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Balgowan PTA FY25 Treasurers report
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Executive summary
2024 - 2025 Financial Performance
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The PTA had a fantastic year in 2024 – 2025 (FY25); hosting events and raising important funds for the continued development of the school
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Over the course of the year the PTA raised a net profit of £47,121 which, after timing adjustments, resulted in a £46,159 cash profit
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Through the fundraising carried out over the past year the PTA has fully paid for the cost of the sensory cabins (£38,700) and the provision of the forest school teacher (£7,634)
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The PTA has also invested capex in upgrading event catering equipment and investing in new PoS payment systems (£400)
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The PTA has ended the year with a cash balance of £30,179 ready for another year of fundraising and supporting the Balgowan school and community
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90,000
10,824 961
80,000 38,699
36,297
70,000
60,000
50,000
7,634
40,000
30,352 30,179
30,000
20,000
10,000
-
Opening cash Events & Donations etc Timing Sensory Forest school Closing cash
position Sales profit adjustments cabins position
Cash balance Profit Timing adjustments Payments out
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Balgowan PTA FY25 treasurers report
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Fundraising
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PTA fundraising is categorised in to three segments:
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Events;
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Sales; and
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Donations, commissions & misc.
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Over FY25 the PTA generated a total of £47,121 profit across these categories which is slightly lower than in FY24. Since recovery from COVID from FY22 we now have three consistent years of stable profit, providing a solid base case.
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That said, nuances within fundraising categories such as volume of events held, matched funding provided by employers all contribute to the overall financial performance across the year and is variable. In particular, Microsoft matched funding policy has changed which will lead to lower income from this revenue stream unless mitigated by other volunteers
Profit by financial / academic year from fundraising
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FY21 22,989
FY22 39,500
FY23 46,363
FY24 48,181
FY25 47,121
- 10,000 20,000 30,000 40,000 50,000 60,000
FY24 vs FY25 profit by category
30,000
25,000
20,000
15,000
10,000
5,000
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Events Sales Lottery Donations & Commission
FY24 FY25
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Balgowan PTA FY25 treasurers report
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Fundraising: events
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The PTA organised or contributed to ten large scale events over the course of the year which were the primary source of income – averaging one every 4 weeks of the school year.
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Total income generated from these was £24,864 compared to £27,229 in FY24.
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This variance of £2,365 is partly driven by the following:
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Halloween trail vs event due to Halloween falling during October half term (£1,193);
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No Santas Grotto in FY25 (£1,015);
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10,000
8,000
6,000
4,000
2,000
-
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FY24 vs FY25 profit by event
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New agreement with Winkworths around estate agent boards (£850); and
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Reduced profit at Christmas Fair (£722)
FY24 FY25
- However this was offset by increased profit (£841) from the summer sizzle due to better weather and attendance than in FY24 shown through card and cash intake on the day, and smaller increases in other events
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Balgowan PTA FY25 treasurers report
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Fundraising: sales and other income
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Non-event sales and other income continues to be extremely important for the PTA; generating £22,050 of profit in FY25 compared to £20,298 in FY24.
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The largest component of this was matched funding, contributing £9,375 and representing a 38% increase against FY24.
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This significant increase is partially offset by smaller reductions across a number of other categories.
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10,000
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
-
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FY24 vs FY25 sales and other income
FY24 FY25
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Balgowan PTA FY25 treasurers report
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FY26 profit forecast
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As a base case, whilst it may appear reasonable to assume that the PTA will be able to generate a similar profit in FY26 to FY25, it is dependent on a few factors which are expected to change.
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As in FY24, due to the overlap in timing of Halloween and October half term, it is unlikely there will be a large scale event however a similar halloweeen trail is being planned.
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There are adjustments to the events and initiatives schedule which have not yet been finalised; the combined impact on profit is currently unknown:
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Potential new events being considered;
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Full year impact of new Winkworth estate agent boards contract;
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Increased uniform revenue due to shortage from Bromley Schoolwear; and
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Full year impact of matched funding changes
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In FY25 the PTA trialled a new PoS system (Sumup) which has received very positive feedback from initial usage at the Summer Sizzle and ice cream / uniform sales. It is likely that we will look to seek committee approval for additional PoS units to fully transition over to Sumup from Square by the end of the year.
