing numbers. Thank you to our team of volunteers (more are always welcome) and to PDTC for funding the cost of food.
## **FINANCIAL REVIEW**
## **Investment policy**
There are no restrictions on company's power to invest. However the company does not benefit from an endowment fund or hold large cash reserves. Restricted funds, donated for a specific purpose maybe held for short periods awaiting the completion of a particular project. These funds remain liquid and are held in low risk, high investment savings accounts.
## **Reserves policy**
The trustees maintain their policy of keeping sufficient unrestricted funds as a reserve in order to cover the ongoing management and administration of the hall and to support occasional items of unforeseen expenditure.
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**PATER HALL COMMUNITY TRUST**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
05039651 (England and Wales)
## **Registered Charity number**
1105080
## **Registered office**
Pater Hall Lewis Street Pembroke Dock Pembrokeshire SA72 6DD
## **Trustees**
Mr D T Esmond Councillor P E George Mrs W O'Driscoll Chairman Mrs P Thomas Mrs M Burrell Councillor T W Judkins (resigned 11/5/2023) Mr J Lloyd (resigned 11/5/2023) Councillor G Goff (resigned 11/5/2023) Councillor S O'Connor Mrs S Pratty Councillor M Bowen Councillor C P Aston-Jones Councillor C Francis-Hartery Mrs M Hart (appointed 11/10/2023) Mrs J Phillips (appointed 11/10/2023)
## **Independent Examiner**
K J Randall Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE
Approved by order of the board of trustees on 11 December 2024 and signed on its behalf by:
Mr D T Esmond - Trustee
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**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PATER HALL COMMUNITY TRUST**
## **Independent examiner's report to the trustees of Pater Hall Community Trust ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K J Randall
Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE
11 December 2024
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**PATER HALL COMMUNITY TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
2,200
**Charitable activities**
4
General
34,456
Investment income
3
306
**Total**
36,962
**EXPENDITURE ON**
**Charitable activities**
General
42,535
**NET INCOME/(EXPENDITURE)**
(5,573)
**RECONCILIATION OF FUNDS**
Total funds brought forward
42,423
**TOTAL FUNDS CARRIED FORWARD**
36,850|Restricted
funds
£
21,750
-
-
21,750
6,267
15,483
150,153
165,636|2024
Total
funds
£
23,950
34,456
306
58,712
48,802
9,910
192,576
202,486|2023
Total
funds
£
20,679
30,216
9
50,904
33,564
17,340
175,236
192,576|
|---|---|---|---|
The notes form part of these financial statements
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**PATER HALL COMMUNITY TRUST**
## **BALANCE SHEET 31 MARCH 2024**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
14,417
**CURRENT ASSETS**
Debtors
9
3,233
Cash at bank and in hand
20,160
23,393
**CREDITORS**
Amounts falling due within one year
10
(960)
**NET CURRENT ASSETS**
22,433
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
36,850
**NET ASSETS**
36,850
**FUNDS**
11
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
150,136
4,074
11,426
15,500
-
15,500
165,636
165,636|2024
Total
funds
£
164,553
7,307
31,586
38,893
(960)
37,933
202,486
202,486
36,850
165,636
202,486|2023
Total
funds
£
157,069
1,423
35,314
36,737
(1,230)
35,507
192,576
192,576
42,423
150,153
192,576|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 11 December 2024 and were signed on its behalf by:
Mr D T Esmond - Trustee
The notes form part of these financial statements
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**PATER HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. DONATIONS AND LEGACIES**
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||||
|---|---|---|
|2024|2023|
|£|£|
|Grants|23,950|20,679|
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**PATER HALL COMMUNITY TRUST**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **2. DONATIONS AND LEGACIES - continued**
Grants received, included in the above, are as follows:
|Pembroke Dock Town Council
Pembrokeshire County Council
Lottery
Pembrokeshire Coast National Park Authority
Pembrokehsire Association of Voluntary Services
Milford Haven Port Authority
National Grid
Valero
**3.**
**INVESTMENT INCOME**
Deposit account interest
**4.**
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Hire fees
General
**5.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets|2024
£
5,000
-
10,000
-
1,700
500
6,250
