CROSSROADS TENDRING & COLCHESTER LTD Charity Number: 1103860 Company Number: 5019338 TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 *A412W749' 2e41112021 COMPANIES HOUSE A10 #130 CROSSROADS TENDRING & COLCHESTER LTD CONTENTS FOR THE YEAR ENDED 31 MARCH 2021 Page Legal and administrative infonnation Trustees Annual Report Independent Examiners Report .Stalement of Finanrial Activities Balan￿ Sheet ststement of Cash Flow Notes to the financial 5tstements 8-11 CROSSROADS TENDRING & COLCHESTER LTD LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2021 Charity numbar 11038eiJ Company rogi$tra¢ion numb•r OS)19338 Regist•r•d oifK¢ Suite 3 Unil 3 Bosvx)rth House High Street Th￿e Le Soken Essex CO16 OEA Trust••$ Dawj K4a¢CkThld(diwtw & trustee) Edward 8thJin (director & trusteè) Hu9h Beavan Idwector & Irustee} Karothne Fflubek (director & tnjsteel Noieen Stoker (director & trustee) Valerie Pretty (director & trustee) Company S•Gretary Da¥bn Breame Chairm•n v￿er1e Preity Atcountants C¢Mnmunity3fj0 Winslecs House HvJh Str￿l Cokhester Essex C01 1UG CROSSROADS TENDRING & COLCHESTER LTD CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 We started ouryear with the country in Lockdown due to the Covid 19 situation. we were ftoi allowed to enter our Clients home's which meant we could only offer services like Shopping. collectin8 prescriptions. and other actNities that could be done. We furloughed 33 of our 52 members of ttaff 63% under the 8overnment 5¢heme. The staff that continued to work, we made sure they received their normal houfs of pay. We We￿ ful￿ stocked with PPE for all our staff. hand sanitisers etc. After the lockdown finished a good number of Clients wanted our services bacl as they had missed the respite. we give them. We still had a few staff off on furlough who had been shieldinB. Things were getting back to normal with our services when the 2 Lockdown started, but this time we could enter our clients, home5 and provide our services. which they were gratefLtI for. gradually those stsff on furlough had returned. but a few dve to shielding slaved on the furlough Scheme. Unfortunatety. we lost one memberof staff Le151 Watt5 to Covid 19- she did have diabetes aThd developed complications. Leslie was a very popular care support worker and will be sadly missed. Within the yèar there have been times whèn other members of siaff had ¢ontr?rted Covld but dtd not have to 80 to hospital and returned to work withtn 3 weeks. A150 there have been times when staff have had corttatt wrth someone with Covid and so thereforè have had to Se￿-1s01ate. A sad decision was made to close the Young Ca¢er5 Group. numbefs had dropped even before the Lockdown, mostty duè to way children had been referred prtviousty having changed. Our Taster Service to new clients of 2 hour5 Service ? week for up to 6 week5, remains extremely populaf for carers tryrng oui respr(e services. We did receNe a top up payment during the year. We find this 15 a good way for Carer5 to find out how rnuch our ser¥K*s help them. During both lockdown's Trustee rneetings had to stop. but we all received monthly reports and accounts_ Anything that needed a vote on was deak with by email. We did try one Zoom meelin8 but did not feel it was helpful. We did have some Board Meetings in the Office and hope to resume them as soon as we are allowed. The Trustees stay the same for 202V22. in 2022123 both myself & David McDonald will have seThed on the board lor 10 years, so will have to stand down and replacement5 found. Due to Co¥id 19 this has been a challengring lime for us. we will have made a loss during the year. whFGh we had planned lor. We are In a financial situation where we can cover this loss. We also received some Local government 8rant5 which ha5 greatfy helped to ￿d￿Ce these105es. Ourservices are making