Summary and highlights
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The PTA had a fantastic year in 2023 – 2024 (FY24); hosting events and raising important funds for the continued development of the school
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Over the course of the year the PTA raised a net profit of £48,181 which, after timing adjustments, resulted in a £44,400 cash profit
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Through the fundraising carried out over the past two years the PTA has paid for a number of initiatives, primarily the completion of the Tech Lab but also the annual year 6 coach trip to the 02 and maths mastery curriculum subscription
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The PTA has ended the year with a cash balance of £30,352 ready for another year of fundraising and supporting the Balgowan school and community
*timing adjustments relate to cash movements in the year FY24 which relate to other financial years e.g. payment of final costs from the FY23 year, or income from the FY25 jumble trail
FY23 - FY24 financial performance
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100,000
6,580 ( 3,781 )
( 49,874 )
90,000 41,600
80,000
70,000
60,000
50,000
42,873
40,000 ( 7,047 )
30,352
30,000
20,000
10,000
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Opening cash Events & sales Donations etc Timing Tech lab Other school Closing cash
position (Sep adjustments payments position
23)
Cash balance Profit Timing adjustments Payments
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Fundraising
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PTA fundraising is categorised in to three segments:
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Events;
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Sales; and
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Donations, commissions & misc
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Over FY24 the PTA generated a total of £48,181 profit across these categories which is slightly higher than in FY23. We now have two complete financial years since COVID disruption and it is therefore fair to use the FY24 profit as a suitable basis for forecast years, assuming similar levels of activity from the PTA.
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That said, whilst FY23 and FY24 are comparable in overall fundraising, there are a number of variances and nuances within fundraising categories which offset each other and may again change over FY25 and beyond, as shown in the adjacent graph
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Profit by financial / academic year from fundraising
FY20 23,550
FY21 22,989
FY22 39,500
FY23 46,363
FY24 48,181
- 10,000 20,000 30,000 40,000 50,000 60,000
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FY23 vs FY24 profit by category
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35,000 28885
30,000 27,229
25,000
20,000
12,667
15,000 9949
10,000 6,580 6478
5,000 1,050 1465
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-5,000 Events Sales Lottery Donations & -1,196 Misc / other-414
commission
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FY24 FY23
Fundraising: events
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The PTA organised or contributed to ten large scale events over the course of the year which were the primary source of income – averaging one every 4 weeks of the school year.
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Total income generated from these was £29,079 compared to £28,981 in FY23.
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The PTA was particularly unlucky with the wet and stormy weather on the day of the Summer Sizzle which significantly impacted attendance, average duration of visit and therefore profit which was down £2,152 against prior year.
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Two events from FY23 were not run in FY24: the football tournament and wreath making, with a profit impact of £1,072.
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However this was offset by increased profit in five events, and a new school community event was added to the calendar – International Day (although the primary intention of this event is not fundraising).
FY24 vs FY23 profit by event
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10,000
8,000
6,000
4,000
2,000
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FY24 FY23
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Fundraising: sales and other income
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Non-event sales and other income continues to be extremely important for the PTA; generating £20,298 of profit in FY24 compared to £19,106 in FY23.
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The largest component of this was matched funding, contributing £6,615 and representing a 21% increase against FY23.
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The discrepancy in tea towel profit in across the years may be due to timing variances where the cash profit is not representative of the profit generated from the year due to e.g late invoices received. The FY24 tea towel figure is accurate to represent the latest round of tea towels, coasters and bags which were circulated to parents in July 2024.
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Within the commissions & misc category there are a number of smaller offsetting balances however it is notable that no profit was generated from amazon smile commissions in FY24 due to the programme finishing.
