Trustees. Annual Report for the period Period start date 01 10 Period end date 09 2023 2024 From 01 Section A Reference and administration details Charity name Copeland Amateur Swimming Club Other names charity is known by Registered charity number (if any) 1103769 Charity's principal address 18 Ellen Drive Whitehaven Cumbria Postcode CA28 9DH Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office lif any) Name of person {or body) entitled toa oint trustee ifan Andrew Sutton Chair Mark Holliday Richard Quayle Julie Payne Holly Collins Treasurer Head-coach Secretary Membership Secretary Nigel Goddard John Freestone Claire Todhunter Allyson Quayle Rosina Robinson 10 Kate Morton 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012 Names and addresses of advisers (Optional inforniation) of adviser Name Address Name of chief executive or names of senior staff members (Optional infonnation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted Association Trustee selection methods Elected annually and the Club AGM Additional governance issues (Optional infomiation) All cash monies received are recorded independently to the treasurer and recorded in receipts and paying in book. The membership secretary verifies that all members are paying the correct squad fees and that all required membership subscriptions to the goveming body are paid at the correct level of competition. These fees are now paid by repeat standing orders in the majority of cases. The validation of online payments and receipts are verified through segregation of duties and independently assessed. Each month the financial report is verified to the monthly bank statement and issued to the committee for review. Risk assessments are completed before each competition. Issues concerning pool and spectator safety are discussed with the pool staff and the county ASA as required. Fundraising and charity work is a standing agenda item each month and prO￿edS recorded appropriately. All named roles have a job description that have been issued to the role holder and agreed. You may choose to include additional information. where relevant, about: policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider nefvrfork with which the charity relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The promotion of community participation in healthy recreation in particular by the provision of facilities an financial assistance for those who need it for them to take part in the sport of swimming. Summary of the objects of the charity set out in its governing document TAR March 2012 Provision of structured and guided swimming sessions for young swimmers along with swimming tuition for non-swimmers and beginners. A range of sessions are provided for a broad range of abilities. Land training sessions are also offered to enhan￿ the stamina of swimmers. Charity work continues to be a standing agenda item. This will continue. Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional detsils of objectives and activities {Optional information) All activities are managed by volunteers and parents with appropriate child protection checks are encouraged to offer time to the club at all opportunities. Increasing number of volunteers to enable the club to run level 4 galas and fulfil our requirements for supporting county galas. Continue with charitable activities. You may choose to include further statements, where relevant, about: policy on grantmaking., policy programme related investment., contribution made by volunteers. TAR March 2012 Section D Achievements and performance Copeland Amateur Swimming Club continue to be an accredited Swimmark Club. Swimmark demonstrates the club has a strong govemance framework and represents years of hard work from a dedicated few. Work will continue to maintain this accreditation wrth a Swimmark re- assessment completed in 2024 with the accrediting body resulting in renewal of our accreditation. Summary of the main achievements of the charity during the year In the coming year the club will= Continue to develop the leam to swim element as well as the upper squad competitive level swimming focusing on more swimmers qualifying for Regional championships and improved perfomiance of the young swimmers. Continue to provide a safe pla￿ for our members to improve their swimming skn'lls and ability. Section E Financial review Reserrfes are held in cases of issues regarding membership payments to cover the cost of pool fees and ASA Membership. Reserves have not been used this year and are not planned to be used in the coming years budget provision. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional inforniation) Fundraising is the main source of club funds, after fees. Fundraising is required to enable the club to provide training equipment and services and also enter club competitions rather than charge swimmers for entry. You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information OKJÉ TAR March 2012 Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(sl Position (eg Secretary, Chair, etc) Andrew Sutton Mark Allan Holliday Chair Treasurer Date q171Lo£g TAR March 2012 **----- Start of picture text -----**
YEAR END STATEMENT 01/10/2023 01/10/2022 01/10/2021 01/10/2020 01/10/2019
(recorded transactions only) 30/09/2024 30/09/2023 30/09/2022 30/09/2021 30/09/2020
Total Statement closing Cash Balance £ 36,301.50 £ 23,991.75 £ 25,844.31 £ 31,827.82 £ 31,217.92
INCOME
Membership Fees £ 39,776.00 £ 35,486.00 £ 37,422.00 £ 23,967.57 £ 28,524.80
Gift Aid £ 3,130.37 £ 8,273.55
Pay As You Swim
St Bees Swimming
Land Training £ 470.00 £ 686.35 £ 926.26 £ 523.70 £ 624.70
Coach Cost Contributions £ 1,250.00 £ 922.00 £ 281.17 £ 240.00
Gear £ 81.02 £ 776.99 £ 820.89 £ 944.10 £ 128.97
Miscellaneous £ 414.00 £ 600.00 £ 109.83 £ 316.00 £ 215.24
Interest £ 162.60 £ 109.69 £ 7.00 £ 1.09 £ 14.89
Donations £ 10,773.90 £ 4,137.00 £ 8,373.84
Copeland Galas, Social Events & All Fundraising £ 11,224.61 £ 9,207.81 £ 5,168.94 £ 3,483.90 £ 3,332.34
All other Galas £ 15,858.17 £ 16,193.35 £ 15,449.17 £ 2,288.00 £ 6,695.41
£ 83,140.67 £ 76,392.74 £ 60,185.26 £ 31,524.36 £ 48,150.19
EXPENDITURE
Copeland Pool Hire £ 48,272.50 £ 51,890.50 £ 45,035.00 £ 22,881.20 £ 23,619.14
Egremont Pool Hire
St Bees Pool Hire
ASA Memberships £ 5,092.45 £ 4,160.70 £ 4,549.10 £ 3,922.05 £ 4,334.45
Coaching Services £ 1,592.25 £ 879.50 £ 628.54 £ 1,665.50
Land Training £ 870.00 £ 1,500.00 £ 960.00 £ 660.00 £ 750.00
Gala Equipment £ 951.02 £ 2,954.40 £ 1,415.91 £ 36.46 £ 12,943.98
Trophies £ 144.58 £ 515.00
Buses £ 1,690.00 £ 1,550.00 £ 450.00 £ 1,670.00
Gear £ 1,096.22 £ 1,439.78 £ 651.00 £ 921.50
Training Course £ 1,435.80 £ 1,731.32 £ 20.00
Miscellaneous £ 1,005.92 £ 2,164.60 £ 718.62 £ 749.75 £ 819.71
Charity £ 887.00 £ 2,133.14
All Copeland Gala Expenses & Fundraising Expenses £ 2,998.28
All Other Gala Entries & Costs £ 8,358.50 £ 9,582.00 £ 9,240.50 £ 1,994.00 £ 3,138.00
£ 70,830.92 £ 78,245.30 £ 66,168.77 £ 30,914.46 £ 52,510.42
Change £ 12,309.75 -£ 1,852.56 -£ 5,983.51 £ 609.90 -£ 4,360.23
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Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Copeland Amateur Swimming Club On accounts for the year ended 3010912024 Charity no (if any) 1103769 Set out on pages Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the prO￿dureS laid down in the general Directions given by the Charity Commission {under section 145(5){b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below ") 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act: and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met" or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. IER March 2012 Signed: Date: Name: Mary Kelly Relevant professional qualification(s) or body (if any): Address: OE fLs> So Section B Disclosure Only complete if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose. IER March 2012