a slow recovery to where we We￿ before lockdown in March 2020, we are hoping demand will increase when public placts are open again and we will be recruiting a few new mernbers of staff. to replace the ones which have left us over 2020121. Our average tevd of staff is 46 and our reputatiort as a sound employer is rK)w receiving recognition. which is confirmed by our low staff iumo¥er. We are currentty h)oking to recnlit staff for our growing child seNices. Our declared strategy of providin8 the sarne carer to clients on a regular basis is very well receiveil. We also provide extra care during the day. evenings. and weekends whefi existing clients need cover for apFointments. and social events. We will be increasing staff wage5 in April 2021. and continue with the staff benefits that we have at present. We have a mental health support service fram BUPA which can 5UPPOrt our staff either over the phone or one to one sessiort. Some have used this seryice durin8 this difficult year and have fuund it very helpfvl. CROSSROADS TENDRING & COLCHESTER LTD CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 Finall¥. our Mission Statement and Statement of Public Benefit. "Crossroads" Promotes. offers. supports and delivers high quality SeThi￿5 to Ca￿r5 and the people wFth care needs.- This is in direct regard to The Charity Commission purpose number 10 which states-the relief of those in need by reason of youth, age. ill heatth. disability, financial hafdship or over disadvanta4e5.~ Crossroad5 Tendrin8 and Colchester 15 an independent in¢orporated charity Re8iStration number: 1103860 whose 8eographscal a￿a for seThice provision is Essex. Trusrees Responsibility Statemert The trustees (who are also the dirertots of Crossroad5 Tendrine & Colchester Ltd for the pL1rk￿e5 of company lawl are responsible for preparing the Trustees Annual Report and the finanoal statements In accordance with applirable law and regulaiions. Cornpany law requi￿5 the trustees to Pfepare financial statement5 for each finart¢ial year. Under that13w the trustee5 have elerted to prepare the financial Statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kin8d¢m Accounting Standards and applicable lawl. Under company13w the trustees must not ¥ppfove the financial statements unless they are satisfied that they give J tnJe and fairview of the of the company and the income and *xpenditure of the company for that period. The Trustees have had due re8Jrd to the guidance on publi¢ benefit published by the Charity Commission in section 17151 of the 2011 Charf(ies Arf. CrO￿roadS Tendring & Colchester support5 Carers in the Tendring & Colchester districts by offering seNices which inclydes re$pite. personnel care. medication admhnistfation. shoppin& loht housework dutie5, companionship. and a berta¥ement 5UPPOrt service. In preparing these financial statements, the trustees are required to= select suitable accounting policies and then apply them consistenEly- observe the methods and principles in the Charities SORP.. make ludgements and a¢countirtg estimates that are reasonable and prudent- and - prepare the financial statements on the going concern basis unle55 It is inappropriate to presume that the company will Continue in operation. The tTU5tees are responsible for keeping adequate accounting rècords that are enough to show and explaifs the company's transactions and disclose with reasonable accuracy at any time the financial po51tion of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking rea59nable Slep5 forthe prevention and deteciion of fraud and other irre8ularitie5. Registered office: Suite 3 Unit 3 Bosworth House Si8ned of behalf of thetrustees. Valerie Eveiyn p￿tty . Director D4te_..........-.-....-...