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2024-03-31-accounts

REGISTERED IN ENGLAND AND WALES COMPANY NO 04181121 CHARITY NO 1104166

SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED

(LIMITED BY GUARANTEE)

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

INFORMATION

FOR THE YEAR ENDED 31 MARCH 2024

Trustees Mr S C T Fowler
Mrs M White
Dr I Haczewski
Dr N K Holmes
Mr M T Gribbon
Company Secretary Mr S C T Fowler
Registered charity 1104166
Company number 04181121
Principal address 17/19 Brocks Road
Ecotech Business & Innovation Park
Swaffham
Norfolk
PE37 7XG
Registered office 11 London Street
Swaffham
Norfolk
PE37 7BW
Accountants Clenshaw Minns
Chartered Accountants
24 Market Place
Swaffham
PE37 7QH
Bankers CAF Bank Limited
25 Kings Hill Avenue
West Malling
Kent
ME19 4JQ
Solicitors Ward Gethin Archer
11 London Street
Swaffham
PE37 7BW

SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

CONTENTS

Page
Trustees’ report 1 - 4
Statement of Trustees’ responsibilities 5
Independent Examiner’s report 6-7
Statement of financial activities 8
Balance sheet 9 - 10
Notes to the financial statements 11 - 16

SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024

The Directors present their report and accounts for the year ended 31st March 2024

Structure, Governance and Management

The organisation is a charitable company, limited by guarantee, incorporated on the 16th March 2001 and registered as a charity on the 7th June 2004.The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

Risk Management

The Directors have conducted a review of the major risks to which the charity is exposed.

Objectives

We aim to compassionately provide practical, emotional, and psychological support to local people enabling them to navigate their way through cancer, serious illness, and grief. In the case of cancer, our support may help a person to stay at home where possible. Our support is from diagnosis, through treatment onto end of life care.

Services Provided

We have nine part-time staff supported by approximately 35 volunteers committed to doing all they can with warmth, kindness and respect to ensure those we support are listened to, and their individual needs are met.

Our emotional, practical, and psychological support is offered in the following ways:

Initially a member of our staff team will visit the person in their home to assess their individual situation, discuss and identify their needs and match these to our services, seeing how and where we can help. From this point, our support continues through regular telephone contact and/or home visits, and we here as much for the person through their illness as we are for their family members or those who care for them. Where we can sign post or advise we will.

Our transport service is available to take people to their hospital appointments and for their treatment. Our volunteer drivers will accompany the person to the right department, assist them as required throughout before returning them home. We are also able to take people to their GP and other necessary medical appointments. We can collect prescriptions, arrange shopping trips, and drive people to and from the groups we run from our premises.

We can offer support and advice to complete forms such as Attendance Allowance or Blue Badge.

We have several groups which run from our premises. Our bereavement group is attended by those who have lost a husband, wife or life partner. This is very much a social group which may be the first step into socializing without their partner. We offer a ‘drop in’ afternoon for patients, with family members welcome to attend too. While the group enables people with similar experiences to get together and provides a break from the illness. Our book club brings together patients and those who are bereaved through a shared interest in reading. Our ‘Tea with Friends’ afternoon is particularly aimed at those receiving our services who are

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024

living alone, although everyone is welcome to attend. Tea, cakes, lighthearted chat, and companionship are all enjoyed, and time spent with our staff and volunteers is beneficial to all.

Within the home we can offer respite sits and for those living alone or without family close by we can offer a home companion befriending service. We can also offer complementary therapy in the form of reflexology both in the home and at our drop-in group.

We have three qualified Counsellors who offer one to one counselling for both bereavement and cancer, this also extends to family members. Our bereavement counselling service is open to anyone who has experienced a loss, not just those who have received or are receiving support from us.

All our services are provided without charge. To meet our costs, we rely on donations and fundraising in addition to a grant from the NHS.

Local people are at the heart of all we do. We are here for them; through all they are facing.

Directors and Trustees

The directors who served during the financial year are as follows – they are all Trustees of the Charity. Doctor I. Haczewski ( Chair) Mrs M. White ( Vice Chair) Mr S.C.T. Fowler Mr M.T. Gribbon Doctor N.K. Holmes

None of the Directors has any beneficial interest in the company. They all guarantee to contribute £1 in the event of a winding up.

Reserves Policy

The directors have reviewed the reserves of the Charity. The review encompassed the nature of the income and expenditure streams, the need to match variable income with fixed commitments and the nature of the reserves. They concluded that the charity has sufficient reserves and future income streams to cover its outgoing commitments for the foreseeable future. There is a reserve fund of £115,000 to cover liabilities should the company cease to carry out is objectives.

Achievements and Performance

In the main our referrals come from General Practitioners, District Nurses, local hospitals and organisations or from patients themselves. Our area of referral covers a large area around Swaffham and its surrounding villages. We endeavour to keep the personal touch when we respond to the need of people and give them the service they want and need.

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024

Our figures for patient care for 2023 are detailed below.

