REGISTERED COMPANY NUMBER: 04540273 (England and Wales) REGISTERED CHARITY NUMBER: 1104859
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
FOR EDLINGTON HILL TOP CENTRE ASSOCIATES ( COMPANY LIMITED BY GUARANTEE)
EDLINGTON HILL TOP CENTRE ASSOCIATES
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| Pages | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 to 8 |
| Notes to the Financial Statements | 9 to 13 |
EDLINGTON HILL TOP CENTRE ASSOCIATES
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity’s objective and principal activity is to provide adult education facilities together with pre-school childcare in a community of high deprivation.
The objects are:
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the advancement of education, in particular by the provision of adult education;
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to develop the capacity and skills of the members of the socially and economically disadvantaged community of Edlington in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society;
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the relief of unemployment for the public benefit in such ways as may be thought fit, including assistance to find employment; and
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to promote for the benefit of the inhabitants of Edlington and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social welfare and with the object of improving the condition of life of said inhabitants.
Significant Activities
The principal activity of the charity is providing a community venue for adult education, community activities, and day nursery provision.
Public benefit
The trustees have complied with the duty in section 4 of the 2006 Charities Act to have due regard to guidance published by the Charity Commission.
The charity meets this duty by providing community facilities in an area of high deprivation.
Volunteers
The centre is partly run by volunteers, under the supervision of the Centre Manager and staff. This not only meets the requirement of providing a public benefit by training volunteers with skills which will be useful in employment and social activities, but helps to tie the centre in with the local community.
Lease
In February 2025 a new lease for The Hill Top Centre was agreed with Doncaster Council to extend the boundary of the site to include the former caretaker house. The new lease is to 2043 with an option to renew the lease to 2068.
Solar Panels
In 2012 an arrangement for the installation of solar panels on the roofs of The Hill Top Centre was signed with CRT Renewables Ltd. The solar panel will become the responsibility of the charity at the end of the agreement in 2038. CRT Renewables claim the Feed-In-Tarif and The Hill Top Centre have access to free electricity.
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
ACHIEVEMENTS AND PERFORMANCE
Summary of Main Achievements During The Year
The Edlington Hilltop/Helping Hands Centre continued to provide a community centre for adult education, community activities, day nursery provision and has developed a community café.
Trustees acknowledge and appreciate the commitment to the community that staff and volunteers demonstrate. Trustees bring a range of educational, financial and management skills and experience that have ensured that the project has continued to grow and reflect the needs of the community.
The strength brought to the project is by far achieved by the volunteering of many individuals of all ages and backgrounds to deliver our core aims. The project is designed to help individuals within the community recognise their own needs and empower the community; to support the community.
Our learning over the past year has meant we are to continue to prioritise health & wellbeing and capacity building through our services and volunteer programme.
The Edlington Hill Top Centre/Helping Hands Community Centre is intergenerational and provides a wide range of services and opportunities for individuals. The staff and trustees are custodians of a valuable community building and aim to maintain, develop and retain the building for future generations. This will continue to build community capacity and ensure the charity is sustainable.
Areas of support include: -
Community Health Team - Staff and volunteers work with NHS staff to engage with patient's regarding health and social isolation that impacts their health and well-being.
Learn My Way - Senior volunteers support digital inclusion for all ages using up to date ICT provision at the centre.
Community Support - Senior volunteers and staff work with the most vulnerable adults and families with complex needs by providing support, advice and guidance.
Altogether for Autism - A small charity that provides peer led off-site and on-site activities to over 19s who are on the additional needs autistic spectrum.
Careers Workshop - this provision supports people to gain employability skills
ICT Support - The centre ICT provision is an integral part of our commitment to removing barriers to education and employment
Befriending Service - phone calls are made to people who feel socially isolated or vulnerable on a regular basis
Community Garden - provides a social environment to carry out physical activity with clear aims of improving health and well-being
Shop - two charity shops provide support to the community,
Trustees. staff and volunteers have developed a trading name to bring the projects together under one banner project title. The 'Helping Hands Community Project' will deliver the trustees vision statement:
Empowering the community; to support the community
New Development
The extension of the lease to include the former caretaker house allows the opportunity to develop a Youth Centre on site. By refurbishing the derelict building on our boundary we plan to provide a facility for the young people of Edlington.
