Ingrave Community Association
Company Limited By Guarantee Report and Unaudited Accounts
31 March 2021
Registered Company Number 05012346 Registered Charity Number 1104028
TRUEMAN BROWN CHARTERED ACCOUNTANTS 7 FOXGLOVE ROAD SOUTH OCKENDON ESSEX. RM15 6EU
Ingrave Community Association Report and accounts Contents
| Page | |
|---|---|
| Company information | 1 |
| Trustees report | 2 |
| Independent examiners' report | 5 |
| Profit and loss account | 6 |
| Balance sheet | 7 |
| Statement of cash flows | 8 |
| Notes to the accounts | 9 |
Ingrave Community Association Company Information
Director
David Hann Robert Hornett
Independent examiners
Trueman Brown 7 Foxglove Road South Ockendon Essex RM15 6EU
Bankers
National Westminster Bank Plc 46 High Street Brentwood Essex CM14 4AL
Registered office
Ingrave Community Association Knight's Way Centre Knight's Way Brentwood Essex CM13 2AZ
Registered number
05012346
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Ingrave Community Association Company Limited By Guarantee Trustees Annual Report
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity name Ingrave Community Association Charity registration number 1104058 Company registration number 5012346 Registered office Ingrave Community Association Knight's Way Centre Knight's Way Brentwood Essex, CM13 2AZ
THE TRUSTEES
The trustees who served the charity during the year were as follows:
David Hann Robert Hornett
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, incorporated on 12th January 2004 and registered as a charity on 28th May 2004. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Recruitment and appointment of management committee
The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee.
Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.
One third of the trustees who are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office.
The first trustees to retire shall be decided by lots drawn amongst themselves.
In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience required for the effective administration of the charity.
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Ingrave Community Association Company Limited By Guarantee Trustees Annual Report
Trustee training and induction
Most trustees are already familiar with the practical work of the charity.
Additionally, new trustees will be invited and encouraged to attend a series of short training sessions (of no more than an hour) to familiarise themselves with the charity and the context within which it operates. These cover:
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The obligations of Management Committee members;
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The main documents which set out the operational framework for the charity including the Memorandum and Articles;
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Resourcing and the current financial position as set out in the latest published accounts;
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Future plans and objectives;
A Question and Answer pack has also been prepared drawing information from the various Charity Commission publications signposted through the Commission's guide "the Essential Trustee" as a follow up to these sessions. This is distributed to all new trustees along with the Memorandum And Articles and the latest financial statements.
Risk management
The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Significant external risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the centre.
Organisational structure
The Company has a Management Committee of no less than 3 Trustees who meet regularly and are responsible for the strategic direction and policy of the charity. At present the Committee has four Trustees from a variety of professional backgrounds relevant to the work of the charity.
A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the Manager. The Manager is responsible for ensuring that the charity delivers the the services specified and that key performance indicators are met. The Manager has responsibility for the day to day operational management of the Charity and working practices in line with good practice.
OBJECTIVES AND ACTIVITIES
The company's objects and principal activities are to promote the Ingrave Community Association in Brentwood, Essex for the benefit of the local inhabitants:-
The charity runs the Knight's Way Community Centre in Knight's Way in Brentwood on the East Ham Estate in Brentwood.
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Ingrave Community Association Company Limited By Guarantee Trustees Annual Report
The aim is that the Community Centre acts as a hub in the community providing services for children, young people and older residents and as a place that individuals and businesses can hire to provide services to the community.
FINANCIAL REVIEW
The company generated a positive financial outcome for the period with a net decrease in funds for the period of £2,491 (2020: net decrease in funds of £1,308).
PLANS FOR FUTURE PERIODS
The charity is looking for a person or persons to take over the café. The cafe reverted back to the charity after the previous lessees end the lease.
RESPONSIBILITIES OF THE TRUSTEES
The trustees (who are also the directors of Ingrave Community Association for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
· select suitable accounting policies and then apply them consistently;
· observe the methods and principles in the Charities SORP;
· make judgements and estimates that are reasonable and prudent;
· state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
· prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ACCOUNTANTS
Trueman Brown are deemed to be re-appointed under section 487(2) of the Companies Act 2006.
This report was approved by the trustees on 1 December 2021 and signed by its order.
David Hann Director
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Ingrave Community Association Company Limited By Guarantee Statement Of Financial Activities (Incorporating The Income And Expenditure Account) for the year ended 31 March 2021
| Notes Incoming resources from generating funds: Donations and legacies 2 Activities for generating funds 3 Investment income 4 Other incoming resources 5 Total incoming resources Charitable activities 6 Governance costs 8 Total funds brought forward Total funds carried forward Net (outgoing)/incoming resources for the year |
Total Funds 2021 £ 44,714 7,372 4 - 52,090 (6,226) (48,355) (2,491) 14,148 11,657 |
Total Funds 2020 £ - 59,311 8 215 59,534 (11,356) (49,486) (1,308) 15,456 14,148 |
|---|---|---|
The Statement of Financial Activities includes all the gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities
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Ingrave Community Association Company limited by guarantee Registered number: 05012346 Balance Sheet as at 31 March 2021
| Notes Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Net assets Funds Unrestricted income funds 13 TOTAL FUNDS |
- 17,364 17,364 5,707 |
2021 £ 11,657 11,657 11,657 11,657 |
6,077 8,071 14,148 - |
2020 £ 14,148 14,148 14,148 14,148 |
|---|---|---|---|---|
The director is satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The director acknowledges his responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
David Hann Rob Hornett Director Director
Approved by the board on 1 December 2021
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Ingrave Community Association Company limited by guarantee Statement of Cash flows for the year ended 31 March 2021
| Note Cash provided by operating activities 15 Cash flows from investing activities Interest income Cash used in investing activities Net increase in cash Cash at bank and in hand less overdrafts at 1 April Cash at bank and in hand less overdrafts at 31 March |
2021 £ 9,289 4 9,293 9,293 8,071 17,364 |
2020 £ 751 8 759 759 7,312 8,071 |
|---|---|---|
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Ingrave Community Association Company limited by guarantee Notes to the Accounts for the year ended 31 March 2021
1 Accounting policies
Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
Fund Accounting
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objectives.
Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
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Investment income is included when receivable.
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Incoming resources from charitable trading activity are accounted for when earned.
Resources expended
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation commiting the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category.
Debtors
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
Pensions
Contributions to defined contribution plans are expensed in the period to which they relate.
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Ingrave Community Association Company limited by guarantee Notes to the Accounts for the year ended 31 March 2021
2 Donations and legacies
| General grants provided by the government | Unrestricted Funds 2021 £ 44,714 44,714 |
Total Funds 2021 £ 44,714 44,714 |
Total Funds 2020 £ - - |
|---|---|---|---|
Of the £44,714 (2020: £Nil) grants received, £24,563 (2020: £Nil) was received from HMRC's 'Job Retention Scheme' and the remaining £20,151 (2020: £Nil) from Brentwood District Council.
There are no unfulfilled conditions relating to these grants.
3 Incoming resources from activities from generating income
| Room Hire Café Events Investment income Bank interest Other incoming resources Miscellaneous |
Unrestricted Funds 2021 £ 7,372 - - 7,372 Unrestricted Funds 2021 £ 4 4 Unrestricted Funds 2021 £ - - |
Total Funds 2021 £ 7,372 - - 7,372 Total Funds 2021 £ 4 4 Total Funds 2021 £ - - |
Total Funds 2020 £ 59,251 59 1 59,311 Total Funds 2020 £ 8 8 Total Funds 2020 £ 215 215 |
|---|---|---|---|
4 Investment income
- 5 Other incoming resources
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Ingrave Community Association Company limited by guarantee Notes to the Accounts for the year ended 31 March 2021
6 Costs of charitable activity by fund type
| Programme activity costs Support of outside causes |
Unrestricted Funds 2021 £ 6,126 100 6,226 |
Total Funds 2021 £ 6,126 100 6,226 |
Total Funds 2020 £ 10,740 616 11,356 |
|---|---|---|---|
7 Costs of charitable activity by activity type
The charity undertakes its charitable activity by a programme of activities.
| Programme activity costs: Room hire Café Events Support of outside causes |
Activities Undertaken Directly 2021 £ 6,126 - - 100 6,226 |
Total Funds 2021 £ 6,126 - - 100 6,226 |
Total Funds 2020 £ 9,990 418 332 616 11,356 |
|---|---|---|---|
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Ingrave Community Association Company limited by guarantee Notes to the Accounts for the year ended 31 March 2021
8 Governance costs
| Staff costs Pensions Equipment hire Rent Rates Light and heat Cleaning Telephone and internet Travel and subsistence Postage and stationary Computer costs Bank charges Bad debts Trustees expenses Accountancy fees Licences Sundry expenses Depreciation 9 Staff costs and emoluments Total staff costs were as follows:- Wages and salaries Pensions Particulars of employees Number of adminstrative staff |
Unrestricted Funds 2021 £ 33,975 1,171 - - 1,227 2,273 1,114 1,639 - 161 396 - 5,822 - 561 - 16 - 48,355 |
Total Funds 2021 £ 33,975 1,171 - - 1,227 2,273 1,114 1,639 - 161 396 - 5,822 - 561 - 16 - 48,355 2021 £ 33,975 1,171 35,146 Number 1 |
Total Funds 2020 £ 32,196 1,837 539 881 515 2,945 5,168 551 - 321 1,036 12 - 1,180 550 13 1,426 316 49,486 2020 £ 32,196 1,837 34,033 Number 1 |
|---|---|---|---|
No employee received remuneration of more than £60,000 during the year (2020 - Nil).
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Ingrave Community Association Company limited by guarantee Notes to the Accounts for the year ended 31 March 2021
10 Tangible fixed assets
| Cost At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 At 31 March 2021 Net book value At 31 March 2021 11 Debtors Trade debtors 12 Creditors: due within one year Taxation and social security Other creditors 13 Unrestricted income funds General funds 14 Analysis of net assets between funds Unrestricted income funds |
Opening balance £ 14,148 14,148 Tangible fixed assets £ - - |
2021 £ - 2021 £ 2,788 2,919 5,707 Outgoing resources £ (2,491) (2,491) Net current assets £ 11,657 11,657 |
Plant and machinery etc £ 1,788 1,788 1,788 1,788 - 2020 £ 6,077 2020 £ - - - Closing balance £ 11,657 11,657 2021 £ 11,657 11,657 |
|---|---|---|---|
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Ingrave Community Association Company limited by guarantee Notes to the Accounts for the year ended 31 March 2021
15 Reconciliation in net movement in funds to net cash flows from operating activities
| Net movement in funds Add back: Depreciation charge Deduct: Interest income in investing activities Increase in creditors Decrease in debtors |
2021 £ (2,491) - (4) 5,707 6,077 9,289 |
2020 £ (1,308) 314 (8) - 1,753 751 |
|---|---|---|
16 Company limited by guarantee
Ingrave Community Association is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £10 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.
17 Corporation taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
18 Other information
Ingrave Community Association is a private company limited by shares and incorporated in England. Its registered office is: Knight's Way Centre Knight's Way Brentwood Essex CM13 2AZ
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