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2022-03-31-accounts

REGISTERED COMPANY NUMBER: 05047006 (England and Wales) REGISTERED CHARITY NUMBER: 1104526

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2022

for

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Contents of the Financial Statements for the Year Ended 31 March 2022

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 13
Detailed Statement of Financial Activities 14 to 15

PENTON COMMUNITY AND SOCIAL CENTRE LIMITED

Report of the Trustees

for the Year Ended 31 March 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

The company has continued to operate the community centre at Penton Park and its objects continue to be to provide facilities for the social welfare and to improve the life and conditions of the residents of Penton Park and the surrounding area.

Significant activities

After the lifting of all COVID restrictions, the Club re-opened on 19 July 2021. Due to government Small Business Grants paid during COVID restrictions, savings on VAT and utilities, and careful management of resources during closure, the trustees are pleased to say that the club finished the financial year in a better financial position than at the start, returning to pre-COVID levels.

Members have also played their part, continuing to support the club through bar sales, raffles etc income from coffee mornings and other activities, etc.

Following the suspension of membership subscriptions in 2021 due to our closure, we are pleased to say that membership renewals and new applications in 2022 now totalled 242.

FUTURE PLANS

The trustees do not propose any major changes to either the objects or the operation of the company and charity.

The lease extension expires in April 2023 so negotiations for renewal will be taking place between the Trustees and Berkeleyparks, starting in June 2022.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05047006 (England and Wales)

Registered Charity number

1104526

Registered office

Penton Park Community & Social Centre Chertsey, Surrey, KT16 8QP

Trustees

Mrs D Clarke Director (appointed 2.3.22) Ms S Dally Director M A Downes Director Mrs P E King Director C J Liddle Director W Ashcroft Director (resigned 31.12.21) Ms A M Stocks Director (appointed 31.8.21) A Wrake Director (appointed 31.8.21)

Company Secretary

Mrs S Hutchinson

Page 2

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Report of the Trustees for the Year Ended 31 March 2022

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner

Mary E Ryan FCCA Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX

Members

Members are those individuals who have paid the annual subscription for the current year. In the event of the charitable company being wound up the liability of the members and those person who had been members up to one year before the winding up is limited to £10.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ M A Downes - Trustee

Page 2

Independent Examiner's Report to the Trustees of PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Independent examiner's report to the trustees of PENTON COMMUNITY AND SOCIAL CLUB LIMITED ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mary E Ryan FCCA Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX Date: .............................................

Page 3

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Statement of Financial Activities

for the Year Ended 31 March 2022

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
3,419
Charitable activities
Bar Sales, Community & Social Events
88,008
Other trading activities
2
26,667
Investment income
3
116
Total
118,210
EXPENDITURE ON
Raising funds
31,309
Charitable activities
Bar Sales, Community & Social Events
68,438
Total
99,747
NET INCOME/(EXPENDITURE)
18,463
RECONCILIATION OF FUNDS
Total funds brought forward
26,738
TOTAL FUNDS CARRIED FORWARD
45,201		 Restricted
funds
£
71
-
1,185
-
1,256
-
4,951
4,951
(3,695)
4,353
658		 31.3.22
Total
funds
£
3,490
88,008
27,852
116
119,466
31,309
73,389
104,698
14,768
31,091
45,859		 31.3.21
Total
funds
£
10,897
46,546
5,069
131
62,643
8,996
59,005
68,001
(5,358)
36,449
31,091

The notes form part of these financial statements

Page 4

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Balance Sheet 31 March 2022

31.3.22 31.3.21
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 8 6,279 - 6,279 6,540
CURRENT ASSETS
Stocks 9 2,356 - 2,356 2,876
Debtors 10 - - - 394
Cash at bank and in hand 41,627 658 42,285 22,646
43,983 658 44,641 25,916
CREDITORS
Amounts falling due within one year 11 (5,061) - (5,061) (1,365)
NET CURRENT ASSETS 38,922 658 39,580 24,551
TOTAL ASSETS LESS CURRENT
LIABILITIES 45,201 658 45,859 31,091
NET ASSETS 45,201 658 45,859 31,091
FUNDS 12
Unrestricted funds 45,201 26,738
Restricted funds 658 4,353
TOTAL FUNDS 45,859 31,091

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 5

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Balance Sheet - continued

31 March 2022

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. M A Downes - Trustee

The notes form part of these financial statements

Page 6

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Short leasehold - in accordance with the property - Fixtures and fittings 25% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

continued...