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Balgowan PTA FY25 treasurers report
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FY26 spending and outlook
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The PTA has approved a cost of c.£20,000 to update the Trim Trail in the KS2 playground which is expected to be undertaken during October half term.
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As of September 2025 the PTA has the cash to fully fund this project.
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Whilst there is solid basis for the FY26 estimated profit, we should be mindful of possible impacts due to known and unknown factors.
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PTA capex spend relates to potential purchase of additional sumup units as previously mentioned to streamline event and sales payments.
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The PTA currently holds three bank accounts; a current account, savings account and lottery account. The lottery account is related to a legacy lottery system and over FY26 this account will be closed.
FY25 - FY26 cash outlook
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70,000
60,000
50,000
40,000
30,000
20,000
10,000
-
FY26 opening cash Trim Trail FY26 estimated PTA capex spend FY26 closing cash
balance profit balance
Cash balance Payments out Profit
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Reporting Date 28th August 2025
Balgowan PTA Account
29th Aug 2024 to 28th August 2025
Total Funds
Events & Sales
| Type | Code | Category | Expenditur e |
Income | Profit | Profitabil ity |
|
|---|---|---|---|---|---|---|---|
| TOTAL | £23,883.91 | £59,569.50 | £35,685.59 | 59.91% | |||
| Event | SF | Summer Fair | £3,655.84 | £11,202.03 | £7,546.19 | 67.36% | |
| Event | XF | Christmas Fair | £2,412.61 | £11,026.52 | £8,613.91 | 78.12% | |
| Event | DO | Y1-6 Disco | £523.97 | £2,736.74 | £2,212.77 | 80.85% | |
| Event | ETR | Easter Trail | £915.64 | £3,069.21 | £2,153.57 | 70.17% | |
| Event | Q1 | Online Quiz | £0.00 | £0.00 | £0.00 | N/A | |
| Event | QZ | Quiz Night - Autumn | £701.05 | £1,831.68 | £1,130.63 | 61.73% | |
| Event | IN22 | Income from 2022/23 | £2,880.09 | £2,130.70 | -£749.39 | N/A | |
| Event | CAL | Calendars | £0.00 | £240.00 | £240.00 | 100.00% | |
| Event | JT | Jumble trail | £100.90 | £366.21 | £265.31 | 72.45% | |
| Event | 10P | 10p Tuesday | £0.00 | £0.00 | £0.00 | N/A | |
| Event | WBD | World Book Day costume sale | £0.00 | £69.75 | £69.75 | 100.00% | |
| Event | FT | Football Tournament | £0.00 | £0.00 | £0.00 | N/A | |
| Event | HC | Holiday club advertising | £0.00 | £0.00 | £0.00 | N/A | |
| Event | REY | Reception End of Year Event | £0.00 | £0.00 | £0.00 | N/A | |
| Event | EUR | Euro 2020 Non-uniform day | £0.00 | £0.00 | £0.00 | N/A | |
| Event | FIL | Sunday film | £402.35 | £1,025.42 | £623.07 | 60.76% | |
| Event | LCS | Langley Concert Sales | £0.00 | £0.00 | £0.00 | N/A | |
| Event | HAL | Halloween | £27.46 | £540.43 | £512.97 | 94.92% | |
| Event | WM | Wreath Making Workshop | £0.00 | £0.00 | £0.00 | N/A | |
| Event | FF21 | Y6 end of term event 2022 | £0.00 | £0.00 | £0.00 | N/A | |
| Event | Y6D | Year 6 Disco | £948.04 | £1,035.37 | £87.33 | 8.43% | |
| Lottery | LOT | Balgowan PTA Lottery | £50.00 | £1,096.90 | £1,046.90 | 95.44% | |
