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2023-08-31-accounts

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St Andrew’s (Burgess Hill) Pre-School

(A charitable company limited by guarantee)

Report and Financial Statements

Year ended: 31 August 2023

Charity no: 1104242

Company no: 05093330

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements Year ended 31 August 2023

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Contents

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|||||| |---|---|---|---|---| |Legal|and|Administrative|Information|2| |Trustees’|Annual|Report|3| |Independent|Examiner’s|Report|7| |Statement|of|Financial|Activities|8| |Balance|Sheet|9| |Statement|of Cash|Flow|10|

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Notes forming part of the financial statements

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Legal and administrative information

Company number: 05093330 (England and Wales) Charity number: 1104242

Trustees:

DrJ Davies H Butler G Dunn J Forrest (resigned 14 November 2022)

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Year ended 31 August 2023

LTurner (resigned 14 November 2022)
S Croyden (appointed 14 November 2022)
Chair: DrJ Davies
Registered Office: 2a Cants Lane
Burgess Hill
West Sussex
RH15 OLG
Independent
Examiner: Richard Dunkley FCCACTA RD
Accounting Limited
Chartered Certified Accountants
12cTwo Locks
Hurst Business Park
Brierley Hill
DY5 1UU
Bankers: CAF Bank Limited
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ
Pre-School Manager: Sarah John
Pre-School
Deputy Manager: Hannah Deamer
Finance Manager: Charlotte Kempson
HR Advisor: Sally Bedford BA(Hons)
Insightful Team
King’s House
174 Hammersmith Road
London
W67JP

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Year ended 31 August 2023

Trustees’ Annual Report for the year ended 31 August 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of The Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the Charities Act 2011 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 October 2019).

Structure

The charity is bound by its Memorandum and Articles of Association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The organisation is a charitable company limited by guarantee incorporated on 05 April 2004. The company was established under a Memorandum of Association which defines the company's objects and is governed under its Articles of Association. In the event of the company being wound up the members are required to contribute an amount not exceeding £1.

Governance and Management

The Chair and Vice Chair are appointed by the Parochial Church Council of St, Andrew, Burgess Hill under article 4.2.1. Other Trustees, including the Treasurer and Secretary, are sought primarily from the Family Members (the parent body) but should insufficient suitable volunteers offer to serve, the Trustees have the power to co-opt under article 4.2.4 and in such circumstances could turn to the Pre-School Learning Alliance for assistance.

The Trustees are responsible for the overall management and control of the Pre-School and meet at least termly. The work of implementing most of their policies is carried out by the executive officers, who meet regularly. Responsibility for the day-to-day running of the Pre-School is delegated to the Manager, who is supported by a Deputy. The Finance Manager has ensured the smooth running of the financial areas needed to enable the PreSchool to run smoothly and maintain its excellent staff / children ratios.

New Trustees are supported by existing Trustees offered training if required.

Management remuneration is set by the Board of Trustees, using market rates as the basis for remuneration levels.

Objectives and aims

The objectives of the Pre-School (“the Objects”) are to enhance the development and education of children in Burgess Hill, primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: -

In setting our objectives and planning our activities our Trustees have considered the Charity Commission’s general guidance on public benefit and aim to provide a safe and caring learning environment, free from prejudice and discrimination, for children aged 2 to 5 years.

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Year ended 31 August 2023

Trustees’ Annual Report for the year ended 31

(continued...)

August 2023

Ethos, Strategies and Policies

Children and their families are welcomed from all backgrounds.

We are an equal opportunity organisation committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation, or disability. We will make reasonable adjustments to meet the needs of staff or children who are or who become, disabled.

Our Pre-School is committed to safeguarding and promoting the welfare of our children and has policies covering all aspects of Pre-School life. These policies are under continual review.

Review of Achievements and Performance

St Andrew’s Pre-School has now been serving the children and the community in the Eastern part of Burgess Hill and beyond for over fifty years.

Over 180 children have attended the Pre-School this year.

The Pre-School was inspected by OFSTED in February 2022 when the setting was judged outstanding in all areas. The contribution of the manager was highlighted especially her commitment to the ongoing development of the Pre-School and continually improving outcomes for all children. It was noted that the staff have high expectations of all children and are committed to their roles and raising the quality of their teaching to benefit children and their families. They create a very welcoming and relaxed environment where children feel incredibly safe and secure. A strength of the Pre-School identified was their work with children with special education needs, where provision is described as excellent, and also where the involvement of outside agencies was required.