Total number of Patients, Carers and Bereaved Supported 201
New Referrals 111
Total Care Hours 2,673
Hours of Home Support 266
Hours of Telephone Support 132
Number of Escorted Hospital Trips 269
Hours spent on Escorting Patients on Hospital Trips 863
Hours spent supporting Patients in Hospital 24
Groups Attendances 635
Hours of General Bereavement Support Given 12
Hours of Individual Counselling 462
Miles Travelled 24,108
Complementary Therapy Sessions 91

Fundraising Report

During the course of the financial year ended 31st March 2024, our fundraising committee organised several events raising just under £6,600 after expenses. The 3 main events were as follows:

a) A Nearly New Sale, where we had the use of an empty shop in Swaffham Town Centre for 2 days cleared £1,480.

b) Our Xmas Draw raised £1,184 after expenses including prize monies.

c) Memory Tree raised £2,130.

Financial Report

Our balance sheet as at 31/03/24 shows our total net assets at £500,149 Out total income for the year was £164,692 - £54,373 coming from NHS Funding, the remainder from fundraising, donations, legacies, regular giving and investment income. Total expenses for the year were £144,016 of which 75.2 % related to Staff costs and Travel Expenses.

The organisation remains in a very healthy position and with continued monitoring and continued NHS Funding, we are well placed to provide the services needed by our local communities for the foreseeable future.

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2024

Summary

Working capital carried forward is £500,149.

The Company`s financial statements are set out on pages 8-16.

On behalf of the Board

S.C.T FOWLER Company Secretary

Date

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

STATEMENT OF TRUSTEES’ RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024

Law applicable to charitable companies requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF SWAFFHAM & LITCHAM HOME HOSPICE LIMITED CHARITABLE COMPANY

I report on the accounts of the charitable company for the year ended 31 March 2024, which are set out on pages 8 to 16.

Respective responsibilities of Trustees and examiner

The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiners’ report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF SWAFFHAM & LITCHAM HOME HOSPICE LIMITED CHARITABLE COMPANY

Independent examiner’ statement

In connection with my examination, no matter has come to my attention:

…………………………. Gavin Minns FCA

Date…………………………

Clenshaw Minns Chartered Accountants 24 Market Place Swaffham Norfolk PE37 7QH

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Total Total
Restricted Unrestricted funds funds
Funds Funds 2024 2023
Notes £ £ £
Incoming resources
from generated funds
Voluntary Income
Donations and bereavements 2,500 78,012 80,512 80,296
Grants receivable 4 54,373 54,373 53,130
Activities for Generating Funds
Investment income 13,996 13,996 5,232
Other income 8,384 8,384 8,345
Fundraising 7,289 7,289 6,058
Share revaluation reserve 138 138 -
______ ______ ______ ______
Total incoming resources 2,500 162,192 164,692 153,061
______ ____ ______ ______
Costs of generating funds
Charitable Activities 109,817 109,817 106,939
Governance Costs 34,199 34,199 32,234
_____ _____ _____
Total resources expended 2 144,016 144,016 139,173
_____ _____ _____ _____
Net movement in funds 10 2,500 18,176 20,676 13,888
Funds brought forward 1 April 2023 - 479,473 479,473 465,585
_____ ______ ______ ______
Fund balances at 31 March 2024 2,500 497,649 500,149 479,473
===== ====== ====== ======

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

BALANCE SHEET AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
6
Investment
6a
Current assets
Debtors
7
Cash at bank and in hand
Creditors: amounts falling
due within one year
8
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds:
Other charitable funds
10
Reserve fund
2024
£
£
1,567
450
2,017
3,169
497,125
500,294
2,162
498,132
500,149
======
385,149
115,000
500,149
======
2023
£
£
512
312
824
3,169
478,861
482,030
3,381
478,649
479,473
======
364,473
115,000

479,473
======
2023
£
£
512
312
824
3,169
478,861
482,030
3,381
478,649
479,473
======
364,473
115,000

479,473
======
2023
£
£
512
312
824
3,169
478,861
482,030
3,381
478,649
479,473
======
364,473
115,000

479,473
======


824
478,649
479,473
======
364,473
115,000

479,473
======

Notes to the financial statements

Employee numbers

The average number of persons employed by the company during the year amounted to 9 (2023: 8)

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

BALANCE SHEET AS AT 31 MARCH 2024

In approving these financial statements as Trustees of the company we hereby confirm:

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The accounts were approved by the Board of Trustees on ………………………… and signed on its behalf below:

Trustee ……………………………………. Dr I Haczewski

Trustee …………………………………... Mr S C T Fowler

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

1. Accounting policies

The significant accounting policies used in the preparation of these financial statements are:

1.1 Basis of preparation

The financial statements have been prepared in accordance with the statement of Recommended Practice: Accounting and Reporting Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from 1 January 2019, and with the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2 Fund Accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.3 Grants

Grants and any associated repayments of income tax are normally only accounted for when received, no account being taken of promised or covenanted donations not yet received.

1.4 Incoming resources

Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.

1.5 Resources expended

Management and administration expenses reflect central establishment costs and do not include the costs of managing charitable projects.

1.6 Accumulated funds

Restricted funds are subject to specific conditions by donors as to how they may be used.

