Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020 Company number 4984871 Charity number 1103898 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Company information** |Company number|4984871| |---|---| |Charity number|1103898| |Registered office|Canolfan Ceiriog Centre| ||New Road| ||Glyn Ceiriog| ||Llangollen| ||LL20 7HE| |Website|www.canolfanceiriog.org| |Directors|Mrs. A.Price| ||Mr T.Bates| ||Mr. J.Mills| ||Mr. P.Lloyd| ||Mrs S. Wallace| ||Mr.S.Price| ||Mr.P.Fletcher| ||Mrs B.Gregory| ||Mr.R.Gregory| ||Mrs.S.Mumby| ||Mrs A. Wheeler| |Company secretary|Mr. J.Mills| |Centre Manager|Mrs. E.Mills| _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Contents** Pages 1 & 2 Director's report Page 3 Income Statement (Profit and Loss) Page 4 Statement of Financial Position (Balance sheet) Pages 5 - 7 Notes to the financial statements _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ Page 1 ## **Director's report** The Directors present their report with the financial statements for the company for the year ended 31 December 2020. ## Principal activity and review The company's main activity is the operation of a community centre - the Canolfan Ceiriog ## Financial review The accounts show a deficit in the year of £10,948 (2019; Deficit £1,025). ## Charitable objects To promote for the benefit of the inhabitants of the community councils of Llansantffraid Glyn Ceiriog, Ceiriog Uchaf and Glyntrain and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have such a need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the condition of life of the said ## Achievements and performance The Charitable and Business activities of Canolfan Ceiriog Centre proceded as normal during the first quarter of 2020. However, with the onset of the Corona Virus Pandemic, all activities were suspended following the Government imposed lockdown on March 23rd 2020. The facility remained closed up to the end of the year except for essential maintenance and repairs. All staff were placed on Furlough with the aid of the Government Job Protection Scheme,. This Scheme continues to support Canolfan, by subsidising salaries up to the end of the year. All salary support payments are recorded in the accounts as income. During this period of suspended activity, opportunities have been taken to revarnish the hall floor and repaint toilets and soiled walls. £1,531.75 was spent on these improvements. All café ond bar stock was sold off to avoid wastage A Business Protection Grant of £25,000 was received from Wrexham Borough Council on 1/5/2020 and a further advance of £5,000 was received on 04/12/2020. Both of these grants have been entered as Capital Increases to the reserve account and will be held to cover future trading losses. A trading deficit of £10,948 has been incurred during this time of suspended activity. ## Structure, governance and management The governing instrument of the company is it's Memorandum and Atricles of Association. The company was incorporated on 4th December 2003 and is limited by guarantee. The company has been registered as a charity since 24th May 2004 _Unaudited financial statements_ _For the year ended 31 December 2020_ ## **Director's report (continued…)** ## Responsibilities of the board of directors/ trustees The Board is responsible for preparing the Financial Statements in accordance with applicable law and regulations. The Board is required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources of the company for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. • Observe the methods and principles in the Charity SORP. The Board is required by law to act in accordance with the constitution within the framework of charity law. The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act. This report was approved by the Board on ................................ and signed on its behalf by:…………………….................................. ................................. J.Mills Company Secretary Page 3 |_Canolfan Ceiriog Centre Cyf_|_Canolfan Ceiriog Centre Cyf_||| |---|---|---|---| |_Unaudited financial statements_|||| |_For the year ended 31 December 2020_|||| |**Income Statement (Profit and Loss)**||31-Dec-20|31-Dec-19| |Incomes|||| ||Exercise/Sports Clubs|1,117|5,162| ||Non Sports Societies|419|3,816| ||Young People|305|1,659| ||Private Room Hire|676|3,139| ||Public Room Hire||0| ||Cafe|1,361|3,543| ||Tennis Courts||0| ||Events|2,814|21,903| ||Grants and Donations (Core)|2,259|1,955| ||Building Admin and Grounds|926|0| ||Year end adjust||820| ||Total Income|19,496|41,996| |Expenditures|Exercise/Sports Clubs||0| ||Non Sports Societies||0| ||Young People||0| ||Private Room Hire||118| ||Public Room Hire||0| ||Cafe|1,665|8,730| ||Tennis Courts||0| ||Events|380|3,489| ||Grants and Donations (Core)||0| ||Building Admin & Salaries|17,399|30,684| ||Year end adjust|10,999|0| ||Total Expense|30,444|43,021| ||||| ||Surplus/Deficit|10,948|1,025| The notes on pages 5 to 7 form an integral part of these accounts Page 4 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Statement of Financial Position (Balance sheet)** |**Statement of Financial Position (Balance sheet)**||| |---|---|---| |Fixed assets (note 4)
Current assets
