2023-08-31-accounts - Acomb Out Of School Club Limited

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Company Number: 05081540

ACOMB OUT OF SCHOOL CLUB LIMITED

A company limited by guarantee and a registered charity number 1104781

ANNUAL REPORT AND ACCOUNTS

for the year ended 31 August 2023

UNAUDITED

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HPH Chartered Accountants 54 Bootham YORK YO30 7XZ

ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

The Directors, who are also the Charity’s Trustees and form the management Committee, have pleasure in presenting their Report and the Accounts for the year ended 31 August 2023.

The Accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic or Ireland (FRS 102) (effective 1 January 2019) - (Charites SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

The accounts have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The Charity is a Public Benefit Entity.

OBJECTIVES AND ACTIVITIES

The objects of the club are to provide the necessary facilities for the daily care, recreation and education of children during out of school hours, and to advance the education and training of the persons in the provision of such care, education and recreational facilities.

The club operates a breakfast club and an after-school club during term time. The club also operates a holiday club, meeting the needs of families in York predominantly in the Holgate area. The club is co-located on the site of Our Lady Queen of Martyrs School, the school itself does not provide such care and the club provides this public benefit.

The Trustees confirm that they have complied with their duty in section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission when reviewing the charity’s aims and objectives and in planning future activities.

ACHIEVEMENTS AND PERFORMANCE

The manager and Trustees continue to work closely with the school (who is also the landlord) to ensure that the space and facilities available to the club at the school are appropriate and secure. We have been able to maintain the offer and have more flexible use of the spaces in the school and annex building.

The Trustees are pleased with the performance of the club, in particular considering the Ofsted report from October 2022 where we were found to fully meet the standards required for early years’ provision. Our manager has worked hard to increase provision, market the offer to families and bring new staff on board. We are seeing good occupancy levels particularly for term time spaces and a waiting list for some sessions for breakfast and after school places. The hard work from Staff and the Trustees means that our finances are, once again, healthy for an organization of this type and that we can look to the future and make plans with confidence.

ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

PLANS FOR FUTURE PERIODS

Our key focus is to maintain our progress to ensure that we are in a good position to continue to support families in our area and across York. Our financial position means that we are looking at the best ways to publicise the offer, particularly in school holidays, invest in the setting and to recruit, train and retain staff and succession plan. We would also like to attract new trustees to support this. We are funding further staff qualifications for staff members to support future needs.

FINANCIAL REVIEW

Increased income of 18% to £196,092 (2022 - £165,486) and an increase in operating costs of 18% to £167,132 (2022 - £142,062) produced a surplus of £28,960 (2022 - £23,424) for the year, which when added to reserves gave rise to unrestricted reserves to be carried forward amounting to £110,965.

STATEMENT ON THE CHARITY’S POLICY ON RESERVES

The Trustees have carried out a review and have calculated that the level of reserves needed to sustain the charitable activities of the club are £11,000 at the end of each financial year.

The closing free reserves meet this figure, and the trustees continue to apply tight financial controls. Careful management of staffing ratios and more robust fee and debt collection will continue to ensure the sustainability of the club and that it remains a going concern.

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Registration Number: 1104781 Company Registration Number: 05081540 Charity Name: Acomb out of School Club Limited Operational Name: The Playden Address and Registered Office: Our Lady Queen of Martyrs Primary School Hamilton Drive YORK YO24 4JW

The Charity’s Trustees, who are also known as the Management Committee and are also the Charitable Company’s directors. In office during the year were:

Sarah Hall (Chair) Gary Hennigan Megan Cox

ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

REFERENCE AND ADMINISTRATIVE INFORMATION - CONTINUED

The charitable company’s agents and advisors were:

HPH, Chartered Accountants 54 Bootham, YORK, YO30 7XZ

Payroll Bureau

HSBC Bank plc Parliament Street, YORK, YO1 8XS

Bankers

Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Bootham, YORK, YO30 7XZ

Independent Examiner

York Childcare Out of School Club Support Service Ltd The Pavilion, Rawcliffe Lane, YORK, YO30 6NP

OOSC Support Service

STRUCTURE, GOVENANCE AND MANGEMENT

The organisation is a charitable company limited by guarantee, incorporated on 23 March 2004 and registered as a charity on 6 July 2004. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

The Management Committee have reviewed the progress of the club. The Trustees have considered the major risks for the charity and are satisfied that there are systems and procedures in place to manage them.

NEW GRANTS AND DONATIONS RECEIVED IN THE YEAR

The club was unsuccessful in a bid for the Holiday and Food (HAF) funding however we continue to support vulnerable families.

ACOMB OUT OF SCHOOL CLUB LIMITED DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The purpose of this statement is to distinguish the Trustees’ responsibilities for the accounts from those of the Independent Examiner as stated in his report.

Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the charity’s state of affairs at the end of the year and of its financial activities for that year. In preparing those accounts the Trustees are required to:

select suitable accounting policies and then apply them consistently;
make judgments and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
prepare the accounts on the going concern basis unless it is inappropriate to assume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charity’s Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Declaration

The Trustees declare that they have approved the trustees’ annual report above. Signed on behalf of the Charitable Company’s Trustees

Sarah Hall - Chair of Trustees 28 May 2024

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ACOMB OUT OF SCHOOL CLUB LIMITED

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2023.

This report is made solely to the charitable company’s trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and the charitable company’s trustees as a body in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charitable company’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable company, the charitable company’s members as a body and the charitable company’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ

28 May 2024

ACOMB OUT OF SCHOOL CLUB LIMITED

STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023

Unrestricted funds £ 196,092 - -	Restricted funds £ - - -	Total 2023 £ 196,092 - -	Total 2022 £ 164,578 38 870
196,092	-	196,092	165,486
167,132	-	167,132	142,062
167,132	-	167,132	142,062
28,960 -	- -	28,960 -	23,424 -
- 28,960	- -	- 28,960	- 23,424
82,005	-	82,005	58,581
110,965 £	- £	110,965 £	82,005 £

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 14 form part of these accounts.

ACOMB OUT OF SCHOOL CLUB LIMITED

BALANCE SHEET AS AT 31 AUGUST 2023

(Company Number: 05081540)

£ £ - 15,639 109,633 125,272 14,307 110,965 110,965 £ 110,965 - 110,965 £ 2023	£ £ - 15,639 109,633 125,272 14,307 110,965 110,965 £ 110,965 - 110,965 £ 2023	£ £ - 18,481 70,337 88,818 6,813 82,005 82,005 £ 82,005 - 82,005 £ 2022	£ £ - 18,481 70,337 88,818 6,813 82,005 82,005 £ 82,005 - 82,005 £ 2022
125,272 14,307		88,818 6,813

	110,965 £		82,005 £
	110,965 -		82,005 -
	110,965 £		82,005 £

In the Directors' and Trustees' opinion the Charitable Company was entitled under section 477 (1) of the Companies Act 2006 ('the Act') to exemption from the audit of its accounts for the year ended 31 August 2023. No notice from members requiring an audit has been deposited under section 476 (1) of the Act in relation to its accounts for the financial period. The Directors and Trustees are responsible for ensuring that the Charitable Company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the Charitable Company as at the end of each financial period and of its incoming resources and its application of resources for each period in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with its requirements, so far as applicable to the Charitable Company.

The accounts have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies.

Approved by the Board on 28 May 2024 and signed on their behalf by:

............................................................................. Sarah Hall Director and Trustee

The notes on pages 8 to 14 form part of these accounts

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a) Legal entity

Acomb Out of School Club is regulated by the Charities Commission (1104781), limited by guarantee and is registered in England and Wales. The address of the registered office and principle place of business is Our Lady Queen of Martyr’s Primary School, Hamilton Drive, York, YO24 4JW.

In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

b) Basis of preparation

Acomb out of School Club meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

c) Preparation of the accounts on a going concern basis

The Trustees have a reasonable expectation that adequate financial resources are available to enable the Charitable Company to continue in operational existence for the foreseeable future, and have adequate contingency plans in the event that income streams are reduced. They continue to believe that the Charitable Company is a going concern and as such, the accounts have been prepared on this accounting basis.

d) Tangible fixed assets

Fixed assets with a value greater than £500 are capitalised at cost.

Depreciation is provided on all tangible fixed assets in use at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life, as follows:

Equipment - 33.33% straight line

e) Fees and other income

Charges for childcare services are accounted for in the year in which the service is provided.

Funding grants are accounted for as receivable in the period they are awarded.

Investment income is accounted for in the year on a receivable basis.

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES - continued

f) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Expenditure on charitable activities relates to activities undertaken to further the purposes of the charity and includes their associated support costs.

Governance costs include those costs associated with meeting the constitutional requirements of the charity and include the independent examiner’s fees and costs linked to the strategic management of the charity.

The Charitable Company operates a defined contribution pension scheme and the charge in the accounts for pension costs represents the actual amount of contributions made by the employer to the pension scheme.

Certain expenditure is directly attributable to specific activities and has been included in those categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

All expenditure is accounted for on an accruals basis and includes the irrecoverable element of Value Added Tax.

g) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

h) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

i) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

j) Fund accounting

Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the Directors/Trustees. Designations of unrestricted funds are made at the Directors'/Trustees' discretion in order to make allocations for anticipated future expenditure.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for a particular purpose.

Restricted funds are funds which are subject to specific trusts, either declared by the donor when making the donation or grant conditions, or accepted by the donor in responding to a specific appeal.