500
23,950
2024
£
306
2024
£
34,456
2024
£
2,340|2023
£
-
10,000
-
3,079
7,600
-
-
-
20,679
2023
£
9
2023
£
30,216
2023
£
1,240|
|---|---|---|
## **6. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
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**PATER HALL COMMUNITY TRUST**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
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7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
fund funds funds
£ £ £
INCOME AND ENDOWMENTS FROM
-
Donations and legacies 20,679 20,679
Charitable activities
General 30,216 - 30,216
Investment income 9 - 9
Total 50,904 - 50,904
EXPENDITURE ON
Charitable activities
General 33,544 20 33,564
NET INCOME/(EXPENDITURE) 17,360 (20) 17,340
RECONCILIATION OF FUNDS
Total funds brought forward 25,063 150,173 175,236
TOTAL FUNDS CARRIED FORWARD 42,423 150,153 192,576
8. TANGIBLE FIXED ASSETS
Fixtures
Tenant's and Computer
improvements fittings equipment Totals
£ £ £ £
COST
-
At 1 April 2023 150,040 24,732 174,772
Additions - 9,093 731 9,824
At 31 March 2024 150,040 33,825 731 184,596
DEPRECIATION
- -
At 1 April 2023 17,703 17,703
- -
Charge for year 2,340 2,340
At 31 March 2024 - 20,043 - 20,043
NET BOOK VALUE
At 31 March 2024 150,040 13,782 731 164,553
At 31 March 2023 150,040 7,029 - 157,069
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**PATER HALL COMMUNITY TRUST**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
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9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade debtors 3,172 1,423
-
Prepayments and accrued income 4,135
7,307 1,423
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade creditors - 270
Accruals and deferred income 960 960
960 1,230
11. MOVEMENT IN FUNDS
Net
movement At
At 1.4.23 in funds 31.3.24
£ £ £
Unrestricted funds
General fund 42,423 (5,573) 36,850
Restricted funds
Building fund 150,040 10,000 160,040
Badminton fund 113 (17) 96
-
Projector fund 5,500 5,500
150,153 15,483 165,636
TOTAL FUNDS 192,576 9,910 202,486
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 36,962 (42,535) (5,573)
Restricted funds
-
Building fund 10,000 10,000
Badminton fund - (17) (17)
-
Projector fund 5,500 5,500
-
Heating Zoning fund 6,250 (6,250)
21,750 (6,267) 15,483
TOTAL FUNDS 58,712 (48,802) 9,910
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**PATER HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **11. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
**Restricted funds**
Building fund
Badminton fund
**TOTAL FUNDS**|At 1.4.22
£
25,063
150,040
133
150,173
175,236|Net
movement
in funds
£
17,360
-
(20)
(20)
17,340|At
31.3.23
£
42,423
150,040
113
150,153
192,576|
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Badminton fund|Incoming
resources
£
50,904
-|Resources
expended
£
(33,544)
(20)|Movement
in funds
£
17,360
(20)|
|---|---|---|---|
|**TOTAL FUNDS**|50,904|(33,564)|17,340|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Building fund
Badminton fund
Projector fund
**TOTAL FUNDS**|At 1.4.22
£
25,063
150,040
133
-
150,173
175,236|Net
movement
in funds
£
11,787
10,000
(37)
5,500
15,463
27,250|At
31.3.24
£
36,850
160,040
96
5,500
165,636
202,486|
|---|---|---|---|
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**PATER HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **11. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Building fund
Badminton fund
Projector fund
Heating Zoning fund|Incoming
resources
£
87,866
10,000
-
5,500
6,250|Resources
Movement
expended
in funds
£
£
(76,079)
11,787
-
10,000
(37)
(37)
-
5,500
(6,250)
-|
|---|---|---|
||21,750|(6,287)
15,463|
|**TOTAL FUNDS**|109,616|(82,366)
27,250|
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2024.
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**PATER HALL COMMUNITY TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
**Investment income**
Deposit account interest
**Charitable activities**
Hire fees
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Advertising
Cleaning and maintenance
Repairs and maintenance
Licences
Subscriptions
Purchases
Fixtures and fittings
**Support costs**
**Governance costs**
Accountancy fees
Total resources expended
**Net income**|2024
£
23,950
306
34,456
58,712
1,914
4,608
9,422
649
465
649
10,491
14,257
559
30
2,476
2,340
47,860
942
48,802
9,910|2023
£
20,679
9
30,216
50,904
1,014
4,016
3,373
559
1,144
41
12,431
7,157
1,004
102
463
1,240
32,544
1,020
33,564
17,340|
|---|---|---|
This page does not form part of the statutory financial statements
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