Trustees. Annual Report for the period Period start dale 01 10 Period end date 30 09 2020 2021 From Section A Reference and administration details Charity name Copeland Amateur Swimming Club Ot￿r names charlty is known by Roglstored charlty numbor (If any) 1103769 Charlty's principal address 18 Maple Grove Whitehaven Cumbria P08tcode CA28 88E Names of tha charfty trustee8 who manago the charlty Tru•to0 n•mo Offlc•1Sf any) Dat•• Kt8d If not for whol• ••r Nam• ot por•on {or body) •ntitl•d to• 0Snt tru•t•• Mark Holliday John Conery Jamie Jardine Treasurer Chair Allyson Quayle Matthew Makin Membership Secretary Matthew Hinde Elaine Amor Richard Quayle John Freestone Catherine Conery Julie Williamson Paul Enright We￿are Officer 10 Vice-chair Head-coach 12 13 14 15 16 17 18 19 20 Nama8 of the trustoes for the charlty, If any, (for oxample, any custodlan trusteès) Name Dat05 acted if not for whole TAR March 2012 Names and addresses of advisers (Optional inforniation) of advlsèr Name Address Name of chief oXOCUtiva or names of senior staff members (Optional infomiatlon) Section B Structure, overnance and mana ement Descrlption of th8 charlty'8 tru8ts Constitution Type of gov8rning document How th8 charity is constituted log Irijsl, association. coinpc1r.il Association Trustee selection methods ILrJ appoii)led by, elL)ut(:u bvl Elected annually and th8 Club AGM Addltlonal govornance188U•8 (Optlonal Information) All cash monies received are recorded independently to the treasurer and carbon copied into the cash receipts book. Th8 membership secretary verifies that all members are paying the correct SqU8d f88s and that all required membership subscriptions lo the governing body are paid at the correct level of competition. These fees ar8 now paid by repeat standing orders in the majority of cases. Th8 validation of online payments and receipts are verified through segregalion of dut18s and ind8pend8ntly assessed. Each month the financial report is verified to the monthly bank statement and issued to the commillee for review. Risk a5sessmenls ar8 complated befor8 each comp8tition. Issu8S conceming pool and spectator safely are discussed with th8 pool staff ani the County ASA as required. Fundraising and charity work is a standing agenda item each month and proceed5 recorded approprialely. All named roles have a job description Ihat have been issued to th8 role holder and agreed. You may choosa to include additional information, where relevant, 8bout.' policies and proc8dur8S adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works; relalionship with any related parties., truslees, consideration of major risks and the system and proCedU￿S to manage them. Section C Ob'ectives and activities The promotion of community participation in healthy recreation in particular by the provision of facilities an financial assistance for those who need it for them to tske part in the sport of swimming. Summary of the objects of the charity set out in its govorning document TAR March 2012 Provision of strudured and guided swimming sessions for young swimmers along with swimming tuition for non-swimm8rs and beginners. A range of sessions ar8 provided for a broad range of abilities. Land training s8ssions are also off8red to enhance the stamina of swimm8rs. Charity work continues to be a standing agenda item. This will continue. Summary of tho main activities undertaken for the public benefit in rolation to these objects {include wfthln this section tho statutory declaration that tru8tea8 havo had regard to the guldan 