# **Registered Charity Number  1103980 Company Limited By Guarantee Number 04868497** 

## **DACORUM SPORTS TRUST** 

**TRUSTEES' REPORT AND FINANCIAL STATEMENTS** 

**FOR THE PERIOD ENDED 31ST MARCH 2021** 



**DACORUM SPORTS TRUST (A company limited by guarantee) REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

|**CONTENTS**|||
|---|---|---|
|||Page|
|Legal and Administrative Information||1|
|Trustees' Report||2 - 3|
|Strategic Report||4 - 6|
|Independent Auditor's Report||7 - 8|
|Statement of Financial Activities||9|
|Balance Sheet||10|
|Cash Flow Statement||11|
|Notes to the Cash Flow Statement||12|
|Notes to the Accounts||13 - 23|
|Registered Charity Number -|1103980||
|Company Number -|04868497||





## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **Status** 

Dacorum Sports Trust is a registered charity (Registered No 1103980) and a Company Limited by Guarantee (Registered Number 04868497). 

The charity is constituted as a company limited by guarantee and was set up on 15 August 2003 and commenced its activities on 1 April 2004. Its activities are governed by its Memorandum and Articles of Association, which were amended in January 2019. 

## **Registered office address** 

The official address of Dacorum Sports Trust is: XC, Jarman Park, Hemel Hempstead, HP2 4JS 

## **Website addresses** 

The website addresses are: www.sportspace.co.uk; www.thexc.co.uk; www.littlehaygolf.co.uk; ourgym.co.uk 

## **Appointment of directors** 

## **Trustees:** 

I Imarni (Chair between 4/10/2019 and 19/6/2020) I Phipps (Vice Chair, Chair from 19/6/2020) B Malyon (Chair until 4/10/19, Acting Chair from 01/01/2021 ) P Batten B Bickel S Day (Until 17/5/2021) E Emptage M Wood 

**Company Secretary:** S Brooke **Managing Director:** R Hemmant 

## **Independent Auditor** 

Haysmacintyre LLP, 10 Queen Street Place, London EC4R 1AG 

1 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **Introduction** 

The Trustees present their report, incorporating the strategic report, and financial statements for the year ended 31[st] March 2021. 

In these financial statements all references to the Company mean the Trust and references to the Directors in the Notes to the Financial Statements mean the Trustees. 

## **Structure, Governance and Management** 

## **Appointment of Trustees** 

As set out in the Articles of Association the Chair of the Trustees is nominated by the Trustees. The Trustees have the power to co-opt further trustees if required. All members are circulated with invitations to nominate trustees prior to the AGM advising them of the retiring trustees and requesting nominations for the AGM. When considering co-opting trustees, the Board has regard to the requirement for any specialist skills. 

## **Trustee induction and training** 

Potential new trustees undergo an initial meeting with the Managing Director who briefs them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the history and the planned future of the charity. 

The potential trustee is interviewed by 2 existing trustees and attends a Board meeting before being invited to join the Board. This gives them the chance to see the Board in action, meet and talk to existing trustees and senior staff. A Trustee Induction Pack has been produced and trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. 

## **Organisation** 

The Board of Trustees, which can have up to 8 members, administers the charity. The Board meets at least six times a year , and on an ad hoc basis if required, and there is a standing committee for Finance that meets regularly. A Managing Director is appointed by the Trustees to manage the day to day operations of the charity. To facilitate effective operations, the Managing Director has delegated authority, within terms of delegation approved by the Trustees, for operational matters including finance, employment and sport and recreation related activity. Although formally known as Dacorum Sports Trust, some areas of the Trust's activities are conducted under the banner of "Sportspace". 

The Trustees consider the Managing Director and Senior Management Team as comprising the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day to day basis. All Trustees give their time freely and no trustee remuneration was paid in the year. Details of trustee expenses and related party transactions are disclosed in note 9 to the accounts. 

Trustees are required to disclose all relevant interests and register them with the Managing Director and in accordance with the Trust’s policy withdraw from decisions where a conflict of interest arises. Neither the Trust nor any of the Trustees have interests with the leisure industry but any such interests would be disclosed. The pay of the Trust’s Managing Director is reviewed annually and normally increased in accordance with average earnings. The remuneration is also bench-marked with charities of a similar size and activity to ensure that the remuneration set is fair and not out of line with that generally paid for similar roles. 

2 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **TRUSTEES' REPORT CONTINUED FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **Health and Safety** 

Particular attention has focused on non-financial risks arising from health and safety issues, fire, customer care and food hygiene. A trustee director is appointed to serve on the Health and Safety committee and an independent agency carries out a continual assessment programme and health and safety audit to minimise risks in this area. 

## **Safeguarding** 

Dacorum Sports Trust recognises the need to safeguard the welfare of children, young people and vulnerable adults who use the services and facilities.This is a standing item at board meetings. 

## **Public Benefit Disclosure** 

We have referred to the  guidance contained in the Charity Commission's general guidance on public  benefit when reviewing our aims and objectives and in planning our future  activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set. 

## **Objectives and activities** 

The objects of the Trust are: 

1. To provide or assist in the provision of facilities and services (primarily for the benefit of the community and visitors to the administrative area of Dacorum and any surrounding areas) for recreational, sporting or other leisure time occupation in the interests of social welfare, such facilities being provided to the public at large save that special facilities may be provided for persons who by reason of their youth, age, infirmity or disability, poverty or social or economic circumstances may have need of special facilities or services. 

2. To promote and preserve good health through community participation in healthy recreation. 

3. Such other charitable purposes beneficial to the community consistent with the objects above as the Trustees shall in their absolute discretion determine. 

The Trust has the general aim of improving the quality of life within the community by the provision of opportunities for sport and other physical activity. 

The strategic objectives of the Trust are: 

- 1 Ensure the financial viability and sustainability of the Trust. 

- 2 Improve the health and wellbeing of our community by reducing inactivity. 

- 3 Use activity, sport and education to support and promote young people's social and emotional wellbeing. 

- 4 To build strong partnerships including with other local charitable organisations and maximise grant funding opportunities. 

- 5 Create opportunities to enhance skills and employment opportunities for our teams. 

- 6 Place a greater focus on customers. 

- 7 Grow the business through innovation in the community including specific targets for youth, older adults and people with physical and mental disabilities. 

- 8 Ensure the Trust's governance and Charity Commission expectations are met. 

- 9 Ensure that each site/service area returns an operating surplus unless there is an agreed deficit. 

The Board will continue to review the Trust's objectives and will amend them further as required. The Trust works closely with numerous partners in health, education and sport to deliver opportunities for the local community. There is a close working relationship with many sports clubs, providing advice, facilities and promotion opportunities to assist them in recruiting new participants and in developing those that want to perform at a higher competitive level. 

3 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **TRUSTEES' REPORT CONTINUED FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **Strategic Report** 

## **Fair Review of the Company's Business** 

The Trust receives income from a variety of sources. The Trust receives no donations from individuals and has obtained small grants for the provision of Sports Development outcomes. As a result of the Covid pandemic our business was closed for a large proportion of the year severely restricting our income. Income from operations has therefore reduced by 42%. Costs were reduced by 27% over the period. Government support was received in the form of grants from the Job Retention Scheme and also closure grants. 

