REGISTERED COMPANY NUMBER: 04485945 (England and Wales)
REGISTERED CHARITY NUMBER: 1104684
REPORT OF THE TRusfEES AND UNAUDrrED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
FOR
BROADSTAIRS FOLK WEEK

BROADsfAIRS FOLK WEEK
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Page
Reference and admlnlstratlve detslts
Report of the trustees
24
Independent Examlner's feport
Statement of Flnanclal Actlvitles
Balance sheet
Notes to the accounts
8-12
Detalled Statement of Financlal Artlvlties
13-14

BROADSTAIRS FOLK WEEK
REFERENCE AND ADMINSTRATIVE D￿AlLs
FOR THE YEAR ENDED 30 SEPTEMBER 2024
TRUStEES
lan Bullock
Jenny Faulkner {resigned 13 February 20241
Brian Dunne
Sally Ironmonger
Jack Hayward
Sarah Cross
Paul Hindmarsh
Geoff Turner (appointed l October 2023)
Helen Orry (resigned 9 January 2024}
Michelle Harper {appointed 13 February 2024)
Michela George lappointed 12 March 20241
Nick Heron (appointed 12 November 2024)
Krista Greisch (appointed 11 February 20251
REGISTERED OFFICE
DSI Kent Innovation Centre
Millennium Way
Broadstairs
Kent
CTIO 2QQ
REGISTERED COMPANY NUMBER
04485945 (England and Wales)
REGISTERED CHARITY NUMBER
1104684
INDEPENDENT EXAMINER
Cleverdons
Chartered Accountants and Business Advisors
7 The Broadway
Broadstairs
Kent
CTIO 2AD
BANKERS
HSBC
26 Westwood Cr05s Shopping Centre
Margate Road
Broadstairs
Kent
CTIO 2BF
Page I

BROADStAIRS FOLK WEEK
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 SEPTEMBER 2024
The trustees who are also dirertors ofthe charity for the purposes of the Companies Act 2006, present their report with the
financial statements of the charity for the year ended 30 September 2024. The trustees have adopted the provisions of
Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charitie5 preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021
OBJEcfivES AND AcnvmES
ObJectSves and alms
The object of the charity is to preserve and advance public education in the appreciation of English and Multicultural folk
dance. song and music and to promote the knowledge and practice of English and Multicultural folk dance, song and music
by means of dances, classes, lertures. demonstration5 and other like methods, in the town of Broadstairs and St Peters and
the neighbouring towns and villages in the Oistrict of Thanet. When planning our activities for the year, the trustees have
considered the commissioners guidance on public benefit.
Sl8nlficant artlvitles and achlevements
The Folk Week trustees decision to use the Queens Road Baptist Centre as the main concert venue for the foreseeable
future reduced the expenditure on infrastrutture costs that are incurred when building an outdoor venue. This has
contributed to a much-improved outcome for the festival in 2024 and 2023. compared to 2022. An adjustment to the
layout of the Craft Fair resulting in an increase in the number of available pitches and an increase in the price charged per
pitch ha5 increased the craft fair revenue to £52,876 compared to £41,535 in 2023
srRucfuRE GOVERNANCE AND MANAGEMENT
Governlng document
The Charity is controlled by a governing document, its Memorandum and Articles of Association, and constitutes a limited
company, limited by guarantee, as defined by the Companies Act 2(K)6. In the event of a winding up the liability of each
member is limited to £10.
Organisatlonal Structure
Mana8ement of the charity is under the Chairmanship of Mr lan Bullock. elected on 8 February 2022 at the Annual General
Meeting of the Folk Week Committee. Sally Ironmonger was elected Vice Chair. Sarah Cross was elected Treasurer. The
festival's only regular paid employees are The Festival Creative Director and Festival Administrator.
The trustees meet monthly to receive reports from the Festival Creative director and Festival Administrator and Financial
reports derived from the charities financial and accounting system. Based on these reports the trustees make decisions by
majority vote and delegate their execution to either employees, volunteers or trustees a5 appropriate.
The festival continues to rely heavily on volunteer input and is very grateful for the fantastic support received each year.
Recrultment and appolntment of new trustees
As and when a new trustee is required. either due to a vacancy or to fulfil a new specific need, individuals with the relevant
skills are identified and approached. If a trustee is deemed appropriate and willing to make the required commitment. then
they are proposed to the committee by the Chairman.
Indurtlon and tralning of new trustees
New Trustees are fully briefed on the Charities, activities and procedures. Each trustee is given an induction pack which sets
out their responsibilities as a trustee/direttor.
Related partles
The charity bore trustees indemnity costs to Marsh Commercial - Mana8ement Liability insurance of £625 {2023: £5461.
Rlsk managemert
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls
are in place to provide reasonable assurance against fraud and error. This is carried out on an ongoing basis during the year
and the trustees are satisfied that the Systems in place are sufficient to mitigate exposure to major risks
Page 2
continued...

