Friends of Poplar Primary School Charity registration number 1103926
Trustees’ Annual Report and Receipts and Payments Accounts
1 November 2021 to 31 October 2022
Friends of Poplar Primary School c/o Poplar Primary School, Poplar Road South, Merton Park, London SW19 3JZ
FRIENDS OF POPLAR PRIMARY SCHOOL
TRUSTEES’ ANNUAL REPORT AND
RECEIPTS AND PAYMENTS ACCOUNTS 1 November 2021 – 31 October 2022
CONTENTS
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Pages
Trustees’ Annual Report 2 - 5
Receipts and Payments Accounts 6 - 7
Statement of Assets and Liabilities 8
Statement of Funds 8
Notes to the Accounts 9
Independent Examiner’s Statement 10
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1
TRUSTEES’ ANNUAL REPORT
For the period 1 November 2021 to 31 October 2022
1. Objectives and Activities
The objectives of the Friends of Poplar Primary School (the Poplar Primary PTA) are to advance the education of pupils in the School by:
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●developing effective relationships between the staff, parents and others associated with Poplar Primary School; and
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●engaging in activities and providing facilities or equipment that support Poplar Primary School and advance the education of the pupils.
The main activities undertaken for the public benefit in relation to these objectives are events such as raffles, fairs, discos for the children and second-hand uniform sales. These activities raise funds which the School can use to buy equipment to support the children’s education, ranging from laptops to playground equipment to books, and to subsidise educational activities such as school trips, which it would otherwise not be feasible for the School to acquire or run.
In making decisions about what to do during this year to carry out the PTA’s objectives, the trustees (the PTA Committee) have had due regard to the Charity Commission’s public benefit guidance.
The Committee would like to thank everyone who has donated, volunteered and/or taken part in the PTA’s activities for 2021-2022. We would also like to thank Elaine Spick, parents, Class Reps, teachers (especially our teacher rep / Deputy head Julie Davies) for unfailing dedication and enthusiasm), and other members of staff, including the everhelpful office staff, for their support.
We aim to encourage as many parents as possible to become involved in the PTA fundraising events and activities and we welcome any feedback and suggestions throughout the year. We understand that not all parents will want to join the PTA committee or have the time available to attend meetings. However, parents (all of whom are automatically PTA members) can and do contribute in many other ways to the school, for example as Class Reps (who are an invaluable communications channel), PTA Champions, helping out at PTA fundraising events and supporting PTA activities by their attendance or buying raffle tickets or hosting sponsor signboards.
2. Achievements & Performance and Financial Review
This has been a very successful year for the PTA and the school after COVID-19. The Christmas Fair (2021) and Summer fair (2022), usually the biggest fundraisers of the year, were unable to go ahead last year. We were able to run both this year with £10,001 raised from the Summer Fair and an additional £1,923 from the Christmas fair. In addition, a Poplar parent successfully ran the London Marathon on behalf of our charity, raising £2,005. We also raised money with other events.
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All of the requests from school for funding have been fully paid, including the largest request for £15,700 to refurbish Louise’s Garden, a small, pleasant space/area for pupils to use for respite within the school premises which had previously become unusable due to normal plant growth causing irreparable damage to the concrete block flooring.
Review of the Year and Focus for the Future
The total raised for the financial year 2021-2022, before contributions paid to the school, is £21,231.
| is £21,231. | |
|---|---|
| The net proft of the events we ran this year was : | |
| Summer fair | £10,001 |
| London marathon | £2,005 |
| Christmas fair | £1,922 |
| Uniform sale | £1,803 |
| Christmas hamper rafe | £1,469 |
| School disco | £1,129 |
| Bake sales, ice lolly sales and Old Ruts sports day refreshments sale £558 |
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| Christmas shop (trees, wreaths and baubles) | £554 |
| Lego competitions, GYOG competition and and eco pack party hire £185 |
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| AGM Bingo night ZOOM | £135 |
We would like to thank all the local charities and businesses who donated a voucher, a service or an item. Their contributions made a huge difference for our charity this financial year.