| Sale | FDS | Fathers Day Sale | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | XTR | Xmas Trail | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | CR | Colour Run | £325.55 | £2,105.91 | £1,780.36 | 84.54% | |
| Sale | LRF | Langley Rotary Fireworks | £1,082.90 | £1,471.10 | £388.20 | 26.39% | |
| Sale | SDR | Reception Sports Day | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | SD1 | KS1 Sports Day | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | XFC | Christmas Fair - Cards | £0.00 | £768.82 | £768.82 | 100.00% | |
| Sale | TT | Tea Towels, Coasters 2024 | £0.00 | £3,440.21 | £3,440.21 | 100.00% | |
| Sale | TT23 | Tea Towels, Coasters 2023 | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | RUU | Really Useful Uniform Store | £0.00 | £848.75 | £848.75 | 100.00% | |
| Sale | HW | Hardwood Sale | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | P | Pantomime | £8,049.60 | £9,301.37 | £1,251.77 | 13.46% | |
| Sale | XFT | Christmas Fair - Trees | £1,445.95 | £2,337.68 | £891.73 | 38.15% | |
| Sale | NUD | Non-Uniform Day | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | SD23 | Sports Days 2023 | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | SD22 | Sports Days 2022 | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | VDB | Valentine's Day Bake Sale | £120.00 | £311.78 | £191.78 | 61.51% | |
| Sale | COS | Fancy Dress Costume Sale | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | XAU | Xmas Auction | £0.00 | £1,351.74 | £1,351.74 | 100.00% | |
| Sale | BM | Balgowan Merchandise | £0.00 | £14.78 | £14.78 | 100.00% | |
| Sale | ICS | Ice Cream Sales | £241.96 | £1,117.92 | £875.96 | 78.36% | |
| Sale | CS | Cake Sales | £0.00 | £0.00 | £0.00 | N/A | |
| Sale | DPS | Doughies Pizza Sale | £0.00 | £103.00 | £103.00 | 100.00% | |
| Sale | SGR | Santa's Grotto | £0.00 | £0.00 | £0.00 | N/A |
Reporting Date
28th August 2025
Balgowan PTA Account
29th Aug 2024 to 28th August 2025
Total Funds
Events & Sales
| Type | Code | Category | Expenditur e |
Income | Profit | Profitabil ity |
|
|---|---|---|---|---|---|---|---|
| TOTAL | £23,883.91 | £59,569.50 | £35,685.59 | 59.91% | |||
| Sale | ID | International Day | £0.00 | £25.48 | £25.48 | 100.00% | |
| Sale | RP | Reception Picnic | £0.00 | £0.00 | £0.00 | N/A |
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Calculated funds held Funds held based on Bank St (to check totals)
Opening Balance £30,352.13 Current Account £28,869.17
Add Income YTD £75,236.81 Savings Account £410.03
Less Expenditure £75,410.38 Lottery Account £899.36
s held as at 28th August 202 £30,178.56
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| Donations, Commission and Misc Type Code Category Expenditu re Income Profit Profitability TOTAL £4,737.70 £15,561.25 £10,823.55 69.55% Donation FM Fund Matching £0.00 £3,916.49 £3,916.49 100.00% Donation GAY Give as You Earn £0.00 £0.00 £0.00 N/A Donation FBD Donation from parents £0.00 £1,014.00 £1,014.00 100.00% Donation AC Asda cashpot £0.00 £58.59 £58.59 100.00% Commission CG Charitable Gving £0.00 £5,458.82 £5,458.82 100.00% Miscellaneous CAP PTA Capex £401.60 £0.00 -£401.60 N/A Miscellaneous PK Parentkind subscription £162.00 £0.00 -£162.00 N/A Miscellaneous B2S Bags2School £0.00 £230.45 £230.45 100.00% Miscellaneous REC Recycling £0.00 £94.05 £94.05 100.00% Miscellaneous PP Paypal £0.00 £735.39 £735.39 100.00% Miscellaneous BIC Bank Interest/Charges £4,094.10 £4,023.94 -£70.16 N/A Miscellaneous BE Banking Error £0.00 £0.00 £0.00 N/A Miscellaneous MIS Miscellaneous £80.00 £29.52 -£50.48 N/A Miscellaneous SUB PTA-Events fees, NCPTA & C £0.00 £0.00 £0.00 N/A |