BROADStAIRS FOLK WEEK
REPORT OF THE TRUSTEES- contlnued
FOR THE YEAR ENDED 30 SEPTEMBER 2024
FINANaAL REVIEW
Reserves policy
The policy of the trustees has been to have reserves that will meet unrestricted expenditure incurred during the winter
followin& or any unforeseen unrestricted cost5; to meet start up unrestritted costs of the next year's festival and be a
buffer against loss of unrestritted sponsorship or grant funding in future years. The balance on unrestricted reserves is
£71,774 at 30 September 2023 {2023= £55,885). which is below the established target of £8S,000.
Prlnclpal fundlng sources
The principal funding sources durin8 the year were:
ran
The festival received £10,000 from Broadstairs & St Peter's Town Council {2023.' £7,500), £1,500 from Kent County Councils
Members, grant scheme12023: £2.0(XII. £2.000 from Thanet District Council {2023 £nill and £1,000 from East Kent College
12023: £nil).
The festival also received £12,000 from The John Swire 1989 Charitable Trust12023: £10,(h)01.
onsorshi
Shepherd Neame contributed £5,OCM) sponsorship. Vattenfall Renewable Power £2.5rJ), New Life Wills £l.tKK), Regain
Hearing £1,1)00. Chartwell House £765.
Corporate sUPPOrter income totalled £1,995.12023: £2,555)
Donations
The total received from donations. street collections, Friends of Folk Week and Clarence & Friends Club was £39.90812023-
£27.2731.
Fundraisin
1200 club, fundraisin8 events)
The total received from fundraising was £6,348 including £1,448 from the 200 Club.
Ticket income
Our largest venue seated capacity was the Queens Road Baptlst Centre Auditorium which seats 300. Overall individual ticket
sales exceeded expectation at £54,50912023 £43,119).
Income from Festival
The total income from the festival was £233.147 (2023-. £221,404).
Results for the year
The accounts are showing a net surplus of £15,889 compared to £15,961 in 2023.
It is felt that the decision to continue to use the smaller preexisting concert venue has been a good one as this not only
reduced expenses but also the risks that bad weather has.
FUTURE DEVELOPMENrs
At the end of the 2024 festival, our Festival Director. Jo Tuffs, stepped down after over 20 years as Festival Dirertor and
many more as a volunteer to enjoy a well-deserved retirement.
We are pleased to welcome Kai Hoffman as the new Festival Directorfor Folk Week, bringing with her decades of
experience in the music industry.
2025 will mark Folk Weevs 60th Anniversary. we are planning significant publicity and fundraising initiatives around this
milestone. New sources of sponsorship are being investigated as well as the creation of new sponsorship packages.
Currently. we are sourcin8 funding for a potential 60th-anniversary concert, and a "pre-festival concert" will take place on
the Friday before the festival, utilising the QRBC. Separate tickets wll be required for this event, contributing to our
fundraising efforts.
Additionally, there will be the creation of a 60th AnnivÈrsary archive, inviting people to share their photos and memories of
Folk Week over the year5.
continued...
Pa8e 3

BROADsfAIRS FOLK WEEK
REPORT OF THE TRUSTEES- contlnued
FOR THE YEAR ENDED 30 SEPTEMBER 2024
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to
small companies.
Approve by order of the Board of trustees on
/JA 2f
and si8ned on its behalf by:
lan Bullock
Festival Chairman
Page 4

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF
BROADSTAIRS FOLK WEEK
Independent examlner's report to the trustees of Broadstalrs Folk Week
I report to the charity trustees on my examination of the accounts of the company for the year ended 30 September 2024
which are set out on pages 6 to 12.
Responsibilitles and basls of report
As the charity trustees of the company land also its directors for the purposes of company law} you are responsible for the
preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'l.
Having satisfied myself that the accounts ofthe Company are not requlred to be audited under Part 16 of the 2006 Act and
are eligible for independent examination. I report in respect of my examination of your compan¢s accounts as carried out
under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying Out my examination I have followed the directions
given by the Charity Commission under settion 14515llbl of the 2011 Act.
Independent examiner'5 5tstement
have completed my examination. I confirm that no matters have come to my attention in connection with the examination
giving me cause to believe that in any material respect..
l accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2 the accounts do not accord with those record5: or
3 the accounts do not comply with the accountin8 requirements of section 396 of the 2006 Act other than any
requirement that the accounts give a 'true and fair viev/ which is not a matter considered as part of an independent
examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of
Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in
accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should
be drawn in this report in order to enable a proper understandin8 of the accounts to be reached.
Signed:
J J Cleverdon
ICAEW
Cleverijons
Chartered Accountants & Business Advisors
7 The Broadway
Broadstairs
Kent
CTIO 2AD
Date:
21 fll(xrch 202f
Page 5