18sugd by tho Charity Commlsslon on publlc ben•fll) Addttlonal detall• of objectlv￿ and oCtlvltl•8 (Optlonal Infomatlon) All activities are managed by volunteers and parents with appropriat8 hild protection checks are encouraged to offer time to the club at all opportunities. Increasing number of volunteers lo enable the club to run level 4 gal8S and fulfil our requirements for supporting county galas. You may chooso to include further statements. where relevant, about.. policy on grantmaking. policy programme related investment., contribution made by volunteers. TAR March 2012 Section D Achievements and performance Copeland Amateur Swimming Club continue to be an accredited Swimmark Club. Swimmark demonstrates the club has a strong govemance framework and represents years of hard work from a dedicated few. Work will continue lo maintain this accreditation. In the last year the club has been impacted by the COVIO-19 pandemic with minimal comp8tition being possible. Despite this the club has end68voured lo keep in touch with swimmers and represenlalives ahead of reduction in rastrictions. Summary of tho main achievements of tho charlty during the yéar In line with the national road map post COVID-19 the club is looking fowrd to resuming competitive competitions in the coming year and is now back in full training paltems wilh a further plan to improve our coaching provysion in the coming months. In th8 coming year the club will: Resume training and competitive swimming post COVID Continu8 to provide a safe place for our members to improve thelr swimming skills and ability. TAR March 2012 Section E Financial review R8S8rves ar8 held in cases of issues regarding membership payments to cover the cost of pool fees and ASA Membership. Res8rv8s have not been used this year and are not planned to be used in the coming years budget provision. Brief statoment of tho charity's policy on reserves Details of any funds materlally in doficit Further financial reviow details (Optional inforrnationl Fundraising is the main source of club funds, aft8r feas. Fundraising is r8quired to enable the club to provide training equipmenl and services and also enter club competitions rather than charge swimmer5 for entry. You may choose to include additional information. where relevant about: the charily's principal sources of ftsnds (including any fundraising)., how exp8ndilur8 has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approvod the trustees, report above. Signed on behalf of the charlty's trustees Slgnaturn(s) Full name(s) Position (09 Sacrotary, Chair, etc) John Paul Conery Chair Mark Allars olliday Treasurer Date Zo/o7/20?L TAR March 2012 **----- Start of picture text -----**
Current Account Balances
Brought forward because
statement balanced 01/10/20 £ 20,277.82 Bank Balance
Cash £ 417.02
£ 20,694.84
£ 20,277.82
Oct in £ 1,989.00 £ 22,098.27
Oct out £ 168.55 £ 1,820.45
Nov in £ 2,415.80 £ 18,274.07
Nov out £ 6,240.00 -£ 3,824.20
Dec In £ 1,888.01 £ 19,369.38
Dec out £ 792.70 £ 1,095.31
Jan In £ 2,328.46 £ 14,798.86
Jan Out £ 6,898.98 -£ 4,570.52
Feb in £ 918.01
£ 15,716.87
Feb out £ 918.01
March in £ 919.01
£ 16,635.88
March out £ 919.01
April in £ 1,863.51 £ 18,179.40
April out £ 319.99 £ 1,543.52
May in £ 2,699.91 £ 18,624.11
May out £ 2,255.20 £ 444.71
June in £ 2,777.01 £ 20,998.17
June out £ 402.95 £ 2,374.06
July in £ 4,682.67 £ 21,656.09
July out £ 4,024.75 £ 657.92
August in £ 5,826.88 £ 21,562.08
August out £ 5,920.89 -£ 94.01
September in £ 3,215.00 £ 20,886.63
September out £ 3,890.45 -£ 675.45
