**Charity Registration No. 1105054**
**Company Registration No. 05019104 (England and Wales)**
## **KENILWORTH COMMUNITY CARE**
# **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2021**
## **KENILWORTH COMMUNITY CARE**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **Trustees/Directors**
**Trustees/Directors** J Eastaugh D A Lansdowne S Luff **Secretary** J Eastaugh **Charity number** 1105054 **Company number** 05019104 **Registered office** 65 Waverley Road Kenilworth Warwickshire UK CV8 1JL
**Accountants** Flemons & Co Limited 70 Priory Road Kenilworth Warwickshire CV8 1LQ
## **KENILWORTH COMMUNITY CARE**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees/Directors report|1 - 2|
|Accountants' report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 13|
## **KENILWORTH COMMUNITY CARE**
## **TRUSTEES/DIRECTORS REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
The Trustees present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Companies Act 2006 and the Statement of Recommended Practice “Accounting and Reporting by Charities applicable in the UK and the Republic of Ireland (FRS 102)”.
## **Objectives and activities**
The vision of Kenilworth Community Care is that older people from Kenilworth and its immediate vicinity, particularly the frail and those experiencing a sense of loneliness and isolation, live a fulfilling life.
The mission is to provide the opportunity of social contact, support and a range of enjoyable activities, in a safe environment. We aim to be the most effective and efficient provider of day care for older people in Kenilworth and its vicinity, and be known as such by all stakeholders.
## **Achievements and performance**
## **a) Providing Day Care at Waverley**
In addition to the manager, there are 5 care assistants, a catering manager, a part-time office administrator and cleaner. With help from up to 20 volunteers, Waverley offers 80 day care places per week Tuesday through to Friday. Numbers are currently restricted due to Covid.
At the end of the year we have two places sponsored and paid for under the terms of a contract with Warwickshire County Council (WCC), the remainder being private clients.
Our in-house catering manager offers home cooked lunches for our day clients and the luncheon club allows relatives and visitors to join us for a meal.
Seated exercise classes are proving popular with the members.
## **b) Providing transport for local community based organisations**
KCC owns a minibus whose prime purpose is to provide transport to and from 65 Waverley Road for those living in the CV8 area. When not required by KCC the minibus is used on a regular basis by other charitable/ service organisations from which modest incomes are being generated.
## **c) Offering the local community a base for community organisations**
Voluntary bodies and societies use rooms at 65 Waverley Road for a modest charge. Included in these are the studios for Kenilworth Talking News.
## **d) Website & providing information and advice**
Our website is kept very relevant, providing links to other organisations which help the development and advertising of our services. We also have a Facebook page and other social media. Our bi-monthly newsletter allows us to circulate news of our activities within the local community, publicly thank individuals and organisations and keep our name in people’s eyes. This has been very positively received.
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## **KENILWORTH COMMUNITY CARE**
## **TRUSTEES/DIRECTORS REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **e) Community links**
Members of the management committee and the Day Centre staff from time to time represent KCC on discussion groups at a number of local organisations.
## **f) Other Services**
Waverley offers hairdressing services, and acts as a provider of replacement batteries for NHS hearing aids.
## **g) Management Committee**
The management committee (Trustees and co-opted members) meets at intervals of between one and two months throughout the year. It receives regular reports from the Chairman, Treasurer and Day Centre Manager. Trustees have assumed responsibilities for the co-ordination of key activities such as overviewing the care provision, human resources, communication, marketing & sales, fundraising & PR, quality and health & safety issues. These topics are then reported on at trustee meetings. The Trustees have continued to meet with the Day Centre manager via Zoom during the past year.
## **h) Covid 19**
Due to the pandemic the Day Centre followed government guidelines and was closed to customers from the 20 th March 2020. We reopened in August when shielding was lifted. We managed limited opening in November and then closed in early January until 14 th April. The situation is still causing uncertainty going forwards.
## **Financial review**
Copies of the Accounts for the period 1 April 2020 – 31 March 2021 are as attached.
## **Structure, governance and management**
The Trustees/Directors, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
T A Dalton (Resigned 29 September 2020) J Eastaugh D A Lansdowne S Luff M Bates (Resigned 29 September 2020)
The Trustees/Directors r eport was approved by the Board of Trustees/Directors.
..............................
