CROSSROADS TENDRING & COLCHESTER LTD Charity Number: 1103860 Company Number: 5019338
TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
CROSSROADS TENDRING & COLCHESTER LTD
CONTENTS FOR THE YEAR ENDED 31 MARCH 2024
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees Annual Report | 2 - 3 |
| Independent Examiners Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Statement of Cash Flow | 7 |
| Notes to the financial statements | 8 - 11 |
CROSSROADS TENDRING & COLCHESTER LTD
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024
| Charity number | 1103860 |
|---|---|
| Company registration number | 05019338 |
| Registered Office | Suite 3 Unit 3 Bosworth House |
| High Street | |
| Thorpe Le Soken | |
| Essex | |
| CO16 0EA | |
| Trustees | Hugh Beavan (director & trustee) |
| Karoline Hlubek (director & trustee) | |
| Katie Grover (director) (appointed 19 September 2023) | |
| Noreen Stoker (director & trustee) | |
| Darren Wardle (director & trustee) | |
| James Wilson (director & trustee) | |
| Don Miller (director & trustee) | |
| Sandra Gooch (director & trustee) | |
| Company Secretary | Dawn Breame |
| Tracey Bennett (appointed 16 August 2023) | |
| Chairman | Noreen Stoker |
| Accountants | Community360 |
| Winsley's House | |
| High Street | |
| Colchester | |
| Essex | |
| CO1 1UG |
1
CROSSROADS TENDRING & COLCHESTER LTD
CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2024
This financial year we have continued to maintain slow but steady growth in the number of services and referrals made. In recent months the number of referrals has fluctuated slightly but we have managed to increase the number of care hours we deliver in Tendring and Colchester. To increase our services, we have advertised our services through adverts streamed in hospital waiting rooms, leaflets and brochures.
As part of our internal quality monitoring process a random sample of clients were asked to complete a questionnaire regarding the care and support service, they received from us. New clients have mainly come to us as they have heard about Crossroads from friends or relatives who had used our services and recommended us. We have continued with our strategy to provide the same carer to clients on a regular basis as this has been well received in the past.
We continue to offer our Taster Service, that is a free service to carers through the grant we received from Colchester Catalyst. The Trustees have agreed that Crossroads will continue this service should the money run out before the end of the financial year. Currently carers, who are not in receipt of a carer’s direct payment, are offered 2 hours a week for three weeks for free to try the services and see if it suits them and the person they look after. If carers have a regular service from Crossroads, they can also claim an additional 8 hours to attend appointments related to their own health.
Essex County Council withdrew funding for the Light touch services from 1[st] October 2023. A result of this was that 72 clients left. We are still able to offer services to six families who were able to self-fund.
Our staffing levels have dropped slightly to an average of 42. As requests for services grow, we will continue to increase our staff numbers. During this financial year 12 staff have left Crossroads. We have welcomed 5 new staff members during the course of the year. The number of days lost to Covid sickness has declined considerably.
As a result of our annual review of staff wages an increase of 6% was implemented. We will continue to provide our staff with a range of benefits including the use of the pool car which has helped to minimise disruption to staff who have experienced problems with their own car. We will also continue to provide financial incentives and a mental support service which our staff can access if necessary.
The accounts for this year show a small profit of £12,546. The rise in interest rates has meant our reserves are healthy and that we are in a good position to continue to support our clients’ services.
As a result of a problem with estimated meter readings during the course of this year, we will have to make provision for the cost of electricity for the whole year. This issue is in the process of being resolved.
As a result of an Employee Tribunal an out of court settlement was made for £7000. This cost was covered by our Insurers. The cost of defending this case would have been significant and the Trustees felt that the settlement was the most appropriate action even though it was agreed by all that the claims made were disputable.
The members or our Board remain unchanged this year and we hope to increase the number of Trustees in the coming year. We look forward to working together to provide the service and care our clients rely on.
2
CROSSROADS TENDRING & COLCHESTER LTD
CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2024
Finally, our Mission Statement and Statement of Public Benefit.
“Crossroads” promotes, offers, supports, and delivers high quality services to carers and the people with care needs.”
This is in direct regard to The Charity Commission purpose number 10 which states “the relief of those in need by reason of youth, age, ill health, disability, financial hardship or over disadvantages.”
Crossroads Tendring and Colchester is an independent incorporated charity Registration number: 1103860 whose geographical area for service provision is Essex
Trustees Responsibility Statement
The trustees (who are also the directors of Crossroads Tendring & Colchester Ltd for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the of the company and the income and expenditure of the company for that period.
The Trustees have had due regard to the guidance on public benefit published by the Charity Commission in section 17(5) of the 2011 Charities Act”.
