New Forest Disability Information Service known as New Forest Disability
(A company limited by guarantee)
Annual Report and Financial Statements Year Ended 31 March 2021 Company registration number: 05124781 Charity registration number: 1104589
New Forest Disability Information Service
Contents
| Trustees Report | 1 to 4 |
|---|---|
| Reference and Administrative Details | 3 |
| Statement of Trustees' Responsibilities | 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 to 9 |
| Notes to the Financial Statements | 10 to 19 |
New Forest Disability Information Service
Trustees Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2021.
Objectives and activities
Objects and aims
To provide free, impartial and confidential disability related information, advice and guidance for people with disabilities, their families, carers, professionals and other interested parties throughout the New Forest and surrounding areas.
The charity aims to continue to provide people with disabilities and those that support them, in the New Forest and the surrounding areas, with free, impartial and confidential information which enables them to lead active and fulfilling lives integrated in society.
Achievements and performance
The last year has seen challenges felt on a global scale, with every aspect of life affected by the Coronavirus Pandemic. The resilience and resourcefulness of our staff and volunteers, with support from trustees, has ensured the disabled community continued to receive much needed advice and assistance through a rapidly evolving media.
This unprecedented event created a barren environment for many of our income streams, with fund raising, donations and equipment sales suffering immensely. However, our essential services have built on significant recognition within local, district and county authorities and wider institutions allowing us to secure increased grant funding which has more than compensated for this loss.
This increased income has enabled us to take advantage of our recent expansion and further enhance office capacity by increasing staff levels and restructure to maintain maximum efficiency and allow a more focused service. Our Chief Executive is now ably assisted by our Deputy Chief Executive, who is also the Outreach and Projects Manager, with support from our Office Manager and Benefits Advisory Service Manager. Together with all our other staff and volunteers, we are weathering this crisis and look forward into the next year financially secure with the ability to continue to provide the highest level of advice and assistance to our disabled community.
Financial review
Policy on reserves
The trustees have agreed a reserves policy of maintaining free reserves equal to not less than six months income and not more than twelve months income having regard for the charity's (actual and contingent) liabilities. Subject to an appropriate level of free reserves, £2,000 will be transferred each year into a designated fund (the IT Replacement Fund) against which expenditure on replacement computer equipment will be charged. Any surplus/(deficit) of reserves, may at the trustees discretion, be transferred into/(from) another designated fund entitled the New Projects Fund, which will be used to develop and improve the services offered to the disabled community or the Front Door Ramp designated fund, which will be used to replace the worn ramp including electrics.
Public benefit
All charitable activities focus on the relief of people with disabilities living in the New Forest and surrounding areas so that they may lead active and fulfilling lives integrated in society and are exclusively undertaken to further our charitable purposes for the public benefit.
The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
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New Forest Disability Information Service
Trustees Report
Structure, governance and management
Nature of governing document
The organisation is a charitable company limited by guarantee, incorporated on 11 May 2004 and registered as a charity on 28 June 2004. The company was established under a Memorandum of Association which established the objects and powers of the charitable charity and is governed under its Articles of Association.
Recruitment and appointment of trustees
Trustee meetings are held periodically during the year. Potential appointments of new trustees are discussed at these meetings.
Induction and training of trustees
Procedures for induction and training of new trustees are in place.
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New Forest Disability Information Service
Trustees Report
Reference and Administrative Details
Trustees D Wansbrough Mrs A Corbridge R Odbert Mrs P Y Lacey Mrs P A Clark P D Latham S J E Smith Secretary Mrs J Keable Principal Office 6 Osborne Road New Milton Hampshire BH25 6AD Registered Office 6 Osborne Road New Milton Hampshire BH25 6AD The charity is incorporated in England and Wales. Company Registration Number 05124781 Charity Registration Number 1104589 Solicitors Heppenstalls 75 High Street Lymington Hampshire SO41 9YY Bankers Barclays Bank PLC Lymington 61 High Street Lymington Hampshire Independent Examiner PKF Francis Clark Towngate House 2 - 8 Parkstone Road Poole Dorset BH15 2PW
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New Forest Disability Information Service
Trustees Report
The annual report was approved by the trustees of the charity on 15 July 2021 and signed on its behalf by:
R Odbert Trustee
S J E Smith Trustee
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New Forest Disability Information Service
Statement of Trustees' Responsibilities
The trustees (who are also the directors of New Forest Disability Information Service for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 15 July 2021 and signed on its behalf by:
R Odbert Trustee
S J E Smith Trustee
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New Forest Disability Information Service
Independent Examiner's Report to the trustees of New Forest Disability Information Service
I report on the accounts of the charity for the year ended 31 March 2021 which are set out on pages 7 to 19 .
