## **Trustees’ Annual Report for the period** ## **From 1/1/2020 Period start date To31/12/2020 Period end date** ## **Charity name:Activity Club for Children with Special Needs** ## **Charity registration number:1104007** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Provide a holiday club at Easter and
of the charity as set out Summer plus and After School Club for
in its governing up to 40 children with Special Needs
document
Summary of the main Para 1.17 and Provide a holiday club from 9.30 to
1.19
activities in relation to 3.30 in a safe environment with staff
those purposes for the ratio of 1 staff :2 children.
public benefit, in Provide After School Club based at
particular, the activities, Addington school, during term time
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** ## You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The unpaid volunteers provide
Para 1.38 administration support necessary to
Contribution made by run the clubs.eg liaising with
volunteers fundraisers, local authorities, parents .
**----- End of picture text -----**
Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The charity offered a limited Easter
and Summer club due to Covid
restrictions.There were challenges
Summary of the main posed by space limitations as the
Para 1.20
achievements of the “Bubble” system had to be operate.
charity, identifying the This was in addition to a higher ratio of
difference the charity’s 1:1 spaces (50% whereas usually 10 to
work has made to the 15%).
circumstances of its
beneficiaries and any Due to Covid, Local authorities wanted
wider benefits to society vulnerable children and children with
as a whole. higher needs to have spaces and paid
grants to offset the resulting shortage
in income from not having the higher
number of bookings in normal
circumstances.
The staff were very effective in
managing these challenges and
ensuring that the Club was Covid
compliant with use of PPE etc.
This was reflected in feedback from
parents who stated club was a
“Godsend” during lockdown.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
**----- End of picture text -----**
other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity's position has improved
financial position at the this year mainly due the loss making
end of the period After School club not operating during
Covid Lockdown
Statement explaining the Para 1.22 Any reserves we hold are to assist with
policy for holding operational costs in the event of not
reserves stating why they meeting fund raising targets. Reserves
are held are held as cash.
Amount of reserves held Para 1.22 £72k, of which £4k is restricted
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 The charity relies on fundraising to
uncertainties about the cover the shortfall between costs and
charity continuing as a receipts from booking.
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management** Description of charity’s trusts: Type of governing Para 1.25 document (trust deed, royal charter) How is the charity Para 1.25 constituted? (e.g unincorporated association, CIO) Trustee selection Para 1.25 methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Activity Club for children with Special Needs
Other name the charity Thumbs Up Holiday Club
uses
Registered charity 1104007
number
**----- End of picture text -----**
> Charity’s principal 22 Wheatfields Road Shinfield Reading address RG2 9DG **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for
Trustee name Office (if any)
whole year
1 Toni Cannon Chairperson
2 Jacky Mackenzie Treasurer
3 Danielle Ledger Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser** **Name** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** J Mackenzie **Full name(s)** Jacky Mackenzie **Position (eg Secretary, Chair, etc)** Treasurer **Date** 09/22/20 ||**Activity Club for Children with Special Needs**|**Activity Club for Children with Special Needs**|**Activity Club for Children with Special Needs**|**Activity Club for Children with Special Needs**|**Activity Club for Children with Special Needs**|**1104007**|**1104007**|**1104007**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||Period start date
Jan 2020||**To**||Period end date
Dec 2020||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Booking fees|**-**
**33,534-**||**-**
**--**||**-**
**--**||**-**
**33,534-**||**-**
**58,475-**| |Grants (2020 Covid Grants)|**-**
**35,213-**||**-**
**--**||**-**
**--**||**-**
**35,213-**||**-**
**3,500-**| |Donations|**-**
**1,334-**||**-**
**--**||**-**
**--**||**-**
**1,334-**||**-**
**8,437-**| |Fundraising|**-**
**47,420-**||**-**
**31,992-**||**-**
**--**||**-**
**79,412-**||**-**
**67,931-**| |Furlough re Covid|**-**
**7,384-**||**-**
**--**||**-**
**--**||**-**
**7,384-**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| |**_Sub total_**_(Gross income for_
_AR)_|**-**