## **Financial Review** 

The Trustees report that the Statement of Financial Activities (SOFA) shows a deficit of £709,803. This includes depreciation on XC (funded by My Place Restricted Funds received in prior years of £241,414). 

Total Funds currently stand at £3,071,287 after inclusion of the balance of restricted funds relating to grants received from My Place for the construction of XC ( £2,494,614). 

Tangible fixed assets include the building cost for XC plus the additional cost of the cladding works for XC The company took advantage of the Bounce Back loans scheme offered by the government during the pandemic, to the tune of £50,000. 

## **Investment** 

During the year opportunities for investment in our facilities were limited due to the pandemic. 

Some upgrades were made  to the facilities and equipment at OurGym. 

## **Customer Focus** 

As a result of the pandemic changes in our operating procedures and processes have resulted in more online booking facilities and a move away from cash based transactions. 

Regular communication with customers was maintained throughout the lockdown periods including virtual classes for customers to enjoy within their home surroundings and the provision of health and nutrition advice. We also issued customer surveys to address any concerns about the new operating environment. 

## **Competitive Environment** 

Industry wide, this year has been challenging for organisations within the leisure and hospitality sector. However we have seen a resurgence of interest in golf leading to increased membership numbers and driving range usage. 

## **Community Focus** 

Opportunities for community involvement have been severely limited this year by the restrictions imposed as a result of the pandemic. However we have been able to continue to fund local schools climbing, have continued with our sponsored athletes programme within the XC. At Little Hay we were involved in a golf access programme through Hertfordshire golf which aimed to bring women into golf. 

## **Environment** 

We maintain a commitment to use local suppliers to support our community in Dacorum. Environmental initiatives are vital to our continued success and something our teams are very involved with. Recycling within the organisation is a priority and links with other partners such as a local zoo, who benefit from our recycled climbing ropes, are also key. 

## **During 20/21 DST:-** 

Had just under 100,000 visits despite closures ( a particular increase in Golf users) Were able to offer 2,000 discounted activity sessions to our annual and DD monthly members Sponsored 20 aspiring local athletes in Skateboarding, scooting, BMX and climbing Had 22,810 social media followers through FB, Instagram and Twitter 

Put 140 ladies through our golf access sports development programme 

Worked with 12 local suppliers ensuring community commitment to local business Provided over 100 virtual online classes to Our Gym users through our core team 

Developed skatepark and climbing programme to maximise family opportunities whilst covid restrictions remained Ensured a training and development programme as well as mental health support was available to all employees 

## **Business focus** 

The board of trustees and senior management team have an annual strategy day to reflect on the previous year's goals and achievements and agree focus. In the year 20/21 meetings took place more regularly in order to monitor and maintain the viability of the company during the periods of closure. 

4 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **TRUSTEES' REPORT CONTINUED FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **Reserves policy** 

In accordance with the Charity Commission’s recommendation the Trust has adopted a reserves policy to provide a revenue reserve equal to approximately one month’s unrestricted expenditure. The Trustees agreed to maintain this at £208,500. The Trustees have asked the management team to align the level of reserves against the risks we face in future years. Total reserves at 31 March 2021 amounted to £3,071,287 (2020: £3,781,089). Of the total reserves held at the year end, £2,494,614 is restricted (2020: £2,736,028). The general funds were £317,412 (£791,800) and there is a Repairs and Renewals fund with a balance of £50,761(£44,761) relating to the XC centre. In addition £974,674 of the unrestricted reserves are held in fixed assets (2020:£1,197,980) 

## **Plans for future periods** 

At the start of the year we had carried out an extensive review of the challenges and opportunities that the Trust faced over the next 5 years and a full SWOT analysis had been produced. Our key opportunities included : 

1. Capital investment to maximise the offerings within existing sites. 

2. Investment in IT systems to enhance our marketing potential. 

3. Climbing/bouldering will be an Olympic sport, this took place in summer 2021. 

4. Developing space within XC to enhance the community offering with unique activities. 

The impact of Covid on our business in 2020-21 has been significant for the Trust and meant the closure of all facilities from 23rd March 2020 until we were able to reopen our facilities at varying points between June and August. We again closed in November and then again between January and March 2021. This has had a significant impact on our income for 2020-21 although we have been able to renegotiate contracts and furlough the vast majority of the staff in order to benefit from the government Job Retention Scheme. We have also benefited from golf re-opening at an early stage and experienced a significant upturn in that business. Even after re-opening the pandemic has had a continuing effect on our business with limits on the activities and events we can offer and the number of people who can participate. We are expecting the effects of Covid 19 to continue to have an impact on our business into 2021-22 and have adjusted our plans and forecasts accordingly by reducing income in those areas where operations continue to be affected such as hospitality, caving and high ropes. 

## **Risk Management** 

The Trustees have a risk management strategy which comprises; a review of the corporate risk matrix; the establishment of systems and procedures to mitigate those risks identified in the plan; and the implementation of procedures designed to minimise any potential impact on the charity should those risks materialise. This work has resulted in better planning and identified only a few minor new risks. The risk management strategy will continue to be reviewed on an ongoing basis. 

## **Principal risks and uncertainties facing the Trust** 

The impact of Covid from March 2020 seriously impacted our business. The closures and restrictions had and continue to have significant impact on our levels of income, and this has led to some key changes in our contracts, operations and structure in order to mitigate the loss of income. With uncertainty about the long term impacts of the pandemic these changes will enable us to continue to have a viable business. We continue to investigate opportunities to reduce our costs and increase our income throughout this challenging period and beyond. We anticipate it will take at least two years to return to our pre-Covid financial position. Changes to working patterns, in particular remote working, has caused uncertainty regarding our customer base for the low-cost gym which is situated in the Industrial Area. Restrictions in participation in sporting activities means that some of our operations such as High Ropes and Caving did not reopen until late 2021. 

**Technology and business interruption** : A failure in the operation of the Trust’s key systems or infrastructure on which the Trust relies, could cause a failure of service to our customers and negatively impact our brand. The Trust makes significant investment in technology infrastructure to ensure that it continues to support the growth of the business. A business continuity plan supports the process 

**Market and competition** : The Trust operates in a competitive environment and faces competition from a range of organisations. The Trust regularly reviews its pricing structures to ensure that its service proposition is appropriately placed within the market. The Trust's marketing team ensure that the value of its offering is understood and communicated effectively to its customers. The Trust anticipates a limited impact from the UK's referendum on leaving the EU. 

**Financial** : The effective management of its financial exposures is central to preserving the Trust’s sustainability. The Trust’s finance team provides support to management to ensure accurate financial reporting and tracking of our business performance. Reporting on financial performance is provided on a monthly basis to senior management and to the Finance Sub Committee and the Board, on a bi-monthly basis. The Trust continually invests in the improvement of its systems and processes in order to ensure sound financial management and reporting. 