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES - continued

k) Financial instruments

The Charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2. INCOME FROM CHARITABLE ACTIVITIES

Childcare fee income Other income Grant income	Unrestricted Funds 196,092 - -	Restricted Funds - - -	Total Total 2023 2022 £ £ 196,092 164,578 - 38 - 870 196,092 £ 165,486 £
	196,092 £	- £

All fee income in 2022 relates to unrestricted funds.

3. NET INCOME FOR THE YEAR

NET INCOME FOR THE YEAR
	2023	2022
Net income for the year is stated after charging:	£	£
Independent Examiner's fee	550	550
Accountant's remuneration:
Statutory accounts production and external review	1,070	1,023
Other Services	1,309	770

4. TOTAL EXPENDITURE

Cost of childcare provision Governance costs	Unrestricted Restricted Funds Funds £ £ 164,203 - 2,929 - 167,132 £ - £ Charitable Activities	Unrestricted Restricted Funds Funds £ £ 164,203 - 2,929 - 167,132 £ - £ Charitable Activities	Total Total 2023 2022 £ £ 164,203 139,719 2,929 2,343 167,132 £ 142,062 £
	167,132 £	- £

All expenditure in 2022 relates to unrestricted funds.

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

5. STAFF COSTS

Gross salaries and wages (including supply staff) Employer's pension contributions Social security costs	Total Total 2023 2022 £ £ 109,725 96,615 1,937 1,970 1,382 1,727 113,044 100,312

The average number of employees during the year was 7 (2022 - 8). There were no employees with emoluments above £60,000.

No remuneration, expenses or other benefits have been paid to the trustees during the year.

The key management personnel of the Charitable Company comprise the Directors/Trustees and the Company Secretary. The total employee benefits of the key management personnel were £Nil (2022 – £Nil).

6. FIXED ASSETS

Cost or valuation: and at and at DEBTORS 31 August 2022 Other debtors Accrued income Outstanding childcare fees All fixed assets relate to unrestricted funds. Depreciation: 1 September 2022 31 August 2023 31 August 2023 Net book values: 31 August 2023 1 September 2022	Total 2023 £ 15,639 - - 15,639 £	Equipment £ 1,014 -
		1,014 -
		- £
		- £
		Total 2022 £ 17,332 279 870
		18,481 £

7. DEBTORS

All debtors relate to unrestricted funds.

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

8. CREDITORS: amounts falling due within one year

			Total 2023 £ 12,051 2,119 137	Total 2022 £ 3,129 3,080 604
			14,307 £	6,813 £
			Total 2023 £ 82,005 196,092 (167,132) -	Total 2022 £ 58,581 164,616 (142,062) 870
			110,965 £	82,005 £
			Fund Transfer -	Balance c/f 31/08/2023 -
- £	- £	- £	- £	- £
Balance b/f 01/09/2021 -	Income 870	Expenditure -	Fund Transfer (870)	Balance c/f 31/08/2022 -

The HAF Fund is for the provision of free places at holiday clubs, available to children in their local authority area in receipt of benefits-related free school meals.

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

11. ANALYSIS OF THE CHARITABLE COMPANY'S NET ASSETS BY FUND

Fixed assets £ - -	Net current assets £ 110,965 -	Total 2023 £ 110,965 -
- £	110,965 £	110,965 £
Fixed assets £ - -	Net current assets £ 82,005 -	Total 2022 £ 82,005 -
- £	82,005 £	82,005 £

12. TRANSACTIONS WITH RELATED PARTIES

A management contract exists between the Charitable Company and York Childcare Out of School Club Support Service Ltd. Management charges of £20,502 (2022 - £17,229) were paid to York Childcare Out of School Club Support Service Ltd for services provided to the Charitable Company. At the year end the Charitable Company owed York Childcare Out of School Club Support Service Ltd £7,829 (2022 - £3,000).

13. TAXATION

The Company is a registered charity (number 1104781) and is not liable to taxation on either revenue surpluses or surpluses on the sale of capital assets used in its charitable activities.

14. COMPANY STATUS

The Company is a company limited by guarantee, not having a share capital. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

15. PENSION AND OTHER SCHEMES

Defined contribution pension scheme:

The company operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the company to the scheme and amounted to £1,937 (2022 - £1,970).

ACOMB OUT OF SCHOOL CLUB LIMITED

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

16. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES

Income and endowments from: Miscellaneous income Total income Expenditure on: Charitable activities Total expenditure Net income Fund transfer Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward Grant income Charitable activities	Unrestricted funds £ 164,578 38 -	Restricted Total funds 2022 £ £ - 164,578 - 38 870 870 870 165,486 - 142,062 - 142,062 870 23,424 (870) - - 23,424 - 58,581 - £ 82,005 £
	164,616
	142,062
	142,062
	22,554 870
	23,424
	58,581
	82,005 £