FY24 vs FY23 sales and other income
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7,000
6,000
5,000
4,000
3,000
2,000
1,000
-
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-1,000 Sa
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a FY24 | FY23
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Balgowan PTA FY24 treasurers report SS FY25 profit forecast FY25 profit forecast • As previously mentioned, as a base case it is £ reasonable to assume that the PTA will be able to generate a similar profit in FY25 to FY24, FY24 profit 48,181 especially considering the reduced profit from Jumble trail 177 the summer sizzle in FY24. • There are however adjustments to the events Halloween event (1,706) and initiatives schedule which have not yet Quiz night TBC been finalised and may have an impact on profit: New events TBC • The Halloween event is unlikely to run this Non-recurring events TBC year due to Halloween falling over the half term holiday; ~~==~~ FY25 estimated profit 46,652
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The Halloween event is unlikely to run this year due to Halloween falling over the half term holiday;
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• New event: jumble trail
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The quiz night may move to early 2025 rather than 2024 - impact TBC
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• New / reinstated events
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Non-recurring events
FY25 spending and outlook
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The PTA has approved the following funding requests from the school for FY25:
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Construction of two student support cabins; and
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Forest School provision
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In addition the PTA expects to continue its support of the year 6 coach trip to the 02 and maths mastery curriculum subscription; from which all children will benefit as they move through the school
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The PTA may seek to upgrade some equipment, specifically in the catering department over the course of the year, cost TBC.
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The PTA aims to maintain a minimum cash buffer of £5,000 throughout the year and therefore it is estimated that the PTA will have up to c.£22,500 available to spend by the end of FY25
FY24 - FY25 cash outlook
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90,000
48,181 1,530 35,777
80,000
70,000
60,000
50,000
7,634
40,000
3,160
30,352 2,850
27,582
30,000
20,000
10,000
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FY25 FY25 Halloween Support Forest Y6 02 trip Maths FY25 PTA capex
opening estimated / jumble cabins school mastery closing spend
cash profit adjustment provision cash
balance balance
Cash balance Fundraising Payments
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Closing remarks
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A reminder to all that many employers provide paid volunteering leave and matched funding. PTA events and contributions can be counted for this and we would be very happy to provide letters to employers to validate your contribution
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• Square readers: We are in the process of updating our square accounts and will share new login credentials once we have them. Please do not use the old login credentials or we won’t be able to access the funds
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Another thank you to Mark Fisher, outgoing treasurer for all his hard work infront, and behind the scenes during his time in the role, and for his thorough handover over the course of this year