5 



DACORUM SPORTS TRUST
(A company limited by guarantee)
TRUSTEES. REPORT CONTINUED
FOR THE PERIOD ENDED 31sr MARCH 2021
sta
nsibilities
The Trustee5, who are also directors of Dacorum Spw)rts Trust for the purpow of ￿thpany L￿, are reSFonSib￿ for
preparing the Tr￿es, Rewjrt and the finan(ial Stat￿Ments in ￿dan￿ with a￿lC2b￿ law and Untted ￿ngdOM.
AccOun￿ng Standards.
Company law requi￿$ the Trustees to prepa￿ finarKial ststemerts fcf each finJKial year whiih give a tnje and falr
view of the state of affairs of the charitable company arKI of I￿>￿1￿g re9>j￿ application of resour￿,
induding the Income and expenditure, of Ihe tharitabk coryany for the year. En pr￿n9 these finanoal
statemwts, the director5 are required to:
Select suitatAe ￿(OLmting ￿1cleS and ihen appty cmsi•,"
ObSe￿e the methods and prinarAes in the tharities SORP;
Make judgements and e#imates that are reasonable aThJ pnjjert;
stste whether appltable UK P(counting Staxlards have follow&, subj* to any materlal
depa[lu￿$ dÈ(&)sed and eX￿ain￿l in the fIr￿Cl￿ #atements; aTrJ
Prepare the finanaal staiements ¢)n the gLNng cL¥Kem unless (c Is InaFyoprlate to PreSuff￿ that
the d￿ritsb￿ (￿mD￿￿ will cDnb"rMR In bth5i￿.
The Trustees are Tesponsible for keeping pro￿ accounti￿ records whith ditr with reas(￿able acojrw at any
time the financkil ptylion of the charitsble company and to enabk them iD ensure th& the finJ)clal statements
MP￿ with the ￿PanIeS Art 2CIJ6. are also restK)nsible safeguardirwJ the assets of the chartsble
company and hen￿ for taking reasowth step5 for the and deterti￿ of fraud other irregularit*s.
In so far a5 the Truste￿ are aware:
there is no relevant aLhlit inf￿all0ft of whod) th¥itabk I))m￿￿'S auditors are unaware, and
the Tnjstees have taken all steps that they 0￿ht to have taen as tFU5tees in order to make themselves
awa￿ of any rethnt audit 1nf(KMatK￿ asx1 to £#ablith that auditrjrs are aware of that infor[￿ation.
Auditors
At the last AGM the Trust confimaj that HaygiHJntyre LLP c(xrtinue as a￿j￿(OrS to the TrusL
Strategic Report
The Trustees, in their Cdpaity as CLYr￿y dir￿. app￿ the W Repcmt containal within this Trustee
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Brian Ma￿On
Dirert
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## **DACORUM SPORTS TRUST** 

## **INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF DACORUM SPORTS TRUST FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **Independent auditor’s report to the members of Dacorum Sports Trust** 

## **Opinion** 

We have audited the financial statements of Dacorum Sports Trust for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). 

## In our opinion, the financial statements: 

- give a true and fair view of the state of the charitable company’s affairs as at 31 March 2021 and of the charitable company’s net 

- movement in funds, including the income and expenditure, for the year then ended; 

- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and 

- have been prepared in accordance with the requirements of the Companies Act 2006. 

## **Basis for opinion** 

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. 

## **Conclusions relating to going concern** 

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate. 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. 

## **Other information** 

The trustees are responsible for the other information. The other information comprises the information included in the Report of the Trustees. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. 

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.  We have nothing to report in this regard. 

## **Opinions on other matters prescribed by the Companies Act 2006** 

In our opinion, based on the work undertaken in the course of the audit: 

- the information given in the Report of the Trustees (which includes the directors’ report prepared for the purposes of company law) 

- for the financial year for which the financial statements are prepared is consistent with the financial statements; and 

- the directors’ report included within the Report of the Trustees have been prepared in accordance with applicable legal 

- requirements. 

## **Matters on which we are required to report by exception** 

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees (which incorporates the directors’ report). 

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: 

- adequate accounting records have not been kept by the charitable company; or 

- the charitable company financial statements are not in agreement with the accounting records and returns; or 

- certain disclosures of trustees’ remuneration specified by law are not made; or 

- we have not received all the information and explanations we require for our audit; or 

- the trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take 

- advantage of the small companies’ exemptions in preparing the trustees’ report and from the requirement to prepare a strategic report. 

7 



## **Responsibilities of trustees for the financial statements** 

As explained more fully in the trustees’ responsibilities statement set out on page 6, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. 

## **Auditor’s responsibilities for the audit of the financial statements** 

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: 

Based on our understanding of the charitable company and the environment in which it operates, we identified that the principal risks of non-compliance with laws and regulations related to the regulatory requirements of the Charity Commission and applicable Health and Safety regulations, and we considered the extent to which non-compliance might have a material effect on the financial statements. We also considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Companies Act 2006, the Charities Act 2011, payroll tax and sales tax. 

We evaluated management’s incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls), and determined that the principal risks were related to the posting of inappropriate journal entries and the recognition of income at the year-end. Audit procedures performed by the engagement team included: 

- Inspecting correspondence with regulators and tax authorities; 

- Discussions with management including consideration of known or suspected instances of non-compliance with laws and regulation 

- and fraud; 

- Evaluating management’s controls designed to prevent and detect irregularities; 

- Reviewing minutes of Trustees meetings during the year; 

- Identifying and testing journals, in particular journal entries posted around the year-end; and 

- Challenging assumptions and judgements made by management in their critical accounting estimates. 

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report. 

## **Use of our report** 

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an Auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members, as a body, for our audit work, for this report, or for the opinions we have formed. 


Steven Harper (Senior Statutory Auditor) For and on behalf of Haysmacintyre LLP, Statutory Auditor Date: 22 December 2021 

10 Queen Street Place London EC4R 1AG 

8 



## **DACORUM SPORTS TRUST** 

## **(A company limited by guarantee)** 

## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME & EXPENDITURE ACCOUNT AND A STATEMENT OF RECOGNISED GAINS  AND LOSSES) FOR THE PERIOD ENDED 31ST MARCH 2021** 