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Anne-Marie Gates FCCA FCA
Towngate House 2 - 8 Parkstone Road Poole Dorset BH15 2PW
20 July 2021
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New Forest Disability Information Service
Statement of Financial Activities
Year Ended 31 March 2021
(Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income from: Voluntary income 2 Investment income 3 Other income 4 Total Income Expenditure on: Charitable activities 5 Total Expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 15 Note Income from: Voluntary income 2 Investment income 3 Total Income Expenditure on: Charitable activities 5 Total Expenditure Net income Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 15 |
Unrestricted funds £ 112,451 83 19,958 132,492 (137,755) (137,755) (5,263) (5,263) 64,561 59,298 Unrestricted funds £ 104,605 40 104,645 (103,529) (103,529) 1,116 2,339 3,455 61,106 64,561 |
Restricted funds £ - 603 - 603 - - 603 603 44,471 45,074 Restricted funds £ 44,471 - 44,471 - - 44,471 (2,339) 42,132 2,339 44,471 |
Total 2021 £ 112,451 686 19,958 |
|---|---|---|---|
| 133,095 | |||
| (137,755) | |||
| (137,755) | |||
| (4,660) | |||
| (4,660) 109,032 |
|||
| 104,372 | |||
| Total 2020 £ 149,076 40 |
|||
| 149,116 | |||
| (103,529) | |||
| (103,529) | |||
| 45,587 - |
|||
| 45,587 63,445 |
|||
| 109,032 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 15.
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New Forest Disability Information Service
Balance Sheet
31 March 2021
| Note Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: Amounts falling due within one year 12 Net current assets Total assets less current liabilities Provisions 13 Net assets Funds of the charity: Restricted funds Unrestricted income funds Unrestricted funds Total funds 15 |
2021 £ 1,977 1,275 129,520 130,795 (16,400) 114,395 116,372 (12,000) 104,372 45,074 59,298 104,372 |
2020 £ 2,326 1,315 125,308 |
|---|---|---|
| 126,623 (7,917) |
||
| 118,706 | ||
| 121,032 (12,000) |
||
| 109,032 | ||
| 44,471 64,561 |
||
| 109,032 |
For the financial year ending 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
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New Forest Disability Information Service
Balance Sheet
31 March 2021
The financial statements on pages 7 to 19 were approved by the trustees, and authorised for issue on 15 July 2021 and signed on their behalf by:
R Odbert S J E Smith Trustee Trustee
Company Registration Number: 05124781
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
New Forest Disability Information Service meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
The trustees confirm that they will ensure the charity actions all available government assistance during the Covid 19 pandemic that they feel necessary to ensure the charity remains financially stable.
Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Deferred income
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Investment income
Investment income is recognised on a receivable basis.
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
Expenditure
All expenditure is recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
Government grants
Government grants are recognised on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised as income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £1.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Short leasehold property 15 years straight line Fixtures and fittings 15% reducing balance
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
Provisions
Provisions are recognised when the charity has an obligation at the reporting date as a result of a past event, it is probable that the charity will be required to settle that obligation and a reliable estimate can be made of the amount of the obligation.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
2 Income
| Voluntary income; Grants receivable Sales of donated goods General donations Legacies Commission on equipment sales General fundraising |
Unrestricted funds General £ 92,147 10,553 7,338 - 639 1,774 112,451 |
Total 2021 £ 92,147 10,553 7,338 - 639 1,774 112,451 |
Total 2020 £ 63,615 13,187 17,592 44,471 1,137 9,074 |
|---|---|---|---|
| 149,076 |
3 Investment income
| Interest receivable and similar income; Interest receivable on bank deposits 4 Other income Other income |
Unrestricted funds General £ 83 |
Restricted funds £ 603 |
Total 2021 £ 686 Unrestricted funds General £ 19,958 |
Total 2020 £ 40 |
|---|---|---|---|---|
| Total 2021 £ 19,958 |
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
5 Expenditure on charitable activities
| Fundraising costs Wages and salaries Staff NIC (Employers) Travelling Rent, rates and utilities Insurance Equipment repairs and renewals Telephone Postage, printing and stationery Subscriptions Equipment hire Sundry expenses Publicity Legal and professional fees Depreciation Accountancy Health and safety Staff training |
Unrestricted funds General £ - 80,086 3,527 1,271 20,698 1,802 3,659 7,987 3,027 199 619 1,153 3,679 2,660 349 528 1,856 2,195 135,295 |
Total 2021 £ - 80,086 3,527 1,271 20,698 1,802 3,659 7,987 3,027 199 619 1,153 3,679 2,660 349 528 1,856 2,195 135,295 |
Total 2020 £ 1,397 51,469 2,092 3,652 21,095 1,578 4,978 7,238 2,693 272 473 1,508 613 1,156 444 - - 237 |
|---|---|---|---|
| 100,895 |
In addition to the expenditure analysed above, there are also governance costs of £2,460 (2020 - £2,634) which relate directly to charitable activities and comprise independent examiner's fee.