BROADsfAIRS FOLK WEEK
STATEMENT OF FINANCIAL AcfiviTIES
FOR THE YEAR ENDED 30 SEPTEMBER 2024
2024 Total
unrestricted
funds
2023 Total
unrestricted
funds
Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
78,668
60,828
Charltable actlvltles
Festival
233,147
221,404
Other trading income
Investment income
6,348
1,344
26.566
465
Total Income
319,507
309,263
EXPENDITURE ON
Raising Funds
223
575
Charltable activitles
Festival
303.395
292.727
Total expenditure
303,618
293,302
NEf INCOME I IEXPENDITURE)
15,889
15,961
RECONaATION OF FUNDS
Total funds brought forward
55,885
39,924
TOTAL FUNDS CARRIED FORWARD
71,774
5S,885
The notes form part of these financial statements
Page 6

8ROADsfAIRS FOLK WEEK
BALANCE SHEET
30 SEPTEMBER 2024
2024 Total
unrestrlrted
funds
2023 Totsl
unrestrirted
funds
Notes
FIXED ASSETS
Tangible assets
io
369
492
CURRENT ASSErs
Stock
Debtors
Cash at bank and in hand
li
12
3,303
6,969
67,385
77,657
5,411
5,508
59,266
70,185
CREDITORS
Amounts falling due within l year
13
{6,2521
(14.7921
NET CURRENT ASSErs
71,405
55,393
TOTAL ASSETS LESS CURRENT UABILITIES
71,774
55,885
NEf ASSErs
71,774
55.885
FUNDS
Unrestrirted fund5
71,774
55,885
TOTAL FUNDS
71,774
55,885
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year
ended 30 September 2024.
The members have not required the company to obtain an audit of its financial statement5 for the year ended 30
September 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
la) ensuring that the charitable company keeps accounting records that comply with Sections 386
and 387 of the Companies Act 2006 and
(bl preparing financial statement5 which give a true and fair view of the state of affairs of the
charitable company as at the end of each financial year and of its surplus or deficit for each
financial year in accordance with the requirements of Sections 394 and 395 and which
otherwise comply with the requirements of the Companies Act 21)06 relating to financial
statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies
subjert to the small companies regime.
The financial statements were approved bythe Board of Trustees and authorised for issue on
and were signed on its behalf by..
lan Bullock- Trustee
Sarah Cross- Trustee
The notes form part of these financial statements
Page 7

BROADsfAIRS FOLK WEEK
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
I ACCOUNTING POLiaES
Basls of preparlng the flnanclal statements
The financial statements of the charitable company, which is a public benefit entlty under FRS102, have been prepared
in accordance with the Charities SORP IFR5102}'Accounting and Reporting by Charities.. Statement of Recommended
Practice applicable to charities preparin8 their accounts in accordance with the Financial Reporting Standard applicable
in the UK and Republlc of Ireland, and the Companies Act 2006. The accounts have been prepared under the hlstorical
0St conventlon.
Income
Income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is
probable that the income will be received and the amount can be measured reliably.
Income from government and other grants are reco8nlsed at fair value when the charity has entitlement after anv
performance conditions have been met, it Is probable that the income will be received and the amount can be
measured reliably. If entitlement is not met then these amounts are deferred.
Donated 8ood$. facltllles or servl¢es
Give the absence of a reliable measurement basis, the contributlon of 8eneral volunteers must not be included as
Income in charity accounts. However. it Is important that the user of the account5 understands the nature and scale of
the role pald by general volunteers. Charities must include a description of the role played by general volunteer5 and
provide an indication of the nature of their contribution in a note to the accounts (see note 161.
Expendlture
Liabilities are recognised as expenditure as soon as there Is a legal or constructive obli8ation committing the charity to
that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of
the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified
under headln8S that a88re8ate all cost related to that category. Where costs cannot be directly attrlbuted to particular
headings they have been allocated to artlvltles on a basis conslstent with the use of resources.
Tanglble fixed assets
Tangible fixed assets are included at cost less depreciation and impairment. Depreciation ha5 been calculated to write
off the tangible fixed assets over their expected useful live5 a5 follows:
Plant and machinery
25% on reducin8 balance
Fixtures and fittings
25% on reducing balance
Office Equipment
25% on reducln8 balance
Stocks
Stock5 are stated at the lower of cost and estimated selling prlce less costs to complete and sell.
Taxatlon
The charity is exempt from corporation tax on its charitable activities
Fund accountlng
Unrestricted funds can be used in accordance with the charitable objectives and the discretion of the trustees.
Designated funds are unrestricted funds of the charity which thÈ trustees have decided at their discretion to set aside
to use for a specific purpose.
Restricted funds are to be solely used for particular projects being undertaken by the charity.
Penslon costs and other post-ret5rement beneffts
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable
company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 8