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EDLINGTON HILL TOP CENTRE ASSOCIATES
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2025
FINANCIAL REVIEW
Financial position
The centre made a deficit of £47,245 for the period. This was due to staffing restructure costs during this period. During the year funds were available to install the Air Source Heat Pump heating system to replace the solid fuel heating boiler. Capital funds will continue to be used to complete the project.
Reserves policy
The Trustees have ensured that all cash reserves, apart from those required for the day to day operation of the company, are held in an interest-bearing account, and that the company aims to have a free reserve to cover costs associated with any future anticipated expenditure. Over recent years the charity has built up a Capital Reserve to ensure funds are available to meet the charity’s maintenance responsibility.
Financial Controls
The Trustees have approved a Financial Procedures Policy which gives clear guidelines for financial control of the company using a range of Microsoft Excel spreadsheets. The policy includes spending authority levels, banking mandates, reporting and audit requirements.
The Trustees have adopted a policy of 100% depreciation of fixed assets due to the nature of funding requirements. All major funders require portable fixed asset items to be returned to them if for any reason the company does not continue to operate. Since refurbishment costs are against leased premises this means that there is no value to the company on these assets in the case of closure.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, its Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Charitable status was granted on 13[th] July 2004.
Recruitment and appointment of new trustees
Directors and Trustees are appointed by the recommendation of existing trustees.
Organisational Structure and Management
The charity is governed by a Board of Trustees who are responsible for the overall strategy and direction of the company. The Board is responsible for the implementation of the strategy. Service delivery is also achieved through partnership with
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Buttons Nursery for pre school childcare provision;
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Altogether 4 Autism
-
NHS/CCG
-
Good Things Foundation
-
DMBC Well Doncaster
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South Yorkshire Police
-
Edlington Community Organisation
-
Citizens Advice Bureau
-
Family Hub
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Exceed Learning Partnership
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Food Aware
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DA Hub
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Age UK
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DARTS – Doncaster Arts
Induction and training of new trustees
New trustees are introduced by an existing board member and are expected to undertake sufficient training to carry out their duties.
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EDLINGTON HILL TOP CENTRE ASSOCIATES
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT (cont)
Related Parties
Exceed Learning Partnership continues to support the Edlington Hill Top Centre as part of its commitment to the local community.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees examine the major risks that the Trust faces each financial year when preparing and updating the strategic plan. The company has developed systems to monitor and control these risks to mitigate any impact that they might have on the company in the future.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number 04540273 (England and Wales)
Registered Charity number 1104859
Registered office
The Hill Top Centre Edlington Doncaster South Yorkshire DN12 1PL
Trustees
A D Jackson CHAIR Mrs L K Smith VICE CHAIR appointed 26.04.2024 E Hardy resigned 12.11.2024 Mrs J Briggs D R Sweeney Mrs J Devanney
Company Secretary
A D Jackson
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees and signed on its behalf by:
A D Jackson - Trustee
Date: 13/10/2025
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EDLINGTON HILL TOP CENTRE ASSOCIATES
Independent examiner's report to the trustees of Edlington Hill Top Centre Associates ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or . 2the accounts do not accord with those records; or .