**124,885-**||**-**
**31,992-**||**-**
**--**||**-**
**156,877-**||**-**
**138,343-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| |**_Sub total_**
**_Total receipts_ **
**A3 Payments**|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||||||||||| ||**-**
**124,885-**||**-**
**31,992-**||**-**
**--**||**-**
**156,877-**||**-**
**138,343-**| ||||||||||| |Covid /Addington|**-**
**8,500-**||**-**
**--**||**-**
**--**||**-**
**8,500-**||**-**| |General expenses|**-**
**6,066-**||**-**
**--**||**-**
**--**||**-**
**6,066-**||**-**
**9,936-**| |Booking fee refunds|**-**
**4,250-**||**-**
**--**||**-**
**--**||**-**
**4,250-**||**-**
**6,555-**| |Toys and Equipment|**-**
**2,316-**||**-**
**--**||**-**
**--**||**-**
**2,316-**||**-**
**8,097-**| |Outside Entertainment|**-**
**123-**||**-**
**--**||**-**
**--**||**-**
**123-**||**-**
**1,174-**| |Salaries/Tax/Ni/Pension|**-**
**35,015-**||**-**
**28,050-**||**-**
**--**||**-**
**63,065-**||**-**
**81,043-**| |Insurance|**-**
**944-**||**-**
**--**||**-**
**--**||**-**
**944-**||**-**
**943-**| |Fundraising/Marketing & Development|**-**
**20,610-**||**-**
**--**||**-**
**--**||**-**
**20,610-**||**-**
**20,958-**| |Petty Cash|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**1,600-**| |**_Sub total_ **|**-**
**77,824-**||**-**
**28,050-**||**-**
**--**||**-**
**105,874-**||**-**
**130,306-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| |**_Sub total_ **
**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| ||||||||||| ||**-**
**77,824-**||**-**
**28,050-**||**-**
**--**||**-**
**105,874-**||**-**
**130,306-**| ||||||||||| ||**-**
**47,061-**||**-**
**3,942-**||**-**
**--**||**-**
**51,003-**||**-**
**8,037-**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**21,407-**||**-**
**--**||**-**
**--**||**-**
**21,407-**||**-**
**13,370-**| ||**-**
**68,468-**||**-**
**3,942-**||**-**
**--**||**-**
**72,410-**||**-**
**21,407-**| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**
**B1 Cash funds**|**Details**||||**Unrestricted**
**funds**
**to nearest £**
**-**
**68,468-**||**Restricted**
**funds**
**to nearest £**
**-**
**3,942-**||**Endowment**
**funds**
**to nearest £**| ||||||**-**
**68,468-**||**-**
**3,942-**||**-**
**--**| ## **Section B Statement of assets and liabilities at the end of the period** |||||**Unrestricted**|||**Restricted**|||**Endowment**| |---|---|---|---|---|---|---|---|---|---|---| ||**Categories**|**Details**||**funds**|||**funds**|||**funds**| |||||**to nearest £**|||**to nearest £**|||**to nearest £**| |**B1**|**Cash funds**||**-**|**68,468-**||**-**|**3,942-**||**-**|**--**| CCXX R1 accounts (SS) 9/21/2021 1 |||||**-**
**--**||**-**
**--**||**-**
**--**| |---|---|---|---|---|---|---|---|---| |||||**-**
**--**||**-**
**--**||**-**
**--**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature
J Mackenzie|||**-**
**68,468-**||**-**
**3,942-**||**-**
**--**| |||||||||OK| |||||**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
Print Name
J Mackenzie||||**Endowment**
**funds**
**to nearest £**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**Current value**
**(optional)**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**Current value**
**(optional)**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**-**
**--**| |||||||||**When due**
**(optional)**| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||Date of
approval| |||||J Mackenzie||||| |||||||||| CCXX R2 accounts (SS) 9/21/2021 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to Ihe trusteesl mombern of Activity Club for Children wilh Special Needs On accounts for the year ended 3111 December 2020 Charity no (If any) 1104007 Set oul on pag•* I report to Ihe trustees on my examination of the a¢unt$ of the above charity (he Trust") for the year ended 31* December 2020 R••ponslbllltlo8 and As the charity iru81e88 of the Trust, YOU are re8pon8ible for the preparati basls of report of the accounts in accordance with the requirements ol the Charities Act 2011 {"the Acr). I report in re8P8Ct of my examination of th• Trust's accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination, I have followgd the applicablè Directions given by th8 Charity Commission under section 145151(b) of the Act. I have eompl8ted my examination. I confinn that no malerlal mattèrs have come lo my attention {oiher than that disdosed 1r>W ') in conne¢lion wlth the &xamination which give6 me cause to believe thal in, any material re8pecl.' accounting records wer8 not kepl In accordance YAth 8edion 130 01 thè Ad or the a¢Munl8 do not accord with accounting record8 Indop•ndont examln•r'8 •tatomont I have no concerns and have come across no other matters in connedlon with the 8xamination lo which attèntion should te drawn in order to Énable proper understanding of the accounts to b6 readkgd. Please delete th8 words in the br8ck8ts rf they do nol apply. Slgn•d: Dato: 91h October 2021 Nam•: MARIA 8ARRY-TRIMBLE Relevant prof•sslonal quallflcatlon(sl or body (If any): Fellow of the Royal Institute of Chartered Surveyors {FRICS.' 1106225> Address: 28 Larchside Close Spencerfs Wood Readina RG7 1DS IER October 2018 Section 8 Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent axamination of charity accounts., directions and guidance for examiners). Glve here brfef details of any items that tho examlner wlshes to dls¢lose. IER October 2018