# **TRUSTEES ANNUAL REPORT** # **MATCHBOX DAY NURSERY LIMITED 1 – 2 Butler House, Burdett House, London E14 7AB Company Registration Number: 4869234 Charity Registration Number: 1103781** **DIRECTORS, MANAGERS & STAFF REPORT – April 2020 to March 2021** ## **Charity Trustees** **Rufus Clarke – Chairperson Louise Traversi – Secretary Diane Aston – Trustee Kim Hogger – Trustee** Matchbox is a Community Nursery which opened in 2003, at the time offering a combination of part time and full-time places; for up to 68 full time equivalent children. Since then, the nursery has expanded due to the need for childcare in the community that the nursery serves. The nursery now offers 98 full time equivalent places for children aged from 3 months to 5 years of age. The 15-hour free entitlement provided by the government for 2, 3 and 4 year olds is used by a high proportion of our parents. Additionally the 30 hours free childcare is also used by a high percentage of eligible parents. This has continued to increase year on year. We continue encourage parents to apply for this funding and will help as much as possible with the process. Matchbox is run by a Management Team who take care of the day to day running of the nursery and also has a committee which is made up of interested people from the local area, who meet 4 times a year. Our staff team consists of Nursery Manager, Deputy Manager, Office Administrator, Early Years Teachers, Room Deputy’s and Childcare Practitioners. There is also a Cook, who provides daily cooked meals and a Domestic Assistant. Our staff members have a variety of qualifications and experiences which all add up to the service we offer. We are committed to continuing the professional development of all our staff and staff regularly attend training. The nursery also provides Apprenticeships for new people wanting to pursue a career in childcare. Our Early Years Teachers supervise and support the students during their time at the nursery, with the support of staff within the rooms. The nursery is open Monday to Friday 8.00am to 6.00pm throughout the year, excluding staff training days, Bank Holidays and 1 Week at Christmas. Most of the management team and trustees have been involved with not only this nursery but other setting over the last 30 years around this area. We have seen many changes over this time and vast changes to the area surrounding the nursery over the last 5 years. The result of these changes and additional housing is the higher need for childcare places. We are now based in an area of higher numbers of working parents than previously. We remain consistently full, with waiting lists for all ages. We all continue to be amazed by the variety of activities that goes on to make up the life at Matchbox. All the incredible hard work from all the staff and other volunteers and helpers combine to provide such a rich, diverse, and fun environment for all our children. We have had a reasonably good year despite a difficult year for everyone due to the pandemic We continue to use our outside area to the utmost. Much of our days are spent outside exploring and learning. It continues to be a great success in all weathers. We continue make a lot of use of our forest school area for the children from Red and Blue Rooms. We have added to the numbers of staff trained in Forest School this year. Although in previous years we have had some visits from other people within our community, this has been unable to happen again this year due to the restrictions. But hopefully they may be able to start again in the next year. We again celebrated notable awareness raising days, such as World Book Day, Sports Relief and Children in Need, International Mud Day, Den Day. We continue to have a good relationship with local schools, Unfortunately the transition visits with local schools have again not been able to go ahead this year. The nursery has been able to open back up to all children and we have been able to gradually increase our numbers and are now almost back to our pre pandemic numbers. We have continued to support children with additional needs over the past year, and our staff has continued to be supported and trained by the community nursing team. We would again like to thank all the staff involved in this, as well