2021-12-31-accounts

Trustees’ Annual Report for the period

From 1/1/2021 Period start date To31/12/2021 Period end date

Charity name:Activity Club for Children with Special Needs

Charity registration number:1104007

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 Provide a holiday club at Easter and
of the charity as set out Summer plus an After School Club for
in its governing up to 40 children with Special Needs
document
Summary of the main Para 1.17 and Provide a holiday club from 9.30 to
1.19
activities in relation to 3.30 in a safe environment with staff
those purposes for the ratio of 1 staff :2 children.
public benefit, in Provide After School Club based at
particular, the activities, Addington school, during term time
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The unpaid volunteers provide
Para 1.38 administration support necessary to
Contribution made by run the clubs.eg liaising with
volunteers fundraisers, local authorities, parents .
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Other

Achievements and Performance

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SORP reference
The charity offered a limited holiday
club at Easter due to Covid restrictions
and operating a “Bubbles system”.
Summary of the main
Para 1.20
achievements of the In spite of challenges posed by building
charity, identifying the works during the Summer club, 137
difference the charity’s children were able to attend which
work has made to the was near normal capacity.
circumstances of its
beneficiaries and any Due to higher numbers the children
wider benefits to society were split into groups such as
as a whole. -Teens where they had more “grown
up” activities
-Complex/ behaviour group with 1:1
support
-Primary & Early years
The feedback from parents/carers and
users was very positive
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Additional information (optional)

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Staffing costs were 50% higher this
financial position at the year however this was mostly offset by
end of the period increase in fundraising
Statement explaining the Para 1.22 Any reserves we hold are to assist with
policy for holding operational costs in the event of not
reserves stating why they meeting fund raising targets. Reserves
are held are held as cash.
Amount of reserves held Para 1.22 £78k of which £6k is restricted
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 The charity relies on fundraising to
uncertainties about the cover the shortfall between costs and
charity continuing as a receipts from bookings.
going concern
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Additional information (optional)

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The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts: Type of governing Para 1.25 document (trust deed, royal charter) How is the charity Para 1.25 constituted? (e.g unincorporated association, CIO) Trustee selection Para 1.25 methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Activity Club for children with Special Needs
Other name the charity Thumbs Up Holiday Club
uses
Registered charity 1104007
number
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Charity’s principal Woodlands Avenue
address
Woodley
RG5 3EU
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Names of the charity trustees who manage the charity

Dates acted if not for Trustee name Office (if any) whole year 1 Toni Cannon Chairperson 2 Jacky Mackenzie Treasurer 3 Danielle Ledger Secretary 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser

Name

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J Mackenzie Full name(s) Jacky Mackenzie Position (eg Secretary, Chair, etc) Treasurer Date 10/03/22

Activity club for Children with Special Needs1104007 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/21 12/01/21

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest to the nearest
to the nearest £ to the nearest £ to the nearest £
£ £
A1 Receipts
Booking fees 53,045 - - 53,045 33,534
Grants - - - - 35,213
Donations 4,068 - - 4,068 1,334
Fundraising 63,250 10,907 - 74,157 47,420
Furlough re Covid 5,624 - - 5,624 7,384
rstricted Fundraising - - - - 31,992
- - - - -
- - - - -
Sub total (Gross income for
125,987 10,907 - 136,894 156,877
AR)
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 125,987 10,907 - 136,894 156,877
A3 Payments
Covid (Brookfields) 3,549 - - 3,549 8,500
General expenses 8,800 - - 8,800 6,066
Booking fee refunds 392 - - 392 4,250
Toys and Equipment - 4,838 - 4,838 2,316
Outside Entertainment 350 - - 350 123
Salaries/Tax/NI/Pension 98,524 - - 98,524 63,065
Insurance - - - - 944
Fundraising/Marketing 15,037 - - 15,037 20,610
Petty Cash - - - - -
Sub total 126,651 4,838 - 131,489 105,874
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 126,651 4,838 - 131,489 105,874
et of receipts/(payments) -664 6,069 - 5,405 51,003
A5 Transfers between funds - - - - -
A6 Cash funds last year end 72,410 - - 72,410 21,407
Cash funds this year end 71,746 6,069 - 77,815 72,410
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted		Endowment	Endowment
Categories	Details		funds	funds		funds
B1 Cash funds		Total cash funds	to nearest £ - - - -	to nearest £	- - - -	to nearest £	- - - -
	(agree balances with receipts and payments account(s))		Agreement Error	Agreement Error		OK
			Unrestricted	Restricted		Endowment
			funds	funds		funds
B2 Other monetary	Details		to nearest £ -	to nearest £	-	to nearest £	-
assets			- - - - -		- - - - -		- - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -		- - - - - Current value (optional)
B4 Assets retained for	Details		Fund to which asset belongs	Cost (optional) -		- Current value (optional)
the charity’s own use					- - - - - - - -		- - - - - - - -
			Fund to which	Amount due		When due
B5 Liabilities	Details		liability relates	(optional)	- - - - -	(optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name		Date of approval
	J Mackenzie		J Mackenzie