|**Unrestricted**<br>**Funds**<br>**Notes**<br>**£**<br>**INCOME**<br>**Income from donations**<br>Voluntary Income:<br>Funding Agreements and grants<br>2<br>391,590<br>**Income from other trading activities**<br>Catering, Vending and Merchandising<br>3<br>32,864<br>Income from Investments<br>4<br>59<br>424,513<br>**Income from charitable activities:**<br>Operation of Sports Facilities and Sports<br>Development<br>5<br>916,991<br>**TOTAL INCOME**<br>1,341,504<br>**EXPENDITURE**<br>**Fundraising trading costs**<br>Catering, Vending and Merchandising<br>6<br>320,138<br>**Charitable activities**<br>Marketing Costs<br>6<br>156,890<br>6<br>1,332,865<br>Development<br>**TOTAL EXPENDITURE**<br>1,809,893<br>(468,389)<br>**OTHER RECOGNISED GAINS AND (LOSSES)**<br>Liability transferred to DBC<br>-<br>Net recognised gains and losses<br>-<br>(468,389)<br>**Reconciliation of Funds**<br>Total Funds brought forward<br>20<br>1,045,061<br>**Total Funds carried forward**<br>21<br>576,672<br>**NET INCOME / (EXPENDITURE)**<br>**Net Movement in Funds**<br>Operation of Sports Facilities and Sports|**Unrestricted**<br>**Funds**<br>**Notes**<br>**£**<br>**INCOME**<br>**Income from donations**<br>Voluntary Income:<br>Funding Agreements and grants<br>2<br>391,590<br>**Income from other trading activities**<br>Catering, Vending and Merchandising<br>3<br>32,864<br>Income from Investments<br>4<br>59<br>424,513<br>**Income from charitable activities:**<br>Operation of Sports Facilities and Sports<br>Development<br>5<br>916,991<br>**TOTAL INCOME**<br>1,341,504<br>**EXPENDITURE**<br>**Fundraising trading costs**<br>Catering, Vending and Merchandising<br>6<br>320,138<br>**Charitable activities**<br>Marketing Costs<br>6<br>156,890<br>6<br>1,332,865<br>Development<br>**TOTAL EXPENDITURE**<br>1,809,893<br>(468,389)<br>**OTHER RECOGNISED GAINS AND (LOSSES)**<br>Liability transferred to DBC<br>-<br>Net recognised gains and losses<br>-<br>(468,389)<br>**Reconciliation of Funds**<br>Total Funds brought forward<br>20<br>1,045,061<br>**Total Funds carried forward**<br>21<br>576,672<br>**NET INCOME / (EXPENDITURE)**<br>**Net Movement in Funds**<br>Operation of Sports Facilities and Sports|**Restricted**<br>**Funds**<br>**£**<br>-<br>-<br>-|**Total funds**<br>**2021**<br>**£**<br>391,590<br>32,864<br>59|**Unrestricted Restricted**<br>**Total funds**<br>**Funds**<br>**Funds**<br>**2020**<br>**£**<br>29,519<br>-<br>29,519<br>374,471<br>-<br>374,471<br>390<br>-<br>390|
|---|---|---|---|---|
||424,513<br>916,991|-<br>-|424,513<br>916,991|404,380<br>-<br>404,380<br>1,925,255<br>-<br>1,925,255|
||1,341,504|-|1,341,504|2,329,635<br>-<br>2,329,635|
||320,138<br>156,890<br>1,332,865|-<br>-<br>241,414|320,137<br>156,890<br>1,574,279|461,392<br>-<br>461,392<br>193,885<br>-<br>193,885<br>1,856,193<br>241,414<br>2,097,607|
||1,809,893|241,414|2,051,307|2,511,470<br>241,414<br>2,752,884|
||(468,389)<br>-|(241,414)<br>-|(709,803)<br>-|(181,835)<br>(241,414)<br>(423,249)<br>478,000<br>-<br>478,000|
||-<br>(468,389)<br>1,045,061|-<br>(241,414)<br>2,736,029|-<br>(709,803)<br>3,781,090|478,000<br>-<br>478,000<br>296,165<br>(241,414)<br>54,751<br>748,895<br>2,977,443<br>3,726,338|
||576,672|2,494,614|3,071,287|1,045,061<br>2,736,029<br>3,781,090|



All activities are continuing and there are no gains or losses other than those stated above. Full comparative figures for the year ended 31 March 2020 are shown in note 22 

9 



DACORUM SPORTS TRusr
(A ctsmpany limited by 9Uarnntee)
Company No. 04868497
BALANCE SHEET
at 31ST MARCH 2021
31 March
2021
31 March
2020
Tangibk Assets
Current Assets
Stock
Debtor5
Cash at Bank a￿1 in Hantl
io
3,469,288
3,934,008
$221
157,398
li
218,718
396,753
621,470
458,923
Credltors: amounts falllThJ due
v￿thin Or￿ year
12
386,104
289,850
Net Currnnt Assets
819
331620
Totsl Awets less Current Lmbilities
3,542,107
4,265,628
Creditots.. amo￿ts falling due after
more one year
470,820
484,539
3,071,287
The Funds ofthe Charlty
Restrictoj Fund
2,4%,614
2,736,028
General Fund
R&RFund(XQ
Designated FuTrJ - Revenue Reserve
Unrestrfcted Income FuTrls. excbJiTrJ pens￿ Scheme
abih
317,412
50.761
208,51M)
791,8
44,761
208,5
576,673
1,045,061
T<)tsl Unr£thcled tncxfft FurKIs
576,673
1045.061
Totsl Charity Funds
21
3 071287
3 781,089
firtancial
tements apwov&l and aLrtIK*IS￿ ￿ is9R by ￿ Dir￿￿5 20th D￿nber 202L and slgned on
8 Ma￿On
Chalr of TrEtstees
The actountiryj wli
nd n¢Jtes on page5 12 to 23 fcfft part of the ￿(j￿rt
io

## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **CASH FLOW STATEMENT FOR THE PERIOD ENDED 31ST MARCH 2021** 

|**Notes**<br>**Cash used in operating activities**<br>A<br>**Cash flows from investing activities**<br>Interest received<br>Transfer of Business<br>Interest element of finance lease rentals<br>Purchase of fixed assets<br>Net cash inflow/(outflow) before financing<br>**Financing**<br>Capital element of finance leases<br>Bank Loans - new<br>Bank Loans - repayment of loans<br>**Increase (decrease) in cash and cash**<br>**equivalents in the year**<br>Cash and cash equivalents at the beginning<br>of the reporting period<br>**Cash and cash equivalents at the end**<br>**of the reporting period**|**2021**<br>**£**<br>(76,578)<br>59<br>-<br>(2,820)<br>(18,478)<br>(97,817)<br>(20,633)<br>50,000<br>(32,000)<br>(100,450)<br>396,753<br>296,304|**2020**<br>**£**<br>29,339<br>390<br>0<br>(4,150)<br>(49,619)|
|---|---|---|
|||(24,040)<br>(37,165)<br>0<br>(60,000)|
|||(121,205)|
|||517,958|
|||396,753|
||||



11 



## **FOR THE PERIOD ENDED 31ST MARCH 2021 (A company limited by guarantee)** 

## **NOTES TO THE CASH FLOW STATEMENT FOR THE PERIOD ENDED 31ST MARCH 2021** 

|**Note A**<br>**Reconciliation of the net movement in funds**<br>**to net cash inflow from operating activities**<br>Net (expenditure)/income for the year<br>Pension costs<br>Net finance gain/(loss) on defined benefit pension scheme<br>Interest received<br>Depreciation<br>Disposal of fixed assets<br>(Increase)/Decrease in Stocks<br>(Increase)/Decrease in Debtors<br>Decrease/(Increase) in Creditors<br>Finance lease charges||**2021**<br>£<br>(709,803)<br>0<br>0<br>(59)<br>474,372<br>8,826<br>778<br>61,320<br>85,168<br>2,820<br>(76,578)||**2020**<br>**£**<br>(423,249)<br>-<br>-<br>(390)<br>484,420<br>10,650<br>(33,169)<br>(13,073)<br>4,150|
|---|---|---|---|---|
|||||(145,408)|



12 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **1 ACCOUNTING POLICIES** 

## 1.1 **Basis of preparation** 

The financial statements have been prepared under the historical cost convention, and in accordance with the Statement of Recommended Practice - 'Accounting and Reporting by Charities' (Charities SORP FRS 102) (Second Edition - Effective 1 January 2019), applicable accounting standards and the Companies Act 2006. The Trust meets the definition of a public benefit entity under FRS 102. 

The Trust has availed itself of Para 3 (3) of Schedule 4 of the Companies Act and adapted the Companies Act formats to reflect the special nature of its activities. 

The Statement of Financial Activities (SOFA) shows the sources of income and expenditure analysed between General Fund and Restricted Funds. 