as the nursing team and all other professionals involved in this. The staff team have been consistent this year. We continue to have 28 room-based staff and our 2 Early Years Teachers who oversee the rooms and guide planning and observations of the children. We continue to work closely with the playgroup and crèche and staff support each other. As stated previously Training and developing the expertise of our staff remains a high priority at the Nursery. This year we have all taken part in a variety of training as part of our Continuous Professional Development. The whole staff team have completed update training in many areas. Well done to everybody. We are all extremely proud of the achievements of our staff and would like to thank them for the dedication and commitment that is required to deliver our service and that they have shown throughout the last year and especially in the current difficult times. We are hopeful that next year will be more like normal, but we will all have to wait and see. The past 2 years have been very different but we have continued to provide our service. I and the rest of the Committee and staff would like to thank everybody who has been involved in the smooth running of the Nursery and playgroup especially: - Volunteers Students LBTH Integrated Early Years Service Poplar HARCA Children’s Community Nursing Team. Child Development Team R. Clarke Chairperson Company Number: 4869234 c.harity NiiTnbeT: 1103781 MATCHBOX DAY NURSERY LTD (a cumpany limiled by guaraiilee) FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2021 MATCHBOX DAY NURSERY LTD The Management Committee presents its report and independently examined financial statements for the year ended 31 March 2021 Reference and Administration information Charity Name Matchbox Day Nursery Ltd Charity Registrotion Number 1103781 Company Registraiion No 4869234 Reglstered Offjee and Operatlonal address 1 2 Butlei. House Burdelt Road London E14 7AB Management Committee Mr R Clarke Ms L Travesi M8 K Hoggcr Ms D Aston Chair Treasurer Seeretiry Mr A Webb Senior Management Team Mrs K Arrowsmith MBE Mrs B Webb Manager Deputy Manager Indcpettdent Fxaminer N Condron BA fccA I I Pilgrims Cloisters, Sedgrn(￿r Place, London SE5 7RQ Bankers HSBC PIC 115 High Street, Sittingbourne. Kent, MEIO 4AL Strueture, Governance Management Governin Document The organisation is a charitable company limited by guarantee, incorporated on 18, August 2003 and registered as a charity on 17, May 2004. The compaiiy was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association In the event of the company being wound up members are required to contribut¢ an ait)ount not exceeding £1 Recruitment and A ointinent of Mana ement Committee The dirc¢tors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Managemeni Committee. Under the reqiiircments of the Memorandum and Articles of Association the members of the Management Committee are elected anniially and must be re-elected at the next Annual General Meeting. All Cominittee offer themselves for re-election The Managernent Committee seeks to ensure that the needs of the nursery are appropriatcly reflected thi'ougl) diversily of Ihe Iruslees. To enhance Ihe polenlial pool oftru8lees 11)e charity actively enLourLagc5 all nursery parcnts and users lo become Cominittce Mcmbers. Tru ion and Trninin Most trustees arc alrcady familiar with thc practical work of thc charity. Additionally new trustees arc invited and encouraged to attend trainin8 sessions, These are led by Tower Hamlets Early Years Service and cover The obligations of Management Committee members The main documents which set out the operational framework for the charity including the Memorandum and Articles Resourcing and the current financial position as set out in the lat¢st published accounts Future plans and objectives Risk Mana ement All appropriate risk assessments are in place and are reviewed annually. anisational Structure The Matchbox Day Nursery has a Management Committee of up to 8 members who mcct regularly and are responsible for the strategic direction and policy of the charity. At present the Committee has 4 members from a variety of backgrounds. The Secretary also sits on the Committee but has no voting rights. A scheme of dele8alion is in place