Page 7

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

2. OTHER TRADING ACTIVITIES
31.3.22 31.3.21
£ £
Gaming machines, pool 9,317 2,824
Lotteries, raffles 8,806 1,735
Memberships, Golden Ball & other income 9,729 510
27,852 5,069
3. INVESTMENT INCOME
31.3.22 31.3.21
£ £
Deposit account interest 116 131
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.22 31.3.21
£ £
Depreciation - owned assets 261 278
Hire of plant and machinery 7,183 4,553
Other operating leases 1,767 1,873
5. TRUSTEES' REMUNERATION AND BENEFITS
31.3.22 31.3.21
£ £
Trustees' wages 815 -

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:


Bar staff
Cleaner		 31.3.22

6
1
7		 31.3.21
5
1
6

No employees received emoluments in excess of £60,000.

continued...

Page 8

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
657
Charitable activities
Bar Sales, Community & Social Events
46,546
Other trading activities
4,877
Investment income
131
Total
52,211
EXPENDITURE ON
Raising funds
8,996
Charitable activities
Bar Sales, Community & Social Events
42,340
Total
51,336
NET INCOME/(EXPENDITURE)
875
RECONCILIATION OF FUNDS
Total funds brought forward
25,863
TOTAL FUNDS CARRIED FORWARD
26,738
8.
TANGIBLE FIXED ASSETS
Short
leasehold
£
COST
At 1 April 2021 and 31 March 2022
10,148
DEPRECIATION
At 1 April 2021
3,639
Charge for year
253
At 31 March 2022
3,892
NET BOOK VALUE
At 31 March 2022
6,256
At 31 March 2021
6,509		 Restricted
funds
£
10,240
-
192
-
10,432
-
16,665
16,665
(6,233)
10,586
4,353
Fixtures
and
fittings
£
4,367
4,336
8
4,344
23
31		 Total
funds
£
10,897
46,546
5,069
131
62,643
8,996
59,005
68,001
(5,358)
36,449
31,091
Totals
£
14,515
7,975
261
8,236
6,279
6,540

continued...

Page 9

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements-continued Notes to the Financial Statements-continued
for the Year Ended 31 March 2022
9. STOCKS
31.3.22 31.3.21
£ £
Stocks 2,356 2,876
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.22 31.3.21
£ £
Trade debtors - 52
VAT - 342
- 394
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.22 31.3.21
£ £
Trade creditors (96) 289
Tax 869 -
Social security and other taxes 1,105 66
VAT 1,699 -
Other creditors 484 10
Accrued expenses 1,000 1,000
5,061 1,365
12. MOVEMENT IN FUNDS
Net
movement At
At 1.4.21 in funds 31.3.22
£ £ £
Unrestricted funds
General fund 26,738 18,463 45,201
Restricted funds
Bowls Club 'Woody' 46 (39) 7
Seniors Xmas party 420 87 507
Toilet refurbishment 48 - 48
Community Fund - Boules - hedge removal 3,785 (3,785) -
Bingo sundries 54 42 96
4,353 (3,695) 658
TOTAL FUNDS 31,091 14,768 45,859

continued...

Page 10

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Bowls Club 'Woody'
Seniors Xmas party
Community Fund - Boules - hedge removal
Bingo sundries
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Xmas Savings Club
Bowls Club 'Woody'
Seniors Xmas party
Toilet refurbishment
Community Fund - Boules - hedge removal
Bingo sundries
TOTAL FUNDS		 Incoming
resources
£
118,210
71
1,103
-
82
1,256		 Incoming
resources
£
118,210
71
1,103
-
82
1,256		 Resources
Movement
expended
in funds
£
£
(99,747)
18,463
(110)
(39)
(1,016)
87
(3,785)
(3,785)
(40)
42
(4,951)
(3,695)
(104,698)
14,768
Net
movement
At
in funds
31.3.21
£
£
875
26,738
(5,330)
-
-
46
111
420
(1,000)
48
-
3,785
(14)
54
(6,233)
4,353
(5,358)
31,091		 Resources
Movement
expended
in funds
£
£
(99,747)
18,463
(110)
(39)
(1,016)
87
(3,785)
(3,785)
(40)
42
(4,951)
(3,695)
(104,698)
14,768
Net
movement
At
in funds
31.3.21
£
£
875
26,738
(5,330)
-
-
46
111
420
(1,000)
48
-
3,785
(14)
54
(6,233)
4,353
(5,358)
31,091		 Resources
Movement
expended
in funds
£
£
(99,747)
18,463
(110)
(39)
(1,016)
87
(3,785)
(3,785)
(40)
42
(4,951)
(3,695)
(104,698)
14,768
Net
movement
At
in funds
31.3.21
£
£
875
26,738
(5,330)
-
-
46
111
420
(1,000)
48
-
3,785
(14)
54
(6,233)
4,353
(5,358)
31,091
119,466
At 1.4.20
£
25,863
5,330
46
309
1,048
3,785
68
10,586
36,449		 (104,698)
Net
movement
in funds
£
875
(5,330)
-
111
(1,000)
-
(14)
(6,233)
36,449 (5,358)