The Pre-School continually carries out the OFSTED self-evaluation procedures to ensure quality and consistency of provision for children’s learning and development within the Early Learning Goals. Constant monitoring means that no child gets left behind. The staff and the Trustees continue to work hard to ensure the children are happy and in a safe and stimulating learning environment, whilst taking into consideration the individual needs of each child. Each child has a Key Person responsible for their pastoral care and for their development within the Pre-School. However, continual monitoring, planning, and recording and requests for input from parents, reflect the individual child’s choice and interest, and in this way, all the team are able to support each child and each Key Person.

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

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Yearended3lAugust2023.0 |

Trustees’ Annual Report for the year ended 31

(continued...)

August 2023

Regular contact is maintained with the parents through informal meetings and formal consultations and via our news emails and newsletters. The main point of contact continues to be each child’s Key Person as well as the Pre-School manager.

The setting is well led and managed by our well-qualified Manager and her senior team. Frequent Parental Surveys give very positive feedback.

Staff are well supported by a strong team of Trustees and parents. All the staff continue to undergo training to ensure up to date qualifications (e.g., there are currently two staff doing a Level 2 Diploma in Early Years and two staff doing Level 3 Diploma in Early Childcare. All staff have completed the Safeguarding Level 2 or Level 3 (as appropriate), and all have received in house training on the use of Tapestry and pediatric first aid. The process of ongoing self-evaluation and staff appraisals ensures best practice and a purposeful role within each session for each member of staff. Staff provide an engaging and inviting environment for children. Equipment is constantly monitored and renewed to ensure it meets the current needs of all the children. The Pre-School continues to support the Government Healthy Eating campaign and have continued to provide healthy snacks this year. To help children reach their full potential, staff have continued to work with other professionals to provide extra support for those children and their families who require it. Multi agency working has featured heavily once more. Agencies have included the targeted setting support team, the child development team, the educational psychologist, the specialist speech and language team, outreach persons from the local Family Centre, health visitors,Services.Portage, the West Sussex inclusion team, the sensory support team, the physiotherapist, and Social

The children continue to experience high quality learning and have had a great deal of fun over the year despite the challenges the COVID pandemic has brought over recent years. Our “Transition to School;” programme continues to operate with staff visiting schools in the area and teachers visiting the Pre-School to ease the children’s transition into school and full-time education. The Pre-School is attracting visitors from all over the town, and beyond, as evidenced by the many different schools our children move onto.

The Pre-School is also a member of the Pre-School Learning Alliance and The National Day Nursery Association.

Financial Review

The total income received this financial year amounted to £543,852 compared to £482,052 in 2022 which represents a increase of 12.8%. The main reason for the increase is the increased number of children/increased funding per child from the council.

Funding from West Sussex County Council increased by 10.9% and parental fees increased by 25.6%.

Overall expenditure this year has amounted to £560,863 compared to £491,219 in 2022, This represents an increase in costs of 14%. This is largely due to increased salary costs as a direct result of the rise in National Minimum Wage rates.

The overall result for the year is a deficit of £17,011 (2022: deficit £9,167).

Reserves policy

The Trustees have examined the charity's requirements for reserves in the light of the main risks to the organisation.

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Year ended 31 August 2023

Trustees’ Annual Report for the year ended 31

(continued...)

The climate in which the Pre-School operates remains very uncertain and competition from other providers in the area remains strong.

August 2023

The Pre-school is heavily dependent on Government Nursery Grants and to a lesser extent, fees from parents. Reserves have been set aside to underpin running costs in the event of fluctuation or delays in the receipt of this income or any shortfalls arising from there being insufficient numbers of children to fill all available places. These are in the region now of three months estimated running costs in such circumstances.

Risk Management

The Trustees are responsible for monitoring the risks faced by the Pre-School. Risks are identified, assessed and controls established throughout the year. They are managed under the headings of:

There are currently 28 policies in place and the Trustees are satisfied that the major risks have been identified and adequately mitigated where necessary. It is recognised that systems can only provide reasonable, but not absolute, assurance that major risks have been adequately managed.

Trustees' responsibilities

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time, the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by Board of Trustees on 6 : 2 “ D2 y and signed on their behalf by:

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

| i Year ended 31 August 2023 Trustees’ Annual Report for the year ended 31 (continued...)

Dr Janet Davies — Chair and Trustee

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Year

ended 31 August 2023

Independent Examiner’s Report

| report to the charity trustees on my examination of the accounts of the company for the year ended 31 August 2023.