and day to day r¢sponsibility for the provision of the services rest with the Nursery Managers. They are responsible for Finance and Administrtal Incoming Resources 5000 871967 70899 2000 45226 21 995307 5000 871967 70899 2000 45226 215 5307 982606 983408 Resources Expended Manageinent Adininislration SurpluQ(Deficien¢y) 993878 1429 993878 1429 989616 {6208) Fuiid Balances brought Forward at l April 2020 831145 31148 833701 Fuiid balances carried Forwai'd at 31 March 2021 832274 828977 827842 MA TCHBOX DAY NURSERY LTD NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 MARCH 2021 Fix¢d assets and depreciation Tangible fixed assets are stated at cost less depreciation Depreciation has beeii provided at the following rales iii order to write the assets (le5S their expected residual value) over their estimated useful economic lives A regular ani)ual review of the likelihood of asset impairnient is uiidertaken Building Refurbishment 5.OO/f* reducing balance Equiptnenl 12.8Yo straight line The board ot'trustees consider that in order to coniply witli tl)e statement of Reeommendation Praetice for Ac¢ounling and Reporting issued by Ilie Cliarity Commissioners for Eiigland and Wales (effective 2011 l Oranls of & capilul nature given for specific pui'p05es und fully Lililized in the furtherance ofil)e objects of the charily shoLild be ci'edited to the fixed assets fuiids atler the suins liuve been properly expended on the restricted purpose. Thc related asset is shown in ihe balance sl)eel ai ilie cosi ofaequisition or subscqucnl rcvalualion. Thc rclatcd assets arc subjcct to re3lriction5 by thc grant Inaking organi7.ations on Ilieir use and disposal and these reslriclioiis are i)oted in ilie fixed asseis se¢iioii of these accounts. The fixed ass¢ls fund so crcatcd is trcatcd as resiricted fund. In so far as this policy relaEes io Govemmeni grants thei) Ihis is a departure from the slalement of Staiidard Accounting Practice nuiiiber 4 in order to comply witli tlie statcinciit Recommendation Practice for Accounting and R¢portin8 issued by the Charity Commissioners for England & Wales. Tax As a registered cliarily the company is exempt from incoii)e and corporatioi) lax to tlie extent Ihat its iii¢ome and gains are applicable to charitable purpose5 only. Value Added Tax is not recovei'able by the company and is thereforc included in thc rclcvant cost in th¢ statcmcnt of finan¢ial oclivities. Land truc ure Polie The chai'ity tnainlains a general unrestricted fund which I'epresents funds which are expendable al discr¢lion of the trustees in furtherance of tl)e objects of the charily. Such fund5 may be held in order to finance bctth working capital and capital iiivestments. Restricted funds liave been provided to the cliarity for parlicular purposes and it 15 tl)e policy of the board of trustees to carefully monitor the application of those funds in accordance with the restrictions placed upon them There is no fonnal policy on allocation of funds to desi8nat¢d funds. There is fomal PDlicy of transfer between funds other than that described under the Capital Gran15 policy above. Any proposed transfer between funds would be ¢onsidered on tlie particular ¢ir¢umstances. 14 GOVERNANCE COSTS Unrestricted Funds TotAI Funds 2021 Total Funds 2020 Independent Examiner 17£ 17.$0 17.$0 STAFF COSTS AND EMOLUMENTS Total staff costs were as follows: 2021 2020 8alaries including NIC payments CJRS Furlough Contribution 826622 4522 832151 832151 P¢n$ions 35772 27905 Particulars of employees: Th¢ average number of employees during tlie years. calculated on the basis of full-lime equivalents, wms as follows 2021 2020 37 37 No employees received remuneralion of inore than £60,000.00 during the year TRUSTEES? REI MUNERATION There was no remuneration or expenses paid to Trustees. MATCHBOX DAY NURSERY LTD NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Tangible Fixed Assets Bulldlng Refurbishment Equipment Total Cost Additions Total 845853 32157 878010 211276 7257 218533 1057129 39414 DEPRECIATION Cliarge to date Charge lor pei'iod Tolal 489039 8000 497039 172705 2141 174846 661744 10141 671885 IYET BOOK VALUE 3110312021 3110312020 380971 356814 43687 571 426658 3953 DEI BTORS 2021 2020 Parents Fees 13450 10782 2021 2020 Bank & Cash Bank Cash 405456 