Debtors (note 5)
Current bank balance
Ring Fence account bank balance
Reserve Account
Petty cash
Inventories (Bar Stock)
Current liabilities
Creditors (note 6)
Net assets
Represented by;
Reserves (note 7)|31-Dec-20
£
687,802
0
3,685
926
35,002
0
0
727,415
35,002|31-Dec-19
£
688,481
820
5,365
14,905
30
1,285
0| |||710,886| |||| |||14,905| For the year ending 31 December 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors’ responsibilities: - the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, - the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts - these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008) The financial statements were approved by the Board of Directors/ Trustees and signed on its behalf by:- …………………………...……………..................... .... . ............................................. Mrs A. Price Chair of Trustees Company registration number 4984871 The notes on pages 5 to 7 form an integral part of these accounts _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ Page 5 ## **Notes to the financial statements** ## 1 Accounting Policies ## _**Accounting convention**_ These financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the provisions of FRS102 section 1A - small entities. The Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' is also adopted. ## _**Incoming resources and funds**_ Income is recognised in the period in which Canolfan Ceiriog Centre Cyf is entitled to reciept. Income with restrictions imposed is allocated to a Restricted Fund and matched with the expenditure. Capital grants are allocated to a Restricted Fund and matched with the depreciation on the related assets purchased with the grant. ## _**Tangible fixed assets and depreciation**_ Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows: |Long leasehold building|no depreciation| |---|---| |Fixtures & fittings|20% straight line| |Sports equipment|20% straight line| |Computer & office equipment|20% straight line| ## _**Taxation**_ The company is exempt from Corporation Tax as all of its income is used for charitable purposes. ## 2 Operating Surplus/Deficit The operating surplus/deficit is stated after charging: |The operating surplus/deficit is stated after charging:||| |---|---|---| ||31-Dec-20|31-Dec-19| |Depreciation - owned assets|679|1815| |Director's remuneration and other benefits|0|0| |Auditor fees|0|0| 3 Grants received A Business Protection Grant of £25,000 was received from Wrexham Borough Council on 1/5/2020 and a further advance of £5,000 was received on 04/12/2020. Both of these grants have been entered as Capital Increases to the reserve account and will be held to cover future trading losses. _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ Page 6 ## **Notes to the financial statements (continued)** ## 4 Fixed assets |**_Cost_**
At 1 January 2020
Additions
**_Depreciation_**
At 1 January 2019
Charge for the year
At 31 Dec 2019
**_Net book value_**
At 31 Dec 2020
At 31 Dec 2019|Canolfan
Ceiriog
Centre
Buildings
Fixtures &
fittings
Sports
equipmen
t
Computer
& Office
Total
£
£
£
£
£
£
650,000
35,925
25,050
18,127
4,713
733,815
-
-
0
-
0| |---|---| ||650,000
35,925
25,050
18,127
4,713
733,815| ||-
-
23,258
18,128
4,613
45,999
-
-
679
0
0
679| ||-
-
23,937
18,128
4,613
46,678| ||| ||650,000
35,925
1,878
0
687,802| ||| ||650,000
35,925
2,556
0
688,481| A capital grant was received from the Big Lottery Fund towards the building costs of the Canolfan Ceiriog Centre. Conditions upon the grant will remain in place for 80 years after the completion of the building work. The building work was completed in 2007. The Company has a 60 year lease on the land on which the Canolfan Centre building stands from Wrexham County Borough Council for a peppercorn rent. |5
6|Debtors
Trade debtors
Creditors
Trade Creditors
Prepayments
Grants received not utilised at year-end
Accruals|31-Dec-20
0
0
0
31-Dec-20
0
0
0
0|31-Dec-19
0
820| |---|---|---|---| ||||820| ||||31-Dec-19
0
0
0| ||||0| Page 7 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Notes to the financial statements (continued)** - 7 Reserves Policy The company has established a reserves policy which requires that a minimum of £16,000 will be retained on reserve to cover future trading requirements. ## 8 Related parties The company is managed by the Trustees/ Directors as listed within the company information. During the year no payments were made to the directors in respect of services or travel expenses (2019; nil) ## 9 Independent Examination of these Accounts These accounts have been independently examined by Mr. T. Dean of Coed -y-Glyn Uchaf LL20 7NP. Mr Dean has reported to the Trustees that he has reviewed these accounts and that the financial contained herein have been derived from the accounting records. He also reported that the the financial statements are of the required format and that he is unaware of any circumstances which would cause concern. Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020 Company number 4984871 Charity number 1103898 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Company information** |Company number|4984871| |---|---| |Charity number|1103898| |Registered office|Canolfan Ceiriog Centre| ||New Road| ||Glyn Ceiriog| ||Llangollen| ||LL20 7HE| |Website|www.canolfanceiriog.org| |Directors|Mrs. A.Price| ||Mr T.Bates| ||Mr. J.Mills| ||Mr. P.Lloyd| ||Mrs S. Wallace| ||Mr.S.Price| ||Mr.P.Fletcher| ||Mrs B.Gregory| ||Mr.R.Gregory| ||Mrs.S.Mumby| ||Mrs A. Wheeler| |Company secretary|Mr. J.Mills| |Centre Manager|Mrs. E.Mills| _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Contents** Pages 1 & 2 Director's report Page 3 Income Statement (Profit and Loss) Page 4 Statement of Financial Position (Balance sheet) Pages 5 - 7 Notes to the financial statements _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ Page 1 ## **Director's report** The Directors present their report with the financial statements for the company for the year ended 31 December 2020. ## Principal activity and review The company's main activity is the operation of a community centre - the Canolfan Ceiriog ## Financial review The accounts show a deficit in the year of £10,948 (2019; Deficit £1,025). ## Charitable objects To promote for the benefit of the inhabitants of the community councils of Llansantffraid Glyn Ceiriog, Ceiriog Uchaf and Glyntrain and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have such a need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the condition of life of the said ## Achievements and performance The Charitable and Business activities of Canolfan Ceiriog Centre proceded as normal during the first quarter of 2020. However, with the onset of the Corona Virus Pandemic, all activities were suspended following the Government imposed lockdown on March 23rd 2020. The facility remained closed up to the end of the year except for essential maintenance and repairs. All staff were placed on Furlough with the aid of the Government Job Protection Scheme,. This Scheme continues to support Canolfan, by subsidising salaries up to the end of the year. All salary support payments are recorded in the accounts as income. During this period of suspended activity, opportunities have been taken to revarnish the hall floor and repaint toilets and soiled walls. £1,531.75 was spent on these improvements. All café ond bar stock was sold off to avoid wastage A Business Protection Grant of £25,000 was received from Wrexham Borough Council on 1/5/2020 and a further advance of £5,000 was received on 04/12/2020. Both of these grants have been entered as Capital Increases to the reserve account and will be held to cover future trading losses. A trading deficit of £10,948 has been incurred during this time of suspended activity. ## Structure, governance and management The governing instrument of the company is it's Memorandum and Atricles of Association. The company was incorporated on 4th December 2003 and is limited by guarantee. The company has been registered as a charity since 24th May 2004 _Unaudited financial statements_ _For the year ended 31 December 2020_ ## **Director's report (continued…)** ## Responsibilities of the board of directors/ trustees The Board is responsible for preparing the Financial Statements in accordance with applicable law and regulations. The Board is required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources of the company for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. • Observe the methods and principles in the Charity SORP. The Board is required by law to act in accordance with the constitution within the framework of charity law. The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act. This report was approved by the Board on ................................ and signed on its behalf by:…………………….................................. ................................. J.Mills Company Secretary Page 3 |_Canolfan Ceiriog Centre Cyf_|_Canolfan Ceiriog Centre Cyf_||| |---|---|---|---| |_Unaudited financial statements_|||| |_For the year ended 31 December 2020_|||| |**Income Statement (Profit and Loss)**||31-Dec-20|31-Dec-19| |Incomes|||| ||Exercise/Sports Clubs|1,117|5,162| ||Non Sports Societies|419|3,816| ||Young People|305|1,659| ||Private Room Hire|676|3,139| ||Public Room Hire||0| ||Cafe|1,361|3,543| ||Tennis Courts||0| ||Events|2,814|21,903| ||Grants and Donations (Core)|2,259|1,955| ||Building Admin and Grounds|926|0| ||Year end adjust||820| ||Total Income|19,496|41,996| |Expenditures|Exercise/Sports Clubs||0| ||Non Sports Societies||0| ||Young People||0| ||Private Room Hire||118| ||Public Room Hire||0| ||Cafe|1,665|8,730| ||Tennis Courts||0| ||Events|380|3,489| ||Grants and Donations (Core)||0| ||Building Admin & Salaries|17,399|30,684| ||Year end adjust|10,999|0| ||Total Expense|30,444|43,021| ||||| ||Surplus/Deficit|10,948|1,025| The notes on pages 5 to 7 form an integral part of these accounts Page 4 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Statement of Financial Position (Balance sheet)** |**Statement of Financial Position (Balance sheet)**||| |---|---|---| |Fixed assets (note 4)
Current assets
Debtors (note 5)
Current bank balance
Ring Fence account bank balance
Reserve Account
Petty cash
Inventories (Bar Stock)
Current liabilities
Creditors (note 6)
Net assets
Represented by;
Reserves (note 7)|31-Dec-20
£
687,802
0
3,685
926
35,002
0
0
727,415
35,002|31-Dec-19
£
688,481
820
5,365
14,905
30
1,285
