Trustees’ Annual Report for the period
From 1/1/2022 Period start date To 31/12/2022 Period end date
Charity name:Activity Club for Children with Special Needs
Charity registration number:1104007
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provide a holiday club at Easter and Summer plus an After School Club for up to 40 children with Special Needs |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provide a holiday club from 9.30 to 3.30 in a safe environment with staff ratio of 1 staff :2 children. Provide After School Club based at Addington school, during term time |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The unpaid volunteers provide administration support necessary to run the clubs, eg. liaising with fundraisers, local authorities, parents. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has provided an After school Club and holiday club for disabled children. Provision of this service had enabled parents to work and given respite to parents /carers during the Easter/Summer holidays. The demand for this provision exceeds the amount of children that can be catered for . This year we have had to limit numbers and only offer spaces to children who have previously attended and have a waiting list for when spaces become available. Feedback from users of the provision was very positive. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity's financial position at the end of 2022 was slightly better than 2021 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are made up of the current bank account balances at year end |
| Amount of reserves held | Para 1.22 | £83k |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity relies on fundraising to cover the shortfall between costs and receipts from bookings. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funds to run the charity are a mix of fees paid by users and fundraising by an outside company, who work on a commission basis. This year net income from fundraising ( funds raised less commission) was £54k, income from users was £57k. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Activity Club for children with Special Needs |
|---|---|
| Other name the charity uses | Thumbs Up Holiday Club |
| Registered charity number | 1104007 |
| Charity’s principal address | Woodlands Avenue Woodley RG5 3EU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Reama Shearman | Chairperson/Trustee | ||
| JackyMackenzie | Treasurer/Trustee | ||
| Ian Perkins | Trustee | ||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) J Mackenzie
Full name(s) Jacky Mackenzie
Position (eg Secretary, Chair, etc)
Treasurer
Date 07/22/23
Activity club for Children with Special Needs 1104007 Receipts and payments accounts For the period Period end date To from 1/1/22 12/31/22
CC16a
Section A Receipts and payments
| A1 Receipts Bookingfees 57,410 Donations 1,253 Fundraising 79,526 Other fundraising/ exps refund 1,056 - - - - 139,245 - - Sub total - Total receipts 139,245 A3 Payments Covid(Brookfields) - General exps 7,057 Bookingfee refunds 148 Toys and Equipment 324 Outside entertainment 970 Salaries/Tax/Ni/Pension 97,772 Fundraising 25,442 Insurance 2,094 - Sub total 133,807 - - Sub total - Total payments 133,807 Net of receipts/(payments) 5,438 A5 Transfers between funds A6 Cash funds last year end 77,815 Cash funds this year end 83,253 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 57,410 1,253 79,526 1,056 - - - - 139,245 - - - 139,245 - 7,057 148 324 970 97,772 25,442 2,094 - 133,807 - - - 133,807 5,438 - 77,815 83,253 |
Last year to the nearest £ |
|---|---|---|---|---|
| - | 57,410 | 53,045 | ||
| - | 1,253 | 4,068 | ||
| - | 79,526 | 74,157 | ||
| - | 1,056 | 5,624 | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 139,245 | 136,894 | ||
| - | - | |||
| - | - | - | ||
| - | - | - | ||
| - | 139,245 | 136,894 | ||
| - | - | 3,549 | ||
| - | 7,057 | 8,800 | ||
| - | 148 | 392 | ||
| - | 324 | 4,837 | ||
| - | 970 | 350 | ||
| - | 97,772 | 98,524 | ||
| - | 25,442 | 15,037 | ||
| - | 2,094 | - | ||
| - | - | - | ||
| - | 133,807 | 131,489 | ||
| - | - | |||
| - | - | |||
| - | - | - | ||
| - | 133,807 | 131,489 | ||
| - | - | 5,438 | 5,405 | |
| - | - | - | - | |
| - | - | 77,815 | 72,410 | |
| - | - | 83,253 | 77,815 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Bank Account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 83,253 - - - - - 83,253 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Activity Club for Chlldren with Special Needs {Berkshire On accounts for the year gnded 31 December 2022 Charity no (If any 1104007 Set out on pages IremeDiber to induott thè p89e numbers of addrtional 8heÈtsl I report to the trustees on my examination of the a¢¢ounts of the above charilyllhe Trusy,) for the year ended 31 E)ecentsr 2Q22 Responslbllities and basis of report As th8 charrty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 AGt and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I contirm that no material matters have come to my attention in connection with the examination (other than that disclos8d below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements oncerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no con¢ems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delet8 the words in the brackets rfthey do not apply. Signed: Date: Name: Relevant professlonal qualification($) or body (If any): PCLA IER Oct 2018
Lin ¢oLn S Gio ?Ik Section B Disclosure Only complete If the examiner needs to highlight matenal matters of Goncem (see CC32, Independent examination of charity accounts, directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018