Payment |
|---|---|
| Type TOTAL |
| Calculated funds held Opening Balance £30,352.13 AddIncome YTD £75,236.81 LessExpenditure £75,410.38 s held as at 28th August 202 £30,178.56 Donations, Commission and Misc |
Funds held based on Bank St (to check totals) Current Account £28,869.17 Savings Account £410.03 Lottery Account £899.36 Payment Income Profit Profitability Type £15,561.25 £10,823.55 69.55% TOTAL |
Funds held based on Bank St (to check totals) Current Account £28,869.17 Savings Account £410.03 Lottery Account £899.36 Payment Income Profit Profitability Type £15,561.25 £10,823.55 69.55% TOTAL |
|---|---|---|
Current Account £28,869.17 Savings Account £410.03 Lottery Account £899.36 Income Profit Profitability £15,561.25 £10,823.55 69.55% |
||
| Type Code Category Expenditu re |
Type TOTAL |
|
| TOTAL **£4,737.70 ** |
Error Checking (should equal zero)
| £0.00 ERROR CHECK £75,410.38 |
£0.00 ERROR CHECK £75,410.38 |
|---|---|
| £75,236.81 | |
| £0.00 ERROR CHECK |
ts to/from the School
| Code | Category | Expenditure | Income | Profit |
|---|---|---|---|---|
| £46,788.77 | £106.06 | -£46,682.71 | ||
| OI | Invoices outstanding from 2023-2024 | £455.72 | £0.00 | -£455.72 |
| MM | Maths Mastery | £0.00 | £0.00 | £0.00 |
| FSD | Foundation subjects development | £0.00 | £0.00 | £0.00 |
| RF | Reception Fencing | £0.00 | £0.00 | £0.00 |
| PG | KS1 Playground redevelopment | £0.00 | £0.00 | £0.00 |
| IP | Year 6 Ipads | £0.00 | £0.00 | £0.00 |
| PA | Playground accessories KS2 | £0.00 | £0.00 | £0.00 |
| LD | Y6 Leaver’s disco | £0.00 | £0.00 | £0.00 |
| O2 | O2 Trip | £0.00 | £0.00 | £0.00 |
| CAB | Sensory cabins | £38,699.05 | £0.00 | -£38,699.05 |
| BS | Book sale | £0.00 | £106.06 | £106.06 |
| FA | First Aid training for PTA members | £0.00 | £0.00 | £0.00 |
| FST | Forest School Training | £7,634.00 | £0.00 | -£7,634.00 |
| LF | Forest school teacher | £0.00 | £0.00 | £0.00 |
| ITQ | IT Equipment | £0.00 | £0.00 | £0.00 |
| TL | Tech lab | £0.00 | £0.00 | £0.00 |
| FSE | Forest School Equipment | £0.00 | £0.00 | £0.00 |
| SLU | Staff Lunches | £0.00 | £0.00 | £0.00 |
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||||
|---|---|---|
|Error Checking (should equal zero)|
|£0.00|ERROR CHECK|£75,410.38|
|£75,236.81|
|£0.00|ERROR CHECK|
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ts to/from the School
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||||||
|---|---|---|---|---|
|Code|Category|Expenditure|Income|Profit|
|£46,788.77|£106.06|-£46,682.71|
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Balgowan School Parent Teacher Association
On accounts for the year 28[th] August 2025 Charity no 1104893 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28 / 08 / 2025 .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 15/05/2026 Name: Isabelle Mann
Relevant professional ACA issued by the ICAEW qualification(s) or body
1
Oct 2018
IER
(if any):
Address: Upper Floor Flat, 29 Byam Street Fulham SW6 2RB
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER