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2022-08-31-accounts

St Andrew’s (Burgess Hill) Pre-School

(A charitable company limited by guarantee)

Report and Financial Statements

Year ended: 31 August 2022

Charity no: 1104242 Company no: 05093330

St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Contents

Legal and Administrative Information 2
Trustees’ Annual Report 3
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes forming part of the financial statements 10

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Legal and administrative information

Company number: 05093330 (England and Wales) 05093330 (England and Wales)
Charity number: 1104242
Trustees: Dr J Davies
J Forrest (resigned 14 November 2022)
L Turner (resigned 14 November 2022)
H Butler
G Dunn
S Croyden (appointed 14 November 2022)
Chair: Dr J Davies
Registered Office: 2a Cants Lane
Burgess Hill
West Sussex
RH15 0LG
Independent
Examiner: Richard Dunkley FCCA CTA
RD Accounting Limited
Chartered Certified Accountants
12c Two Locks
Hurst Business Park
Brierley Hill
DY5 1UU
Bankers: CAF Bank Limited
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ
Pre-School Manager: Sarah John
Pre-School
Deputy Manager: Hannah Dreamer
Finance Manager: Charlotte Kempson
HR Advisor: Sally Bedford BA(Hons)
Insightful Team
King’s House
174 Hammersmith Road
London
W6 7JP

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Trustees’ Annual Report for the year ended 31 August 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of The Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the Charities Act 2011 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 October 2019).

Structure

The charity is bound by its Memorandum and Articles of Association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The organisation is a charitable company limited by guarantee incorporated on 05 April 2004. The company was established under a Memorandum of Association which defines the company's objects and is governed under its Articles of Association. In the event of the company being wound up the members are required to contribute an amount not exceeding £1.

Governance and Management

The Chair and Vice Chair are appointed by the Parochial Church Council of St, Andrew, Burgess Hill under article 4.2.1. Other Trustees, including the Treasurer and Secretary, are sought primarily from the Family Members (the parent body) but should insufficient suitable volunteers offer to serve, the Trustees have the power to co-opt under article 4.2.4 and in such circumstances could turn to the Pre-School Learning Alliance for assistance.

The Trustees are responsible for the overall management and control of the Pre-School and meet at least termly. The work of implementing most of their policies is carried out by the executive officers, who meet regularly. Responsibility for the day to day running of the Pre-School is delegated to the Manager, who is supported by a Deputy. The Finance Manager has ensured the smooth running of the financial areas needed to enable the Pre-School to run smoothly and maintain its excellent staff / children ratios.

Objectives and aims

The objectives of the Pre-School (“the Objects”) are to enhance the development and education of children in Burgess Hill, primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: -

In setting our objectives and planning our activities our Trustees have considered the Charity Commission’s general guidance on public benefit and aim to provide a safe and caring learning environment, free from prejudice and discrimination, for children aged 2 to 5 years.

Our key objectives for the year were:

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Trustees’ Annual Report for the year ended 31 August 2022 (continued…)

Ethos, Strategies and Policies

Children and their families are welcomed from all backgrounds

We are an equal opportunity organisation committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation, or disability. We will make reasonable adjustments to meet the needs of staff or children who are or who become, disabled.

Our Pre-School is committed to safeguarding and promoting the welfare of our children and has policies covering all aspects of Pre-School life. These policies are under continual review.

Review of Achievements and Performance

St Andrew’s Pre-School has now been serving the children and the community in the Eastern part of Burgess Hill and beyond for over fifty years.

Over 160 children have attended the Pre-School this year.

The Pre-School was inspected by OFSTED in February 2022 when the setting was judged outstanding in all areas. The contribution of the manager was highlighted especially her commitment to the ongoing development of the Pre-School and continually improving outcomes for all children. It was noted that the staff have high expectations of all children and are committed to their roles and raising the quality of their teaching to benefit children and their families. They create a very welcoming and relaxed environment where children feel incredibly safe and secure. A strength of the Pre-School identified was their work with children with special education needs, where provision is described as excellent, and also where the involvement of outside agencies was required.

The Pre-School continually carries out the OFSTED self-evaluation procedures to ensure quality and consistency of provision for children’s learning and development within the Early Learning Goals. Constant monitoring means that no child gets left behind. The staff and the Trustees continue to work hard to ensure the children are happy and in a safe and stimulating learning environment, whilst taking into consideration the individual needs of each child.

Each child has a Key Person responsible for their pastoral care and for their development within the Pre-School. However, continual monitoring, planning, and recording and requests for input from parents, reflect the individual child’s choice and interest, and in this way, all the team are able to support each child and each Key Person.

Regular contact is maintained with the parents through informal meetings and formal consultations and via our news emails and newsletters. The main point of contact continues to be each child’s Key Person as well as the Pre-School manager.

The setting is well led and managed by our well qualified Manager and her senior team. Frequent Parental Surveys give very positive feedback.

