REGISTERED COMPANY NUMBER: 05047006 (England and Wales) REGISTERED CHARITY NUMBER: 1104526
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2025
for
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Ark Accountancy Limited Chartered Certified Accountant 56-58 High Street Ewell Epsom Surrey KT17 1RW
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Contents of the Financial Statements for the Year Ended 31 March 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
for the Year Ended 31 March 2025
Report of the Trustees
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The company has continued to operate the community centre at Penton Park and its objects continue to be to provide facilities for the social welfare and to improve the life and conditions of the inhabitants of Penton Park.
Significant activities
The trustees are pleased to say that once again the club finished the financial year in a slightly better financial position than at the start. However, the cost of overheads (utilities, rent, rates etc), and stock, staff pay and employers NI insurance have increased considerably. Bar prices were increased by 5% in April, and the cost of attending daytime events was doubled from £1 to £2. Due to the rate of increasing overheads, prices will remain constantly under review during the coming year.
Activities are largely based on social gatherings as a lot of the residents / members rely on these events for company and to help with their mental health. Some of these activities include Film Club, Art Club, Exercise Class, Nitty Natty, Fish & Chip evenings, to name just a few, and we always try to put on something, normally a Tea Party for any nationwide events i.e. VE Day, MacMillan Coffee Morning, and in the past the Kings Coronation and the late Queens Jubilee.
Membership numbers have continued to increase, finishing the year at 265. However, the number of Associate members (non-residents) has also increased, and has been capped at 25% of the total. This has resulted in the rejection of new applications from Associates, who now go on a waiting list.
Members are playing their part, continuing to support the club through bar sales, raffles, coffee mornings, etc. The club depends totally on the support of its members and we are very grateful for their continuing loyalty.
FUTURE PLANS
The directors do not propose any major changes to either the objects or the operation of the company and charity. The external roof facias and guttering need replacing urgently, and the trustees have submitted a grant application to cover the cost.
The directors are always open for more suggestions of events and volunteers to help out, although we do have around 10 regular volunteers who actively help either running events, cleaning or gardening. Recruitment is in abeyance as no staff are required at the current time. Our cellarman has had further cellar training for pipe cleaning and bar staff have ongoing training as and when required. We have several first aid trained staff and members which was through a First Aid Course that we organised in the Community Centre.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05047006 (England and Wales)
Registered Charity number
1104526
Registered office
Penton Park Club Chertsey Surrey KT16 8QP
Page 1
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Report of the Trustees
for the Year Ended 31 March 2025
Trustees
Mrs D Clarke Director Ms S Dally Director C J Liddle Director W Ashcroft Director (resigned 9.7.24) Mrs M L Power Director (appointed 9.7.24) Mrs S Hutchinson Secretary Ms A M Stocks Director (appointed 9.7.24) A Wrake Director (appointed 9.7.24) R Buono Director (appointed 9.7.24) Ms E M K Catchpole (appointed 9.7.24) (resigned 30.9.24) Ms Y Gary Director (appointed 21.5.24) Ms L Blake Director (resigned 21.5.24)
Company Secretary
Mrs S Hutchinson
Independent Examiner
Mary E Ryan Ark Accountancy Limited Chartered Certified Accountant 56-58 High Street Ewell Epsom Surrey KT17 1RW
Members
Members are those individuals who have paid the annual subscription for the current year. In the event of the charitable company being wound up the liability of the members and those person who had been members up to one year before the winding up is limited to £10.
