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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 05047006 (England and Wales) REGISTERED CHARITY NUMBER: 1104526

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2021

for

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 13
Detailed Statement of Financial Activities 14 to 15

PENtON COMMtNTY ANT) S(KL4L CLUB LtMtrED rt ot the TTU8tee for the Year Ended.41 Match ?O?I The ttu4tees ii.ho are also directo[5 of the chaTJt%" foi the pury)oses ofthe Companies Acl ?(Kb6. preseni their report ii'ith Ihe hnanLIiL I siaiemenis of ihe LhariTh. for the N'edr endtd 1 Ilatch 101 l. Tht In￿le¢S hai'¢ adopted the proi"Jsions of AcLOUIltJng and Rwrting bN' Chatities". Stsi<menl ot- Recotntnended p￿CtiCe applJLable to cl]aTiiJes PTepatJng tlieii accounis in acLordanL'e iiith the Fi])aneial Rep)rtino Sthttdard applicabl¢ iti UK aTMI Republic ot Ireland (FRS 1021 lefteciiie l Januarn. ?0191. O￿ECTI1￿s.￿j￿ ACTIIITIES Objectise5 ThL Lurnpany has Ltsntinued io vperdie the LoIiiIniinitl" Lentre ai P¢nton PaTk and its tsbjiLts Lonljnue its ￿ io proi'ide faciliiies for Ihe S￿la1 iTr'elfare and io in)proi"e the hft and Ly)ttditiOnS of the itihabiranrs of Penron Park. Si%Dificant actiiities This Ims been diffiLwli yvdr for the ch]b. ii"bielL io CO1.￿19 restriciiotts. has onlv been open for less than 4 monihs Ibttsi"ten 15 July and 5 Noi"emberl. Durino these iiines folloii" COIID restriciiot)s. ii'liich rtsulred in Llosing ai IOpnL and Lompltltlv for some luts(kni's. ThUr￿y5 al￿ Sanmlays. LArgt tUtiL'lions iN¢re prohibiied so as a consequence ihe club ran ai a lo&s durino th"s We also made the deeision io susptlld nTrtnknthp ftts R"hilsi closdL resultino tn a loss of fiujds of oTr"er £20(X). On ihe ky)silii"¢ sid¢. GLli"ernmeni small b￿5]nesS oranrs ICOIIDI and Furlougb yalments. as ii.ell as reductions in fuel costs. alloii"¢d ihe club io brtak J"tn th]riAo tht closed perio Folloii'tng the flnancial losses descriE¢d aiKTri¢. Ihe Direciors i(ok ihe th"￿Icult decision not to re-okKn ii'lulst COIUD t¢StTi¢tion5 li.ere in place. and to iiait until restrictions aTe litled compleleli.. Ft"TITRE PLANS The direliors (kn noi prop)se any ￿￿jor chattoes io either the objects or the operation of the conwany and charity. The lease extension expires in April 20?.1 and li is a co1￿1110￿ of its Tettoi"al thi a complerelv n￿￿. clubknuse is built by that time. STRI"CTIIiF.. GOIERr￿)cE.1SI￿ IIAjAGE)IE) i'erDing The chantN" Js cOnt￿lIed by its goierning dLKumenL a (ked of tTusL and constitutes a limited company. limited by guarJrtitt. as (kf]ntd by the Cojnpnits Aei ?(Kkn. REFERE)C.E ANI) ADIII)ISTIUTtIT DETAILS RegisteTed Compani" Dumber 05047(M)6 IF.ngland and Il'alesl Registered ChArih' Dumber Registered office PLnion Park Cliib Chertsey KT16 8QP Paoe I