The SORP (Statement of Recommended Practice) requires all sources of income to be shown, even though they may be used for purchasing fixed assets. The asset itself is charged in the balance sheet at the time of purchase and is not included in the SOFA expenditure. Depreciation of the asset is charged in the SOFA. Accordingly the net incoming resources are not necessarily operating surpluses (or deficits). They include the purchase cost of the assets less the depreciation charges. 

The Trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern having considered the Trust's reserves, financial position and future plans. In the light of Covid-19 they have undertaken a strategic review of the business and have agreed to pursue a number of opportunities for restructuring or cost saving which will ensure our continuing viability over the next 5 years. The Trust is able to continue operating substantially all facilities under all tiers within the current system. The Trust is also maximising use of Government support, including the Job Retention Scheme. In making this assessment, the Trustees have considered a period of at least one year from the date of approval of these financial statements. 

Current year figures are for the period from 1 April 2020 to 31 March 2021. Comparatives are for the period 1 April 2019 to 1 April 2020. 

## 1.2 **Grants and income** 

Grants are recorded in full in the Statement of Financial Activities in the financial period for which they were receivable. Other Income shown in the Statement of Financial Activities relates to activities carried out during the year.  Receipts of income for activities in the following year have been carried forward as advance income. 

## 1.3 **Donations and fundraising** 

Donations and fundraising income is recorded in the financial period for which it was received. 

## 1.4 **Tangible fixed assets and depreciation** 

Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. 

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: 

|over their expected useful economic lives as follows:||
|---|---|
|XC Building Costs|20 years|
|Leasehold improvements|10 years|
|Plant and machinery|5 years|
|Furniture, fittings and equipment|5 years|
|Computer equipment and software|3 years|
|Gym equipment|5 years|
|Motor vehicles|4 years|



13 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## 1.5 **General fund (unrestricted)** 

Unrestricted funds are donations and other incoming resources receivable, or generated, for the objects of the Trust without further specified purpose, and are available as general funds. 

## 1.6 **Restricted funds** 

Restricted funds are used for the specific purpose as laid down by the funder. Expenditure which meets these criteria is charged to the fund. 

## 1.7 **Expenditure** 

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. 

Support costs are those costs incurred providing services to other parts of the organisation and include HR, Finance and Administration. Governance costs are those costs incurred in order to comply with constitutional and statutory requirements. 

## 1.8 **Stock** 

Stock consists of food and drink used for catering and vending and merchandising stocks for resale to customers. Stocks are valued at the lower of cost and net realisable value. Other stocks are written off in the year of purchase. 

## 1.9 **Pension costs** 

The Trust participates in the Local Government Pension Scheme. A new admissions agreement was agreed during the year ending 31 March 2020 under which the Trust is now contributing on a fixed rate basis for the remainder of its participation in the Scheme. On exit from the Scheme, all relevant assets and liabilities will transfer to Dacorum Borough Council. 

For the defined contribution scheme, the amount charged to the Statement of Financial Activities in respect of pension costs and other post-retirement benefits is the total of contributions payable in the year. Differences between contributions payable in the year and contributions actually paid are shown as either accruals or prepayments in the balance sheet. 

## 1.10 **Finance and operating leases** 

Rentals applicable to operating leases are charged to the SOFA on a straight-line basis over the period of the leases. 

Assets held under finance leases are included in the balance sheet and depreciated in accordance with the Trust's normal accounting policies. The present value of future rentals is shown as a liability. The interest element of rental obligations is charged to the SOFA over the period of the lease so as to produce a constant periodic rate of charge. 

14 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

**NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## 1.11 **Critical accounting judgements and estimates** 

In preparing these financial statements, management has made judgements, estimates and assumptions that affect the application of the charity's accounting policies and the reported assets, liabilities, income and expenditure and the disclosures made in the financial statements.  Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Management has made specific judgements on the expected useful life of Fixed Assets. 

## 1.12 **Cash at bank and in hand** 

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## 1.13 **Financial instruments** 

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments, including trade and other debtors and creditors are initially recognised at transaction value and subsequently measured at their settlement value. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. 

## 1.14 **Creditors and provisions** 

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Long term finance leases are held at settlement value and have not been discounted as, in the view of the Trustees, the discount required would be immaterial to the financial statements. 

## 1.15 **Foreign currency translation** 

The charity's functional and presentation currency is pound sterling. Monetary assets and liabilities denominated in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are recorded at the rate ruling at the date of the transaction. All differences are recognised in the SOFA. 

## 1.16 **Company information** 

Dacorum Sports Trust is a company limited by guarantee registered in England and Wales. Its registered address is XC, Jarman Park, Hemel Hampstead, Hertfordshire, HP2 4JS. 

15 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **2 Funding Agreements and Grants** 

The Trust provides a range of sport, recreation, health and fitness activities through Little Hay Golf Complex, XC (Extreme Sports Centre), OurGym low cost gym and community projects. Charges are made to customers for these activities. Government grants were received in respect of the Job Retention scheme. 