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Reporting Date Calculated funds held Funds held based on Bank St (to check totals) Error Checking (should equal zero)
28th Aug 24 Balgowan PTA Account Opening Balance £42,873.34 Current Account £25,267.74 £0.00 ERROR CHECK £85,992.06
29th Aug 2023 to 28th Aug 24 Add Income YTD £73,470.85 Savings Account £2,389.03 £73,470.85
Less Expenditure £85,992.06 Lottery Account £2,695.36 £0.00 ERROR CHECK
Total Funds held as at 28th Aug 24 £30,352.13
Events & Sales Donations, Commission and Misc Payments to/from the School
Profitabili Expenditur
Type Code Category Expenditure Income Profit ty Type Code Category e Income Profit Profitability Type Code Category Expenditure Income Profit
TOTAL £21,578.87 £59,398.46 £37,819.59 63.67% TOTAL £7,492.19 £14,072.39 £6,580.20 46.76% TOTAL £56,921.00 £0.00 -£56,921.00
Event SF Summer Fair £3,536.25 £9,391.67 £5,855.42 62.35% Donation FM Fund Matching £0.00 £1,836.26 £1,836.26 100.00% OI Invoices outstanding from 2022-23 £345.01 £0.00 -£345.01
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| Event | SF | Summer Fair | £3,536.25 | £9,391.67 | £5,855.42 | 62.35% | Donation | FM | Fund Matching | £0.00 | £1,836.26 | £1,836.26 | 100.00% | OI | Invoices outstanding from 2022-23 | £345.01 | £0.00 | -£345.01 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Event | XF | Christmas Fair | £2,969.50 | £12,305.06 | £9,335.56 | 75.87% | Donation | GAY | Give as You Earn | £0.00 | £0.00 | £0.00 | N/A | MM | Maths Mastery | £2,850.00 | £0.00 | -£2,850.00 |
| Event | DO | Y1-6 Disco | £466.62 | £2,796.77 | £2,330.15 | 83.32% | Donation | FBD | Donation from parents | £0.00 | £162.46 | £162.46 | 100.00% | FSD | Foundation subjects development | £0.00 | £0.00 | £0.00 |
| Event | ETR | Easter Trail | £933.93 | £2,799.65 | £1,865.72 | 66.64% | Commission | GM | The Giving Machine | £0.00 | £15.50 | £15.50 | 100.00% | RF | Reception Fencing | £0.00 | £0.00 | £0.00 |
| Event | Q1 | Online Quiz | £0.00 | £0.00 | £0.00 | N/A | Commission | CG | Charitable Gving | £0.00 | £4,779.32 | £4,779.32 | 100.00% | PG | KS1 Playground redevelopment | £0.00 | £0.00 | £0.00 |
| Event | QZ | Quiz Night - Autumn | £800.89 | £1,592.27 | £791.38 | 49.70% | Commission | GYL | Give as You Live/One Click | £0.00 | £0.00 | £0.00 | N/A | IP | Year 6 Ipads | £0.00 | £0.00 | £0.00 |
| Event | IN22 | Income from 2022/23 | £0.00 | £423.20 | £423.20 | 100.00% | Commission | AS | Amazon Smile | £0.00 | £0.00 | £0.00 | N/A | PA | Playground accessories KS2 | £0.00 | £0.00 | £0.00 |
| Event | FR | Fun Run | £0.00 | £0.00 | £0.00 | N/A | Miscellaneous | B2S | Bags2School | £0.00 | £200.00 | £200.00 | 100.00% | LD | Y6 Leaver’s disco | £120.00 | £0.00 | -£120.00 |
| Event | JT | Jumble trail | £0.00 | £35.80 | £35.80 | 100.00% | Miscellaneous | EH | PTA Equipment Hire | £0.00 | £0.00 | £0.00 | N/A | O2 | O2 Trip | £3,160.00 | £0.00 | -£3,160.00 |
| Event | 10P | 10p Tuesday | £0.00 | £0.00 | £0.00 | N/A | Miscellaneous | CH | PTA Costume Hire | £0.00 | £0.00 | £0.00 | N/A | KTP | Key Text Project | £0.00 | £0.00 | £0.00 |
| Event | MDS | Mothers Day Sale | £0.00 | £0.00 | £0.00 | N/A | Miscellaneous | BIC | Bank Interest/Charges | £128.75 | £61.66 | -£67.09 | N/A | EA | Excelsior Junior Award – Library | £0.00 | £0.00 | £0.00 |
| Event | FT | Football Tournament | £0.00 | £0.00 | £0.00 | N/A | Miscellaneous | BE | Banking Error | £7,000.00 | £7,000.00 | £0.00 | N/A | FA | First Aid training for PTA members | £572.00 | £0.00 | -£572.00 |
| Event | HC | Holiday club advertising | £0.00 | £15.00 | £15.00 | 100.00% | Miscellaneous | MIS | Miscellaneous | £210.44 | £17.19 | -£193.25 | N/A | FST | Forest School Training | £0.00 | £0.00 | £0.00 |