PEprroN CO CLUB LIMrrED for the Y&qr Ended 31 M¥tth 2021 Trustee5 Ms S Dally ik.￿lOr M A tkiwnes Director Mrs P E King Th"recior C J Liddle D1￿c￿r W AS￿¢￿f[ Di￿CtOr Mrs A J Siurton Dirtttor (￿S18[1td 217.201 J Baldwin Retired (resigned 27.7.201 Mrs M L Power 1r£%ig[￿d 27.7.201 Mrs S Hutckn'nson Itesigned 22.7.20) Company Secretsr) Mrs S Hutchinson Independent E%&miner Mary E Ryan FCCA Ark AccothnLqncy Chartered Certified Accoun￿11 31 Cheatn Road Epsotn Surtey KT17 IQX Members Members are those individuals who have Ihe annual subscn"NJ"oo for ￿ currenL y&qt. tn Lhe eveni of the chatitable comp&ty being wound up the liabiliry of the members and IlN)se who h&1 beeft members up to one year befo the winding up is limited to £10. , l.s/.2021 Approved byorder ofthe of tEustres on......... .... . and signed on its lthalf by.. M A tk)wnes- Trustee

Independent Examiner's Report to the Trustees of PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Independent examiner's report to the trustees of PENTON COMMUNITY AND SOCIAL CLUB LIMITED ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mary E Ryan FCCA Ark Accountancy Chartered Certified Accountant 31 Cheam Road Epsom Surrey KT17 1QX

Date: .............................................

Page 3

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Statement of Financial Activities

for the Year Ended 31 March 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
657
Charitable activities
Bar Sales, Community & Social Events
46,546
Other trading activities
2
4,877
Investment income
3
131
Total
52,211
EXPENDITURE ON
Raising funds
8,996
Charitable activities
Bar Sales, Community & Social Events
42,340
Total
51,336
NET INCOME/(EXPENDITURE)
875
RECONCILIATION OF FUNDS
Total funds brought forward
25,863
TOTAL FUNDS CARRIED FORWARD
26,738		 Restricted
funds
£
10,240
-
192
-
10,432
-
16,665
16,665
(6,233)
10,586
4,353		 31.3.21
Total
funds
£
10,897
46,546
5,069
131
62,643
8,996
59,005
68,001
(5,358)
36,449
31,091		 31.3.20
Total
funds
£
4,685
100,430
36,875
218
142,208
52,108
89,684
141,792
416
36,033
36,449

The notes form part of these financial statements

Page 4

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Balance Sheet

31 March 2021

31.3.21 31.3.20
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 8 6,540 - 6,540 6,818
CURRENT ASSETS
Stocks 9 2,876 - 2,876 3,583
Debtors 10 394 - 394 -
Cash at bank and in hand 18,293 4,353 22,646 29,314
21,563 4,353 25,916 32,897
CREDITORS
Amounts falling due within one year 11 (1,365) - (1,365) (3,266)
NET CURRENT ASSETS 20,198 4,353 24,551 29,631
TOTAL ASSETS LESS CURRENT
LIABILITIES 26,738 4,353 31,091 36,449
NET ASSETS 26,738 4,353 31,091 36,449
FUNDS 12
Unrestricted funds 26,738 25,863
Restricted funds 4,353 10,586
TOTAL FUNDS 31,091 36,449

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 5

roN COMMUNITY AND S(￿IAL CLUB LtMrrED l March 2 Thesc financial staten￿n[S have tttn wepared in 0)n1￿ with wovisioAs aN)hcabk w d)aritable cofftpHnies subjea to the stnajl companies rcgÉrne. Thc fina siaments We￿ ap￿0v￿ by ihe Board of Tn]stees atMI authorise<l for issue were sig￿] on irs Ixhaif by: on M A Tr)wnes. TnJst< The T￿S forfft ￿l0ftheSe financial statements

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements

for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Short leasehold - in accordance with the property Fixtures and fittings - 25% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

continued...