The 2021-2022 ‘100 Club’ was successfully completed in July 2022. The 2022-2023 ‘100 Club’ opened in October 2022 with over 80 members.
We would like to thank all families who participated in Amazon Smile and use Easy Fundraising whilst shopping. This financial year, we raised a combined total of £424.
We received £950 from 3 separate parents, who donated £300, £300, and £350 respectively. These amounts were raised through workplace charity donation schemes, specifically charitable contributions and match funding (where a company matches a sum of money that the employee has raised by volunteering time with that charity).
We invested in new SumUp machines to facilitate card payments during charity events including the Summer Fair. We participated in SumUps’ purchasing scheme which also earned us a bonus: we purchased 12 machines for £267 and received a £300 bonus.
The total expenditure during 2021-2022 was £25,491. PTA general expenses and administration fees (e.g. council licences) amounted to £501. £20,948 PTA charity funds have been spent on school contributions, fulfilling a main objective of this charity. Examples of this expenditure include Louise’s garden refurbishment, class Christmas gifts (money provided for teachers to buy gifts for their classes), school trips and visits, ice lollies for sports days, school equipment and stationery. We also paid for membership
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of Squirrels Community Scrap Scheme. Notably, the PTA ‘100 Club’ this year enabled cheques totalling £857 to be given to the school to spend on library books. The PTA bank account at the end of the year shows a healthy £26,224.
Looking ahead, we anticipate the 2022-2023 financial year will be positive, with little or no COVID restrictions affecting fundraising efforts and events. We will continue to consider any requests for funding which are in line with our stated aims of supporting the school and enriching education for the children, subject to financial constraints.
3. Structure, Governance and Management
The PTA is constituted as an unincorporated association with a Constitution (adopted March 2016) as its governing document. Trustees (i.e. committee members) are appointed or reappointed annually through election by the membership at the Annual General Meeting held in the Spring Term.
The PTA Committee during the financial reporting year 2021-2022
November 2021 - February 2022
Officers
Co-Chair: Anjela Winson Secretary: Sophie Cohen Co-Chair: Cleo Lindo Treasurer: Dina Soliman Co-Chair: Polly Parry
Ordinary Members
Julia Crawford Zak Iremiren (left July 2021) Emma Delgado Michela Moschini Nathan Hruzik
Teacher Reps
Julie Davies (Deputy Head) and Rachael Holder (Nursery Leader)
February 2022 - October 2022
Officers
Treasurer: Dina Soliman Chair: Vacant Secretary: Vacant
Ordinary Members
Julia Crawford Vanessa Zanchin Emma Delgado Michela Moschini Sophie Cohen (resigned July 2022) Carla McDowall Jaime James (resigned July 2022)
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Teacher Reps
Julie Davies (Deputy Head) and Rachael Holder (Nursery Leader)
Co-Opted Members
Rachel Cunliffe Suzie Brown
4. Declaration
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Association’s Trustees
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Signature
Full name Dina Soliman
Position Treasurer
Date 03.03.2023
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5
RECEIPTS AND PAYMENTS ACCOUNTS For the period 1/11/2021 to 31/10/2022
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Receipts 2021/22 2020/21
Summer Fair Stalls 7654 0
Marathon 2005 0
Christmas Fair Game stalls 1971 0
Uniform Sale 1803 1238
Summer Fair Silent Auction 1617 0
Christmas Hamper Raffle Tickets - Mufti Day 1569 1976
Christmas Shop (trees, wreaths & baubles ) 1563 2750
Disco 1345 394
Summer Fair Advertising Programme 1200 0
Summer Fair Raffle Tickets 1191 0
Donations 980 140
100 Club Entry Tickets 610 1590
Summer Fair Donations 420 0
Amazon Smile 309 375
Sumup Bonus for buying new machines 300 0
Summer Fair Business stalls 240 0
Bake Sale 221 0
Ice Lolly Sale 183 215