## **D A Lansdowne**
Chairman Dated: .........................
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## **KENILWORTH COMMUNITY CARE**
## **CHARTERED ACCOUNTANTS' REPORT TO THE TRUSTEES/DIRECTORS ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF KENILWORTH COMMUNITY CARE FOR THE YEAR ENDED 31 MARCH 2021**
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of Kenilworth Community Care for the year ended 31 March 2021, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/members/ regulations-standards-and-guidance/
This report is made to the charity's Trustees/Directors, as a body . Our work has been undertaken solely to prepare for your approval the accounts of Kenilworth Community Care and state those matters that we have agreed to state to the charity's Trustees/Directors, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Kenilworth Community Care and the charity's Trustees/Directors as a body, for our work or for this report.
It is your duty to ensure that Kenilworth Community Care has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Kenilworth Community Care. You consider that Kenilworth Community Care is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.
We have not been instructed to carry out an audit or a review of the financial statements of Kenilworth Community Care. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
## **Flemons & Co Limited**
.........................
## **Chartered Accountants**
70 Priory Road Kenilworth Warwickshire CV8 1LQ
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## **KENILWORTH COMMUNITY CARE**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**Unrestricted Designated**
**funds**
**funds**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and legacies
**2**
57,523
-
Charitable activities
**3**
28,443
-
Investments
**4**
43
-
Other income
**5**
350
-
**Total income**
86,359
-
**Expenditure on:**
Charitable activities
**6**
98,261
-
**Net expenditure for the year/**
**Net movement in funds**
(11,902)
-
Fund balances at 1 April 2020
52,504
18,000
**Fund balances at 31 March 2021**
40,602
18,000|**Total**
**2021**
**£**
57,523
28,443
43
350
86,359
98,261
(11,902)
70,504
58,602|**Total**
**2020**
**£**
9,708
103,983
96
-
113,787
128,783
(14,996)
85,500
70,504|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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## **KENILWORTH COMMUNITY CARE**
## **BALANCE SHEET**
## _**AS AT 31 MARCH 2021**_
|**Notes**
**Fixed assets**
Tangible assets
**10**
**Current assets**
Debtors
**11**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**12**
Net current assets
**Total assets less current liabilities**
**Income funds**
Endowment funds - designated
Unrestricted funds|**2021**
**£**
8,546
45,392
53,938
(2,652)|**£**
7,316
51,286
58,602
18,000
40,602
58,602|**2020**
**£**
4,543
53,844
58,387
(3,535)|**£**
15,652
54,852
70,504
18,000
52,504
70,504|
|---|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.
The Trustees/Directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees/Directors on .........................
..............................
D A Lansdowne **Trustee**
## **Company Registration No. 05019104**
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**KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **Charity information**
Kenilworth Community Care is a private company limited by guarantee incorporated in England and Wales. The registered office is 65 Waverley Road, Kenilworth, Warwickshire, CV8 1JL, UK.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees/Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees/Directors continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees/Directors in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Incoming resources**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **(Continued)**
## **1.5 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and machinery 20% on a reducing balance basis Computers 33% on a reducing balance basis Motor vehicles 25% on a reducing balance basis
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
The residual values of assets and their useful economic lives are reviewed at the end of each accounting period to determine whether those assets have suffered an impairment loss.
