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2023-03-31-accounts

Deepcut Village Association

Trustees’ Annual Report and Financial Statements

Year to 31 March 2023

Charity No. 1104727

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Deepcut Village Association

Trustees’ Annual Report and Financial Statements For Year Ending 31st March 2023

Contents

Contents
Page
Trustees’ report 3 - 7
Independent Examiners report 8
Income and Expenditure Statement 9
Balance Sheet 10
Notes to Financial Statements 11 - 13

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Deepcut Village Association Trustees’ Annual Report For Year Ending 31st March 2022

Reference and administrative details

Charity number 1104727 Registered office and operational address 89 Swordsman Road, Deepcut, Surrey, GU16 6BW Trustees who served during the year and up to the date Trustees of this report were as follows: James C Mitchell (Chairman) Angela J H Mitchell David Rushmer Howard J Hyde Dennis Obongonyinge Jamie Morgan

Bankers Independent Examiner

Lloyds Bank plc 18 Prince of Wales Walk, Camberley, Surrey, GU15 3SJ J Kothari LLB Hons, FCCA

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Deepcut Village Association

Trustees’ Annual Report For Year Ending 31st March 2023

Report of the Trustees

The Trustees present their report and the independently examined financial statements for the year ended 31 March 2023.

Reference and administrative information set out on page 3 forms part of this report. The financial statements comply with the Statement of Recommended Practice - Accounting and Reporting by Charities (Charities SORP FRS 102).

Structure, governance & management

The organisation is a charity, registered on 02 July 2004 by constitution adopted on 19 January 2004.

All Trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in note 1 to the accounts.

The Trustees review the aims, objectives and activities of the charity each year. This report looks at what the charity has achieved and the outcomes of its work for the 12 months in the year ending 31 March 2023. The Trustees report the success of each key activity and the benefits the charity has brought to those groups of people that it is set up to help. The review also helps the Trustees ensure the charity's aims, objectives and activities remain focused on its stated purposes.

Objectives and activities

Deepcut Village Association exists to:

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Deepcut Village Association

Trustees’ Annual Report For Year Ending 31st March 2023

Promote such other charitable purposes as may from time to time be determined.

Activities in the past year

The current year has seen continued growth compared to last year and represents a a significant growth in the use of the facility by members of the community. New hirers were secured and revenues moved upby just over 50% compared the year before, a growth trend that has continued beyond yearend.

Our costs throughout the year rose in line with increased use of the facility. Cost control is still a priority , however this has not jeopardized the high standard of both décor and furniture/equipment that has been core to our on-going success. Our surplus for the year fell by £505 and our reserves went up by £270 to £12,692 from £12,422 (2022) the trustees are therefore confident that we remain financially robust.

Future plans

Three main drivers will dominate the year ahead. Firstly, the need to secure further increases in space utilization through securing new regular Users. In this regard we will endeavour to increase awareness within our community which is growing as a result of a major housing development project on the former Army Camp Site.

Secondly, to keep improving the facility and its surroundings (gardens and car parks), the trustees continue to listen to the users in the community and pay attention to their recommendations of current and future needs.

Thirdly, continue to maintain control over our cost structure. This will be delivered through sustaining new, more flexible, manning practices whilst also making long-term focussed investments as needed. In this latter category we will still be pursuing the installation of Solar Panels to reduce our electricity costs. We will also pursue Grants to help this possible project.

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Deepcut Village Association

Trustees’ Annual Report For Year Ending 31st March 2023

Reserves policy

The Trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation. Trustees are committed to generating enough reserves to support current organisational activities to meet the following requirements:

To this end, the Trustees have established a reserves policy that is reviewed annually to ensure that the appropriate levels of reserves are maintained and it is able to continue to fund its activities without unnecessary disruption as a result of peaks and troughs in income.

Total unrestricted funds at the year-end were £12,692 (£12,422 31 March 2022). These are represented entirely by net current assets. At 31 March 2023 we had approximately three months’ costs in reserves.

Statement of Responsibility of the Trustees

Our Trustees are responsible for preparing the report of the Trustees’ and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

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Deepcut Village Association

Trustees’ Annual Report For Year Ending 31st March 2023

The Trustees are members of the charity but this entitles them only to voting rights. The Trustees have no beneficial interest in the charity.

Dennis Obongonyinge ACMA CGMA Trustee (Treasurere)

20[th ] September 2023

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Deepcut Village Association Independent Examiners Report For Year Ending to 31st March 2023

Independent Examiner's Report to the trustees of Deepcut Village Association.