Closing Bank Balance Main £ 20,886.63
Closing Bank Balance Reserve £ 10,941.00
Closing Balance £ 31,827.63
Year End Variance £608.81
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|**Charity Number**
**1103769**
V2HKJH75|Reserve Account
Opening
£10,940.10
Interest October
£0.09
£10,940.19
Interest November
£0.09
£10,940.28
Interest December
£0.09
£10,940.37
Interest January
£0.09
£10,940.46
Interest February
£0.08
£10,940.54
Interest March
£0.10
£10,940.64
Interest April
£0.09
£10,940.73
Interest May
£0.08
£10,940.81
Interest June
£0.10
£10,940.91
Interest July
£0.09
£10,941.00
Interest August
£10,941.00
Interest September
£10,941.00
Current
£10,941.00
**Total Income**
**£31,523.27**
**Total Outgoing**
**£30,914.46**
**Variance**
**£608.81**| |---|---| **----- Start of picture text -----**
Date Deposit Reference Subscriptions Pool Hire Land Training Coaching Services Club Gear Gala Pool Hire Fund RaisingIncome inc. General Bus Charges MembershipsASA Gift Aid Trophies and EquipmentGala Coaches Budget Blocks Project R&R ContingencyMisc/ Gala Entry TOTAL Month Total Month Paper Receipt
Various Standing Orders - October £ 1,989.00 £ 1,989.00 £ 1,989.00 October
Various Standing Orders - November £ 1,929.00 £ 1,929.00
10/11/2020 Land Training - 101612 £ 211.80 £ 211.80 £ 2,415.80 November
23/11/2020 Sunderland Refund £ 275.00 £ 275.00
Various Standing Orders - December £ 1,888.01 £ 1,888.01 £ 1,888.01 December
15/01/2021Various Blocks ProjectStanding Orders - January £ 1,457.01 £ 871.45 £ £ 1,457.01871.45 £ 2,328.46 January
Various Standing Orders - February 918.01 £ 918.01 £ 918.01 February
Various Standing Orders - March 919.01 £ 919.01 £ 919.01 March
15/04/2021Various Swim Mark Registration PaymentStanding Orders - April 1,613.51 £ 250.00 £ £ 1,613.51250.00 £ 1,863.51 April
Various Standing Orders - May £ 2,177.01 £ 2,177.01
17/05/202117/05/2021 Club Gear - Caps - 101614 income folderLand Training - 101615 £ 148.40 £ 369.50 £ £ 369.50148.40 £ 2,699.91 May
24/05/2021 Amazon Smile £ 5.00 £ 5.00
28/06/2021Various Donation - CAFStanding Orders - June £ 2,577.01 £ 200.00 £ £ 2,577.01200.00 £ 2,777.01 June
Various Standing Orders - July £ 2,826.00 £ 2,826.00
4off Festival of Swimming Entries - Conery,
7&8 July Makin, Enright, Quayle. BACS In £ 232.00 £ 232.00 2020/003 JC43
Festival of Swimming Cash Entries - JC43 -
14/07/2021 PI101616 £ 176.00 £ 176.00 2020/003 JC43
14/07/2021 Easy Fundraising - 001 Letter - PI101617 £ 41.07 £ 41.07 2020/005
14/07/2021 Misc Cash - JC45 - PI01618 £ 3.00 £ 9.00 £ 12.00 £ 4,682.67 July 2020/004
14/07/2021 Gear Sales - JC44 - PI101619 £ 554.60 £ 554.60 2020/006
15/07/2021 Jo Starkey - Fundraising Bungee Jump £ 805.00 £ 805.00
15/07/2021 Corrina Martindale - Cap BACS £ 15.00 £ 15.00
28/07/2021 Misc Income - XFER £ 16.00 £ 16.00
29/07/2021 Johnston - Cap BACS £ 5.00 £ 5.00
Various Standing Orders - July £ 2,791.00 £ 2,791.00
09/08/2021 Fesival of Swimming Refunds £ 40.00 £ 40.00
Pesidents Gala BACS Transfers (See £ 280.00
Various Presidents Gala Tab/Page) £ 280.00
17/08/2021 BBQ Takings - PI101620 £ 311.38 £ 311.38 £ 5,826.88 August
26/08/2021 Land Training - PI101621 £ 163.50 £ 163.50
26/08/2021 Presidents Gala Cash/Cheque Entries-PI101622 £ 1,241.00 £ 1,241.00
31/08/2021 Income-Charity Donation - Sellafield £ 1,000.00 £ 1,000.00
Various Standing Orders - September £ 2,880.00 £ 2,880.00
13/09/2021 Swim North West £ 300.00 £ 300.00
Extra President Entries (See presidents gala £ 3,215.00 September
17/09/2021 tab) £ 10.00 £ 10.00
Extra President Entries (See presidents gala
