TRUSRTEES TREPORT
Period start date From: 1st April 2022 Period end date To: 31[st ] March 2023
Charity name: The Joseph Stone Educational and Village Hall Charity
Charity registration number:
1104060
Objectives and Activities
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The objects of the Charity are to promote the benefit of the inhabitants of Mosborough in the City of Sheffield by bringing together statutory, voluntary and other organisations and inhabitants in a common effort to advance the education of those inhabitants who are beyond compulsory school age and to provide facilities in the interests of social welfare and for recreation and leisure time; ultimately to improve the conditions of the life of the inhabitants.
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The Charity seeks to meet its objectives through the provision of a suitable village hall, which encompasses the necessary facilities to meet the broadest needs of the inhabitants of the community which it serves.
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Although the main focus of the charity is the provision of the village hall it does provide other facilities, for example, four defibrillators around the village, benches in key spots and it also provides financial assistance to other organisations that can demonstrate a need for support.
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Furthermore, the Charity aims to provide educational bursaries to suitably aged young people.
Achievements and Performance
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The Charity has achieved the objectives in so far as its facilities are being used by a broad variety of user groups that return to the hall on a frequent basis. The hall provides its user groups with a well-maintained facility where groups can commit with certainty to the long-term provision of such a facility.
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To enhance the provision for disabled persons, we have installed a 2m wide escape ramp from the main hall into the car park. Additionally, we have installed handrails around the pathways leading from the entrance gate to the main door.
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Security has also been improved by the provision of CCTV cameras covering most sides of the building.
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Provision of auto door closure devices linked to the fire alarm system has enhance our fire security.
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As a community facility a commemorative Queen Elizabeth bench located in the grounds of the centre completes our improvements this year.
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In respect of the award of educational bursaries, the Charity continues to build links with both local secondary schools and other appropriate institutions and has donated more than £7,000. We were very pleased to be able to support our local food bank not only by acting as a donation hub but also but also by a cash donation at Christmas.
Financial Review
It is noted that this charity, the Joseph Stone Educational and Village Hall Charity, is intimately associated with the Joseph Stone Educational Foundation Charity, and funds are freely exchanged between the two for the good of the whole.
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During the financial year ended 31[st] March 2023 £20,000 was transferred from the Joseph Stone Educational Foundation Charity into the account of The Joseph Stone Educational and Village Hall Charity. This sum covered the £13,524 cost of the installation of a solar panel solution, which will reduce the long-term running costs of the centre and the £3,000 for the fire escape ramp as well as enhanced security from the CCTV installation.
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The rental income for the hall has increased from £25,233 for 2022 to £33,842 for the 2023 year. Adjusting for the costs associated with the major centre improvements noted in the previous paragraph, the charity has realised a modest excess of income over expenditure of £5,500 from the hiring out of the village hall. This retained surplus is entirely supported by cash on deposit at the bank.
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The Charity and Trustees seek to minimise financial risk to the reserves of the Charity and all reserves are maintained as cash or investments with a reputable bank or investment fund.
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Our operational costs in relation to the village hall this year, were exceptionally high due to some one-off expenditures: solar panels, ramp, etc noted above. the Charity considers that it has adequate reserves to meet both normal on-going costs and any further exceptional costs of a capital nature that might arise.
Structure, Governance and Management
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The Charity is a registered charity with a registered Company of the same name, which has a registered number of 05119395.
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The Charity is governed by a Trust Deed.
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Trustees are appointed as vacancies arise and they receive no remuneration for the services they provide to the Charity.