Page 7

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

2. OTHER TRADING ACTIVITIES
31.3.21 31.3.20
£ £
Gaming machines, pool 2,824 21,442
Lotteries, raffles 1,735 8,740
Memberships, Golden Ball & other income 510 6,693
5,069 36,875
3. INVESTMENT INCOME
31.3.21 31.3.20
£ £
Deposit account interest 131 218
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.21 31.3.20
£ £
Depreciation - owned assets 278 273
Hire of plant and machinery 4,553 12,924
Other operating leases 1,873 1,760

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

Bar staff
Cleaner		 31.3.21

5
1
6		 31.3.20
5
1
6

No employees received emoluments in excess of £60,000.

continued...

Page 8

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
4,354
Charitable activities
Bar Sales, Community & Social Events
96,645
Other trading activities
35,782
Investment income
218
Total
136,999
EXPENDITURE ON
Raising funds
52,108
Charitable activities
Bar Sales, Community & Social Events
88,448
Total
140,556
NET INCOME/(EXPENDITURE)
(3,557)
RECONCILIATION OF FUNDS
Total funds brought forward
29,420
TOTAL FUNDS CARRIED FORWARD
25,863
8.
TANGIBLE FIXED ASSETS
Short
leasehold
£
COST
At 1 April 2020 and 31 March 2021
10,148
DEPRECIATION
At 1 April 2020
3,386
Charge for year
253
At 31 March 2021
3,639
NET BOOK VALUE
At 31 March 2021
6,509
At 31 March 2020
6,762		 Restricted
funds
£
331
3,785
1,093
-
5,209
-
1,236
1,236
3,973
6,613
10,586
Fixtures
and
fittings
£
4,367
4,311
25
4,336
31
56		 Total
funds
£
4,685
100,430
36,875
218
142,208
52,108
89,684
141,792
416
36,033
36,449
Totals
£
14,515
7,697
278
7,975
6,540
6,818

continued...

Page 9

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements-continued Notes to the Financial Statements-continued
for the Year Ended 31 March 2021
9. STOCKS
31.3.21 31.3.20
£ £
Stocks 2,876 3,583
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Trade debtors 52 -
VAT 342 -
394 -
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Trade creditors 289 -
Tax - 755
Social security and other taxes 66 (29)
VAT - 1,404
Other creditors 10 136
Accrued expenses 1,000 1,000
1,365 3,266
12. MOVEMENT IN FUNDS
Net
movement At
At 1.4.20 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 25,863 875 26,738
Restricted funds
Xmas Savings Club 5,330 (5,330) -
Bowls Club 'Woody' 46 - 46
Seniors Xmas party 309 111 420
Toilet refurbishment 1,048 (1,000) 48
Community Fund - Boules - hedge removal 3,785 - 3,785
Bingo sundries 68 (14) 54
10,586 (6,233) 4,353
TOTAL FUNDS 36,449 (5,358) 31,091

continued...

Page 10

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued

for the Year Ended 31 March 2021

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 52,211 (51,336) 875
Restricted funds
Xmas Savings Club 10,215 (15,545) (5,330)
Seniors Xmas party 192 (81) 111
Toilet refurbishment - (1,000) (1,000)
Bingo sundries 25 (39) (14)
10,432 (16,665) (6,233)
TOTAL FUNDS 62,643 (68,001) (5,358)
Comparatives for movement in funds
Net
movement At
At 1.4.19 in funds 31.3.20
£ £ £
Unrestricted funds
General fund 29,420 (3,557) 25,863
Restricted funds
Xmas Savings Club 4,925 405 5,330
Bowls Club 'Woody' 47 (1) 46
Golden Ball prize money 236 (236) -
Seniors Xmas party 252 57 309
Sunday raffle 105 (105) -
Toilet refurbishment 1,048 - 1,048
Community Fund - Boules - hedge removal - 3,785 3,785
Bingo sundries - 68 68
6,613 3,973 10,586
TOTAL FUNDS 36,033 416 36,449

continued...

