REGISTERED COMPAI¥Y NUMBER: 05042881 (England 8nd Wales) REGISTERED CHARITY NUMBER: 1104506 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR LET US PLAY (WOLVERHAMPTON) Blackthorns Chartered Accountants Admiral House Waterfront East Brierley Hill West Midlands DY5 IXG LET US PLAY (WOLVERHAMPTON) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees I to 4 IndependeDt Examlnerls Report Statement of Flnanclal Actlvltles Balance Sheet 7 to 8 Notes to the Flnanclal Statements 9 to 21 Detalled Statement of Flnancl81 Activitle8 22 LET US PLAY (WOLVERHAMPTON) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OBJECTIVES AND ACTIVITIES Objectives Ydnd aims This year has seen a shift in the demand for places upon the charity. Rapidly increasing demand has seen waiting lists for the first time and essential assessments before granting membership, even for those more able children. It has become much harder to assc58 a child by lookin8 at them on paper. The SEND schools in the city have become a big mixture of abilities and disabilities with many more demanding children attending mainstream school because of the lack of places available in specialist SEND schools.Th¢ deTnand for places for children with high l¢v¢ls of nced rcmains very high. These children we tend to refer to as I I's as they need at least one member of staff to support them at sessions. The most common reason we support a child on a I: I basis is behaviour, but it can also bc because of extreme a￿XIetY. Sometimes the child is a danger to themselves, but often they are a danger to others as well. We have made adaptations to our building to try and accommodate these children. We constantly struggle for space and the breaky in our Schedule to run quiet sessions for those children who Gan't cope with the noise of larger sessions are hard to fmd. Largely this is becaus¢ of the attendance number5 rcquired for much of our fi]nding. Fxnding funding for the charity 18 a constant pressure and thi5 year has se¢n our staff co818 increase, whilst our overall income has dropp¢d. The Holiday Activities and Food initiative by the government has continued to be sUPPOrtcd by Wolverhampton City Council. We have continued to be actively involved in delivering the proj¢ct. Thiy include8 the #yow Wolve8 project running in half terni breaks. Its bought challenges at time8, but has enabled us to deliver more activitie5 overall. Once again this year we ran a series of activitles over the Christmas BreaK these wer¢ well attended and well supported by our staff team. Providing activities for disabled children and young people means that making every bession inclusive is impossible, instead our aim 18 alway5 to run sessions that are very varied by nature, to do something for everyone. This 18 very important to us and underyiny way we manage and produce our Sessions. However around 70 % of our membership are now over 12 years old. Much of thi8 18 about young people who joined when they were much younger and have remained members ever 8ince. During this year we ran just under 300 sessions across the year. Many days had the same session repeated twice during the day to ty and cope with demand. Thiq year saw the summer have lots of rain and damp weather, almost every 8esyion was impacted by weather in some way. Sometimes this highlights some of the social divides that exists amongst our membershtp. Inappropriately drey¥ed children was an issue often during the summer, where some children gimply didn't own the appropriate rainwear or footwear. Our weekly cycling project ha8 continued gratefully funded by the Eveson Trust. The Attendees do remain static with only the ocra5ional vacancy coming up. This wa8 hampered twice during the year when large sporting events were held at WV Active Aldersley which meant cycling did close for 7 additional weeks during the year. LET US PLAY (WOLVERHAMPTON) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Signifleant actlvltles May 2023. Kim Hatton and Claire McK¢n were invited to attend the coronation of King Charles 3rd at Westminister Abbey. They were proud to represent the charity at such a prestigious event. Two Trustees were also invited to attend a garden paty at Buckingham Palac¢. This was a result of the Charity being awarded the Queens Award the previous year. Joyce Jeavons and Joanne Lacey attended as the chari￿8 Tepresentatives. July 2023 The biggest event of year was when we held our 20th Birthday party at Wednesfield British Legion