3the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any .requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4the accounts have not been prepared in accordance with the methods and principles of the Statement of .Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
Matthew Herring ACA
Date: 19 October 2025
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EDLINGTON HILL TOP CENTRE ASSOCIATES
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| Unrestricted Restricted funds funds Note £ £ INCOME AND ENDOWMENTS FROM Grants 2 - 86,059 Other trading activities 3 121,626 - Total 121,626 86,059 Total funds brought forward 209,407 - Transfer - - TOTAL FUNDS CARRIED FORWARD 162,162 - EXPENDITURE ON Charitable activities Other trading activities 168,271 86,059 Other 600 - Total 168,871 86,059 NET INCOME/(EXPENDITURE) 4 (47,245) - RECONCILIATION OF FUNDS |
2025 Total funds £ 86,059 121,626 207,685 209,407 - 162,162 254,330 600 254,930 (47,245) |
2024 Total Funds £ 290,145 107,955 |
|---|---|---|
| 398,100 368,989 600 |
||
| 369,589 | ||
| 180,896 - 28,511 |
||
| 209,407 |
The notes form part of these financial statements
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EDLINGTON HILL TOP CENTRE ASSOCIATES
BALANCE SHEET 31 MARCH 2025
| 2025 | 2024 | ||
|---|---|---|---|
| Unrestricted funds | Total funds | ||
| Note | £ £ |
£ | |
| FIXED ASSETS | |||
| Tangible assets | 7 | - | - |
| CURRENT ASSETS | |||
| Cash at bank and in hand | 240,665 | 242,470 | |
| ─────────────── | |||
| 240,665 | 242,470 | ||
| CREDITORS: Amounts falling due within one year | 8 | (78,503) | (33,063) |
| ──────────────── | |||
| NET CURRENT ASSETS | 162,162 | 209,407 | |
| ─────── | ─────── | ||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 162,162 | 209,407 | |
| ──────────────── | |||
| NET ASSETS | 162,162 | 209,407 | |
| ════════════════ | |||
| FUNDS | |||
| Restricted funds | 9 | - | - |
| Designated funds | 9 | 130,000 | 130,000 |
| Unrestricted funds | 9 | 32,162 | 79,407 |
| ──────────────── | |||
| TOTAL FUNDS | 162,162 | 209,407 | |
| ════════════════ |
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EDLINGTON HILL TOP CENTRE ASSOCIATES
BALANCE SHEET - CONTINUED 31 MARCH 2025
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.
The trustees have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.
The financial statements were approved by the Board of Trustees on 13/10/2025 and were signed on its behalf by:
A D Jackson – Trustee (Chair)
D Sweeney - Trustee (Treasurer)
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EDLINGTON HILL TOP CENTRE ASSOCIATES
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resource
Tangible fixed assets
Depreciation is provided at 100% of cost for all fixed assets due to the nature of funding requirements. All major funders require portable fixed asset items to be returned to them if for any reason the company does not continue to operate. Since refurbishment costs are against leased premises this means that there is no value to the company on these assets in the case of closure.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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EDLINGTON HILL TOP CENTRE ASSOCIATES
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2025
2. GRANTS
| 2. GRANTS |
2. GRANTS |
2. GRANTS |
2. GRANTS |
2. GRANTS |
2. GRANTS |
|---|---|---|---|---|---|
| Total Funds Total Funds Rec'd B/fwd C/fwd 2025 2024 |
|||||
| Cost of Living Fund | 0 | 0 | 75,000 | ||
| Heating Replacement–Rank Foundation | 0 | 0 | 2,000 | ||
| Heating Replacement–FCC Communities Fund | 0 | 0 | 27,089 | ||
| Heating Replacement–SYMA | 0 | 0 | 10,791 | ||
| Heating Replacement–DMBC | 0 | 0 | 3,000 | ||
| CAF Donation | 0 | 2,020 | 2,020 | 480 | |
| Woodroffe Foundation | 0 | 1,750 | 1,750 | 1,750 | |
| DCLT Welcome Spaces | 1,940 | 2,000 | 3,940 | 2,000 | |
| Coalfields Regeneration Fund | 0 | 0 | 5,000 | ||
| Coalfields Regeneration Fund | 0 | 0 | 1,994 | ||
| Good Things Foundation | 8,400 | 8,400 | 3,600 | ||
| NHS Winter Pilot | 0 | 0 | 12,000 | ||
| Foodbank | 5,500 | (1,850) | 3,650 | 2,127 | |
| Foodbank | 0 | 595 | 595 | 5,905 | |
| Well Doncaster Therapies Project | 0 | 0 | 21,805 | ||
