Registered Company Number: 5012490
Registered Charity Number: 1104088
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE ( A Company Limited by Guarantee)
FINANCIAL STATEMENTS AND ANNUAL REPORT
Year Ended 31 March 2021
Registered Charity Number: 1104088 Registered Company Number: 5012490
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Report and accounts Contents
| Page | |
|---|---|
| Reference and Administrative Information | 1 |
| Trustees' report | 2 - 3 |
| Accountants' report | 4 |
| Statement of Financial Activities | 5 |
| Balance sheet | 6 |
| Statement of Changes in Equity | 7 |
| Notes to the Financial Statements | 8 - 11 |
| Detailed Income and Expenditure Account | 12 - 13 |
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Reference and Administrative Information
Charity Number 1104088
Company Number 5012490
Directors and Trustees
Hugh Warner Rhys Buchan Christine Birkett Louise Harrop Dr Geoffrey Jones Rosemary Lamburn Richard Tilley Barbara Woodhead Hazel Woods Cllr. Helen Hall Cllr. Ali Chaudhry
Chair resigned 27 October 2020 Personnell Sub-Committee Member
ESBC nominee Cllr Burton Ward ESBC nominee Cllr Anglesey Ward
Company Secretary Hugh Warner
Reporting Accountant D Alexander & Co Ltd 12 Granary Wharf Business Park Wetmore Road Burton upon Trent Staffordshire DE14 1DU Tel - 01283 743851
Bankers
Unity Trust Bank Plc PO Box 1487 Stafford ST16 3GJ Tel - 0345 140-1000
Registered office
Queen Street Neighbourhood Resource Centre Queen Street Burton Upon Trent Staffs DE14 3LW Tel - 01283 743744
1
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Report of the Trustees
The Trustees present their report, together with the Financial Statements of the Charitable Company for the year ended 31 March 2021. This report represents a trustees' report in accordance with the Charities Act.
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective 1 January 2015).
The reference and administrative information on page 1 forms part of this report.
Structure, Governance and Management
Governing Document
The Queen Street Neighbourhood Resource Centre is a charitable company limited by guarantee and a registered charity governed by its Memorandum and Articles of Association.. It was incorporated on 12 January 2004 and registered as a charity on 2 June 2004. The charity was established under a memorandum and articles of association which establishes the objects and powers of the charitable company and is governed under its articles of association. In the event of winding up the members are required to contribute an amount not exceeding £1.
Recruitment and Appointment of Directors
The Trustees of the company make up the Board of Directors which is elected each year by the members of the Charity. In addition, three nominees from East Staffordshire Borough Council hold office as Trustees and Directors. The Chair is elected by the Trustees from among their number immediately following the Annual General Meeting.
Trustees receive no remuneration for their work as trustees but are reimbursed for their out of pocket expenses, as claimed on an official form.
Trustee Induction and Training
- When a new trustee is appointed they are provided with a pack which contains: - Copies of the company's memorandum and articles of association. - Copy of the most recent annual report and accounts. - Copy of minutes of previous trustee meetings. - Copy of Charity Commission guidance "The Essential Trustee" - Copy of guidance to Councillors to ESBC nominees.
Organisational Structure
The board of directors administers the charity and meets on a monthly basis. The board delegate the day to day management of the centre to the manager.
Risk Management
The trustees have examined the major risks to which the Charity is exposed and are satisfied that the systems are in place to mitigate those risks.
Objectives and Activities
Queen Street Neighbourhood Resource Centre (operating under the name of Queen Street Community Centre) aims to promote the benefit of the inhabitants of those areas known for administrative purposes as Anglesey Ward and that part of Burton Ward adjacent to Anglesey Ward but bounded by Station Street, Burton upon Trent (hereinafter called the area of benefit) without distinction of race, sex or of political, religious or other opinions.
Queen Street Community Centre pursues these aim by:
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associating with the local authorities, voluntary associations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
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managing a Community Centre and maintaining, managing and co-operating with any local statutory authority in the maintenance and management of the above aims and objectives.
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promoting any other charitable purpose in the area of benefit.
2
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Report of the Trustees
Review of the Year's Activities and Future Developments
Due to the Covid pandemic the Charity’s premises was closed to community use from 18th March 2020 for 574 days. We reopened to small group sporting activities in the main hall on 19th May 2021. The wider Government restrictions were ended in July 2021 and the general use of the Centre began to increase slowly.
At the start of the pandemic the Charity offered the use of the complete building to Staffordshire Social Services for Covid related work. This was not needed with the Burton Albion Pirelli Stadium proving more suitable. The Trustees have made the facility available to the NHS for covid testing and to host multiple vaccination sessions, without charge.
