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← Activity Club For Children With Special Needs (Berkshire)

2023-12-31-accounts

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Trustees’ Annual Report for the period

From January 2023 Period start date To December 2023 Period end date

Charity name:Activity Club for Children with Special Needs

Charity registration number:1104007

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Provide a holiday club at Easter and
Summer plus an After School Club for up to
40 children with Special Needs
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Provide a holiday club from 9.30 to 3.30 in a
safe environment with staff ratio of 1 staff :2
children.
Provide After School Club based at
Addington school, during term time
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 The unpaid volunteers provide
administration support necessary to run the
clubs, eg. liaising with fundraisers, local
authorities, parents.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity has provided an After school
Club and holiday club for disabled children.
Provision of this service had enabled parents
to work and given respite to parents /carers
during the Easter/Summer holidays.
The demand for this provision exceeds the
amount of children that can be catered for .
This year we have had to limit numbers due
to restricted use of the Addington school
building. Therefore spaces were only offered
to children who have previously attended
and there was a waiting list for when other
spaces become available.
Feedback from users of the provision was
very positive.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity's financial position at the end of
2023 was worse than at the end of 2022 as
expenses were much higher than receipts.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves of £71k were held at the bank at
the end of 2023. They are held to offset the
deficit between receipts/ expenses
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity relies on fundraising to subsidise
the costs to parents and this it is becoming
increasingly difficult to get donations.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Funds to run the charity are a mix of fees
paid by users and fundraising by an outside
company.
This year net income from fundraising was
£51.5k, income from users was £50k.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Activity Club for Children with Special Needs
Other name the charity uses Thumbs Up Club
Registered charity number 1104007
Charity’s principal address Woodlands Avenue
Woodley
RG5 3EU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year
Reama Shearman Chairperson/Trustee
JackyMackenzie Treasurer/Trustee
Ian Perkins Trustee

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J Mackenzie

Full name(s) J Mackenzie

Position (eg Secretary, Chair, etc)

Treasurer

Date 07/08/24

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Activity Club for Children with Special Needs 1104007 Receipts and payments accounts For the period Period start date Period end date To from 01/01/23 12/31/23

CC16a

Section A Receipts and payments
A1 Receipts
BookingFees
50,740
Donations
5,884
Fundraising
70,884
Other fundraising/exps refund
-
-
-
-
-
127,508
-
-
Sub total
-
Total receipts
127,508
A3 Payments
General exps
9,925
Bookingfee refunds
42
Toys and Equipment
1,842
Outside entertainment
970
Salaries/tax/Ni/Pension
100,115
Hr/Payroll Exps
6,200
FundraisingCommission
19,507
Insurance
1,080
-
Sub total
139,681
-
-
Sub total
-
Total payments
139,681
Net of receipts/(payments)
-12,173
A5 Transfers between funds
-
A6 Cash funds last year end
83,253
Cash funds this year end
71,080
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)		 to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
50,740
5,884
70,884
-
-
-
-
-
127,508
-
-
-
127,508
9,925
42
1,842
970
100,115
6,200
19,507
1,080
-
139,681
-
-
-
139,681
-12,173
-
83,253
71,080		 Last year
to the nearest £
- 50,740 57,410
- 5,884 1,253
- 70,884 79,526
- - 1,056
- - -
- - -
- - -
- - -
- 127,508 139,245
- -
- - -
- - -
- 127,508 139,245
- 9,925 7,057
- 42 148
- 1,842 324
- 970 970
- 100,115 97,772
- 6,200 -
- 19,507 25,442
- 1,080 2,094
- - -
- 139,681 133,807
- -
- -
- - -
- 139,681 133,807
- - -12,173 5,438
- - - -
- - 83,253 77,815
- - 71,080 83,253

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Bank Balance
Details
Details
Details
Details
Signature
JMackenzie
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
71,080
-
-
-
-
-
71,080
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
J Mackenzie
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
JMackenzie J Mackenzie 04/28/24

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Activity Club for Children wlth Special Needs (Berkshire} On accounts for the year ended 31 December 2023 Charlty no (if anyl 1104007 Set out on pages Iretnernber to include the pagtrl nuryibers #f add￿￿￿al sheetgl I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 31 December 2Q23. Responslbilitles and basis of report As the charty's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent examine￿S statsment I have completed my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disclosed below'} which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not Gomply with the applicable requir8ments concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delet8 the words in the brackets if they do not 8ppIy. Signed: Date: 1110912024 Name: Gisela Sharpe FCCA Relevant professional quallfication(sl or body lif anyl: FCCA IER Oct 2018

Address: 16 Lincoln Gardens, Twyford, Reading, Berkshire RG10 9HU Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent èxamination of charily accounts: directions and guidance for examiners). Glve here brief details of any Items that the examiner wishwJ to dlsclose. IER Oct 2018