Responsibilities and basis of the report

As the charity trustees of the company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance wth the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your company accounts as carried out under section 145 of the Charities Act 2011 (“The 2011 Act”). In carrying out my examination | have followed the Directions given by the Charities Commission under section 145(5)(b) on the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000, your examiner must be a member of a recognised body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because | am a member of The Association of Chartered Ceritifed Accountants, which is one of the listed bodies.

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be a wane), Richard Dunkley FCCA CTA RD Accounting Limited

Chartered Certified Accountants 12c Two Locks Hurst Business Park Brierley Hill DY5 1UU

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

ear

ended 31 August 2023

Statement of Financial Activities (Including Income and Expenditure Account) for the year ended 31 August 2023

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Unrestricted Unrestricted
Notes 2023
£
2022
F
INCOME
Voluntary income 2a 4.345 4.879
Activities forgenerating funds 2b 8.374 8.746
investment income 2c 1970 186
income from charitable activities 2d 529.163 468,241
Total income 543.852 482.052
EXPENDITURE
Cost ofgenerating funds 3a 3.667 2.063
Expenditure on charitable activities 3b 530.951 458.917
Other resourcesexpended 3c 26,245 30,239
Totalexpenditure 560,863 491.219
Netincome/expenditure (17,011) (9,167)
Reconciliation of funds:
Totalfundsbroughtforward 172,598 181.765
Totalfundscarriedforward 155,587 172,598
BalanceSheetasat31August2023

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

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ended 31 August 2023

Company registration number: 05093330
2023 2022
Notes £ £
Fixed Assets
Equipment - -
Current Assets
Debtors 7 3.743 146
Cash at bank and in hand 8 239.748 224,402
243.491 224.548
Current Liabilities
Creditors:amountsfallingdue within one year 9 87.904 51.950
Net CurrentAssets 155.587 172.598
Total Assets LessCurrent Liabilities 155.587 172.598
REPRESENTED BY:
Fundscarriedforward 155.587 172.598

For the year ending 31 August 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Members have not required the company to obtain an audit for the year ended 31 August 2023 in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts are prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved by the Board of Trustees on 62 Ry and were signed on its behalf by: JSeOOWNS.

Dr Janet Davies — Chair and Trustee

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

1-1 ended 31 August 2023

Statement of Cash Flows for the year ended 31° August 2023

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||||||||| |---|---|---|---|---|---|---|---| |2023|2022| |£|£| |Cash flow from|operating|activities|15.345|6.119| |Net cash|flow|from|operating|activities|15,345|6.119| |Net|increase|in|cash and|cash|equivalents|15,345|6,119| |Cash and|cash|equivalents|at|01/09/2022|224,402|218,283| |Cash and|cash|equivalents at 31/08/2023|239,747|224,402| |Cash and|cash|equivalents consists|of:| |Cash|at|bank|and|in|hand|187.100|173.425| |Short term|deposits|52,647|50,977| |Cash and|cash equivalents at 31/08/2023|239,747|224,402| |Reconciliation of net expenditure to net cash|flow|from|operating|activities| |2023|2022| |£|£| |Net income|for the year|(17,011)|(9,167)| |(Increase)|in|debtors|(3,597)|178| |Increase|in|creditors|35,953|15,108| |Net|cash|flow from|operating|activities|15,345|6,119|

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Notes forming part of the financial statements for the year ended 31 August 2023

1 ACCOUNTING POLICIES

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

1

ended 31 August 2023

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing.

Fundraising income is shown gross, with associated costs included within Raising Funds Expenditure.

(d) Resources expended Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accrual’s basis including irrecoverable VAT and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to specific headings, they have been allocated to activities on a basis consistent with the use of resources.

Resources expended are accounted for on an accrual basis: a) Charitable Activities comprise all expenditure directly relating to objects of the charity. b) Raising funds comprise the costs incurred in publicity and fundraising events. c) Other Resources Expended comprises other costs including governance costs associated with constitutional and statutory requirements. Notes forming part of the financial statements for the year ended 31 August 2023

(continued...)

(e) Pension costs The charitable company operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised as an expense in the period to which they relate.

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Year

ended 31 August 2023

Fixtures and fittings

over 5 years

(g) Going Concern

(h) Tax

(i) Debtors and creditors receivable / payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

2 INCOME

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2023 2022
2a _—Voluntary Income £ £
Donations 340 254
Snack Donations 4.005 2,858
Coronavirus Job Retention Scheme Funding - 1,767
4,345 4,879
2023 2022
2b _— Activities for generating funds £ £
Other Fundraising 7.108 7.287
Sale Uniform 1,266 1.459
__8374 8.746
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Notes forming part of the financial statements for the year ended 31 August 2023 (continued...)