There is no doubt that without Central Government support through the staff Job Retention Scheme and the property related grants that the Charity would not have been able to survive in its present form. The support has enabled the Trustees to look to the future with confidence.
During the close down period ESBC, as ultimate landlord, have upgraded the heating and ventilation controls within the boiler house. This has enabled the ventilation and heating in the main hall to operate as originally envisaged fifteen years ago. In a viral pandemic, having forced ventilation with preheated fresh air is a definite advantage to improve the safety of users.
In summer 2021 the Probation Service Community Payback programme in Burton restarted. We would like to thank all those involved in restoring the Centre’s grounds to order.
The community nursery operating within the former SureStart Unit closed down in the initial lockdown period from March 2020. It reopened after summer holiday in autumn 2020. Again, the existence of forced air ventilation in this space was reassuring. There were no Covid positive tests associated with nursery children or staff until July 2021 in the week immediately before the holiday.
In the school holidays in 2021 the Centre hosted a “Covid Summer Food Fund” project run by Burton Albion Community Trust. There were activities on the adjacent school playing field and a midday meal. Sessions were very well attended for the length of the project.
In autumn 2021 Job Centre training for unemployed local residents restarted. The Centre has hosted several of these retraining and support programmes.
The Trustees are directing their attention to how the building and its facilities, including outside spaces, can be made more suited to the widest use under viral pandemic conditions. A plan has been created to reshape the outside areas for social distanced activities. If the Covid virus lingers and reappears each year in the same way as flu, we want to be able to offer ways for activities to safely continue.
Queen Street Community Centre Property
For the fifteenth year the Charity continues to operate under an informal arrangement for lease (subletting) with East Staffordshire Borough Council. We continue to have security due to the arrangements in place before the major redevelopment of the site in 2005. While the responsibilities and rights to the building remain unclear the maintenance issues are being honoured by ESBC under the original lease. The interest of the Charity is recorded against the freehold at the land registry.
Reserves
Unrestricted reserves at 31 March 2021 total £37,044 (2020 - £22,938).
The charity's reserve policy is to hold a minimum of 6 months, and a maximum of 12 months, operating expenditure in unrestricted reserves.
Trustee's Responsibilities in relation to the financial statements
Company law requires the Trustees as Directors to prepare accounts for each financial year which give a true and fair view of the state of the company's affairs and the surplus or deficit for that year. In preparing these accounts, the trustees are required to:
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(i) Select suitable accounting policies and then apply them consistently:
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(ii) Make judgements and estimates that are reasonable and prudent;
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(iii) Prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company and enable them to ensure the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small Company Exemptions
This report is prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
On behalf of the Trustees Trustee: Hugh Warner Date: 8 December 2021
3
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Independent examiner's report to the trustees of for the year ended 31 March 2021
I report on the accounts of the company for the year ended 31 March 2021 set out on pages 2 to 13.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) or the Charities Act 2011 (the 2011 Act) and that an independent examination is required. The charity's gross income did not exceed £250,000 and is not required to select an examiner who is a member of a designated professional body.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
It is unclear whether property expenditure of Queen Street Community Centre is the responsibility of East Staffordshire Borough Council (landlord) or the Trustees (tenant). In the absence of a formal sublease I cannot, therefore, be certain that all property expenditure (capital, repair, renewal, maintenance) is correct and proper expense of the Charitable Trustees. Furthermore, the lack of clarity may also impact on the charity's ability to generate additional income that would improve the financial performance, and thus help to further achieve its objectives.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with sections 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts with the Financial Reporting for Smaller Entities (the FRSSE) (effective 1 January 2015)
have been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Wayne Penlington, FCCA D Alexander & Co Ltd 12 Granary Wharf Business Park Wetmore Road Burton upon Trent Staffordshire DE14 1DU
Date: 8 December 2021.
4
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Statement of Financial Activities
(Including Income and Expenditure Account) for the year ended 31 March 2021
| Notes Incoming Resources Incoming resources from generated funds: Voluntary income: Donations 2 Grants receivable 3 Investment Income: Interest received Incoming resouces from charitable activities: Community space and services Total Incoming Resources Resources Expended Costs of Generating Funds 4 Charitable Services: Community space and services 5 Governance costs 6 Total Resources Expended Net Incoming / (Outgoing) Resources before transfer (Net Income / (Expenditure) ) Transfer from Restricted Funds to Unrestricted Net Movement in Funds Total Funds brought forward Total Funds carried forward |
2021 2021 2021 Unrestricted Restricted Total £ £ £ 60 - 60 37,474 2,550 40,024 - - - 18,384 - 18,384 55,918 2,550 58,468 3,639 3,639 35,309 2,256 37,565 1,820 - 1,820 40,768 2,256 43,024 15,150 294 15,444 - - - 15,150 294 15,444 22,938 1,623 24,561 38,088 1,917 40,005 |
2020 Total £ 83 1,933 - 56,670 58,686 4,731 47,530 2,072 54,333 4,353 - 4,353 20,207 24,560 |
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All amounts derived from continuing activities.