If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.6 Retirement benefits**
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
## **2 Donations and legacies**
|Donations and gifts
Grants
**Grants receivable for core activities**
CJRS Grant
Other|**2021**
**£**
13,959
43,564
57,523
41,374
2,190
43,564|**2020**
**£**
9,708
-
9,708
-
-
-|
|---|---|---|
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **3 Charitable activities**
||**Daycare**|**Minibus**|**Catering**|**Room Hire**|**Fundraising**|**Total**|**Total**|
|---|---|---|---|---|---|---|---|
|||**Income**||||**2021**|**2020**|
||**2021**|**2021**|**2021**|**2021**|**2021**|||
||**£**|**£**|**£**|**£**|**£**|**£**|**£**|
|Sales within charitable activities|22,012|-|456|2,590|3,385|28,443|103,983|
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**4**|**Investments**|||
|---|---|---|---|
|||**Unrestricted**|Unrestricted|
|||**funds**|
funds|
|||**2021**|
2020|
|||**£**|
£|
||Interest receivable|43|
96|
|**5**|**Other income**|||
|||**Unrestricted**|
Total|
|||**funds**||
|||**2021**|
2020|
|||**£**|
£|
||Net gain on disposal of tangible fixed assets|350|
-|
|**6**|**Charitable activities**|||
|||**Direct**|
**Direct**|
|||**Charitable**|
**Charitable**|
|||**Expenditure**|
**Expenditure**|
|||**2021**|
**2020**|
|||**£**|
**£**|
||Staff costs|73,787|
85,447|
||Minibus expenses|2,079|
5,390|
||Catering costs|1,117|
7,404|
|||76,983|
98,241|
||Share of governance costs (see note 7)|21,278|
30,542|
|||98,261|
128,783|
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **7 Support costs**
|**Governance**
**costs**
**£**
Depreciation
7,669
Accountancy
642
Heat and Light
5,476
Postage, stationery and advertising
1,120
Telephone
1,478
Cleaning and Refuse
1,303
Repairs & Renewals
584
Bank Charges
317
Water rates
964
Insurance
1,071
Computer costs
106
Newspapers
123
Activities
352
Sundry expenses
93
Staff Training
(20)
21,278
Analysed between
Charitable activities
21,278|**2021**
**£**
7,669
642
5,476
1,120
1,478
1,303
584
317
964
1,071
106
123
352
93
(20)
21,278
21,278|**2020**
**£**
4,707
642
6,407
1,743
1,583
3,530
3,260
300
955
1,180
274
859
3,032
986
1,084
30,542
30,542|
|---|---|---|
Management and Admin costs includes payments to the accountants of £600 (2020: £600) for accountancy fees.
## **8 Trustees/Directors**
None of the Trustees/Directors (or any persons connected with them) received any remuneration during the year.
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **9 Employees**
## **Number of employees**
The average monthly number of employees during the year was:
||**2021**|**2020**|
|---|---|---|
||**Number**|**Number**|
|Care Staff|5|6|
|Administration|1|1|
|Management|1|1|
|Catering Manager|1|1|
||8|9|
|**Employment costs**|**2021**|**2020**|
||**£**|**£**|
|Wages and salaries|67,925|74,344|
|Social security costs|-|855|
|Other pension costs|5,862|6,497|
||73,787|80,137|
There were no employees whose annual remuneration was £60,000 or more.
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**10**
**Tangible fixed assets**
**Plant and**
**machinery**
**Computers Motor vehicles**
**£**
**£**
**£**
**Cost**
At 1 April 2020
33,185
7,496
67,664
Disposals
-
-
(34,035)
At 31 March 2021
33,185
7,496
33,629
**Depreciation and impairment**
At 1 April 2020
28,938
6,608
57,240
Depreciation charged in the year
4,247
888
2,438
Eliminated in respect of disposals
-
-
(33,365)
At 31 March 2021
33,185
7,496
26,313
**Carrying amount**
At 31 March 2021
-
-
7,316
At 31 March 2020
4,246
887
10,519|**Total**
**£**
108,345
(34,035)
74,310
92,786
7,573
(33,365)
66,994
7,316
15,652|
|---|---|
## **11 Debtors**
|**Amounts falling due within one year:**
Trade debtors
Other debtors
Prepayments and accrued income|**2021**
**£**
1,218
5,507
1,821
8,546|**2020**
**£**
2,191
-
2,352
4,543|
|---|---|---|
**12 Creditors: amounts falling due within one year**
|Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income|**2021**
**£**
306
496
850
1,000
2,652|**2020**
**£**
1,474
603
626
832
3,535|
|---|---|---|
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## **KENILWORTH COMMUNITY CARE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **13 Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
Staff liabilities reserve - opening balance £18,000 closing balance £18,000.
## **14 Analysis of net assets between funds**
|**Unrestricted Designated**
**2021**
**2021**
**£**
**£**
Fund balances at 31
March 2021 are
represented by:
Tangible assets
7,316
-
Current assets/
(liabilities)
33,286
18,000
40,602
18,000|**Total**Unrestricted Designated
**2021**
2020
2020
**£**
£
£
7,316
15,652
-
51,286
36,852
18,000
58,602
52,504
18,000|Total
2020
£
15,652
54,852
70,504|
|---|---|---|
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