Old Ruts Sports Day Refreshments Sale 155 0
AGM Bingo Night 135 265
Easy Fundraising 116 123
Eco Party Pack Hire 105 30
Grow Your Own Garden Competition GYOG 50 71
Lego Competition 30 91
Bank Interest 3 0
Summer Hampers - Raffle Tickets 0 2393
Summer Online Auction 0 795
Easter Egg Hamper - Raffle Tickets 0 200
Easter Competitions 0 38
Total 25773 12685
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Payments 2021/22 2020/21
School Giving (20948) (4634)
Summer Fair Expenses (2322) 0
Christmas Shop (trees, wreaths & baubles) (1010) (1988)
General Expenses / Registrations and Licences (501) (259)
100 Club Winners (253) (259)
Disco Expenses (217) 0
Christmas Hamper Raffle (100) 0
Bank Charges (92) 0
Christmas Fair Expenses (48) 0
Summer Hampers - Raffle Tickets 0 (534)
Total (25491) (7674)
Surplus / (Deficit) after School Contributions 283 5011
School giving YE 31/10/2022
Louise's Garden Funding (15700)
Dave Cadle: Toy Dave yr1 - Norman Dave yr2 - Viking Dave
yr3 (1125)
100 Club money for books (857)
Xmas Gifts from PTA to each class in school Nursery to Y6
(£30 each) (690)
Diane Davies: Archaeologist yr6 (585)
Leaflet holder, oak post for the whole school (470)
Yr4 Trip: Godstone farm (360)
TTS order re glockenspiels for the whole school (347)
Yr2 Trip: Tour of London (partial funding) (311)
Nursery Christmas Entertainer (265)
Yr1: Membership of Squirrels Community (176)
Ice pops for sports day (62)
Total (20948)
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General expenses 2021/22 2020/21
New Sumup machines (267) (46)
Parentkind Annual Fees (128) (123)
New Gazebos (44) 0
2 TEN Licences (42) 0
Lottery / Gambling Licence (20) (20)
New external post box, tools and waterproof letters 0 (71)
Total (501) (259)
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STATEMENT OF ASSETS AND LIABILITIES And STATEMENT OF FUNDS As at 31 October 2022
STATEMENT OF ASSETS AND LIABILITIES
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2021/22 2020/21
Current Account £21,781 £21,810
Savings Account £4,443 £4,132
Cash at bank £26,224 £25,942
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STATEMENT OF FUNDS
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At
Statement of Funds At 31.10.22 31.10.21
Income of the year £25,773 12685
Expenditure of the year (25491) (7674)
Surplus of the year £283 £5,011
Brought forward at the beginning of the year £25,942 £20,931
Carried Forward at the end of the year £26,224 £25,942
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NOTES TO THE ACCOUNTS For the period 1/11/2021 to 31/10/2022
1. Accounting Policy
The accounts are prepared on a receipts and payments basis.
2. Funds
All funds are unrestricted with two exceptions:
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a) Funds raised during the 2019/20 financial year through sponsorship of the PTA’s London Marathon place, for the refurbishment of Louise’s Garden (£849). The amount of restricted funds increased by the Marathon in October 2022 (£2,005)
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b) Funds raised through the 100 Club each year, for the school to purchase reading books (60% of the Club income plus any winnings donated back: £857 in 2021/22). This purpose is reaffirmed with the school before the Club opens for subscriptions each year.
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INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the Committee (Trustees) of the Friends of Poplar School (Charity Registration Number 1103926) on the accounts for the year ended 31 October 2022.
I report to the Trustees on my examination of the accounts of the Friends of Poplar School (the Association) for the year ended 31 October 2022 set out on pages 6 to 9.
Responsibilities and Basis of the Report
As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Association’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Association as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Signature
Name M J Crane
Address 33 Lee Road, Mill Hill, London NW7 1LJ
Relevant professional qualification(s) or FCA
body
Date 03.03.2023
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