5
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Balance Sheet as at 31 March 2021
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Net assets Funds Restricted funds 15 Unrestricted funds 15 Total Funds |
2021 £ 5,460 7,685 28,073 35,758 (1,213) 34,545 40,005 1,917 38,088 40,005 |
2020 £ 6,552 6,124 14,004 20,128 (2,119) 18,009 24,561 1,623 22,938 24,561 |
|---|---|---|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for:
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006; and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements have been prepared in accordance with the special provisions in Part 15 of the Companies Act 2006 relating to charitable companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015).
Approved and authorised for issue by the Trustees on 8 December 2021
.
The notes form part of these financial statements.
6
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Statement of Changes in Equity for the year ended 31 March 2021
| At 31 March 2019 Net movement in funds At 31 March 2020 At 31 March 2020 Net movement in funds At 31 March 2021 |
Restricted Unrestricted funds funds £ £ 1,473 18,734 150 4,204 1,623 22,938 1,623 22,938 294 15,150 1,917 38,088 |
Total £ 20,207 4,354 24,561 24,561 15,444 40,005 |
|---|---|---|
7
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Notes to the Accounts for the year ended 31 March 2021
1 Accounting policies
The financial statements of the charitable company have been prepared in accordance with the Charities SORP (FRSSE) 'Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective 1 January 2015)', the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The principal accounting policies adopted in the preparation of the financial statements are set out below.
Fund Accounting
Unrestricted funds are those available for use at the discretion of the charity in furtherance of its general objectives and which have not been designated for other purposes. Restricted funds are those to be used in accordance with specific restrictions imposed by donors.
Incoming Resources
Incoming resources are included in the SOFA when it is quantifiable with reasonable accuracy. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.
Resources Expended
All expenditure is accounted for on an accruals basis.
Donations and Voluntary Income
Donations and voluntary income are accounted for gross when received.
Deferred Income
Incoming resources are shown in the Statement of Financial Activities in the period to which they relate. Where income is received in advance of and subject to certain conditions being met; for example advance payments for room hire, then it is treated as deferred income until those conditions are satisfied.
Grants Receivable
Grants for immediate expenditure are accounted for when they become receivable. Grants received for specific purposes are treated as restricted funds.
Tangible Fixed Assets and Depreciation
Fixed assets for charity use are capitalised at cost, where acquired, or market value as determined by the trustees where donated. They are stated in the financial statements at cost or original value less depreciation.
Depreciation is calculated to write off the cost or valuation of the fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
| Aerobics equipment | 7 years |
|---|---|
| CCTV and security equipment | 8 years |
| Equipment | 3 years |
| Furniture | 15 years |
| Office and computer equipment | 3 years |
Allocation of costs
Costs are allocated between fundraising costs, direct costs in furtherance of the charity's objects and other expenditure according to the nature of the cost. Where items involve more than one category they are apportioned on a basis consistent with the use of the resource.
8
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Notes to the Accounts for the year ended 31 March 2021
2 Incoming resources - Donations, Legacies and similar income
- There was no income received during the year, or previous year, from donations, legacies or similar income.
| Donations - Queen Street Community Centre |
Unrestricted Funds £ 60 60 |
Restricted Funds £ - - |
2021 Total £ 60 60 |
2020 Total £ 83 83 |
|---|---|---|---|---|
3 Incoming resources - Grants Receivable
| The Gang Grant COVID Grant Gardening Project Grant HMRC Job Retention Grant Christmas Party |
Unrestricted Funds £ - 25,000 - 12,474 - 37,474 |
Restricted Funds £ - - 1,800 - 750 2,550 |
2021 Total £ - 25,000 1,800 12,474 750 40,024 |
2020 Total £ - - 1,800 133 - 1,933 |
|---|---|---|---|---|
4 Cost of generating funds
| Salaries Recruitment |
Unrestricted Funds £ 3,639 - 3,639 |
Restricted Funds £ - - - |
2021 Total £ 3,639 - 3,639 |
2020 Total £ 4,707 24 4,731 |
|---|---|---|---|---|
5 Expenditure in furtherance of charity's objects
| People related (note 7) Premises related Organised activities Office expenses Other expenses Depreciation |
Unrestricted £ 20,729 10,859 - 1,383 1,531 807 35,309 |
Restricted £ 586 1,375 - 11 284 2,256 |
2021 £ 21,315 12,234 - 1,383 1,542 1,091 37,565 |
2020 £ 27,707 13,342 258 1,740 2,050 2,433 47,530 |
|---|---|---|---|---|
Premises related
The charity leases the Neighbourhood Resource Centre from East Staffordshire Borough Council for a peppercorn rent.