---. CROSSROADS TENDRING & COLCHESTER LTD INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 I rewrt on the accounts of Crossroads Tendring & Colchester LTD for the year ended 31 March 2021 which are sel out on pages 5 to 11. Respoctive responsibilities ol trustees and examlner The Charivs Trustees are responsible for Ihe preparation of the accounts. The Charity's Trustees consider that an audit is not required for Ihis year (under section 144121 of the Charities Act 2011 (The Act) bul that an independent examination is needed. The charities gross income exceeded £250.000 and l am qualified lo undertake the examination by being a qualified member of Associalion of Accounting Techn￿lanS. It is my responsibility lo.. Examine the accounts under section 145 of the Charities ACL To follow the pro¢edur8s laid down in the General Directions given by the Charity Commissioners (under sectson 14515Xbl of the Charities ACL and To state whether particular matters have g)me to my attention. Basis of independont examiner's Statement My examinalion was carried out in accordance with the General Diredions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented wth those records. tt also includes considerations of any unusual items Of disclosures in the accounls. and seeking explanabons from you as Iruslees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequenty I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the ¢our5e of my examinalion, no material matters ha¥E come to my attention which gives me Cause lo believe that in, any material respect: the accounllng Fecords were no( kept in accordance with section 130 of the Charilies Act: or the accounts did not accord with the actL)unting records: or the accounts did not cornply with the applicable requi￿rnents concerning the fomi and content of the accounts sel out in Ihe Charities (Account5 and ReFQrts) Regulations 2008 other than any ￿qu1￿ment Ihat the accounts give a Irue and fail 'view which is not a matter considered as part of an independent examination. I hav8 come aeAoss no oth.er matters in conneciion wlh Ihe examination to which attention should be drawn in this report in order lo enable a proper understarKling of the accounts to be reached. Shell6y-Marie Rudling FMAAT AATQB for and on behalf of.. Community360 Wins[e￿$ House. High StreeL Colchester. Esse Date ,42A J2Q( CROSSROADS TENDRING & COLCHESTER LTD STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021 Unf•Stri¢ted Rostri¢tsd funds nds 2021 Totsl 2020 Total Incomlng r•sources Donabons & *aaes Incom• from charitsbb a¢bvttyes Invostmenl In¢ome 1,238 3,647 3.618 1,8È10 686,530 4.291 547,647 3,618 16,000 Total tncoming r¢sour¢¢ts 552,YJ3 16,000 .503 692.661 R•sourc•s exp•nded Chan"labfe aC￿li¢S 593.061 599,629 663,420 Total resourc￿ •xp•tvl•d 599,061 $99.629 663.420 N•t Incomel(expen5el before transfers 146.557) 15.432 131.1251 29.241 ProfiULoss on disposals of Tangible Assets 16321 Ngt Mov•m•nt in Funds 146.557) 15.432 131.1251 28,609 Balances brotsght Iward at 1st Awl 2020 311.196 34.256 351.452 322,843 Balances Carr￿d f0Th4ard at 31st March 2021 270.639 320.327 351 452 The notes on pages B - 11 fn•: Voluntary income is received erther by way of grants. donations and gifts ￿ as w)tracttJal in¢L%ne pa￿Trent For services and is induded in full ￿ the statemenl offinanoal actiw'ties when racervable. Grants vthere entitlement is not Conditional on Ihe delivery ol a specific perfonmance by the ¢harity, are rfjcognised Ihe charity becomes uncon(*tionally entiued to the grant Income from wiveslments is inchjded in the sEar in it is recewat4e. 1.3 Rgsourc•s expgnd•d Expendiiure is recognised on a accnjal ba￿S as a liability 6 incurred. Expenditu￿ includes any VAT vthich cannot be fully recovefed, and is ieported as part of Ihe expenditu￿ to vknich it relates Charilable expeni*trJTe compfises those costs Ir￿rred by the L*arity ￿ Ihe delivery of its