## Kendrick Parents' Society Annual Report and Accounts for Year Ended 31 August 2020 ## Table of Contents Page Table of Contents 1 Statutory Information 1 Annual Report of the Committee 2-3 Independent Examiner's Report 4 Income & Expenditure 5 ## Statutory Information The following information forms part of the Annual Report of the Management Committee, who are the managing trustees. The Charity's principal office is: c/o Kendrick School London Road Reading RGI SBN The Charity is established under the auspices of ParentKind (formally known as PTA-UK), and its registered number is 1104281. th Its activities are governed by a Constitution adopted in 2002 and amended on 7th November 2013 and 12 January 2015. The Committee are appointed annually at the Annual General Meeting by majority vote. The following have served as Committee members during the 12 months since the previous AGM: Gayatri Hariharan (Chair) Raghavendra Vaishampayan (Secretary) Sarika Dhallam (Treasurer) Maggie Pye (Membership Secretary) Urvashi Thacker (Asst. Membership Secretary) Monica Sarin (Class Rep. Coordinator) The KPS's independent examiner is Amit A Bhave BA, ACA The PTA's Bankers are Lloyds Bank, Woodley. 1 ## Annual Report of the Committee for the year ended 31 August 2020 The committee have pleasure in submitting their report for the year. The committee members who have served during the year are listed on page 1, with the other statutory information that forms part of their st formal report. This report was presented at the Annual General Meeting held at Kendrick School on 21 October 2020. ## Public Benefit Statement The Committee, as trustees of the charity, confirm that they have complied with their duty to conduct the affairs of the charity with due regard to the Charity Commission's guidance on public benefit. The public benefit of the charity is outlined below. ## Objectives, Organisation and Activities Kendrick Parents' Society was established in 2002 and exists to advance the education of the pupils of the school. It seeks to do this by - a) developing more extended relationships between staff, parents and others associated with the school - b) engaging in activities which support the school and advance the education of pupils attending it c) providing, and assisting to provide, facilities for education at the school. The Committee are the managing trustees and meet every half term or so to manage the affairs of the KPS, and to discuss and organise fund-raising events. ## Chair's report Since last AGM in 2019, KPS has met the expectations of raising El 5K by having 2 big events involving the whole school, Kendrick Diwali & Spring Raffle and various other 7 small events like School Disco for Year 7-9, Film Night for Year 7s, Christmas market, KPS non-uniform day, Mindfulness for young minds. We also supported the school in running their events by providing refreshments, like the School Christmas concert, Spring Concert, Parents evening and careers night, Year 7 & 12 open evenings. We also have helped in the induction of new Year 7 parents by arranging an online drop-in session to extend support to parents and increasing awareness of what we do. We were also privileged to a legacy payment of E42,000 from our ex-student. In this financial year we received a part payment of $25,000. Overall, we have raised a net funds of $51,306.53. 2 ## Finances The attached accounts summarise the income and expenditure for the year, and show at 31 August 2020 a Year End cash balance of f 52896.50. This is broken down as follows: ||Amount
ring-fenced
to
support
the
school's|
expansion|
expansion|
plans|
plans|
plans|
plans|€3,856| |---|---|---|---|---|---|---|---|---| ||School
expansion
funds
from
previous
years|
not
yet
paid|||
to||school|f6,303| ||Amount
promised
to
school
for
the
safe
space||
project|||||€300| ||Miss
J.A.Brombley
Legacy|||||||€25,000| ||Amount
raised
for
Manasvini's
Garden
project||
(restricted|||
fund)||€817| ||Raffle
money
raised
for
specific
projects|||||||`f6,641`| ||Amount
held
in
emergency
fund
reserve|||||||€2,825| |•|Amount
available
for
KPS
use|||||||€7,154| These accounts will be independently examined before submission to the Charity Commission. ## Reserves Policy The KPS will not commit to fund items requested by the school to a total amount greater than the balance of the Current Account at the time the commitment is made. The sum of approximately E 2,825 held in the Deposit Account provides an emergency reserve. ## Insurance The committee have arranged insurance with ParentKind (formally known as PTA-UK). ## Signed on behalf of the Committee Gayatri Hariharan Chair Raghavendra Vaisha payan Treasurer 2-0 a-I **----- Start of picture text -----**
Dated
**----- End of picture text -----**
3 ## **KPS Accounts 2019-20 - as at 31th August 2020** |**KPS Accounts 2019-20- as at 31th August 2020**|| |---|---| |**Receipts**