|Other Grants received or accrued<br>**3**<br>**Catering, Vending and Merchandising**<br>Customer Sales<br>**4**<br>**Income from Investments**<br>Interest receivable<br>**5**<br>**Operation of Sports Centres and Sports Facilities**<br>Customer Sales<br>**6**<br>**Total expenditure**<br>**Other**<br>**2020/21**<br>**Staff**<br>**Direct**<br>**Support**<br>**Costs**<br>**Costs**<br>**Costs**<br>Cost of generating funds<br>**£**<br>**£**<br>**£**<br>Catering Vending and Merchandising<br>178,066<br>13,225<br>128,846<br>Marketing and Publicity<br>89,758<br>2,184<br>64,948<br>352,350<br>966,973<br>254,956<br>Total expenditure<br>620,174<br>982,382<br>448,750<br>**2019/20**<br>Cost of generating funds<br>**£**<br>**£**<br>**£**<br>Catering Vending and Merchandising<br>162,166<br>200,508<br>98,718<br>Marketing and Publicity<br>84,408<br>58,093<br>51,384<br>601,599<br>1,129,785<br>366,223<br>Total expenditure<br>848,173<br>1,388,386<br>516,325<br>**Other direct costs include:**<br>Marketing & Publicity<br>Maintenance & cleaning<br>Gas, electric and water<br>Catering and vending & merchandising purchases<br>Governance costs<br>Venue hire<br>Depreciation<br>Profit/Loss on sale of fixed assets<br>Other operational costs<br>Total Governance costs<br>Operation of Sports Centres and Sports<br>Development<br>Operation of Sports Centres and Sports<br>Development|Other Grants received or accrued<br>**3**<br>**Catering, Vending and Merchandising**<br>Customer Sales<br>**4**<br>**Income from Investments**<br>Interest receivable<br>**5**<br>**Operation of Sports Centres and Sports Facilities**<br>Customer Sales<br>**6**<br>**Total expenditure**<br>**Other**<br>**2020/21**<br>**Staff**<br>**Direct**<br>**Support**<br>**Costs**<br>**Costs**<br>**Costs**<br>Cost of generating funds<br>**£**<br>**£**<br>**£**<br>Catering Vending and Merchandising<br>178,066<br>13,225<br>128,846<br>Marketing and Publicity<br>89,758<br>2,184<br>64,948<br>352,350<br>966,973<br>254,956<br>Total expenditure<br>620,174<br>982,382<br>448,750<br>**2019/20**<br>Cost of generating funds<br>**£**<br>**£**<br>**£**<br>Catering Vending and Merchandising<br>162,166<br>200,508<br>98,718<br>Marketing and Publicity<br>84,408<br>58,093<br>51,384<br>601,599<br>1,129,785<br>366,223<br>Total expenditure<br>848,173<br>1,388,386<br>516,325<br>**Other direct costs include:**<br>Marketing & Publicity<br>Maintenance & cleaning<br>Gas, electric and water<br>Catering and vending & merchandising purchases<br>Governance costs<br>Venue hire<br>Depreciation<br>Profit/Loss on sale of fixed assets<br>Other operational costs<br>Total Governance costs<br>Operation of Sports Centres and Sports<br>Development<br>Operation of Sports Centres and Sports<br>Development|Other Grants received or accrued<br>**3**<br>**Catering, Vending and Merchandising**<br>Customer Sales<br>**4**<br>**Income from Investments**<br>Interest receivable<br>**5**<br>**Operation of Sports Centres and Sports Facilities**<br>Customer Sales<br>**6**<br>**Total expenditure**<br>**Other**<br>**2020/21**<br>**Staff**<br>**Direct**<br>**Support**<br>**Costs**<br>**Costs**<br>**Costs**<br>Cost of generating funds<br>**£**<br>**£**<br>**£**<br>Catering Vending and Merchandising<br>178,066<br>13,225<br>128,846<br>Marketing and Publicity<br>89,758<br>2,184<br>64,948<br>352,350<br>966,973<br>254,956<br>Total expenditure<br>620,174<br>982,382<br>448,750<br>**2019/20**<br>Cost of generating funds<br>**£**<br>**£**<br>**£**<br>Catering Vending and Merchandising<br>162,166<br>200,508<br>98,718<br>Marketing and Publicity<br>84,408<br>58,093<br>51,384<br>601,599<br>1,129,785<br>366,223<br>Total expenditure<br>848,173<br>1,388,386<br>516,325<br>**Other direct costs include:**<br>Marketing & Publicity<br>Maintenance & cleaning<br>Gas, electric and water<br>Catering and vending & merchandising purchases<br>Governance costs<br>Venue hire<br>Depreciation<br>Profit/Loss on sale of fixed assets<br>Other operational costs<br>Total Governance costs<br>Operation of Sports Centres and Sports<br>Development<br>Operation of Sports Centres and Sports<br>Development|**2021**<br>**£**<br>391,590|**2020**<br>**£**<br>29,519|
|---|---|---|---|---|
||||391,590|29,519|
||||**2021**<br>**£**<br>32,864|**2020**<br>**£**<br>374,471|
||||**2021**<br>**£**<br>59|**2020**<br>**£**<br>390|
||||59|362|
||||**2021**<br>**£**<br>916,991|**2020**<br>**£**<br>1,925,255|
||||<br> <br> <br> <br> <br> <br> <br> <br>**2021**<br>**£**<br>2,184<br>96,499<br>114,291<br>12,945<br>16,631<br>127,684<br>474,375<br>8,826<br>134,947|**Total**<br>**2021**<br>**£**<br>320,137<br>156,890<br>1,574,279|
||620,174|982,382<br>448,750||2,051,306|
||**£**<br>162,166<br>84,408<br>601,599<br>|**£**<br>**£**<br>200,508<br>98,718<br>58,093<br>51,384<br>1,129,785<br>366,223||**2020**<br>**£**<br>461,392<br>193,885<br>2,097,607|
||848,173|1,388,386<br>516,325||2,752,884|
|||||**2020**<br>**£**<br>58,093<br>144,264<br>135,589<br>200,508<br>12,754<br>146,935<br>484,420<br>-<br>205,823|
||||982,382|1,388,386|
||||16,631|32,330|



Included in total expenditure is stock expended in the year of £12,945 (2019-20: £172,573) The finance lease rentals in 2020-21 include interest charges of £2,820 (2019-20: £4,150) 

16 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **6 Total expenditure continued** 

|**Support Costs Include:**<br>Salaries of support staff<br>Other staff costs<br>Governance costs<br>Service level agreements<br>Irrecoverable VAT<br>Legal, office, IT and insurance<br>**Governance costs include:**<br>Auditors' remuneration|**2021**<br>**£**<br>149,198<br>24,065<br>19,530<br>-<br>58,965<br>196,992<br>448,750<br>**2021**<br>**£**<br>15,546|**2020**<br>**£**<br>166,213<br>33,500<br>8,081<br>-<br>120,887<br>187,645|
|---|---|---|
|||516,326|
|||**2020**<br>**£**<br>11,500|



## **7 Staff costs** 

|**Staff costs**|||
|---|---|---|
|Wages and salaries<br>Social security costs<br>Other pension costs<br>Redundancy costs|**2021**<br>**£**<br>662,056<br>42,272<br>55,968<br>28,605<br>788,901|**2020**<br>**£**<br>888,316<br>60,092<br>65,978<br>-|
|||1,014,386|



The number of employees whose emoluments as defined for taxation purposes amounted to over £60,000 in the year was as follows: 

## £70,000 - £80,000 

|**2021**||**2020**||
|---|---|---|---|
|**Number**||**Number**||
||1||1|



Contributions are made on the employee's behalf to the company's defined benefit pension scheme. 

The average number of employees analysed by function was: 

|Fundraising activities<br>Charitable activities<br>Support services|**2021**<br>**Number**<br>2<br>39<br>4<br>45|**2020**<br>**Number**<br>2<br>78<br>4|
|---|---|---|
|||84|



No trustee received remuneration or reimbursement of expenses during the year. The aggregate remuneration of key management personnel was: £262,724 (2019/20: £265,268) 

17 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **8 Pension costs** 

As at 31 March 2021, the Trust operates two pension schemes as follows. A defined benefit pension scheme for employees administered by Hertfordshire County Council (HCC).  The Trust has been awarded admitted body status to the HCC Local Government Pension Scheme (LGPS). The scheme is externally funded and contracted out of the State Second Pension. The scheme is closed to new entrants. The Trust also operates a defined contribution scheme for all eligible employees. 

Following the partial transfer of business back to Dacorum Borough Council the Trust entered into negotiations regarding the Hertfordshire County Council pension scheme within which we have only 9 members remaining. There is no longer a pension deficit reflected in the accounts due to an agreement with the pension scheme and the local authority to transfer all assets and liabilities relating to the local government pension scheme from our balance sheet. The Trust now contributes to the Local Government Pension Scheme on a fixed rate arrangement under a new admission agreement. 

18 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **9 Taxation** 

The Trust is exempt from corporation tax on its charitable activities. 