Crossroads Tendring & Colchester supports Carers in the Tendring & Colchester districts by offering services which includes respite, personnel care, medication administration, shopping, light housework duties, companionship, and a bereavement support service.
In preparing these financial statements, the trustees are required to: · select suitable accounting policies and then apply them consistently; · observe the methods and principles in the Charities SORP; · make judgements and accounting estimates that are reasonable and prudent; and · prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operation. The trustees are responsible for keeping adequate accounting records that are enough to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed of behalf of the trustees.
Noreen Stoker ……........…………………….. Director Date……..................…...……...…
3
CROSSROADS TENDRING & COLCHESTER LTD
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024
| Notes Incoming resources Donations & legacies Income from charitable activities 2 Investment Income 3 Total incoming resources Resources expended Charitable activities 4/5 Total resources expended Net income/(expense) before transfers Transfer between funds Net Movement in Funds Balances brought forward at 1st April 2023 Balances carried forward at 31st March 2024 |
Unrestricted funds £ 1,840 700,128 8,126 710,094 698,426 698,426 11,668 - 11,668 391,782 403,450 |
Restricted funds £ - 20,923 - 20,923 20,045 20,045 878 - 878 8,101 8,979 |
2024 2023 Total Total £ £ 1,840 445 721,051 635,079 8,126 1,631 731,017 637,155 718,471 634,182 718,471 634,182 12,546 2,973 - - 12,546 2,973 399,883 396,910 412,429 399,883 |
|---|---|---|---|
The notes on pages 8 - 11 form an integral part of these financial statements.
5
CROSSROADS TENDRING & COLCHESTER LTD
BALANCE SHEET AS AT 31 MARCH 2024
| Notes Tangible Fixed assets 9 Current assets Debtors and prepayments 10 Cash at bank and in hand Creditors: Accounts falling due within one year 11 Net current assets Net assets Financed by Unrestricted funds 14 Restricted funds 13 |
£ £ £ £ 2,601 2,581 52,148 12,801 361,046 397,045 413,194 409,846 3,366 12,544 409,828 397,302 412,429 399,883 403,450 391,782 8,979 8,101 412,429 399,883 2023 2024 |
£ £ £ £ 2,601 2,581 52,148 12,801 361,046 397,045 413,194 409,846 3,366 12,544 409,828 397,302 412,429 399,883 403,450 391,782 8,979 8,101 412,429 399,883 2023 2024 |
|---|---|---|
| 413,194 3,366 |
||
| 399,883 | ||
| 391,782 8,101 |
||
| 399,883 |
For the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The directors declare that they have approved the accounts above.
Signed Date Hugh Bevan Signed Date Noreen Stoker
6
CROSSROADS TENDRING & COLCHESTER LTD
STATEMENT OF CASH FLOW FOR THE YEAR ENDED 31 MARCH 2024
| Notes Cash flows from operating activities a Cash flows from investing activities b Cash and cash equivalents at the end of the reporting period Net cash provided by (used in) operating activities Purchase of property, plant and equipment Net cash provided by (used in) investing activities Change in cash and cash equivalents in reporting period Cash and cash equivalents at the beginning of the reporting period Proceeds from the sale of tangible assets |
Unrestricted funds £ (36,238) - (640) (640) (36,878) 388,943 352,065 |
Restricted funds £ 878 - - - 878 8,101 8,979 |
Total 2024 £ (35,360) - (640) (640) (36,000) 397,044 361,044 |
Total 2023 £ (57,470) |
|---|---|---|---|---|
| - (335) |
||||
| (335) | ||||
| (57,805) 454,849 |
||||
| 397,044 | ||||
| (a) RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES | ||||
| Notes Adjustments for non-cash items: Depreciation charges (Gains)/losses on the sale of fixed assets (increase)/decrease in debtors 5 Increase/(decrease) in creditors 6 Net income/(expenditure) for the reporting period (as per SOFA) Net cash provided by (used in) operating activities |
Unrestricted funds £ 11,668 619 - (39,347) (9,178) (36,238) |
Restricted funds £ 878 - - - - 878 |
Total Total 2024 2023 £ £ 12,546 2,973 619 648 - - (39,347) (3,562) (9,178) (57,529) (35,360) (57,470) |
(a) RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES
b) ANALYSIS OF CASH AND CASH EQUIVALENTS
| Notes Notice deposits (less than 3 months) Total cash and cash equivalents Cash in hand |
Unrestricted funds £ 352,945 - 352,945 |
Restricted funds £ 8,101 - 8,101 |
Total Total 2024 2023 £ £ 361,046 397,045 - - 361,046 397,045 |
|---|---|---|---|
7
CROSSROADS TENDRING & COLCHESTER LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1 Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)- (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
1.2 Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Income from investments is included in the year in which it is receivable.