Approved by order of the board of trustees on 20 May 2025 and signed on its behalf by:
Ms A M Stocks - Trustee
Page 2
Independent Examiner's Report to the Trustees of PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Independent examiner's report to the trustees of PENTON COMMUNITY AND SOCIAL CLUB LIMITED ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mary E Ryan
Ark Accountancy Limited Chartered Certified Accountant 56-58 High Street Ewell Epsom Surrey KT17 1RW
20 May 2025
Page 3
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Statement of Financial Activities
for the Year Ended 31 March 2025
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 5,505 Charitable activities Bar Sales, Community & Social Events 96,760 Other trading activities 2 47,022 Investment income 3 532 Total 149,819 EXPENDITURE ON Raising funds 43,500 Charitable activities Bar Sales, Community & Social Events 106,218 Total 149,718 NET INCOME/(EXPENDITURE) 101 Transfers between funds 12 (1,540) Net movement in funds (1,439) RECONCILIATION OF FUNDS Total funds brought forward 29,243 TOTAL FUNDS CARRIED FORWARD 27,804 |
Restricted funds £ 54 - (1,464) - (1,410) - 130 130 (1,540) 1,540 - - - |
31.3.25 Total funds £ 5,559 96,760 45,558 532 148,409 43,500 106,348 149,848 (1,439) - (1,439) 29,243 27,804 |
31.3.24 Total funds £ 16,631 100,987 41,325 501 |
|---|---|---|---|
| 159,444 | |||
| 45,518 108,608 |
|||
| 154,126 | |||
| 5,318 - |
|||
| 5,318 23,925 |
|||
| 29,243 |
The notes form part of these financial statements
Page 4
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Balance Sheet
31 March 2025
| 31.3.25 | 31.3.24 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 8 | 7,640 | - | 7,640 | 8,609 |
| CURRENT ASSETS | |||||
| Stocks | 9 | 3,157 | - | 3,157 | 3,615 |
| Debtors | 10 | - | - | - | 3,662 |
| Cash at bank and in hand | 24,898 | - | 24,898 | 20,622 | |
| 28,055 | - | 28,055 | 27,899 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 11 | (7,891) | - | (7,891) | (7,265) |
| NET CURRENT ASSETS | 20,164 | - | 20,164 | 20,634 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 27,804 | - | 27,804 | 29,243 | |
| NET ASSETS | 27,804 | - | 27,804 | 29,243 | |
| FUNDS | 12 | ||||
| Unrestricted funds | 27,804 | 29,243 | |||
| TOTAL FUNDS | 27,804 | 29,243 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 20 May 2025 and were signed on its behalf by:
M A Downes - Trustee
The notes form part of these financial statements
Page 5
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Notes to the Financial Statements for the Year Ended 31 March 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Short leasehold - in accordance with the property Fixtures and fittings - 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Page 6
continued...
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Gaming machines, pool | 23,760 | 25,065 |
| Lotteries, raffles | 14,454 | 9,927 |
| Memberships, Golden Ball & other income | 7,344 | 6,333 |
| 45,558 | 41,325 | |
| INVESTMENT INCOME | ||
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Deposit account interest | 532 | 501 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Depreciation - owned assets | 969 | 1,207 |
| Hire of plant and machinery | 11,588 | 15,377 |
| Other operating leases | 2,399 | 2,156 |
3. INVESTMENT INCOME
4. NET INCOME/(EXPENDITURE)
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Bar staff Cleaner |
31.3.25 8 1 9 |
31.3.24 7 1 |
|---|---|---|
| 8 |
No employees received emoluments in excess of £60,000.
continued...
Page 7
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 14,527 Charitable activities Bar Sales, Community & Social Events 100,987 Other trading activities 41,325 Investment income 501 Total 157,340 EXPENDITURE ON Raising funds 45,518 Charitable activities Bar Sales, Community & Social Events 107,068 Total 152,586 NET INCOME 4,754 Transfers between funds 564 Net movement in funds 5,318 RECONCILIATION OF FUNDS Total funds brought forward 23,925 TOTAL FUNDS CARRIED FORWARD 29,243 8. TANGIBLE FIXED ASSETS Short leasehold £ COST At 1 April 2024 and 31 March 2025 10,148 DEPRECIATION At 1 April 2024 4,400 Charge for year 254 At 31 March 2025 4,654 NET BOOK VALUE At 31 March 2025 5,494 At 31 March 2024 5,748 |
Restricted funds £ 2,104 - - - 2,104 - 1,540 1,540 564 (564) - - - Fixtures and fittings £ 9,430 6,569 715 7,284 2,146 2,861 |
Total funds £ 16,631 100,987 41,325 501 |
|---|---|---|
| 159,444 | ||
| 45,518 108,608 |
||
| 154,126 | ||
| 5,318 - |
||
| 5,318 23,925 |
||
| 29,243 | ||
| Totals £ 19,578 10,969 969 11,938 7,640 8,609 |
continued...