Page 11

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Notes to the Financial Statements - continued

for the Year Ended 31 March 2021

12. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Xmas Savings Club
Bowls Club 'Woody'
Golden Ball prize money
Seniors Xmas party
Sunday raffle
Community Fund - Boules - hedge removal
Bingo sundries
TOTAL FUNDS		 Incoming
resources
£
136,999
405
94
(236)
1,093
-
3,785
68
5,209
142,208		 Resources
Movement
expended
in funds
£
£
(140,556)
(3,557)
-
405
(95)
(1)
-
(236)
(1,036)
57
(105)
(105)
-
3,785
-
68
(1,236)
3,973
(141,792)
416		 Resources
Movement
expended
in funds
£
£
(140,556)
(3,557)
-
405
(95)
(1)
-
(236)
(1,036)
57
(105)
(105)
-
3,785
-
68
(1,236)
3,973
(141,792)
416
3,973
416

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.4.19 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 29,420 (2,682) 26,738
Restricted funds
Xmas Savings Club 4,925 (4,925) -
Bowls Club 'Woody' 47 (1) 46
Golden Ball prize money 236 (236) -
Seniors Xmas party 252 168 420
Sunday raffle 105 (105) -
Toilet refurbishment 1,048 (1,000) 48
Community Fund - Boules - hedge removal - 3,785 3,785
Bingo sundries - 54 54
6,613 (2,260) 4,353
TOTAL FUNDS 36,033 (4,942) 31,091

continued...

Page 12

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

for the Year Ended 31 March 2021

Notes to the Financial Statements - continued

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 189,210 (191,892) (2,682)
Restricted funds
Xmas Savings Club 10,620 (15,545) (4,925)
Bowls Club 'Woody' 94 (95) (1)
Golden Ball prize money (236) - (236)
Seniors Xmas party 1,285 (1,117) 168
Sunday raffle - (105) (105)
Toilet refurbishment - (1,000) (1,000)
Community Fund - Boules - hedge removal 3,785 - 3,785
Bingo sundries 93 (39) 54
15,641 (17,901) (2,260)
TOTAL FUNDS 204,851 (209,793) (4,942)

13. RELATED PARTY DISCLOSURES

The club is established for the use of members and their guests and therefore the majority of the transactions are with related parties

14. GROUP ACCOUNTS

These accounts are the consolidated accounts of the company and its trading subsidiary, Penton Park Trading Ltd

Page 13

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
31.3.21 31.3.20
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 10,897 4,685
Other trading activities
Gaming machines, pool 2,824 21,442
Lotteries, raffles 1,735 8,740
Memberships, Golden Ball & other income 510 6,693
5,069 36,875
Investment income
Deposit account interest 131 218
Charitable activities
Bar Sales 13,710 96,645
Grants 32,836 3,785
46,546 100,430
Total incoming resources 62,643 142,208
EXPENDITURE
Other trading activities
Bar Purchases 8,996 52,108
Charitable activities
Wages 18,463 39,475
Equipment rentals 4,553 12,924
Other operating leases 1,873 1,760
Rates and water 336 290
Insurance 5,323 4,866
Light and heat 2,317 4,467
Telephone 402 430
Postage and stationery 338 838
Sundries (278) 1,884
Repairs & refurbishment 4,780 7,179
Entertainments 116 8,260
Bank charges & interest 826 1,299
Stocktakers fees 710 725
Machine games duty 1,348 4,014
Xmas savings club costs 15,545 -
Gratuities & staff travel 258 -
Sub-contractors 816 -
Short leasehold 254 254
Fixtures and fittings 25 19
58,005 88,684

This page does not form part of the statutory financial statements

Page 14

PENTON COMMUNITY AND SOCIAL CLUB LIMITED

Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
31.3.21 31.3.20
£ £
Support costs
Governance costs
Accountancy fees 1,000 1,000
Total resources expended 68,001 141,792
Net (expenditure)/income (5,358) 416

This page does not form part of the statutory financial statements

Page 15