| Hillards Charitable Trust | 0 | 0 | 1,000 | ||
| Henry Smith Foundation | 20,000 | 10,251 | 30,251 | 12,234 | |
| SYP–Violence Reduction Unit | 4,818 | (4,818) | 0 | 0 | |
| PCC–POCA Grant | 0 | 0 | 10,000 | ||
| ASDA Better Starts | 0 | 784 | 784 | 816 | |
| DCLT Social Inclusion Alliance | 0 | 0 | 150 | ||
| DMBC Earth Day Grant | 0 | 0 | 500 | ||
| DMBC Ward Budget | 576 | 576 | 800 | ||
| DMBC Enviro Pride | 0 | 1,761 | (1,553) | 208 | 135 |
| DMBC Neighbourhood Safety Grant | 0 | 0 | 6,536 | ||
| Rausing Foundation | 0 | 0 | 1,480 | ||
| DMBC Other Grants | 0 | 0 | 6,536 | ||
| SYP–Violence Reduction Unit | 0 | 0 | 19,273 | ||
| Big Lottery Fund | 0 | 16,030 | 16,030 | 44,321 | |
| Big Lottery Fund Uplift Grant | 0 | 2,090 | 2,090 | 10,910 |
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EDLINGTON HILL TOP CENTRE ASSOCIATES
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2025
2. GRANTS (cont)
| Recd | B/fwd | C/fwd | Total Funds 2025 |
Total Funds 2024 |
|
|---|---|---|---|---|---|
| Clothworkers Foundation | 50,000 | (50,000) | 0 | 0 | |
| Mindful Activities | 2,000 | 2,000 | 0 | ||
| Capital Fund–DMBC | 5,000 | 5,000 | 0 | ||
| Electrical Safety | 5,000 | 5,000 | 0 | ||
| Anticipate–DMBC | 250 | 250 | 0 | ||
| Expect Youth | 400 | 400 | 0 | ||
| SYCF | 3,000 | (3,000) | 0 | 0 | |
| DMBC Universal 24 | 2,615 | 2,615 | 0 | ||
| HCFS G8 DMBC | 5,500 | (5,500) | 0 | 0 | |
| DBAAC–DMBC | 500 | 500 | 0 | ||
| 115,499 | 32,463 | (61,903) | 86,059 | 290,145 |
Total grants of £115,499 (2024 £282,363) were received during the year, of which £nil (2024 £4,818) grants were accrued and £61,903 (2024 £37,281) grants were deferred as relating to expenditure to be incurred during the following year.
All grant income received is restricted funds.
3. OTHER TRADING ACTIVITIES
| Buttons Room rent Charity shop and cafe receipts Family Hub Other receipts |
2025 £ 45,700 31,501 34,882 4,390 5,153 121,626 |
2024 £ 43,200 - 35,122 - 29,633 |
|---|---|---|
| 107,955 |
4. NET INCOME/ (EXPENDTURE)
Net income/(expenditure) is stated after charging/crediting:
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Depreciation – owned assets | - | - |
| ═══════ | ═══════ |
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EDLINGTON HILL TOP CENTRE ASSOCIATES
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2025
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:-
| 2025 £ Direct charitable work 12 Management and administration 2 14 |
2024 £ 16 2 ___ |
|---|---|
| 18 ___ |
No employees received emoluments in excess of £60,000.
7. TANGIBLE FIXED ASSETS
COST
| At 1 April 2024 Additions At 31 March 2025 DEPRECIATION At 1 April 2024 Charge At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 |
255,420 - ----------- 255,420 255,420 - ----------- 255,420 - - Property £ |
76,271 - ----------- 76,271 76,271 - ----------- 76,271 - - IT Equipment £ |
56,651 - ---------- 56,651 56,651 - ---------- 56,651 - - Office Equipment £ |
378,342 - ---------- 378,342 378,342 - ---------- 378,342 - - Totals £ |
|
|---|---|---|---|---|---|
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EDLINGTON HILL TOP CENTRE ASSOCIATES
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2025
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Accrued expenses | 600 | 600 |
| Deferred other income | 16,000 | - |
| Deferred grant income | 61,903 | 32,463 |
| ──────────────── | ||
| 78,503 | 33,063 | |
| ════════════════ |
9. MOVEMENT IN FUNDS
| Net movement | |||
|---|---|---|---|
| At 1.4.24 | in funds | At 31.3.25 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 209,407 | (47,245) | 162,162 |
| TOTAL FUNDS | 209,407 | (47,245) | 162,162 |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement in | |
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 121,626 | 168,871 | (47,245) |
| Restricted funds | |||
| Grants | 86,059 | 86,059 | - |
| TOTAL FUNDS | 207,685 | 254,930 | (47,245) |
Of the unrestricted funds, £130,000 has been allocated to a Designated Fund - Capital Projects Fund.
10 RELATED PARTY DISCLOSURES
There were no related party transactions to be disclosed for the year ended 31 March 2025.
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