## **10 Tangible fixed assets** 

|**Cost**<br>**XC Only**<br>Building<br>Furniture, fittings & equipment<br>IT expenditure<br>**XC Sub Total (see note below)**<br>**Sports Centres & Little Hay:**<br>Leasehold Improvements<br>Plant & Machinery<br>Furniture, fittings & equipment<br>IT expenditure<br>IT software<br>Gym equipment<br>Motor Vehicles<br>**Depreciation**<br>**XC Only**<br>Land and Buildings<br>Furniture, fittings & equipment<br>IT expenditure<br>**XC Sub Total (see note below)**<br>**Sports Centres & Little Hay:**<br>Leasehold Improvements<br>Plant & Machinery<br>Furniture, fittings & equipment<br>IT expenditure<br>IT software<br>Gym equipment<br>Motor vehicles<br>**Net book value**<br>**At 31 March 2021**|**Brought Fwd**<br>**01-Apr-20**<br>**£**<br>5,307,531<br>129,568<br>55,063<br>5,492,162<br>1,189,169<br>311,936<br>244,407<br>53,279<br>137,266<br>11,522<br>-<br>7,439,741<br>2,286,700<br>129,568<br>55,063<br>2,471,331<br>456,589<br>271,297<br>154,183<br>42,482<br>105,205<br>4,645<br>-<br>3,505,733<br>3,934,008|**Additions**<br>**£**<br>-<br>-<br>-<br>-<br>3,049<br>4,439<br>-<br>1,120<br>9,870<br>18,478<br>265,376<br>-<br>-<br>265,376<br>117,076<br>27,040<br>34,276<br>8,435<br>19,866<br>2,303<br>474,372<br>(455,894)|**Disposals**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>4,475<br>7,777<br>11,264<br>82,835<br>-<br>106,351<br>-<br>-<br>-<br>-<br>-<br>4,475<br>7,777<br>11,264<br>74,009<br>-<br>97,525<br>8,826|**At**<br>**31-Mar-21**<br>**£**<br>5,307,531<br>129,568<br>55,063|
|---|---|---|---|---|
|||||5,492,162<br>1,189,169<br>310,510<br>241,069<br>53,279<br>127,122<br>(61,443)<br>-|
|||||7,351,868|
|||||2,552,076<br>129,568<br>55,063|
|||||2,736,707<br>573,665<br>293,862<br>180,682<br>39,653<br>51,062<br>6,948<br>-|
|||||3,882,580|
|||||3,469,288|



Land and Buildings at the XC centre are being written off over the term of the XC lease (20 years) whilst the other assets are being written off in accordance with our normal policy. 

Plant and Machinery relates to green keeping equipment purchased through hire purchase or lease agreements. 

|Cost<br>Accumulated depreciation<br>At 31 March<br>Net book value<br>At 31 March<br>Depreciation charged during the year|**2021**<br>**£**<br>310,510<br>293,862<br>16,648<br>27,040|**2020**<br>**£**<br>311,936<br>271,297|
|---|---|---|
|||40,639|
|||34,366|



19 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

|**11**<br>**Debtors**<br>Prepayments<br>Accrued income<br>Other debtors<br>**12**<br>**Creditors:  amounts falling due within one year**<br>Trade creditors<br>Social Security and Other Taxes<br>Other creditors<br>Contribution to rental income<br>Landlord contribution to low cost gym construction<br>Accruals<br>Deferred income<br>Lloyds Bank Loan - OurGym<br>BounceBack Loan<br>Obligations under finance leases|**2021**<br>**£**<br>62,398<br>6,990<br>88,010<br>157,398<br>**2021**<br>**£**<br>63,208<br>24,951<br>24,445<br>-<br>12,500<br>115,525<br>62,891<br>64,800<br>4,437<br>13,347<br>386,104|**2020**<br>**£**<br>33,086<br>38,804<br>146,828|
|---|---|---|
|||218,718|
|||**2020**<br>**£**<br>54,823<br>38,864<br>23,546<br>16,000<br>12,500<br>70,506<br>22,946<br>30,000<br>20,665|
|||289,850|



Income is deferred when it is received in advance of the provision of services. All income deferred at 1 April 2020 was released in the year ended 31 March 2021. 

|**13 Creditors:  amounts falling due after more than one year**<br>Lloyds Bank Loan - OurGym<br>BounceBack Loan<br>Landlord contribution to low cost gym construction<br>Obligations under finance leases<br>Other creditors|**2021**<br>**£**<br>313,200<br>45,563<br>62,500<br>16,224<br>33,333<br>470,820|**2020**<br>**£**<br>380,000<br>75,000<br>29,539|
|---|---|---|
|||484,539|



The Trust has a bank loan which is secured over the leasehold property occupied by the Low Cost Gym.  The loan is repayable in monthly instalments over 10 years.  Interest on the loan is paid at 3.6% per annum. The Trust took out a BounceBack loan for £50,000 in October 2021. This scheme is managed by the British Business Bank and is guaranteed by the UK government. The term of the loan is 6 years. There is no requirement to repay any capital during the first 12 months of the loan and interest for the first 12 months is paid directly by the UK government. The loan is then repayable in monthly instalments over the remaining 5 years. 

|years.|||
|---|---|---|
|**14**<br>**Obligations under finance leases**<br>The amounts fall due as follows:<br>Within one year<br>In the second to fifth year inclusive|**2021**<br>**£**<br>13,347<br>16,224<br>29,571|**2020**<br>**£**<br>20,665<br>29,539|
|||50,204|



## **15 Operating lease commitments** 

At 31st March 2021 the company had total commitments under non-cancellable operating leases as follows: 

|Other lease commitments<br>Less than 12 months<br>Between 2 and 5 years|**2021**<br>**£**<br>59,298<br>20,143<br>79,441|**2020**<br>**£**<br>48,559<br>68,803|
|---|---|---|
|||117,362|



Operating lease payments of £48,559 were expensed in the year ended 31 March 2021 (2020: £72,666) 

## **16 Company Status** 

The Trust is a company limited by guarantee and does not have share capital. However every member of the company undertakes to contribute such amounts as may be required (not exceeding £1) to the company's assets if it should be wound up. 

20 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **17 Capital Commitments** 

At the balance sheet date the Trust had no capital commitments. (2020: none) 

## **18 Related Parties** 

The Trust operates the Little Hay Golf Complex on a lease from Dacorum Borough Council. 

The charity trustees were not paid or reimbursed expenses during the year and no charity trustee received any emolument or payment for professional or other services. There were no other related party transactions in the current or previous 

## **19 Indemnity Insurance** 

The Trust has arranged insurance to protect itself from loss arising from the neglect, or defaults of its Directors and employees. 

|Directors, officials and employee's indemnity insurance<br>**Movements in funds**<br>**B/fwd**<br>**01/04/2020**<br>**Income**<br>**£**<br>**£**<br>**Restricted funds:**<br>My Place Funding - Capital<br>2,736,028<br>-<br>Total Restricted Funds<br>2,736,028<br>-<br>**Unrestricted funds:**<br>General funds<br>791,800<br>1,335,504<br>Designated fund -<br>XC Repairs Fund<br>44,761<br>6,000<br>Revenue reserve<br>208,500<br>-<br>1,045,061<br>1,341,504<br>Pension Scheme Liability<br>-<br>-<br>Total Unrestricted Funds<br>1,045,061<br>1,341,504<br>Total funds<br>3,781,129<br>1,341,504<br>**B/fwd**<br>**02/04/2019**<br>**Income**<br>**£**<br>**£**<br>**Restricted funds:**<br>My Place Funding - Capital<br>2,977,443<br>-<br>Total Restricted Funds<br>2,977,443<br>-<br>**Unrestricted funds:**<br>General funds<br>971,887<br>2,323,635<br>Designated fund -<br>XC Repairs Fund<br>46,509<br>6,000<br>Revenue reserve<br>208,500<br>-<br>1,226,896<br>2,329,635<br>Pension Scheme Liability<br>(478,000)<br>478,000<br>Total Unrestricted Funds<br>748,896<br>2,807,635<br>Total funds<br>3,726,338<br>2,807,635|**Expenditure**<br>**£**<br>(241,414)|**2021**<br>**£**<br>1,204|**2020**<br>**£**<br>1,404|
|---|---|---|---|
|||**Transfers**<br>**£**<br>-|**At**<br>**31/03/2021**<br>**£**<br>2,494,614|
||(241,414)|-|2,494,614|
||(1,809,893)<br>-<br>-|-<br>-<br>-|317,412<br>50,761<br>208,500|
||(1,809,893)<br>-|-<br>-|576,673<br>-|
||(1,809,893)|-|576,673|
||(2,051,307)|-|3,071,287|
||**Expenditure**<br>**£**<br>(241,415)|**Transfers**<br>**£**<br>-|**At**<br>**31/03/2020**<br>**£**<br>2,736,028|
||(241,415)|-|2,736,028|
||(2,503,722)<br>(7,748)<br>-|-<br>-<br>-|791,840<br>44,761<br>208,500|
||(2,511,470)<br>-|-<br>-|1,045,101<br>-|
||(2,511,470)|-|1,045,101|
||(2,752,885)|-|3,781,129|