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Trustees’ Annual Report for the year ended 31 August 2022 (continued…)

Staff are well supported by a strong team of Trustees and parents. All the staff continue to undergo training to ensure up to date qualifications (e.g., there are currently two staff doing a Level 2 Diploma in Early Years and two staff doing Level 3 Diploma in Early Childcare. All staff have completed the Safeguarding Level 2 or Level 3 (as appropriate) and all have received in house training on the use of Tapestry and pediatric first aid. The process of ongoing self-evaluation and staff appraisals ensures best practice and a purposeful role within each session for each member of staff.

We also provide placements for students undertaking work experience and childcare qualifications.

Staff provide an engaging and inviting environment for children. Equipment is constantly monitored and renewed to ensure it meets the current needs of all the children. The Pre-School continues to support the Government Healthy Eating campaign and have continued to provide healthy snacks this year.

To help children reach their full potential, staff have continued to work with other professionals to provide extra support for those children and their families who require it. Multi agency working has featured heavily once more. Agencies have included the targeted setting support team, the child development team, the educational psychologist, the specialist speech and language team, outreach persons from the local Family Centre, health visitors, Portage, the West Sussex inclusion team, the sensory support team, the physiotherapist, and Social Services.

The children continue to experience high quality learning and have had a great deal of fun over the year despite the challenges the COVID pandemic has brought over recent years. Our “Transition to School;” programme continues to operate with staff visiting schools in the area and teachers visiting the Pre-School to ease the children’s transition into school and full-time education. The Pre-School is attracting visitors from all over the town, and beyond, as evidenced by the many different schools our children move onto.

The Pre-School is also a member of the Pre-School Learning Alliance and The National Day Nursery Association.

Financial Review

The total income received this financial year amounted to £482,052 compared to £512,282 in 2021 which represents a decrease of 5.9%. The main reason for the decrease is the cessation of the Job Retention Scheme last year.

Funding from West Sussex County Council decreased by 2% and parental fees increased by 67%.

Overall expenditure this year has amounted to £491,219 compared to £541,616 in 2021, this represents a decrease in costs of just under 10%. This is largely due to decreased salary costs.

The overall result for the year is a deficit of £9,167 (2021: deficit £29,334).

Reserves policy

The Trustees have examined the charity's requirements for reserves in the light of the main risks to the organisation.

The climate in which the Pre-School operates remains very uncertain and competition from other providers in the area remains strong.

The Pre-school is heavily dependent on Government Nursery Grants and to a lesser extent, fees from parents. Reserves have been set aside to underpin running costs in the event of fluctuation or delays in the receipt of this income or any shortfalls arising from there being insufficient numbers of children to fill all available places. These are in the region now of three months estimated running costs in such circumstances.

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Trustees’ Annual Report for the year ended 31 August 2022 (continued…)

Risk Management

The Trustees are responsible for monitoring the risks faced by the Pre-School. Risks are identified, assessed and controls established throughout the year. They are managed under the headings of:

There are currently 24 policies in place and the Trustees are satisfied that the major risks have been identified and adequately mitigated where necessary. It is recognised that systems can only provide reasonable, but not absolute, assurance that major risks have been adequately managed.

Trustees' responsibilities

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time, the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by Board of Trustees on 02/02/2023 and signed on their behalf

Dr Janet Davies – Chair and Trustee

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Independent Examiner’s Report

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 August 2022.

Responsibilities and basis of the report

As the charity trustees of the company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance wth the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company accounts as carried out under section 145 of the Charities Act 2011 (“The 2011 Act”). In carrying out my examination I have followed the Directions given by the Charities Commission under section 145(5)(b) on the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000, your examiner must be a member of a recognised body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Chartered Ceritifed Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard Dunkley FCCA CTA RD Accounting Limited Chartered Certified Accountants 12c Two Locks Hurst Business Park Brierley Hill DY5 1UU

Date: 02/02/2023

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Statement of Financial Activities for the year ended 31 August 2022

2022 2021
Notes £ £
INCOMING RESOURCES
Voluntary Income 2a 4,879 54,937
Activities for generating funds 2b 8,746 4,187
Investment Income 2c 186 9
Incoming resources from charitable activities 2d 468,241
 453,149
Total incoming resources **482,052 ** 512,282
RESOURCES EXPENDED
Cost of generating funds 3a 2,063 3,215
Charitable activities 3b 458,917 502,537
Other resources expended 3c 30,239 35,864
Total resources expended 491,219 541,616
Net incoming/(outgoing) resources (9,167) (29,334)
Reconciliation of funds
Total funds brought forward 181,765 211,099
Total funds carried forward 172,598 181,765

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Balance Sheet as at 31 August 2022 Company registration number: 05093330

Notes
FIXED ASSETS
Equipment
CURRENT ASSETS
Debtors
6
Short term deposits
7
Cash at bank and in hand
8
CURRENT LIABILITIES
Short term liabilities
9
NET CURRENT ASSETS
TOTAL ASSETS
REPRESENTED BY:
Funds carried forward		 2022
£
-
146
224,198
204

224,548
51,950
172,598
172,598
172,598		 2021
£
-
324
218,193
90
218,607
36,842
181,765
181,765
181,765

For the year ending 31 August 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Members have not required the company to obtain an audit for the year ended 31 August 2022 in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts are prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved by the Board of Trustees on 02/02/2023 and were signed on its behalf by:

Dr Janet Davies – Chair and Trustee

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Notes forming part of the financial statements for the year ended 31 August 2022

1 ACCOUNTING POLICIES

(a) Basis of preparation

The financial statements of the charitable company (incorporated in England and Wales), which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £1.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds can only be used for specific purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purpose.