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

1.7 Tangible Fixed Assets and Depreciation

Deprecation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows;

Fixtures, fittings and equipment 33% straight line Plant and Equipment 25% straight line

2. Total resources expended

Staff Other Total Total
Costs Depreciation costs 2024 2023
£ £ £ £ £
Direct charitable expenditure:
Salaries, travel and
patient welfare 109,817 - - 109,817 106,939
Other expenditure:
Management and
administration - 1,004 33,195 34,199 32,234
_____ ____ _____ _____ _____
109,817 1,004 33,195 144,016 139,173
===== ==== ===== ===== =====

3. Trustees

None of the Trustees (or any persons connected with them) received any remuneration during the period.

4. Grants receivable

5.

Grants receivable
2024 2023
£ £
NHS Norfolk & Waveney ICB 54,373 53,130
===== =====
Net incoming resources
2024 2023
£ £
Net incoming resources are stated after charging:
Depreciation of tangible owned assets 1,004 1,068
==== ====

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

6. Tangible Fixed Assets

Fixtures, Plant
Property fittings & and
improvements equipment equipment TOTAL
£ £ £ £
Cost
At 1 April 2023 - 6,525 8,196 14,721
Additions - 2,059 - 2,059
Disposals - - 3,276 3,276
_____ _____ _____ _____
At 31 March 2024 - 8,584 4,920 13,504
Depreciation
As at 1 April 2023 - 6,135 8,074 14,209
Charge for the period - 882 122 1,004
Dep’n on Disposals - - 3,276 3,276
_____ _____ _____ _____
At 31 March 2024 - 7,017 4,920 11,937
Net Book Value
At 31 March 2024 - 1,567 - 1,567
At 31 March 2023 - 388 123 511

The above fixed assets have been reviewed in year and several assets have been written off as it has been agreed that the value of these assets are negligible.

6a. Fixed Asset Investment

These comprise 100 Santander shares donated to Swaffham & Litcham Home Hospice valued at fair value at the year-end 31 March 2024.

7.
Debtors
Prepayments
Other debtors
2024
£
-
3,169
3,169
=====
2023
£
-
3,169
3,169
=====

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

8. Creditors: amounts falling due within one year 2024 2023
£ £
Accruals and deferred income 2,162 3,381
===== =====
9. Analysis of Net Assets Between Funds
2024 2023
£ £
Tangible Fixed Assets & Investments 2,017 825
Current Assets 500,294 482,029
Current Liabilities
(2,162) (3,381)
500,149 479,473
====== ======

Closing members’ funds shown above are held on charitable trust and in accordance with the restrictions contained in the company’s Memorandum of Association.

10 Restricted & Unrestricted funds Reserve Fund Other Charitable Fund
£ £
At 1 April 2023 115,000 364,473
Profit for the year - 20,538
Transfer - -
At 31 March 2024 115,000 385,011
====== ======

11. Transactions with Directors and connected persons

None of the Directors (all of whom also act as Trustees for the charitable activities of the company) entered into any material transactions, contract or other arrangement with the company.

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

Total Total
Restricted Unrestricted funds funds
Funds Funds 2024 2023
£ £ £
Incoming resources
from generated funds
Voluntary Income
Donations and bereavements 2,500 78,012 80,512 80,296
Grants receivable 54,373 54,373 53,130
Activities for Generating Funds
Investment income 13,996 13,996 5,232
Other income 8,384 8,384 8,345
Fundraising 7,289 7,289 6,058
Share revaluation reserve 138 138 -
______ ______ ______ ______
Total incoming resources 2,500 162,192 164,692 153,061
______ ______ ______ ______
Costs of generating funds
Charitable Activities
Salaries 96,284 96,284 93,209
Travel 11,572 11,572 12,319
Training 225 225 200
Community support 1,736 1,736 1,211
Reflexology - - -
______ ______ ______
109,817 109,817 106,939
______ ______ _
Governance Costs
34,199 34,199 32,234
______ ______ ______
Total resources expended 144,016 144,016 139,173
______ ______ ______ ______
Net movement in funds 2,500 18,176 20,676 13,888
Funds brought forward 1 April 2023 - 479,473 479,473 465,585
______ _ _ _
Fund balances at 31 March 2024 2,500 497,649 500,149 479,473
====== ====== ====== ======

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SWAFFHAM & LITCHAM HOME HOSPICE SUPPORT LIMITED (LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

2024 2023
Governance Costs
£ £
Insurance 2,124 2,050
Postage and stationery 1,476 1,424
Telephone 3,435 4,000
Office expenses 1,165 2,398
Net fundraising expenses 693 650
Repairs and renewals 2,071 681
Computer costs 2,225 -
Subscriptions and licences 540 419
Bank charges 110 163
Accountancy 1,434 1,419
Depreciation 1,004 1,068
Rent 11,919 11,919
Light and heat 2,471 2,513
Legal and professional - -
Rates 1,401 1,289
Cleaning 2,382 2,228
Sundry 49 13
Sale of assets (300) -
______ ______
34,199 32,234
===== =====

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