20/09/2021 tab) £ 25.00 £ 25.00
£23,967.57 £0.00 £523.70 £0.00 £944.10 £0.00 £3,233.90 £0.00 £250.00 £0.00 £0.00 £0.00 £0.00 £0.00 £316.00 £2,288.00 £ 31,523.27 £ 31,523.27
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Date Cheque No. Acc Ref To Whom Subscriptions Pool Hire Land Training Coaching Services Club Gear Gala Pool Hire Fund RaisingIncome inc. General ChargesBus Swim England Memberships Gift Aid Trophies and EquipmentGala Coaches Budget ProjectBlocks R&R ContingencyMisc/ Gala Entry TOTAL Monthly Total Month Paper Receipts
07/10/2020 BACS - Swim England Swim England Fees £ 168.55 £ 168.55 £ 168.55 October
02/11/2020 BACS - GLL Sept Sept Fees - GLL £ 1,000.00 £ 1,000.00
03/11/2020 BACS - GLL Sept Sept Fees - GLL £ 1,000.00 £ 1,000.00
04/11/2020 BACS - GLL Sept Sept Fees - GLL £ 720.00 £ 720.00
23/11/2020 BACS - GLL Oct Oct Fees - GLL £ 1,000.00 £ 1,000.00 £6,240.00 November
24/11/2020 BACS - GLL Oct Oct Fees - GLL £ 1,000.00 £ 1,000.00
25/11/2020 BACS - GLL Oct Oct Fees - GLL £ 1,000.00 £ 1,000.00
26/11/2020 BACS - GLL Oct Oct Fees - GLL £ 520.00 £ 520.00
09/12/2020 BACS - Club Gear Birtles - Caps £ 390.00 £ 390.00 2020/002-84
10/12/2020 BACS - Refund Pirie Membership Refund £ 342.00 £ 342.00
11/12/2020 BACS - Swim England Swim England Fees £ 23.00 £ 23.00 £ 792.70 December
21/12/2020 BACS - Misc Selection Boxes John Conery - Refunded £ 37.70 £ 37.70 2020/001
13/01/2021 BACS - Misc - WebSite Fasthosts £ 25.18 £ 25.18
15/01/2021 BACS - Swim England - Annual Membership Swim England Fees £ 3,333.80 £ 3,333.80
18/01/2021 BACS - Training Fin Quayle Training Course £ 20.00 £ 20.00 £ 6,898.98 January
21/01/2021 BACS - GLL Dec Dec Fees - GLL £ 1,000.00 £ 1,000.00
22/01/2021 BACS - GLL Dec Dec Fees - GLL £ 1,000.00 £ 1,000.00
25/01/2021 BACS - GLL Dec Dec Fees - GLL £ 960.00 £ 960.00
25/01/2021 BACS - GLL Nov Nov Fees - GLL £ 560.00 £ 560.00
February Outgoings - Zero £ - February
March Outgoings - Zero £ - March
20/04/2021 BACS Misc Microsoft Renewal Microsoft Office Annual Renewal £ 79.99 £ 79.99 £ 319.99 April
22/04/2021 Land Training April 21 Land Training £ 240.00 £ 240.00
04/05/2021 BACS-Swim England 4-5-21 Swim England Fees £ 15.20 £ 15.20
10/05/2021 GLL-April 21 April Fees - GLL £ 1,000.00 £ 1,000.00 £ 2,255.20 May
11/05/2021 GLL-April 21 April Fees - GLL £ 1,000.00 £ 1,000.00
12/05/2021 GLL-April 21 April Fees - GLL £ 240.00 £ 240.00
01-Jun BACS-Swim England 01-06-21 Swim England Fees £ 52.80 £ 52.80 £ 402.95 June
08-Jun21-Jun BACS-Swim England 20-06-BACS-Land Training June Swim England FeesLand Training £ 210.00 £ 140.15 £ £ 210.00140.15
02-Jul GLL - May 21 May Fees - GLL £ 1,000.00 £ 1,000.00
05-Jul GLL - May 21 May Fees - GLL £ 561.20 £ 561.20
05-Jul GLL - May 21 May Fees - GLL £ 1,000.00 £ 1,000.00
05-Jul GLL - May 21 May Fees - GLL £ 1,000.00 £ 1,000.00
07-Jul Swim England - Ella Payne Swim England Fees £ 18.55 £ 18.55 £ 4,024.75 July
08-Jul BACS - Festival of Swimming Festival of Swimming Entries £ 408.00 £ 408.00 2020/003-JC43
Get Well Soon Gift - BACS -
15-Jul Misc Get Well Soon Gift £ 37.00 £ 37.00
02-Aug BACS-Swim England 02-08-21 Swim England Fees £ 101.25 £ 101.25
12-Aug BACS-Land Training-August 2021 Land Trainng £ 210.00 £ 210.00
12-Aug GLL-June 21 June Fees £ 1,000.00 £ 1,000.00
13-Aug GLL-June 21 June Fees £ 1,000.00 £ 1,000.00
16-Aug GLL-June 21 June Fees £ 1,000.00 £ 1,000.00
16-Aug GLL-June 21 June Fees £ 680.00 £ 680.00 £ 5,920.89 August
16-Aug BACS-Misc-BBQ Supplies BBQ Supplies £ 83.89 £ 83.89 2020/007&8
18-Aug BACS-Club Gear-Club Bottles Club Bottles £ 261.00 £ 261.00