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

a[1]

ended 31 August 2023

2023 2022
2c _—Investment Income £ £
Bank Interest 300 15
COIF Account Interest 1.670 171
1,970 186
2023 2022
2d incomefrom charitable activities £ £
Parents Fees 83.519 66.471
Registration Fees 930 645
WSCC Education Grants 371722 346,683
WSCC Inclusion Funding Grant 14.827 7.900
WSCCTwo-Year-Old Funding 58.165 46,542
529,163 468,241
3 EXPENDITURE
2023 2022
3a _—Costofgeneratingfunds £ £
Christmas Activities 347 281
OtherFund Raining - 346
Photos 40 83
Summer Fun Day 422 404
Uniforms 2,858 689
WSCC Education Grants Transfer toAnother Provider - 260
3,667 2,063

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

(=

a

ended 31 August 2023

Notes forming part of the financial statements for the year ended 31 August 2023 (continued...)

2023 2022
3b Expenditureon charitableactivities £ £
Basic Pay 434,184 370.550
Cleaning, Repairsand Maintenance 3.183 3.929
Educational Materials 12.157 14,292
Educational Visits 1423 2,074
Employer Pension Costs 6.569 4583
Emptoyer National Insurance 15.319 10,745
Finance Manager - 506
Governance Costs 1.179 1245
Hall Rentals 38.793 38.188
Other Furniture, Equipment and Materials 8,000 4,054
Other StaffCosts 4.570 2,848
Payroll Services 2.028 1716
Presents, Giftsand Treats 604 2,357
Refreshments 270 66
StaffTraining 2,672 1.764
530,951 458,917
2023 2022
3c +:Otherresourcesexpended £ £
BankCharges 774 633
Computer Software 1.874 3.503
Fees & Charges 85 86
Insurance 706 2,461
Miscellaneous 40 415
Postages 178 76
Printing, Stationary, Photocopying 4193 2,432
Snack Expenses 4.180 4,238
Subscriptions& Donations 608 382
Telephone & Communications 1.607 1591
Pest Control Expense - 22
Professional Fees - HRAdvice 12,000 14.400
Companies House Confirmation Fee - -
26,245 30,239

4 DIRECTORS / TRUSTEES

None of the directors (or any person connected to them) received any remuneration or expenses during the year. (2022: Nil)

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

UE ttttttt ttn Year ended 31 August 2023

Notes forming part of the financial statements for the year ended 31 August 2023 (continued...)

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||||||||| |---|---|---|---|---|---|---|---| |5|STAFF|COSTS| |2023|2022| |Wages and|salaries|434.184|370,550| |Social|security|costs|15,319|10,745| |Other pension|costs|6.569|4,583| |456,072|385,878| |6|EMPLOYEES| |2023|2022| |The|average|number of employees|in|the|period|42|40|

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No employees received remuneration exceeding £60,000 (2022: Nib Key management personnel. three members of staff. received remuneration totalling £81,821 (2022: £73,998)

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||||| |---|---|---|---| |7|DEBTORS| |2023|2022| |Parent|Fees|393|146| |Prepayments|3.350|-| |374346|

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|||||||| |---|---|---|---|---|---|---| |8|CASH AT BANK|/|IN HAND| |2023|2022| |CAF|Bank|-|Main|Account|183.125|170.686| |COIF|Deposit Account|52.647|50.977| |Soldo|cash|card|3.855|2,535| |School Cash|Book|119|98| |Petty Cash|1|106| |239,747|224,402|

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St Andrew’s (Burgess Hill) Pre-School — Annual Report and Financial Statements

Yar ended 31 August 2023

Notes forming part of the financial statements for the year ended 31 August 2023 (continued...)

9 LIABILITIES

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||||||| |---|---|---|---|---|---| |2023|2022| |Trade|creditors|12|(233)| |Accruals and|deferred|income|1236|1.245| |Deferred|income|85.363|46,728| |Taxation|and|social|security|(53)|3.295| |Pensions|payable|1,346|915| |87,904|51,950|

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Deferred income represents fees received in advance of the Autumn term

10 RELATED PARTIES

For the year ending 31 August 2023 there were no related party transactions. (2022: Nil)

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