continued...

Page 11

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

12. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 52,211 (51,336) 875
Restricted funds
Xmas Savings Club 10,215 (15,545) (5,330)
Seniors Xmas party 192 (81) 111
Toilet refurbishment - (1,000) (1,000)
Bingo sundries 25 (39) (14)
10,432 (16,665) (6,233)
TOTAL FUNDS 62,643 (68,001) (5,358)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.4.20 in funds 31.3.22
£ £ £
Unrestricted funds
General fund 25,863 19,338 45,201
Restricted funds
Xmas Savings Club 5,330 (5,330) -
Bowls Club 'Woody' 46 (39) 7
Seniors Xmas party 309 198 507
Toilet refurbishment 1,048 (1,000) 48
Community Fund - Boules - hedge removal 3,785 (3,785) -
Bingo sundries 68 28 96
10,586 (9,928) 658
TOTAL FUNDS 36,449 9,410 45,859

continued...

Page 12

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Xmas Savings Club
Bowls Club 'Woody'
Seniors Xmas party
Toilet refurbishment
Community Fund - Boules - hedge removal
Bingo sundries
TOTAL FUNDS		 Incoming
resources
£
170,421
10,215
71
1,295
-
-
107
11,688
182,109		 Resources
Movement
expended
in funds
£
£
(151,083)
19,338
(15,545)
(5,330)
(110)
(39)
(1,097)
198
(1,000)
(1,000)
(3,785)
(3,785)
(79)
28
(21,616)
(9,928)
(172,699)
9,410

13. RELATED PARTY DISCLOSURES

The club is established for the use of members and their guests and therefore the majority of the transactions are with related parties

14. GROUP ACCOUNTS

These accounts are the consolidated accounts of the company and its trading subsidiary, Penton Park Trading Ltd

Page 13

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22 31.3.21
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 3,490 10,897
Other trading activities
Gaming machines, pool 9,317 2,824
Lotteries, raffles 8,806 1,735
Memberships, Golden Ball & other income 9,729 510
27,852 5,069
Investment income
Deposit account interest 116 131
Charitable activities
Bar Sales 63,790 13,710
Grants 24,218 32,836
88,008 46,546
Total incoming resources 119,466 62,643
EXPENDITURE
Other trading activities
Bar Purchases 31,309 8,996
Charitable activities
Trustees' wages 815 -
Wages 30,273 18,463
Equipment rentals 7,183 4,553
Other operating leases 1,767 1,873
Rates and water 85 336
Insurance 5,251 5,323
Light and heat 2,417 2,317
Telephone 498 402
Postage and stationery - 338
Sundries 3,371 (278)
Repairs & refurbishment 8,875 4,780
Entertainments 5,496 116
Bank charges & interest 1,471 826
Stocktakers fees 857 710
Machine games duty 1,842 1,348
Xmas savings club costs - 15,545
Gratuities & staff travel - 258
Sub-contractors 1,640 816
Short leasehold 253 254
Fixtures and fittings 8 25
72,102 58,005

This page does not form part of the statutory financial statements

Page 14

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22 31.3.21
£ £
Support costs
Management
Advertising 287 -
Governance costs
Accountancy fees 1,000 1,000
Total resources expended 104,698 68,001
Net income/(expenditure) 14,768 (5,358)

This page does not form part of the statutory financial statements

Page 15