BROADSTAIRS FOLK WEEK
NOTES TO THE FINANCIAL STATEMENT5- contlnued
FOR THE YEAR ENDED 30 SEPTEMBER 2024
2 DONATIONS AND LEGACIES
2024
2023
Donations
Sponsorship
Grants
39,908
12.260
26,500
78,668
27,273
11,555
22.000
60,828
Grants received included in
the above, are as follows:
2024
2023
Thanet District Council
Broadstairs & St Peters Town Council
KCC Member5 Grant
KCC Arts Investment
East Kent College
The John Swire 1989 Charltable Trust
10,000
1,500
7,500
2,000
2,500
12,000
26,5CM)
10.000
22,000
3 OTHER TRADING AcfiviTIES
2024
2023
Fundralsing events
6,348
26,566
4 INVEsfMENT INCOME
2024
2023
Deposit account interest
1,344
465
CHARITABLE AcfiviTES COSTS
Dlrect costs
Support
Totals
Festival
209,343
94,052
303,395
6 NET INCOMEI(EXPENDITURE)
2024
2023
Net income/{expenditurel is Stated after chargln81{creditingl:
Depreciation - owned assets
Independent examination
123
936
164
900
7 TRUSTEES REMUNERATION AND BENEFITS
None of the trustees received any remuneration or benefits durin8 the year. There were no trustees, expenses paid for
the year ended 30 September 2024 nor the previous year.
TRUSTEES INSUIIANCE
The charity has purchased trustee indemnlty insurance to protect trustees. The cost of this insurance is £62512023:
£5461.
continued..
Page 9

BROADSTAIRS FOLK WEEK
NOTES TO THE FINANCIAL STATEMEKfs- Contlnued
FOR THE YEAR ENDED 30 SEPTEMBER 2024
60,208
9 STAFF COSTS
The following Staff costs were InCur￿d.
Gross salaries
Employers Nl
Employers pension contributions
Total
2024
54.094
4,806
1,308
60,208
2023
47.270
3,919
1,162
52.351
The charity employed 3 member5 of staff during the year12022.' 31 and no employees received emoluments in excess
of £60.000.
10 TANGIBLE FIXED ASSErs
Plant and
machinery
Flxtures and
ffttings
Office
equipment
Total
COST
At l October 2023 and 30 September 2024
3.483
127
4,848
8,458
DEPRECIATION
At l Ortober 2023
Char8e for the year
At 30 September 2024
3,024
115
3.139
126
4.816
7,966
123
8,089
126
4,824
NET BOOK VALUE
At 30 September 2024
At 30 September 2023
344
24
369
459
32
492
li STOCKS
2024
2023
Stocks
3.303
5.411
12 DEBTORS: AMOUNTS FALUNG DUE wfTHIN ONE YEAR
2024
2023
Trade debtors
Prepayments and accrued income
2,185
4,784
6,969
1.226
4.282
5.508
13 CREDITORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR
2024
2023
Trade creditors
Social security and other taxes
Accruals and deferred income
365
878
5,009
6.252
8,130
1,074
5,588
14,792
continued...
Page 10