0| |||710,886| |||| |||14,905| For the year ending 31 December 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors’ responsibilities: - the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, - the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts - these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008) The financial statements were approved by the Board of Directors/ Trustees and signed on its behalf by:- …………………………...……………..................... .... . ............................................. Mrs A. Price Chair of Trustees Company registration number 4984871 The notes on pages 5 to 7 form an integral part of these accounts _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ Page 5 ## **Notes to the financial statements** ## 1 Accounting Policies ## _**Accounting convention**_ These financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the provisions of FRS102 section 1A - small entities. The Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' is also adopted. ## _**Incoming resources and funds**_ Income is recognised in the period in which Canolfan Ceiriog Centre Cyf is entitled to reciept. Income with restrictions imposed is allocated to a Restricted Fund and matched with the expenditure. Capital grants are allocated to a Restricted Fund and matched with the depreciation on the related assets purchased with the grant. ## _**Tangible fixed assets and depreciation**_ Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows: |Long leasehold building|no depreciation| |---|---| |Fixtures & fittings|20% straight line| |Sports equipment|20% straight line| |Computer & office equipment|20% straight line| ## _**Taxation**_ The company is exempt from Corporation Tax as all of its income is used for charitable purposes. ## 2 Operating Surplus/Deficit The operating surplus/deficit is stated after charging: |The operating surplus/deficit is stated after charging:||| |---|---|---| ||31-Dec-20|31-Dec-19| |Depreciation - owned assets|679|1815| |Director's remuneration and other benefits|0|0| |Auditor fees|0|0| 3 Grants received A Business Protection Grant of £25,000 was received from Wrexham Borough Council on 1/5/2020 and a further advance of £5,000 was received on 04/12/2020. Both of these grants have been entered as Capital Increases to the reserve account and will be held to cover future trading losses. _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ Page 6 ## **Notes to the financial statements (continued)** ## 4 Fixed assets |**_Cost_**
At 1 January 2020
Additions
**_Depreciation_**
At 1 January 2019
Charge for the year
At 31 Dec 2019
**_Net book value_**
At 31 Dec 2020
At 31 Dec 2019|Canolfan
Ceiriog
Centre
Buildings
Fixtures &
fittings
Sports
equipmen
t
Computer
& Office
Total
£
£
£
£
£
£
650,000
35,925
25,050
18,127
4,713
733,815
-
-
0
-
0| |---|---| ||650,000
35,925
25,050
18,127
4,713
733,815| ||-
-
23,258
18,128
4,613
45,999
-
-
679
0
0
679| ||-
-
23,937
18,128
4,613
46,678| ||| ||650,000
35,925
1,878
0
687,802| ||| ||650,000
35,925
2,556
0
688,481| A capital grant was received from the Big Lottery Fund towards the building costs of the Canolfan Ceiriog Centre. Conditions upon the grant will remain in place for 80 years after the completion of the building work. The building work was completed in 2007. The Company has a 60 year lease on the land on which the Canolfan Centre building stands from Wrexham County Borough Council for a peppercorn rent. |5
6|Debtors
Trade debtors
Creditors
Trade Creditors
Prepayments
Grants received not utilised at year-end
Accruals|31-Dec-20
0
0
0
31-Dec-20
0
0
0
0|31-Dec-19
0
820| |---|---|---|---| ||||820| ||||31-Dec-19
0
0
0| ||||0| Page 7 _Canolfan Ceiriog Centre Cyf Unaudited financial statements For the year ended 31 December 2020_ ## **Notes to the financial statements (continued)** - 7 Reserves Policy The company has established a reserves policy which requires that a minimum of £16,000 will be retained on reserve to cover future trading requirements. ## 8 Related parties The company is managed by the Trustees/ Directors as listed within the company information. During the year no payments were made to the directors in respect of services or travel expenses (2019; nil) ## 9 Independent Examination of these Accounts These accounts have been independently examined by Mr. T. Dean of Coed -y-Glyn Uchaf LL20 7NP. Mr Dean has reported to the Trustees that he has reviewed these accounts and that the financial contained herein have been derived from the accounting records. He also reported that the the financial statements are of the required format and that he is unaware of any circumstances which would cause concern. Coed-y-Glyn Uchaf Glyn Ceiriog Llangollen LL20 7NP 07 July 2021 The Trustees Canolfan Ceiriog Centre New Road Glyn Ceiriog Llangollen LL20 7HE Dear Sir Financial statements: 31 Deeember 2020 I have conducted an independent review of the financiaI statements for the y¢ar end￿ 31 D¢wnber 2020 and can confirni the following: The fu)ancial infornmtion contsined wtthin these accounts been d¢rived from the accounting records. The financial stat¢m¢nts ar¢ of the required fOrn￿L l am unawar¢ of any ¢iT¢UD￿tan￿s which would Cause any concern. Yours faithfully, Tim Dean