Page 8
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
| Notes to the Financial Statements-continued for the Year Ended 31 March 2025 9. STOCKS Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Tax Social security and other taxes VAT Other creditors Accrued expenses 12. MOVEMENT IN FUNDS Net movement At 1.4.24 in funds £ £ Unrestricted funds General fund 29,243 101 Restricted funds Bowls Club 'Woody' - (76) Bingo sundries - (1,464) - (1,540) TOTAL FUNDS 29,243 (1,439) Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 149,819 Restricted funds Bowls Club 'Woody' 54 Bingo sundries (1,464) (1,410) TOTAL FUNDS 148,409 |
31.3.25 31.3.24 £ £ 3,157 3,615 31.3.25 31.3.24 £ £ - 3,662 31.3.25 31.3.24 £ £ - (319) - 1,262 726 693 2,859 738 3,206 1,677 1,100 3,214 7,891 7,265 Transfers between At funds 31.3.25 £ £ (1,540) 27,804 76 - 1,464 - 1,540 - - 27,804 Resources Movement expended in funds £ £ (149,718) 101 (130) (76) - (1,464) (130) (1,540) (149,848) (1,439) |
|---|---|
continued...
Page 9
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net movement At 1.4.23 in funds £ £ Unrestricted funds General fund 23,925 4,754 Restricted funds Bowls Club 'Woody' - 16 Bingo sundries - 548 - 564 TOTAL FUNDS 23,925 5,318 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 157,340 Restricted funds Bowls Club 'Woody' 79 Bingo sundries 2,025 2,104 TOTAL FUNDS 159,444 |
Transfers between At funds 31.3.24 £ £ 564 29,243 (16) - (548) - (564) - - 29,243 Resources Movement expended in funds £ £ (152,586) 4,754 (63) 16 (1,477) 548 (1,540) 564 (154,126) 5,318 |
|---|---|
13. RELATED PARTY DISCLOSURES
The club is established for the use of members and their guests and therefore the majority of the transactions are with related parties
14. GROUP ACCOUNTS
These accounts are the consolidated accounts of the company and its trading subsidiary, Penton Park Trading Ltd
Page 10
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
Detailed Statement of Financial Activities for the Year Ended 31 March 2025
| Detailed Statement of Financial Activities for the Year Ended 31 March 2025 |
||
|---|---|---|
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 5,559 | 16,631 |
| Other trading activities | ||
| Gaming machines, pool | 23,760 | 25,065 |
| Lotteries, raffles | 14,454 | 9,927 |
| Memberships, Golden Ball & other income | 7,344 | 6,333 |
| 45,558 | 41,325 | |
| Investment income | ||
| Deposit account interest | 532 | 501 |
| Charitable activities | ||
| Bar Sales | 96,760 | 100,987 |
| Total incoming resources | 148,409 | 159,444 |
| EXPENDITURE | ||
| Other trading activities | ||
| Bar Purchases | 43,500 | 45,518 |
| Charitable activities | ||
| Wages | 48,033 | 44,849 |
| Equipment rentals | 11,588 | 15,377 |
| Other operating leases | 2,399 | 2,156 |
| Rates and water | 744 | 685 |
| Insurance | 6,510 | 6,189 |
| Light and heat | 6,849 | 7,332 |
| Telephone | 613 | 556 |
| Postage and stationery | 398 | 566 |
| Sundries | 839 | 4,382 |
| Repairs & refurbishment | 7,806 | 7,323 |
| Entertainments | 11,008 | 9,234 |
| Bank charges & interest | 2,177 | 2,642 |
| Stocktakers fees | 783 | 135 |
| Machine games duty | 4,531 | 4,749 |
| Short leasehold | 254 | 254 |
| Fixtures and fittings | 716 | 954 |
| Grants to institutions | - | 175 |
| Grants to individuals | - | 50 |
| 105,248 | 107,608 | |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 1,100 | 1,000 |
This page does not form part of the statutory financial statements
Page 11
PENTON COMMUNITY AND SOCIAL CLUB LIMITED
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 March 2025 | ||
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Total resources expended | 149,848 | 154,126 |
| Net (expenditure)/income | (1,439) | 5,318 |
This page does not form part of the statutory financial statements
Page 12