9
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Notes to the Accounts for the year ended 31 March 2021
6 Governance costs
| Unrestricted Restricted Funds Funds £ £ People related 1,040 - Accountancy 780 - 1,820 - 7 People related Unrestricted Restricted Funds Funds £ £ Wages and salaries 25,408 - Recruitment and training - - 25,994 - The average number of employees during the accounting period was: Cost of generating funds Activities in furtherance of the charity's objects Management and administration Total |
2021 Total £ 1,040 780 1,820 2021 Total £ 25,408 - 25,994 2021 0.00 2.20 0.00 2.20 |
2020 Total £ 1,352 720 2,072 2020 Total £ 33,619 170 33,789 2020 0.00 2.20 0.00 2.20 |
|---|---|---|
No employee received emoluments in excess of £50,000
8 Trustees remuneration and Expenses
No remuneration was paid or is payable for the year out of the funds of the charity, either directly or indirectly, to any trustee or person known to be connected to any trustee.
9 Net incoming resources
Net incoming resources for the year are stated after charging:
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Accountancy | 780 | 720 |
| Depreciation of owned assets | 1,091 | 2,433 |
10
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Notes to the Accounts for the year ended 31 March 2021
10 Tangible fixed assets
| Cost At 1 April 2020 Additions At 31 March 2021 Depreciation At 1 April 2020 At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 11 Debtors Trade debtors Other debtors 12 Creditors: amounts falling due within one year Accruals Trade creditors |
CCTV & Security equipment £ 13,750 - 13,750 8,780 9,481 4,269 4,970 |
Furniture and Office Equipment £ 44,205 - 44,205 42,623 43,014 1,191 1,582 2021 £ 7,580 105 7,685 2021 £ 860 353 |
Total £ 57,955 - 57,955 51,403 52,495 5,460 6,552 2020 £ 5,885 239 6,124 2020 £ 1,040 1,079 |
|---|---|---|---|
13 Taxation
No liability to UK Corporation Tax arose on ordinary activities for the year ended 31 March 2021 (2020 - nil).
14 Legal status of the charity
The charity is limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1.
15 Funds
The assets and liabilities are represented by the following funds:
| Fixed Assets Current Assets Creditors |
Restricted £ 1,917 - 1,917 |
Unrestricted £ 5,460 33,841 (1,213) 38,088 |
Total £ 5,460 35,758 (1,213) 40,005 |
|---|---|---|---|
11
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Detailed Income and Expenditure Account for the year ended 31 March 2021
| Incoming Resources Donations Grants receivable: COVID Grant Gardening Project Grant HMRC Job Retention Grant Christmas Party Facilities hire: Other Income Room Hire Interest received Total Income Total Expenditure (page 13) Surplus Income for the year |
2021 £ 60 25,000 1,800 12,474 750 40,024 636 17,748 18,384 - 58,468 43,024 15,444 |
2020 £ 83 - 1,800 133 - 1,933 414 56,256 56,670 - 58,686 54,332 4,354 |
|---|---|---|
12
QUEEN STREET NEIGHBOURHOOD RESOURCE CENTRE Detailed Income and Expenditure Account for the year ended 31 March 2021
| Resources Expended People related: Wages and salaries Recruitment and training Premises related: Gardening Project Rates Cleaning, laundry and waste disposal Repairs and maintenance Utilities Activities: Activity expenses Communications and postage Stationery Accountancy Insurance and licences Books and software Refreshment expenses Sundry expenses Depreciation Total Expenditure |
2021 £ 25,408 - 25,994 353 273 3,338 4,122 4,148 12,234 - 1,155 228 1,383 780 1,065 222 - 255 2,322 1,091 43,024 |
2020 £ 33,619 170 33,789 1,033 1,921 2,366 1,722 6,300 13,342 258 1,103 637 1,740 720 1,419 173 317 141 2,770 2,433 54,332 |
|---|---|---|
13