I report on the accounts for the year ended 31st March 2023 which are set out in the “The Trustees Annual Report” for year ended 31[st] March 2023.

This report is made solely to the trustees as a body, in accordance with the Charities Act 2011. My examination has been undertaken so that I might state to the trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the trustees as a body, for my examination, for this report, or for the opinions I have formed.

Respective responsibilities of the Trustees and Independent Examiner

The trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the accounts of the charity are not required to be audited and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Basis of Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J Kothari LLB Hons, FCCA 20[th] September 2023

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Deepcut Village Association Statement of Financial Activities For Year Ending to 31st March 2023

Income from:
Village Centre hire
1b
Total Income
Expenditure on:
Charitable activities
1c
Total expenditure
Net income / (Expenditure)
Balances brought forward
as at 1 April 2022
Balances carried forward
at 31 March 2023		 2022
Unrestricted
funds
£
56,880		 2022
Total
funds
£
56,880
56,880
56,611
56,611
270
12,422
12,692		 2022
Total
funds
£
38,307
56,880 38,307
56,611 37,532
56,611 37,532
270
12,422		 775
11,647
12,692 12,422

There were no recognised gains and losses for the year other than those included in the Statement of Financial Activities. All activities of the charity were derived from continuing activities.

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Deepcut Village Association

Balance Sheet

As at 31st March 2023

Current Assets
Debtors2
Cash at bank and in hand
Total Current Assets
CREDITORS: amounts falling due within
one year
Net Current Assets
Net Funds
Funds
General Fund
Funds carried forward		 2023
£
6,600
8,839
15,439
(2,747)
12,692
12,692
12,692
12,692		 2022
£
5,415
11,308
16,723
(4,301)
12,422
12,422
12,422
12,422

Approved by the Trustees on 20[th] September 2023 and signed on their behalf by:

Dennis Obongonyinge ACMA CGMA Trustee (Treasurer)

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Deepcut Village Association Notes to the Financial Statements

For Year Ending to 31st March 2023

1. ACCOUNTING POLICIES

The principal accounting policies adopted by the Trustees in the preparation of the financial statements are set out below. The accounting policies have been applied consistently throughout the year and in the preceding year.

a) Basis of Accounting

The financial statements are prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS I02), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS I02) and the Charities Act 201l. They are drawn up on the historical accounting basis. The charity meets the definition of a public benefit entity under FRS I02.

The financial statements have been prepared on a going concern basis.

b) Income

All income is recognised in the Statement of Financial Activities when the conditions for receipt have been met and there is reasonable assurance of receipt and the amount can be quantified with reasonable accuracy.

2023 2022 Total Total £ £ Village centre hire 56,880 38,307

c) Expenditure

Expenditure is recognised on an accrual basis when a liability is incurred. Expenditure include any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.

Expenditure on charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

All costs are allocated between expenditure categories of the Statement of Financial Activities on a basis consistent with the use of resources. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.

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Deepcut Village Association Notes to the Financial Statements For Year Ending to 31st March 2023

2023 2022 Total Total £ £ Charitable activities 56,611 37,532

d) Fund accounting

Unrestricted fund

This represents unrestricted income which is expendable at the discretion of the Trustees in furtherance of the objectives of the charity. Such funds may be held to finance both working capital and capital investment. The charity at present has no restricted or designated funds.

e) Tangible Fixed Assets

The charity acquired no large assets during the year. Any assets that cost less than £1,000 are written off in the year in the statement of financial activities.

f) VAT

The charity is exempt from VAT under HMRC registration threshold.

g) Charitable commitments

Charitable commitments which are legally binding on the Trustees are accounted for as expenditure in the Statement of financial Activities. Where the promise of financial support is not binding on the Trustees, such intentions are accounted for by a transfer to a designated reserve. Activities that are to be wholly financed from future income do not form part of such designation and are disclosed in a note to the accounts.

h) Employee

The charity had no employees throughout the year.

i) Payments to trustees

No Trustee or person related to or connected by business to them has received any remuneration from the charity during the year for carrying out their duties as Trustees.

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Deepcut Village Association Notes to the Financial Statements For Year Ending to 31st March 2023

2. DEBTORS

2022 2022 Total Total £ £ Debtors 6,600 5,415

3. CREDITORS: amounts falling due within one year

2023 2022 Total Total £ £ Creditors 2,747 4,301

4. TAXATION

The charity's activities are exempt from taxation under Section 505 of the Income and Corporation Taxes Act 1998.

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