ath'vitses and serrices for its beneficraries. It indudes both costs that can be albcaled direclly to such a¢tsviti&s and those costs ol an inthrect natur• ￿SSary to support them. 1.4 Tangible fixed as$ets ond depre¢Éation Tangible fixed assets are 51ated al c051 fess accumu18tsd derwaiion. Oepreciaion is provided al rates calculated to off the c05t less residual value of each asset over its expected &fe. As follows: Fixtu￿$, fittings equipment- 15% Reducang 8aLgnce Motof vehic￿ - 25Vo Reduang Balance Computer Eqwpment- 30% Redu¢ing ￿ance CROSSROADS TENDRING & COLCHESTER LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 1.S Leasln9 Rentals payat4e under operakng leases are tharged againsl inc¢yne a straight line basis over the lease term. 2 Income from charltabl• a￿}y¥ll¢S Llnre5tr1ct￿ Restricted 2021 2021 Total 2021 Grant5 CJRS Respite eafe 42.￿ 84.104 420,738 $47.fA7 16,000 58.806 84.104 420.738 563.647 16.000 Unrestricted Restrided 2020 2020 Total 2020 Grydftts Respite care 2,45J 650.249 652,699 33,831 36,281 650.249 686,530 33.831 3 InvwJ¢m•nt irt¢ome Unrestrfct•d 2021 Toial 2021 Totsl 2020 Bank depo&t account 3.618 3,618 3,618 3,618 4.291 4.291 4 Costs of charllabk a￿1¥111•$ byfund typ• Unrestricted R•strlcted 2Q21 2021 Total 2021 Ath"wty costs JppNI costs 414.107 184.954 599.061 414.107 185,522 599.629 $68 568 Unre5tri￿ed Restrlcted 2020 2020 Total 2020 kDvity costs Support ¢osts 461.164 166,641 627.805 461.164 202..256 663.420 35.615 35,615 S Costs ol ¢harltsblo aclNiti•s by'actlvity typ• "Total Funds 2021 Totsl Funds 2020 Genèral lunds YoLng Ca￿($ Goveftiance ￿$1$ 598.361 568 700 599,629 642.886 19.834 663.420 CROSSROADS TENDRING & COLCHESTER LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 6 (outgoingvlncomlng rnsourc￿ for th• y This is srated aftw chan•r¥J'. 2021 Total 2020 Total Staff pension ¢ontrityJtions oop￿Clat(0n Audilorfs rern¢rntson'. audit of the finawal s￿*Ments 6.202 6.845 1,495 700 7.764 9.040 7 Staff ¢osts and omolwn•nts Total staff e¢>sts were as follows: 2021 2020 Wages and salarie$ 0ty18r pension co$15 538.599 3,769 S42.368 501.386 3.769 505.155 8 Partlculars ot •mploy¢es: The avefage wmber of emplo￿5 durin9 the y*ar. cakxjlated ￿ trte basis of fl￿ brne equNalents. wa$ as Ic41ows'. 2021 No. 2020 No. Number of other staff - d•finabie No em￿05£¢ f￿9}Ved remunerabon ofmore than £60.IXKI [￿ringthe sEar12020- Nil}. 9 Tanglble.fixed assets Computer E4ulpm•ftt Fixtures & Fittings Motor V•hi¢tes Total Cost Balance at Isl Apnl 2020 Additions DisFosals 8alan¢& al 31$1 March 2021 10,786 5.716 16,502 2.500 AGcumulAted De"pr•ciatit)n Balance at 1stApril 2020 Depreaalion Disposals Balance at 31st Mar¢h 2021 9,938 255 14.384 191 417 10.193 4.637 417 15,246 Net book value: at 315t ma.rch 2021 593 1.079 2.083 .3.756 at 31st Mar¢h 2020 1.270 2,118 io CROSSROADS TENORING & COLCHESTER LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 10 Debtors 2021 Total 2020 Total Trada Debtors 5,644 3,719 3.719 11 Creditors.. am¢)unt$ falling du• withln on• year 2021 Total 2020 Total Trade credit￿5 Accruals aThJ defeffed inc(*n• 37.283 37.283 22.493 22.952 12 Commitments und•r operating l•as•s As 31 March 2021 the ¢oms)ony had anrKBI commitrnenls urKJer nw-can¢elJabfe operating leases a5 set out below. Land & buildings 2021 Totsl 2020 Total Operating leases ex[#￿. After moro than S ye 8,552 13 Regtrict•d ineom• funds Balan￿ at 01-Apr-20 Balane• at 314lar-21 Income EX￿nditure Transfers Fowler Smrth Catalyst Young Carers Restricte¢J Fund 471 471 16,000 33.217 49.688 16.000 33.785 34,256 16,000 14 Unrostrfcted Fncome funds Balance at 01Apr-20 Balanco at 31.Mar-21 Income Expendit•Jrn Transfers General Funds 317.196 55Z,503 599.061 270,639 15 Reltht￿ Partl•s There were no related pa(ties With￿ the yEar.. 16 Gohng Concein The tharfty is opwa.ting on a goirtr3 bags 11