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
6 Net incoming/outgoing resources
Net (outgoing)/incoming resources for the year include:
| Depreciation of fixed assets | 2021 £ 349 |
2020 £ 444 |
|---|---|---|
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
8 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Social security costs |
2021 £ 80,086 3,527 83,613 |
2020 £ 51,469 2,092 |
|---|---|---|
| 53,561 |
The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:
| Management and administration | 2021 No 8 |
2020 No 6 |
|---|---|---|
No employee received emoluments of more than £60,000 during the year.
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
9 Taxation
The charity is a registered charity and is therefore exempt from taxation.
10 Tangible fixed assets
| 10 Tangible fixed assets | |||||
|---|---|---|---|---|---|
| Cost At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 11 Debtors Other debtors 12 Creditors: amounts falling due within one year Other taxation and social security Other creditors Deferred income |
Short leasehold property £ 3,192 3,192 3,192 - 3,192 - - |
Fixtures and fittings £ 22,293 22,293 19,967 349 20,316 1,977 2,326 2021 £ 1,275 2021 £ 4,201 10,149 2,050 16,400 |
Total £ 25,485 25,485 23,159 349 23,508 1,977 2,326 2020 £ 1,315 |
||
| 3,192 | 22,293 | ||||
| 3,192 - |
19,967 349 |
||||
| 3,192 | 20,316 | ||||
| - | 1,977 | ||||
| - | 2,326 | ||||
| 2021 £ 1,275 2021 £ 4,201 10,149 2,050 16,400 |
|||||
| 2020 £ 998 6,919 - |
|||||
| 7,917 |
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
13 Provisions
The terms of the lease on the first floor of the charity's offices at Osborne Road require that, on the termination of the lease, the lift is removed and the property is restored to its condition at the commencement of the lease. It is considered prudent to provide for the cost of this work, which has been estimated at £12,000.
14 Commitments
Other financial commitments
The total amount of other financial commitments not provided in the financial statements was £25,500 (2020 - £8,500).
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
15 Funds
| Unrestricted funds General Unrestricted general funds Designated Unrestricted designated funds Total Unrestricted funds Restricted funds Restricted funds Total funds Unrestricted funds General Unrestricted general funds Designated Unrestricted designated funds Total unrestricted funds Restricted funds Restricted funds Total funds |
Balance at 1 April 2020 £ Incoming resources £ Resources expended £ 32,810 132,492 (136,411) 31,751 - (1,344) 64,561 132,492 (137,755) 44,471 603 - 109,032 133,095 (137,755) Balance at 1 April 2019 £ Incoming resources £ Resources expended £ Transfers £ 29,531 104,645 (99,955) (1,411) 31,575 - (3,574) 3,750 61,106 104,645 (103,529) 2,339 2,339 44,471 - (2,339) 63,445 149,116 (103,529) - |
Balance at 31 March 2021 £ 28,891 30,407 |
|
|---|---|---|---|
| 59,298 45,074 |
|||
| 104,372 | |||
| Balance at 31 March 2020 £ 32,810 31,751 |
|||
| 64,561 44,471 |
|||
| 109,032 |
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New Forest Disability Information Service
Notes to the Financial Statements
Year Ended 31 March 2021
16 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Provisions Total net assets |
Unrestricted funds General £ Designated £ 1,977 - 55,314 30,407 (16,400) - (12,000) - 28,891 30,407 |
Restricted funds £ - 45,074 - - 45,074 |
Total funds £ 1,977 130,795 (16,400) (12,000) |
|---|---|---|---|
| 104,372 |
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