(c)

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing.

Income from government and other grants are recognised at fair value, when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received, and the amount can be measured reliably. If entitlement is not met, then these amounts are deferred.

Fundraising income is shown gross, with associated costs included within Raising Funds Expenditure.

(d) Resources expended

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accrual’s basis including irrecoverable VAT and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to specific headings, they have been allocated to activities on a basis consistent with the use of resources.

Resources expended are accounted for on an accrual basis:

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Notes forming part of the financial statements for the year ended 31 August 2022 (continued…)

(e) Pension costs

The charitable company operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised as an expense in the period to which they relate.

(f)

Tangible fixed assets and depreciation

Tangible fixed assets costing more than £2,500 are capitalised and included at cost including any incidental expenses of acquisition.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight-line basis over their expected useful economic lives as follows:

Fixtures and fittings

over 5 years

(g) Going Concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements and have reasonable expectation that there are adequate resources to continue in operational existence for the foreseeable future.

(h)

Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(i)

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

2 INCOMING RESOURCES

2a
Voluntary Income
Donations
Snack Donations
Donations/Grants re COVID19
Coronavirus Job Retention Scheme (Furlough scheme)
2b
Activities for generating funds
Christmas Party
Other Fundraising
Sale Photos
Sale Uniform		 2022
£
254
2,858
-
1,767
4,879
-
7,287
-
1,459
**8,746 **		 2021
£
194
2,443
9,065
43,235
54,937
20
1,767
403
1,997
4,187

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Notes forming part of the financial statements for the year ended 31 August 2022 (continued…)

2c
Investment income
Bank Interest
COIF Account Interest
2d
Incoming resources from charitable activities
Parents Fees
Registration Fees
WSCC Education Grants
WSCC Inclusion Funding Grant
WSCC Two-Year-Old Funding
3
RESOURCES EXPENDED
3a
Cost of generating funds
Christmas Activities
Other Fund Raising
Photos
Summer Fun Day
Uniforms
WSCC Education Grants Transfer to Another Provider
3b
Charitable activities
Basic Pay
Cleaning, Repairs and Maintenance
Educational Materials
Educational Visits
Employer Pension Costs
Employers National Insurance
Finance Manager
Furniture & Equipment from Fund Raising
Governance costs
Hall Rentals
Other Furniture, Equipment and Materials
Other Staff Costs
Payroll Services
Presents, Gifts and Treats
Refreshments
Staff Training		 15
171
186
66,471
645
346,683
7,900
46,542
468,241
281
346
83
404
689
260
2,063
370,550
3,929
14,292
2,074
4,583
10,745
506
-
1,245
38,188
4,054
2,848
1,716
2,357
66
1,764
458,917		 1
8
9
39,611
600
363,370
12,022
37,546
453,149
174
119
262
-
2,660
-
3,215
393,968
7,915
19,105
1,320
4,239
12,759
9,421
18
1,060
37,755
5,102
977
2,723
2,139
213
3,823
502,537

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Notes forming part of the financial statements for the year ended 31 August 2022 (continued…)

3c Other resources expended

Bank Charges
Computer Equipment Depreciation
Computer Software
COVID19 Costs
Fees & Charges
Insurance
Miscellaneous
Postages
Printing, Stationary, Photocopying
Snack Expenses
Subscriptions & Donations
Telephone & Communications
Pest Control Expense
Professional Fees – HR Advice
Companies House Confirmation Fee		 633
-
3,503
-
86
2,461
415
76
2,432
4,238
382
1,591
22
14,400
-
30,239		 508
-
2,936
544
-
2,174
1,810
789
2,680
4,282
479
965
920
17,764
13
35,864

4 DIRECTORS / TRUSTEES None of the directors (or any person connected to them) received any remuneration during the year. (2021: Nil)

5 EMPLOYEES

6
DEBTORS
Parent Fees
Prepayments
7
SHORT TERM DEPOSITS
CAF Bank – Main Account
COIF Deposit Account
Soldo cash card
The average number of employees in the period (full time
equivalents)		 146
-
146
170,686
50,977
2,535
224,198
2022
40		 324
-
2021
45
324
166,554
50,805
834
218,193

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St Andrew’s (Burgess Hill) Pre-School – Annual Report and Financial Statements Year ended 31 August 2022

Notes forming part of the financial statements for the year ended 31 August 2022 (continued…)

8
CASH AT BANK / IN HAND
School Cash Book
Petty Cash
9
LIABILITIES
Creditors for goods and services
Accruals
Deferred income
PAYE and NIC
Pensions payable		 98
106
204
(233)
1,245
46,728
3,295
915
**51,950 **		 90
-
90
4,059
1,080
30,942
90
671
**36,842 **

10 RELATED PARTIES

For the year ending 31 August 2022 there were no related party transactions. (2021: Nil)

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