BROADSTAIRS FOLK WEEK
NOTES TO THE FINANCIAL STATEMENTS- contlnued
FOR THE YEAR ENDED 30 SEPTEMBER 2014
14 MOVEMENT IN FUNDS
Net
movement In
funds
0111012023
At 301912024
Unrestrfcted funds
General fund
55.885
15,889
71.774
TOTAL FUNDS
55,885
15.889
71.774
Incomln8
resources
Resour￿$
expended
Movement
In funds
Unrertrlcted funds
General fund
319,507
1303,6181
15,889
TOTAL FUNDS
319,507
1303,6181
15.889
Net
movement In
funds
Com
aratlves for movement In funds
0111012022
At 301912023
Unrestrlcted funds
General fund
39.924
15,961
55,885
TOTAL FUNDS
39,924
15,961
55,885
Incomlng
resources
Resources
expended
Movement
In funds
Comparatlve net movement In funds Included above:
Unrestrlrted funds
General fund
309,263
1293,3021
15,961
TOTAL FUNDS
309,263
293,302
15.961
A current
ear 12 months and rlor
ar 12 months comblned
Osltlon Is
s follows:
Net
movement In
fund$
At 111012022
At 301912024
Unrestrlcted funds
General fund
39,924
31.850
71.774
TOTAL FUNDS
39.924
31,850
71,774
A current year 12 months and prior year 12 months combined net movement in funds, included in the above:
Incomlng
Resources
Movement
resources
expended
in funds
Unrestrlrted funds
General fund
628,770
{596,9201
31,850
TOTAL FUNDS
628.770
1596,920)
31,850
continued...
Page 11

BROADSTAIRS FOLK WEEK
NOTES TO THE FINANCIAL STATEMENfs- continued
FOR THE YEAR ENDED 30 SEPTEMBER 2024
15 RELATED PARTY TRANSACTIONS
Sally Ironmonger, one of the trustees, was paid £40012023: £400} for performances at the Festival. A band in which
Michaela Martin-George. one of the trustees, 15 a member was paid £555 for performance at the festival.
16 VOLUNTEER CONTRIBUTION
The annu31 volunteer contribution continues to be a vital element of the structure of the festival. Trustees constantlv
increase their efforts in this area to help recruit more volunteers as this contribution in kind represented
approximately £80,30812023: £81.6811 (under UK Accounting standards this volunteer contribution is not reflected in
the account5.1
17 STATUTORY INFORMATION
Broadstairs Fo5k Week is a private company, limited by guarantee, registered in England and Wales. with company
number 4485945. The company's registered office is DSI Kent Innovation Centre, Millennium Way, Broadstairs, Kent
CTIO 2QQ.
18 MEMBER'S LIABILITY
Every member of the charity undertakes to contribute to the assets of the company in the event of its being wound up
while he/she is a member. or within one year after they cease to be a member, such amount as may be required. not
exceeding £10, for the debts and liabilFties contracted before helshe cease5 to be a member and the costs, charges and
expenses of winding up.
Page 12

BROADSfAIRS FOLK WEEK
DETAILED STATEMENT OF FINANCIAL AcfiviTIES
FOR THE YEAR ENDED 30 SEPTEMBER 2024
2024
2023
INCOME
Donations and legacies
Donations and street collections
Sponsorship
Grants
39,908
12,260
26,500
78,668
27,273
11,555
22.000
60.828
Charitable activltles
Season tickets, camping and events {including pubs)
Craft fair
Programme5 and other income
Merchandise sales
Marquee and bar sales
Employment allowance
124,683
52,876
9,284
11,(X)8
30,490
4.806
233.147
104,906
41,535
8,366
11,569
51,109
3,919
221.404
Other tradlng actlvltles
Fundraising events
6.348
26.566
Investment Income
Deposit account interest
1,344
465
Total inwm5n8 resour￿$
319.507
309,263
EXPENDITURE
Ralslng donations and le8acles
Sundry
223
575
Charltable artlvltles
Merchandise and programmes
Artist fees. expenses and accommodation
Venue hire including all PA hire
Concert area
Campsite
Craft fair
Road closure Iparadel
Marquee bar costs
Performing rights and lottery
12.047
86,398
12,707
17,651
34,442
32.782
14,845
72,895
9,617
16,290
32,826
30,124
284
24,905
3,831
205.617
8.899
4.417
209,343
Support Costs
Wages and other staff costs
Rent and rates
Insurance
Light and heat
Telephone
Postage and stationery
Advertising
Sundries
Website, computin& software and corporate image
Bank. paypal, online booking and credit card processing charges
60,208
7,006
3,379
52,351
5,428
3,583
2,124
3,137
1,923
4.593
2,223
3,112
4,2CNJ
82,674
2,224
2.096
5,845
1.208
3.361
2,910
88,237
Carried forward
Page 13

BROADStAIRS FOLK WEEK
DEfAILED STATEMENT OF FINANCIAL ACTIVITIES- contlnued
FOR THE YEAR ENDED 30 SEPTEMBER 2024
2024
2023
Support costs- contlnued
Brought forward
Subscriptions
Storage costs
Travel
Professional fees
Accountancy
Depreciation
88.237
244
2,601
195
1,716
936
123
82,674
251
1.39S
79
1,647
900
164
87,110
94,052
Total expendlture
303,618
293.302
Net surplus/{deficitl for the year
15.889
15,961
Page 14