in July 2023. Our actual birthday was in February 2023, but we decided to hold the celebration in the summer so that we could have the better weather and invite lots more people. Although a good number of previous staff and member5 did comc to help us c¢lcbrat¢, the weather really wasn't on our sid¢. Th¢ hcavcL8 poured and a lasting memory of th¢ day is being astounded at how much rain a bouncy castle ran hold. We were well prepared and ran indoor activitie5 and entertainment. Publlc benefit The trustees have complied with their duty in Section 17(5) of the Charity A¢t 2011 to have due regard to guidance published by the Charity Commission in respect of public benefit and in planning the activities for the year have kept this in mind. Volunteers We continued to use volunteers 8paringly. Having limited space in the LUP building meant we needed to restrict how many adults were An the premises. We continued to Use volunteers in other capacitie5. FINANCIAL REVIEW Finydnclgl posltion The charity had a deficit for the year of £7,756 (2023 surplus - £39,602) of which £8,863 (2023 - £22,613) related to restricted funds. The charity has r¢s¢rv¢s of £182,462 (2023 - £190,218) at th¢ year end of which £140,882 (2023 - £149,745) related to restricled ￿nds. Reserves pollcy The directors feel that in the current economic climate a spKifi¢ reserves policy is not Applicable given the difficulty in predicting future grants and donations. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is a company limited by guarantee, and 18 controlled by its governing document, its Articles of Association. In the event of the company being wound up the members are required to contribute an amount not exceeding £1. This liability continuc8 for one year after cessation of membership. Under the requirements of thc ArtiGIc8 of Association, all the members of thc executivr comrnittee are elected to Serve until the next annual general meeting and at that time shall retire from office. Those that retire are eligible for re-election. LET US PLAY (WOLVERHAMIryON) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure [£1 Us Play has an executive committee of up io 10 meftDbers who meet up to 8 times a year and are responsible for the strategic direction, financial position and policy of the charity. At present the committee has 8 members from a variety of backgrounds. A scheme of delegation is in place and day to day responsibility for the provision of services rests with the Charity Manager Kim Hatton. The Chair of Trustees is responsible for ensuring that the charity delivers the servic¢s as specified by its governing documents. lo￿¢ J¢avons has responsibility for Safeguarding with Simon Archer having responsibility for Data Protection. Induetlon and tralnlng of new trustees New trustees are invit¢d and ¢ncouraged to attend a training session to familiarise themselves with the charity and how it operate8. Thi8 is led jointly by the chair of the executive committee and the charity manager and covers: the obligations of executive committee memb¢r8 as both directors and trustees of the charity the main obligation8 which cover the governanGe and operation of the charity futur¢ plan8 and objectives of the charity the financial position of the charity REFERENCE AND ADMllyIsTRATIVE DETAILS RegiJ¢ered Company number 05042881 (England and Wales) Registered Charlty number 1104506 Registered office 7 Shaw Park Business Village Shaw Park Business Village, Shaw Road Wolverhampton WVIO 9LE Trustees Ms J Jeavons Chair & Safeguarding Lead P A Bate Trea8urer MsTLaw Psud Ms J D Lacey MS U Wastall S R Archer (resigned 3.12.23) D J Reilly D A Walton {appoint¢d l.11.23) Company Secretary MsTtAw LET US PLAY (WOLVERHAMPTON) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 IVL4RCH 2024 REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Victoria Brassington BA FCA Blackthorns Chartered Accountants Adrniral House Waterfront B￿1 Brierley Hill West Midlands DY5 IXG OUR ACM Our AGM was h¢ld on Saturday l Oth December at Wedn¢sfield and Woodend British legion. It attended by almost 100 families. All members were allowed to view our accounts and received an inforniation sheet from our trustees. Th¢ trustees vote4 lo continue with the same positions, th¢re were no changes. This report has been prepared in acxordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on .. and signed on its behalf by: J..