75 405531 487571 23 487594 CREDITORS Amount Due WÉthin one year Parents Fees Accruals 2021 2020 9315 50 11065 69242 1750 70992 16 MATCHBOX DAY NURSERY LTD NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 MANAGEMENT AND ADMINISTRATION (costs directly related to activity) 2021 2020 Staff Costs Pension Costs Rent, Rates Light & Heat Telephone Insurance Accountancy Baby & Food Shopping Clothing Consumables DBS Renewals Subscriptions Security Building Maintenance Xmas Costs/AGM/Ent General Expenses Training Depreciation 8?6622 27905 32965 5034 3359 1750 35333 832151 35772 35852 5527 1891 1750 45958 543 1315 1611 3425 2244 3930 632 361 24177 546 4467 2325 9206 200 8494 10141 993878 10141 989616 17 Company Number: 4869234 c.harity NiiTnbeT: 1103781 MATCHBOX DAY NURSERY LTD (a cumpany limiled by guaraiilee) FINANCIAL STATEMENTS FOR YEAR ENDED 31 MARCH 2021 MATCHBOX DAY NURSERY LTD The Management Committee presents its report and independently examined financial statements for the year ended 31 March 2021 Reference and Administration information Charity Name Matchbox Day Nursery Ltd Charity Registrotion Number 1103781 Company Registraiion No 4869234 Reglstered Offjee and Operatlonal address 1 2 Butlei. House Burdelt Road London E14 7AB Management Committee Mr R Clarke Ms L Travesi M8 K Hoggcr Ms D Aston Chair Treasurer Seeretiry Mr A Webb Senior Management Team Mrs K Arrowsmith MBE Mrs B Webb Manager Deputy Manager Indcpettdent Fxaminer N Condron BA fccA I I Pilgrims Cloisters, Sedgrn(￿r Place, London SE5 7RQ Bankers HSBC PIC 115 High Street, Sittingbourne. Kent, MEIO 4AL Strueture, Governance Management Governin Document The organisation is a charitable company limited by guarantee, incorporated on 18, August 2003 and registered as a charity on 17, May 2004. The compaiiy was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association In the event of the company being wound up members are required to contribut¢ an ait)ount not exceeding £1 Recruitment and A ointinent of Mana ement Committee The dirc¢tors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Managemeni Committee. Under the reqiiircments of the Memorandum and Articles of Association the members of the Management Committee are elected anniially and must be re-elected at the next Annual General Meeting. All Cominittee offer themselves for re-election The Managernent Committee seeks to ensure that the needs of the nursery are appropriatcly reflected thi'ougl) diversily of Ihe Iruslees. To enhance Ihe polenlial pool oftru8lees 11)e charity actively enLourLagc5 all nursery parcnts and users lo become Cominittce Mcmbers. Tru ion and Trninin Most trustees arc alrcady familiar with thc practical work of thc charity. Additionally new trustees arc invited and encouraged to attend trainin8 sessions, These are led by Tower Hamlets Early Years Service and cover The obligations of Management Committee members The main documents which set out the operational framework for the charity including the Memorandum and Articles Resourcing and the current financial position as set out in the lat¢st published accounts Future plans and objectives Risk Mana ement All appropriate risk assessments are in place and are reviewed annually. anisational Structure The Matchbox Day Nursery has a Management Committee of up to 8 members who mcct regularly and are responsible for the strategic direction and policy of the charity. At present the Committee has 4 members from a variety of backgrounds. The Secretary also sits on the Committee but has no voting rights. A scheme of dele8alion is in place and day to day r¢sponsibility for the provision of the services rest with the Nursery Managers. They are responsible for Finance and Administrtal Incoming Resources 5000 871967 70899 2000 45226 21 995307 5000 871967 70899 2000 45226 215 5307 982606 983408 Resources Expended Manageinent Adininislration SurpluQ(Deficien¢y) 993878 1429 993878 1429 989616 {6208) Fuiid Balances brought Forward at l April 2020 831145 31148 833701 Fuiid balances carried Forwai'd at 31 March 2021 832274 828977 827842 MA TCHBOX DAY NURSERY LTD NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 MARCH 2021 Fix¢d assets and depreciation Tangible fixed assets are stated at cost less depreciation Depreciation has beeii provided