**20 Movements in funds** 

21 



**DACORUM SPORTS TRUST (A company limited by guarantee)** 

**NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **20 Movements in funds continued** 

## **Purposes of restricted funds:** 

## **Myplace Grant Scheme grant** 

The grant has now been received in full.  The purpose of the grant was to fund the construction of the new XC centre for young people at Jarman Park.  The funding was made as part of a joint application with Youth Connexions who also operate from the centre.  The balance of the restricted fund represents a proportion of the capital cost less depreciation written off to date. 

## **Purposes of designated funds (unrestricted):** 

## **Revenue Reserve** 

This reserve has been set up to provide a contingency reserve to cover one months expenditure. The Trust reviews this reserve on an annual basis. 

## **21 Analysis of net assets between funds** 

|**Analysis of net assets between funds**|||||
|---|---|---|---|---|
|At 31st March 2021<br>Restricted funds - My Place ( to cover depreciation on XC)<br>Unrestricted funds<br>Pension Scheme Liability<br>At 31st March 2020<br>Restricted funds - My Place ( to cover depreciation on XC)<br>Unrestricted funds<br>Pension Scheme Liability|**Tangible**<br>**assets**<br>**£**<br>2,494,614<br>974,674<br>-|**Current**<br>**assets**<br>**£**<br>-<br>458,923<br>-<br>458,923<br>**Current**<br>**assets**<br>**£**<br>-<br>621,470<br>-<br>621,470|**Liabilities**<br>**£**<br>-<br>(856,924)<br>-|**Total**<br>**£**<br>2,494,614<br>576,673<br>-|
||3,469,288||(856,924)|3,071,286|
||**Tangible**<br>**assets**<br>**£**<br>2,736,029<br>1,197,979<br>-||**Liabilities**<br>**£**<br>-<br>(774,389)<br>-|**Total**<br>**£**<br>2,736,029<br>1,045,061<br>-|
||3,934,008||(774,389)|3,781,089|



22 



## **DACORUM SPORTS TRUST (A company limited by guarantee)** 

## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2021** 

## **22 Comparative Statement of Financial Activities (2020)** 

|**Unrestricted**<br>**Funds**<br>**Notes**<br>**£**<br>**INCOME**<br>**Income from donations:**<br>Voluntary Income:<br>Funding Agreements and grants<br>2<br>29,519<br>**Income from other trading activities**<br>Catering, Vending and Merchandising<br>3<br>374,471<br>Income from Investments<br>4<br>390<br>404,380<br>**Income from charitable activities:**<br>Operation of Sports Facilities and Sports<br>Development<br>5<br>1,925,255<br>**Other Income**<br>Net finance gain on defined benefit pension<br>-<br>scheme<br>**TOTAL INCOME**<br>2,329,635<br>**EXPENDITURE**<br>**Fundraising trading costs**<br>Catering, Vending and Merchandising<br>6<br>461,392<br>**Charitable activities**<br>Marketing Costs<br>6<br>193,885<br>6<br>1,856,193<br>Development<br>Net finance loss on defined benefit pension<br>-<br>**Other expenditure**<br>Other expenditure<br>7<br>-<br>**TOTAL EXPENDITURE**<br>2,511,470<br>(181,835)<br>**OTHER RECOGNISED GAINS AND (LOSSES)**<br>Actuarial loss from defined benefit<br>8<br>-<br>pension scheme<br>Contribution to actuarial loss from DBC<br>-<br>Liability transferred to DBC<br>478,000<br>Reversal of prior year DBC contribution to deficit<br>10<br>-<br>Net recognised gains and losses<br>478,000<br>296,165<br>**Net Movement in Funds**<br>Operation of Sports Facilities and Sports<br>**NET (EXPENDITURE)/INCOME**|**Unrestricted**<br>**Funds**<br>**Notes**<br>**£**<br>**INCOME**<br>**Income from donations:**<br>Voluntary Income:<br>Funding Agreements and grants<br>2<br>29,519<br>**Income from other trading activities**<br>Catering, Vending and Merchandising<br>3<br>374,471<br>Income from Investments<br>4<br>390<br>404,380<br>**Income from charitable activities:**<br>Operation of Sports Facilities and Sports<br>Development<br>5<br>1,925,255<br>**Other Income**<br>Net finance gain on defined benefit pension<br>-<br>scheme<br>**TOTAL INCOME**<br>2,329,635<br>**EXPENDITURE**<br>**Fundraising trading costs**<br>Catering, Vending and Merchandising<br>6<br>461,392<br>**Charitable activities**<br>Marketing Costs<br>6<br>193,885<br>6<br>1,856,193<br>Development<br>Net finance loss on defined benefit pension<br>-<br>**Other expenditure**<br>Other expenditure<br>7<br>-<br>**TOTAL EXPENDITURE**<br>2,511,470<br>(181,835)<br>**OTHER RECOGNISED GAINS AND (LOSSES)**<br>Actuarial loss from defined benefit<br>8<br>-<br>pension scheme<br>Contribution to actuarial loss from DBC<br>-<br>Liability transferred to DBC<br>478,000<br>Reversal of prior year DBC contribution to deficit<br>10<br>-<br>Net recognised gains and losses<br>478,000<br>296,165<br>**Net Movement in Funds**<br>Operation of Sports Facilities and Sports<br>**NET (EXPENDITURE)/INCOME**|**Restricted**<br>**Funds**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>241,414<br>-<br>-<br>241,414<br>(241,414)<br>-<br>-<br>-<br>-|**Total funds**<br>**2020**<br>**£**<br>29,519<br>374,471<br>390|
|---|---|---|---|
||404,380<br>1,925,255<br>-||404,380<br>1,925,255<br>-|
||2,329,635||2,329,635|
||461,392<br>193,885<br>1,856,193<br>-<br>-||461,392<br>193,885<br>2,097,607<br>-<br>-|
||2,511,470||2,752,884|
||(181,835)<br>-<br>-<br>478,000<br>-||(423,249)<br>-<br>-<br>478,000<br>-|
||478,000|-|478,000|
||296,165|(241,414)|54,751|



23