| Event | REY | Reception End of Year Event | £0.00 | £0.00 | £0.00 | N/A | Miscellaneous | SUB | PTA-Events fees, NCPTA & C | £153.00 | £0.00 | -£153.00 | N/A | LF | Library Furniture | £0.00 | £0.00 | £0.00 |
| Event | EUR | Euro 2020 Non-uniform day | £0.00 | £0.00 | £0.00 | N/A | ITQ | IT Equipment | £0.00 | £0.00 | £0.00 | |||||||
| Event | MA | Sunday Funday | £301.44 | £874.00 | £572.56 | 65.51% | TL | Tech lab | £49,873.99 | £0.00 | -£49,873.99 | |||||||
| Event | LCS | Langley Concert Sales | £0.00 | £0.00 | £0.00 | N/A | FSE | Forest School Equipment | £0.00 | £0.00 | £0.00 | |||||||
| Event | HAL | Halloween | £1,153.49 | £2,859.32 | £1,705.83 | 59.66% | SLU | Staff Lunches | £0.00 | £0.00 | £0.00 | |||||||
| Event | WM | Wreath Making Workshop | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Event | FF21 | Y6 end of term event 2022 | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Event | Y6D | Year 6 Disco | £1,026.18 | £978.61 | -£47.57 | N/A | ||||||||||||
| Lottery | LOT | Balgowan PTA Lottery | £40.00 | £1,090.40 | £1,050.40 | 96.33% | ||||||||||||
| Sale | FDS | Fathers Day Sale | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | XTR | Xmas Trail | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | CR | Colour Run | £145.61 | £2,047.17 | £1,901.56 | 92.89% | ||||||||||||
| Sale | LRF | Langley Rotary Fireworks | £730.10 | £874.47 | £144.37 | 16.51% | ||||||||||||
| Sale | SDR | Reception Sports Day | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | SD1 | KS1 Sports Day | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | XFC | Christmas Fair - Cards | £0.00 | £807.65 | £807.65 | 100.00% | ||||||||||||
| Sale | TT | Tea Towels, Coasters 2024 | £21.00 | £4,017.28 | £3,996.28 | 99.48% | ||||||||||||
| Sale | TT23 | Tea Towels, Coasters 2023 | £1,723.79 | £0.00 | -£1,723.79 | N/A | ||||||||||||
| Sale | RUU | Really Useful Uniform Store | £0.00 | £1,399.47 | £1,399.47 | 100.00% | ||||||||||||
| Sale | HW | Hardwood Sale | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | P | Pantomime | £5,542.00 | £7,282.68 | £1,740.68 | 23.90% | ||||||||||||
| Sale | XFT | Christmas Fair - Trees | £1,639.00 | £2,944.56 | £1,305.56 | 44.34% | ||||||||||||
| Sale | NUD | Non-Uniform Day | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | SD23 | Sports Days 2023 | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | SD22 | Sports Days 2022 | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | VDB | Valentine's Day Bake Sale | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | COS | Fancy Dress Costume Sale | £0.00 | £0.00 | £0.00 | N/A | ||||||||||||
| Sale | XAU | Xmas Auction | £0.00 | £1,525.98 | £1,525.98 | 100.00% | ||||||||||||
| Sale | BM | Balgowan Merchandise | £0.00 | £20.00 | £20.00 | 100.00% | ||||||||||||
| Sale | ICS | Ice Cream Sales | £113.90 | £1,308.43 | £1,194.53 | 91.29% | ||||||||||||
| Sale | CS | Cake Sales | £0.00 | £245.44 | £245.44 | 100.00% | ||||||||||||
| Sale | DPS | Doughies Pizza Sale | £0.00 | £307.00 | £307.00 | 100.00% | ||||||||||||
| Sale | SGR | Santa's Grotto | £254.97 | £1,269.68 | £1,014.71 | 79.92% | ||||||||||||
| Sale | ID | International Day | £117.54 | £123.55 | £6.01 | 4.86% | ||||||||||||
| Sale | RP | Reception Picnic | £62.66 | £63.35 | £0.69 | 1.09% |
Independent examiner’s report to the trustees of Balgowan School Parent Teacher Association
I report to the trustees on my examination of the accounts of the Balgowan School Parent Teacher Association (Balgowan PTA) for the year ended 28th August 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Jack Hirchfield
Relevant professional qualification or membership of professional bodies (if any): ACA – issued by the ICAEW
Address:
Flat 82 3 Cornell Square London SW8 2ER
Date: 23/06/2025