at the following rales iii order to write the assets (le5S their expected residual value) over their estimated useful economic lives A regular ani)ual review of the likelihood of asset impairnient is uiidertaken Building Refurbishment 5.OO/f* reducing balance Equiptnenl 12.8Yo straight line The board ot'trustees consider that in order to coniply witli tl)e statement of Reeommendation Praetice for Ac¢ounling and Reporting issued by Ilie Cliarity Commissioners for Eiigland and Wales (effective 2011 l Oranls of & capilul nature given for specific pui'p05es und fully Lililized in the furtherance ofil)e objects of the charily shoLild be ci'edited to the fixed assets fuiids atler the suins liuve been properly expended on the restricted purpose. Thc related asset is shown in ihe balance sl)eel ai ilie cosi ofaequisition or subscqucnl rcvalualion. Thc rclatcd assets arc subjcct to re3lriction5 by thc grant Inaking organi7.ations on Ilieir use and disposal and these reslriclioiis are i)oted in ilie fixed asseis se¢iioii of these accounts. The fixed ass¢ls fund so crcatcd is trcatcd as resiricted fund. In so far as this policy relaEes io Govemmeni grants thei) Ihis is a departure from the slalement of Staiidard Accounting Practice nuiiiber 4 in order to comply witli tlie statcinciit Recommendation Practice for Accounting and R¢portin8 issued by the Charity Commissioners for England & Wales. Tax As a registered cliarily the company is exempt from incoii)e and corporatioi) lax to tlie extent Ihat its iii¢ome and gains are applicable to charitable purpose5 only. Value Added Tax is not recovei'able by the company and is thereforc included in thc rclcvant cost in th¢ statcmcnt of finan¢ial oclivities. Land truc ure Polie The chai'ity tnainlains a general unrestricted fund which I'epresents funds which are expendable al discr¢lion of the trustees in furtherance of tl)e objects of the charily. Such fund5 may be held in order to finance bctth working capital and capital iiivestments. Restricted funds liave been provided to the cliarity for parlicular purposes and it 15 tl)e policy of the board of trustees to carefully monitor the application of those funds in accordance with the restrictions placed upon them There is no fonnal policy on allocation of funds to desi8nat¢d funds. There is fomal PDlicy of transfer between funds other than that described under the Capital Gran15 policy above. Any proposed transfer between funds would be ¢onsidered on tlie particular ¢ir¢umstances. 14 GOVERNANCE COSTS Unrestricted Funds TotAI Funds 2021 Total Funds 2020 Independent Examiner 17£ 17.$0 17.$0 STAFF COSTS AND EMOLUMENTS Total staff costs were as follows: 2021 2020 8alaries including NIC payments CJRS Furlough Contribution 826622 4522 832151 832151 P¢n$ions 35772 27905 Particulars of employees: Th¢ average number of employees during tlie years. calculated on the basis of full-lime equivalents, wms as follows 2021 2020 37 37 No employees received remuneralion of inore than £60,000.00 during the year TRUSTEES? REI MUNERATION There was no remuneration or expenses paid to Trustees. MATCHBOX DAY NURSERY LTD NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Tangible Fixed Assets Bulldlng Refurbishment Equipment Total Cost Additions Total 845853 32157 878010 211276 7257 218533 1057129 39414 DEPRECIATION Cliarge to date Charge lor pei'iod Tolal 489039 8000 497039 172705 2141 174846 661744 10141 671885 IYET BOOK VALUE 3110312021 3110312020 380971 356814 43687 571 426658 3953 DEI BTORS 2021 2020 Parents Fees 13450 10782 2021 2020 Bank & Cash Bank Cash 405456 75 405531 487571 23 487594 CREDITORS Amount Due WÉthin one year Parents Fees Accruals 2021 2020 9315 50 11065 69242 1750 70992 16 MATCHBOX DAY NURSERY LTD NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 MANAGEMENT AND ADMINISTRATION (costs directly related to activity) 2021 2020 Staff Costs Pension Costs Rent, Rates Light & Heat Telephone Insurance Accountancy Baby & Food Shopping Clothing Consumables DBS Renewals Subscriptions Security Building Maintenance Xmas Costs/AGM/Ent General Expenses Training Depreciation 8?6622 27905 32965 5034 3359 1750 35333 832151 35772 35852 5527 1891 1750 45958 543 1315 1611 3425 2244 3930 632 361 24177 546 4467 2325 9206 200 8494 10141 993878 10141 989616 17