Reference and Administrative details
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Charity name: The Joseph Stone Educational and Village Hall Charity
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Charity number: 1104060
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Principal address: Mosborough Village Hall, Mosborough, Sheffield South Yorkshire
Names of the charity trustees who manage the charity
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Name of person (or
Dates acted if not
Trustee name Office (if any) body) entitled to
for whole year
appoint trustee (if any)
1 Irene Craig Trustee N/A N/A
2 David Fox Trustee N/A N/A
3 Jean Holland Trustee N/A N/A
4 David Shaw Trustee Oct 2022 N/A
5 Keith Pascoe Trustee/Treasurer N/A N/A
6 Anne Fields Trustee/Secretary July 2018 N/A
7 Janet Rowbotham Trustee July 2018 N/A
8 Iain Rowbotham Trustee July 2018 N/A
9 Lyn Marlow Trustee March 2019 N/A
10 Lynne Dixon Trustee Oct 2022 N/A
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Mrs Anne Fields Mr Iain Rowbotham |
|
Secretary Trustee |
|
| 6thDecember 2023 | |
| 6thDecember 2023 |
THE JOSEPH STONE EDUCATIONAL AND VILLAGE HALL CHARITY Charity number 1104060
ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
REGISTRATION NUMBER 5119395
The Joseph Stone Educational and Village Hall Charity
Balance Sheet – as at 31 March 2023 (Charitable company limited by guarantee – registered number 5119395)
| March 2023 £ £ Fixed Assets Tangible assets - Current Assets Debtors - Investments 80,000 Cash at bank and in hand 19,862 99,862 Creditors Amounts falling due within one year - NET CURRENT ASSETS 99,862 TOTAL ASSETS LESS CURRENT LIABILITIES 99,862 RESERVES 99,862 Basis of Preparation The accounts have been prepared on a cash basis. |
March 2023 £ £ Fixed Assets Tangible assets - Current Assets Debtors - Investments 80,000 Cash at bank and in hand 19,862 99,862 Creditors Amounts falling due within one year - NET CURRENT ASSETS 99,862 TOTAL ASSETS LESS CURRENT LIABILITIES 99,862 RESERVES 99,862 Basis of Preparation The accounts have been prepared on a cash basis. |
March 2022 £ £ - 20,000 80,000 9,626 109,626 - 109,626 109,626 109,626 |
March 2022 £ £ - 20,000 80,000 9,626 109,626 - 109,626 109,626 109,626 |
|---|---|---|---|
| 109,626 - |
|||
| 99,862 | 109,626 | ||
| 99,862 | 109,626 |
The accounts have been delivered in accordance with the provisions applicable to companies subject to the small companies’ regime.
For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The Joseph Stone Educational and Village Hall Charity
Income and Expenditure Account for the year ended 31 March 2023 (Charitable company limited by guarantee – registered number 5119395)
| Incoming resources Investment income and interest Income from hire of village hall Total incoming resources Resources expended Cleaning Hall insurance costs Maintenance costs Charitable donations and grants Local authority rates Utilities – heat, light, power and water Consumables and sundries Capital items expensed IT costs Total resources expended Net outcoming resources Balance brought forward at start of year Balance carried forward at end of Year Basis of Preparation |
2023 £ 1,251 33,842 35,093 (3,872) (3,227) (22,564) (7,324) (435) (4,969) (1,737) - (729) (44,857) (9,764) 109,626 99,862 |
2022 £ 824 25,233 |
|---|---|---|
| 26,057 | ||
| (3,539) (2,879) (5,533) (5,750) (166) (4,648) (2,693) (9,743) (1,253) |
||
| (36,204) | ||
| (10,147) 119,773 109,626 |
The accounts have been prepared on a cash basis.
Audit Exemption Statement:
For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
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the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
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the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts,
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these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These accounts were approved by the Board of Directors on 6th December 2023 and signed on their behalf by:
Directors
………………………………
………………………………
Contact details:
Anne Fields (Secretary) Mosborough Village Hall Mosborough Sheffield S20 5EB
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteè81 m•mb•rs of The Joseph Ston• Educatlonal and Vlllage Hall Charlty On accounts for the year ended 3111 March 2023 Charity no (if any) 1104060 Sèt out on pages 1and2 Respective responsibilities of trustees and examlner The charivs trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (Ihe Ch8rities Act") and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities A¢t, to follow the prOdureS laid down in the general Directions given by the Charity Commission {under section 145(51(b) of the Charities A¢t, and lo state whether particular matters have come to my attention Basls of Independent My examination was carried out in accordance with g8neral Directions given oxaminefs statement by the Charity Commission. An examination includes a VIeW of the aontIng records k8Pt by the charity and a cornparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking 8xplanations from the trustees conceming any such matters. The procedures underlaken do not provide all th8 8vid8nce that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 1rue and fair, view and the report is limited to those matters set oul in the statement below. Independent In connection with my examination. no material matters have come to my examiner's statsment attention which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examinalion. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Date: 6th December 2023 Mr Gavin Leverett FCCA
Relovant profosslonal quallflcatlon(8) or body {If any): Associated of Chartered Certified Accountants Addro68: 85 Great Portland Street, London. W1W 7LT Section B Disclosure No disclosures required.