1.3 Resources expended
Expenditure is recognised on a accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.4 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected life. As follows:
Fixtures, fittings and equipment - 15% Reducing Balance Motor Vehicles - 25% Reducing Balance Computer Equipment - 30% Reducing Balance
8
CROSSROADS TENDRING & COLCHESTER LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1.5 Leasing
Rentals payable under operating leases are charged against income on a straight line basis over the lease term.
| 2 Income from charitable activities Grants Respite care Grants CJRS Respite care 3 Investment income Bank deposit account 4 Costs of charitable activities by fund type Activity costs Support costs Activity costs Support costs 5 Costs of charitable activities by activity type General funds Young carers Governance costs |
Unrestricted 2024 £ 5,312 694,816 700,128 Unrestricted 2023 £ 32,312 - 602,767 635,079 Unrestricted 2024 £ 8,126 8,126 Unrestricted 2024 £ 449,550 248,876 698,426 Unrestricted 2023 £ 401,740 208,058 609,798 |
Restricted 2024 £ 20,923 - 20,923 Restricted 2023 £ 20,077 - - 20,077 Total 2024 £ 8,126 8,126 Restricted 2024 £ 20,045 - 20,045 Restricted 2023 £ 21,490 2,894 24,384 Total Funds 2024 717,701 - 770 718,471 |
Total 2024 £ 26,235 694,816 |
|---|---|---|---|
| 721,051 | |||
| Total 2023 £ 52,389 - 602,767 |
|||
| 655,156 | |||
| Total 2023 £ 1,631 |
|||
| 1,631 | |||
| Total 2024 £ 469,595 248,876 |
|||
| 718,471 | |||
| Total 2023 £ 423,230 210,952 |
|||
| 634,182 | |||
| Total Funds 2023 633,412 - 770 |
|||
| 634,182 |
9
CROSSROADS TENDRING & COLCHESTER LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
6 Net (outgoing)/incoming resources for the year
| This is stated after charging: 2024 Total £ Staff pension contributions 6,972 Depreciation 619 Auditor's remuneration: - audit of the financial statements 800 8,391 7 Staff costs and emoluments Total staff costs were as follows: 2024 £ Wages and salaries 654,864 654,864 8 Particulars of employees: The average number of employees during the year, was as follows: 2024 No. Number of other staff - definable 44 No employee received remuneration of more than £60,000 During the year (2022 - Nil). |
2023 Total £ 6,972 648 770 |
|---|---|
| 8,390 | |
| 2023 £ 563,135 |
|
| 563,135 | |
| 2023 No. 49 |
|
| 9 Tangible fixed assets Cost Balance at 1st April 2023 Additions Balance at 31st March 2024 Accumulated Depreciation Balance at 1st April 2023 Depreciation Balance at 31st March 2024 Net book value: at 31st March 2024 at 31st March 2023 |
Computer Equipment £ 10,786 640 11,426 10,496 167 10,663 763 290 |
Fixtures & Fittings £ 6,051 - 6,051 4,932 159 5,091 960 1,119 |
Motor Vehicles £ 2,500 - 2,500 1,329 293 1,622 878 1,171 |
Total £ 19,337 640 |
|---|---|---|---|---|
| 19,977 | ||||
| 16,757 619 |
||||
| 17,376 | ||||
| 2,601 | ||||
| 2,580 |
10
CROSSROADS TENDRING & COLCHESTER LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
10 Debtors
| Debtors | ||
|---|---|---|
| 2024 | 2023 | |
| Total | Total | |
| £ | £ | |
| Trade Debtors | 46,896 | 7,232 |
| Prepayments | 5,252 | 5,569 |
| 52,148 | 12,801 |
| 11 Creditors: amounts falling due within one year Trade creditors Accruals and deferred income |
2024 2023 Total Total £ £ - 5,569 3,366 6,975 3,366 12,544 |
|---|---|
13 Restricted income funds
| Fowler Smith Catalyst Other restricted Essex Community Foundation Restricted Fund 14 Unrestricted income funds General Funds |
Balance at 01-Apr-23 £ 221 479 7,400 - |
Income £ - 15,000 - 5,923 20,923 Income £ 710,094 |
Expenditure £ (221) (13,901) - (5,923) (20,045) Expenditure £ (698,426) |
Transfers £ - - - - - Transfers £ - |
Balance at 31-Mar-24 £ - 1,578 7,400 - |
|---|---|---|---|---|---|
| 8,100 | 8,978 | ||||
| Balance at 01-Apr-22 £ 391,782 |
Balance at 31-Mar-23 £ 403,450 |
15 Related Parties
There were no related parties within the year.
16 Going Concern
The charity is operating on a going concern basis
11