23-Aug BACS-Presidents Gala Workington ASA Preidents gala inc. 3 Coach Pass@£10 each £ 1,551.00 £ 1,551.00
23-Aug BACS-Swim England 23-08-21 Swim England Fees £ 33.75 £ 33.75
02-Sep GLL - July 21 July Fees £ 1,000.00 £ 1,000.00
03-Sep GLL - July 21 July Fees £ 1,000.00 £ 1,000.00
06-Sep GLL - July 21 July Fees £ 1,000.00 £ 1,000.00
06-Sep GLL - July 21 July Fees £ 640.00 £ 640.00
Paint for Copeland Podiums. BACS
06-Sep BACS-Misc-Podium Paint transfer 36.46 £ 36.46 £ 3,890.45 September
17-Sep BACS-Presidents Gala Additional Entries 35.00 £ 35.00
20-Sep BACS-Swim England- 20-09-21 Swim England Fees 35.00 £ 35.00
29-Sep BACS-Misc-Card Reader Contactless Card Reader 143.99 £ 143.99
£342.00 £22,881.20 £660.00 £0.00 £651.00 £0.00 £0.00 £0.00 £3,922.05 £0.00 £36.46 £20.00 £0.00 £0.00 £407.75 £1,994.00 £30,914.46 30,914.46
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Total Income £31,523 £417 £30,914 £0 Total Expenditure
Income Income YTD Forecast Outgoing YTD Forecast Commentary
Subscriptions £23,968 £342
Pool Hire £0 £22,881
Land Training £524 £660
Coaching Services £0 £0
Club Gear £944 £651
Gala Pool Hire £0 £0
General Income inc. Fund Raising £3,234 £0
Bus Charges £0 £0
ASA Memberships £250 £3,922
Gift Aid £0 £0
Trophies and Gala Equipment £0 £36
Coaches Budget £0 £20
Blocks Project £0 £0
R&R £0 £0
Misc/Contingency £316 £408
Gala Entry £2,288 £1,994
Cash Held £417 £417
Opening Balance £20,278
Closing Balance £20,887
**----- End of picture text -----**
Independent examiner's report on the accounts Section A Independent Examiner's Report Rop¢)rt to trustaasl momb8r8 of Copeland Amateur Swimming Club On accounts for tha yoar endod 3010912021 Charity no Irf any) 1103769 Sot out on pagos Rospectlvo The charitys trustees are responsible for the preparation of the accounts. responsibilitios of The charity's trustees consider that an audit is not required for this year trustoes and oxaminer under section 144 of the Charities Act 2011 (the Charities Act) and that an ind8pend8nt examination is needed. It is my responsibility to- examine the accounts under sectlon 145 of th8 Charitles Act. to follow the procedurès laid down in the general Direclions given by the Charity Commission (under section 145(5Xb) of the Charlties Act, and to state whether particular matters have come to my attention. Basls of indopondonl My examination was carried out in accordance with general Directs'ons given •xamlneV8 statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of th8 accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidenc8 that woulé be required in an audit. and consequently no opinlon is given as to whether the accounts present a 'true and fair, view and the report is limited to thos8 matters set out in the statement below. Indepondent In connection with my examlnalion, no matter has come to my attention examlnorfs statement lother than that disclos8d b8low ") 1. which gives m8 reasonable cause to believe that in, any rnaterial respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met. or 2. to which. in my opinion, attentlon should be drawn In order to enable a proper understanding of the accounts lo be reached. ' Pl&8se delete th8 words in the brackets if they do not apply. Slgned: Date: Name: Mary Kelly Rèlevant professional qualrfication(s} or body {if any): IER March 2012 Addr•88: WT Sectlon B Disclosure Only complete if the examiner needs lo highlight maienal problems. IER March 2012 Glve here brlef detalls of any itoms that tho examlnar wlshes to discloso. IER March 2012