**Payments**
**Net**
**2019-20**
**2019-20**
**2019-20**
**£**
**£**
Membership 2020/21
**650.00**
**£**
**-**
**£**
**650.00**
**£**
Membership 2019/20
**1,250.00**
**-**
**1,250.00**
Membership 2018/19
**-**
**-**
**-**
Donations
**552.00**
**-**
**552.00**
GAYL/Easyfundraising
**426.44**
**-**
**426.44**
Sale of books/uniform
**101.00**
**-**
**101.00**
Bank Interest
**1.40**
**-**
**1.40**
HMRC - Gift Aid
**1,096.55**
**-**
**1,096.55**
Sub-total
**4,077.39**
**-**
**4,077.39**
Non-uniform day
**727.96**
**-**
**727.96**
Diwali event
**2,270.40**
**1,017.41**
**1,252.99**
Christmas concert refreshm'ts/donations
**172.13**
**-**
**172.13**
Spring concert
**-**
**-**
**-**
Summer concert/ drama refreshments
**-**
**21.00**
**(21.00)**
Discos and Christmas Market
**1,581.75**
**450.40**
**1,131.35**
Food Festival
**-**
**-**
**-**
Cinema evening
**464.75**
**141.76**
**322.99**
Tuck shop
**-**
**-**
**-**
Evening of dance donations
**-**
**-**
Year 7 day / Welcome picnic
**-**
**-**
**-**
Refreshments at school events
**189.01**
**10.28**
**178.73**
Spring Raffle (incl £2k matched funds)
**6,661.30**
**20.00**
**6,641.30**
Regatta
**-**
**-**
**-**
Opera evening
**-**
**-**
**-**
PTA UK
**-**
**122.00**
**(122.00)**
Admin
**-**
**49.60**
**(49.60)**
Mindfulness Session
**100.70**
**60.00**
**40.70**
Sub-total: fundraising & expenses
**16,245.39**
**1,892.45**
**14,352.94**
School / girls' wish list
**-**
**-**
**-**
School - house events
**-**
**-**
**-**
School - expansion donations
**-**
School - raffle money paid over
**-**
**-**
School - smartboard donation
**-**
**-**
A level Prizes
**-**
**150.00**
**(150.00)**
Miss Pether gift
**-**
**-**
**-**
Sub-total: Gifts to school
**-**
**150.00**
**(150.00)**
Manasvini's legacy
**256.25**
**750.00**
**(493.75)**
Miss J.A.Bromley Legacy
**25,000.00**
_-_
**25,000.00**
**-**
Grand Totals
**41,501.64**
**2,792.45**
**38,709.19**
**Cashbook balances**
**31/08/2020**
Current a/c
50,011.51
Reserve a/c
2,824.99
Petty Cash
60.00
Totals
52,896.50
**Cashbook summary- cash & current account**
**£**
Opening cashbook balance as at 1st Sept 2019
11,362.32
Plus receipts
41,501.64
Less payments
2,792.45
**Balance per cashbook**
**50,071.51**
**Reconciliation- Current account**
**£**
Balance per bank statement
31/08/2020
**50,011.51**
less payments outstanding
-
add receipts not yet cleared
-
**Closing bank balance per cashbook**
**50,011.51**
**Cash balance per cashbook**
**60.00**
**50,071.51**
**Summary of cash held (excluding deposit account balance)**
School expansion funds from previous years not yet paid to school
Amount still to be paid to the school re expansion
Mansavini's garden fund
Raffel Money raised for specific purose
Miss J.A.Brombley Legacy
Amount promised to school for the safe space project
Funds for KPS use currently held in cash and current account
50% of general funds (excluding Raffle proceeds) + Food Festival money raised this
financial year ring-fenced to support school expansion (promised June 2018)|_Net_
_2018-19_
**£**
_1,500.00_
_2,240.00_
_368.25_
_490.14_
_-_
_1.41_
_1,598.95_
_6,198.75_
_431.92_
_881.43_
_168.00_
_62.70_
_148.85_
_751.33_
_1,745.26_
_684.08_
_10.00_
_-_
_171.45_
_(38.35)_
_12,383.74_
_-_
_-_
_(117.00)_
_(237.48)_
_23,244.68_
_(6,300.00)_
_(800.00)_
_(12,383.74)_
_-_
_(24.12)_
_(19,507.86)_
_1,310.67_
_-_
_-_
_5,047.49_
**31/08/2019**
11,223.32
2,824.99
139.00
14,187.31
**3,856.00**
**6,303.26**| ||**10,159.26**
**816.92**
**6,641.30**
**25,000.00**| ||**300.00**
**£**| ||**7,154.03**
**£**| (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'5 Report Report to the trusteesl members of KENDRICK PARENTS SOCIETY On accounts for the yèar onded 3110812020 Charity no (If any) 1104281 Sol out on pages I report to the truslees on my examination ofthe accounts of the above charity {"the Trust'l for the year ended Responslbllltles and basls of roport As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicablè Directions given by th8 Charity Commission under section 14515}(b} of the Act. Independent I have completed my èxamination. I confirm that no material matters hav8 examiner's statement come lo my attention in connection with the examination (other than that disclosed below ') which giv8s me cause lo belièv8 that in, any material respect.. the accounting records w8r8 not kept in accordanc8 Wlth section 130 of the Charities Act., or the accounts did not accord with the accoLJnting records., or the accounts did not cornply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any r6quiremenl that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackèts rf they do not apply. Slgned: Date: 0410712021 Name: AMIT BHAVE Relevant professlonal qualification{s} or body (If any): CHARTERED ACCOUNTANT Address: 46, SKELMERDALE WAY, EARLEY READING RG6 7YB IER Oct 2018 Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examiner wishes to disclose. IER Oct 2018