-Jc)G(Klo ns Ms J Jeavons- Trustee INDEPENDENT EXAMINERIS REPORT TO THE TRUSTEES OF LET US PLAY (WOLVERHAMPTON) Independent examlner's report to the trustees of Let Us Play (Wolverhampton) ('the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responslbilltles and basis of report As the charity's trustees of the Company (and also its directors for the purpose8 of company law) you are responsible for the preparation of th¢ accounts in accordance with th¢ r¢quir¢ments of the Compani¢s Act 2006 ('th¢ 2006 Act,). Having satisfied myself thai th¢ accounts of the Company are not required to be aUdI￿d under Part 16 of the 2006 Act and are eligible for independent examination. I rq)ort in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent eXan￿ner'S statement I have completed my examination. I confirni that no matter8 have come to my attention in Connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act. or the accounts do not accord with those records. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a In￿ and fair vi¢w which is not a matter ¢onsidered as part of an independent examination. or the accounts have not been preparcd in accordance with the methods and principle8 of th¢ Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in a¢¢ordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be dramm in thi8 report in order to enable a proper understanding of the accounts to be reached. Victoria Brassington BA FCA The Institute of Chartered Accountants in England and Wales Blackth0rn8 Chartered Accountants Admiral House Waterfront East Brierley Hill West Midlands DY5 IXG 5 November 2024 LET US PLAY (WOLVERHAMFTON) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 31.3.24 Total funds 31.3.23 Total funds Unrestrlcted Restricted fund funds 1¥4ote5 INCOME AND EI¥4DOWMENTS FROM Donations and legacie5 21,960 21,960 47,437 Charltable activltlej Delivery of seryices 216,768 216,768 229,072 Investment income 398 398 82 Total 22,358 216,768 239,126 276.591 EXPENDITURE ON Raising funds 480 480 Charltable a¢dvltlei Oth¢r income Delivery of servAces 17,271 3,500 221,140 2,500 238,411 6,000 1,860 232,593 Other 1,993 1,993 2,535 Total 21,251 225,633 246,884 236,988 NET INCOMEI(EXPENDITURE) 1,107 (8,865) (7,758) 39,603 RECONCILIATION OF FUNDS Total funds brought forward 30.649 159,570 190,219 150,616 TOTAL FUNDS CARRIED FORWARD 31,756 150,705 182,461 190,219 The notes forni part of these financial statements LET US PLAY (WOLVERHAMpfoN) BALANCE SHEET 31 MARCH 2024 31.3.24 Total funds 31J.23 Tot funds Unrestrlcted fund Restricted funds Notes FIXED ASSETS TangAble assets 113.926 113,926 113.926 CURRENT ASSETS Debtors Cash at bank 1,200 34,837 1,200 130,722 4.281 128,954 95,885 36.037 95,885 131,922 133,235 CREDITORS Amounts falling due within one year io (4.281) (33,718) (37,999) (29,809) NET CURRENT ASSETS 31,756 62,167 93,923 103,426 TOTAL ASSETS LESS CURRENT LIABILITIES 31,756 176,093 207,849 217,352 CREDITORS Amounts falling due after more than one year li (25,388) (25,388) (27.133) NET ASSETS 31.756 150,705 182,46 I 190,219 FUNDS Unrestricted funds Restricted funds 14 31,756 150,705 29.225 160,994 TOTAL FUNDS 182,461 190.219 The Charitable company is entitled to exemption from audit under Seetion 477 of the Companies Act 2006 for the year ended 31 March 2024. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of ihe Companies Act 2006. The trustees acknowl¢dge their responsibilities for {a} ¢nsuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affair8 of the charitable company at the end of each fllwicial y¢ar and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which othenvise comply with the requirements of the Companies Act 2006 relating to fmancial statements, so far as applicable to the charitable company. (b) The notes forn) part of these financial statetnents LET US PLAY (WOLVERHAMPTON) BALANCE SHEET - continued 31 MARCH 2024 These financial statements have been prepared in a¢cordanc¢ with the provisions applicable to charitable companies subject to the small companies regime. The final) ial slalen?ei)Is were approved by the Board of Trustees and authorised for issue and were signed on its behalf by: OD J Jeavons - Trnslee The notes forni part of these fmancial statements LET US PLAY (WOLVERHAMPTOIY) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 CHAIUTY INFORMATION tKt U8 Play (Wolverhampton) 18 a privatc company. limit¢d by guarantee. r¢gist¢red in England and Wales, Tegistered number 05042881. Its register¢d office is 7 Shaw Park Business Village, Shaw Roa