(IIARllY Trustees. Annual Report for the period Period start dale Period end date 30 09 2019 2020 From To Section A Reference and administration details Charity name Copeland Amateur Swimming Club Other names charity is known by Registered charlty number (if any) 1103769 Charity's principal addro88 18 Maple Grove Whitehaven Cumbria Postcode CA28 8BE Names of the charity trustees who manago the charity Dates acted If not for whole Truste8 name Office lif any) Treasurer Nam• of pèrson {or body) entitl•d int tru5tse ifan Mark Holliday John Conery Jamie Jardine Chair A(lyson Quayle Matthew Makin Membership S8cretsry Matthew Hinde Elaine Amor Richard Quayle John Freestone Welfare Officer 10 Catherine Conery Julie Williamson Vic8-Chair Head-coach 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example. any custodian trustees) Name Dates acted if not for whole ear TAR March 2012 Names and addresses of advisers (Optional information) of adviser Name Address Name of Ghief executive or names of senior SL￿ members {Optional infomiation) Section B Structure, overnance and mana ement Doscription of the Gharity's trusts Constitution Type of goveming document How the charity is constituted Association Trustee selection methods Elected annually and th& Club AGM Addttional governance issues (Optional Information) All cash monies r8ceived are recorded independently to the treasurer and carbon copied into the Ixsh receipts book. The membership secretary verifies that 211 mèmbers are pawng the correct squad fees and that all required membership subscriptions to Ihe governing body are paid at Ihe wrrect level of competition. These fees are now paid by repeat standing orders in the majority of cases. The validation of online payments and receipts are verified through segregation of duties and indèpendently assessed. Each month the financial reFX)rt is verrfied to the monthly bank statement and issued to the comrnittee for review. Risk assessments are complet8d before each competition. Issues conceming pool and spectator safety are discussad with the pool Staff and the county ASA as required. Fundraising and charity work is a standing agenda item each month and proceeds reGorded appropriately. All named rolès have a job description that have been issued to the role holder and agreed. You may chooso to include additional information. where relevant, about.. policies and procedures adopted for the induGtion arKI training of trustees; the charity's organisational structure and any wider neiwork with which the charity works., • relationship with any related parties., trustees, Gonsideration of major risks and the system and prO￿dureS to manage them. Section C Ob'ectives and activities The promotion of community participation in heallhy recreation in particular by the provision of facilities an financial assistan￿ for those who need it for them to take part in the sport of swimming. Summary of tha objects ofth• charity set out in its governing document TAR March 2012 Provision of structured and gLJided swimming sessions for young swimmers along with swimming tuition for non-swimmers and beginn8rs. A range of sessions are provided for a broad range of abilities. Land training sessions aré also offered Io 6￿han￿ the stamina of swimmers. Charity work conlinues to be a standing agenda item. This will continue. Summary of the main activili05 undertaken for the public benefit in relation to those objects {Include within this section the statutory declaration that trustees have had regard to the guidance 185ued by the Charity Commission on public banefit) Additional details of objectivgs and actlvltles {Optlonal Infomiation) All activities are Managed by volunleers and parents with appropriate child protection checks are encouraged to offer time to th6 club at all opportunities. Increasing number of volunteers to enable the club to run level 4 galas and fulfil our requirements for supporting county galas. You may choose to includè further statements, where relevanl, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. TAR March 2012 Section D Achievements and performance Copeland Amateur Swimming Club continue to be an accredited Swimmark Club. Swirnmark demonstrat8S the club has a strong governance framework and represents years of hard work from dedicated few. Work will contlflU8 to maintain this accreditation. In the last year the club has been impacted by the COVID-19 pandemic wilh minimal competition being FX)ssibl8. Despile this the club has endeaVoU￿d to keep in touch with swimmers and representatives ahead of reduction in reslrictions. Summary ofthe main achievements of the charity during tha year Despite the inpad in De￿mber the club completed a project to rasie money for, buy and install new starting blocks. This is the largest transformational change in recent hislory and secures competitive swimming for years to come. In the coming year the club will= _ Resume training and competitive swimming post COVID Update the club wnstitution TAR March 2012 Section E Financial review Brief statement of tho charrty's pollcy on reserves Reserves ar8 held in cases of issues regarding membership payments to cover the cost of pool fees and ASA Membership. Reserves have not been used this year and are not planned lo be used in the coming years budget provision. Details of any funds materially in deficit Further financial review details (Optional information) Fundraising is the main source of club funds, after fees. Fundraising is required to enable the club to provide training equipment and services and also enter club competitions rathor than charge swimmers for entry. Fundraising h8s continued and secured significant funding to allow replacement blocks to be purchas6d next year. This would not have been possible without the fundraising. You may choose to include additional infomiation. where r&l&vant aboul.. the charity's principal SoUr￿S of funds (including any fundraising). how expendilure has supported the key objectives of the charity; investment policy and objactives including any ethical inveslment policy adopted. Section F Other optional information Section G Declaration The trustees declar6 that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) John Paul Conery Chair Mark Allan Holliday Treasurer Dato j11711oLI TAR Man* 2012 |**YEAR END STATEMENT**||01/10/2019||01/10/2018||01/10/2017||01/10/2016||01/10/2015|01/10/2014| |---|---|---|---|---|---|---|---|---|---|---|---| |(recorded transactions only)||30/09/2020||30/09/2019||30/09/2018||30/09/2017||30/09/2016|30/09/2015| |Total Statement closing Cash Balance|**£**|**31,217.92**
|**£**|**35,578.15**
|**£**|**34,205.36**
||**£31,728.94**|**£**|**31,141.27**
|**£29,911.31**| |**INCOME**|||||||||||| |Membership Fees|£|28,524.80
|£|34,514.00
|£|35,666.70
|£|32,545.27
|£|34,806.70
|£36,962.51| |Gift Aid|||||£|6,021.09
|||£|3,399.50
|£2,852.97| |Pay As You Swim|||||||||£|17.50
|£174.50| |St Bees Swimming|||||||||£|12.50
|£387.50| |Land Training|£|624.70
|£|788.65
|£|555.50
|£|699.00
|£|54.00
|| |Coach Cost Contributions|£|240.00
|£|500.00
|£|721.00
|£|560.00
|£|510.00
|£375.00| |Gear|£|128.97
|£|598.03
|£|931.00
|£|534.03
|£|1,004.47
|£582.01| |Miscellaneous|£|215.24
|||||£|2,158.78
|£|647.52
|£303.54| |Interest|£|14.89
|£|21.80
|£|4.98
|£|1.53
|||£3.65| |Donations|£|8,373.84
|£|3,431.00
|£|3,413.11
||961.40||1,891.46|£884.00| |Copeland Galas, Social Events & All Fundraising|£|3,332.34
|£|11,316.36
|£|9,263.70
|£|13,556.71
|£|12,486.66
|£12,346.13| |All other Galas|£|6,695.41
|£|3,469.00
|£|3,688.00
|£|2,883.60
|£|4,047.25
|£4,824.25| ||**£**|**48,150.19**
|**£**|**54,638.84**
|**£**|**60,265.08**
|**£**|**53,900.32**
|**£**|**58,877.56**
|**£59,696.06**| |**EXPENDITURE**|||||||||||| |Copeland Pool Hire|£|23,619.14
|£|31,554.65
|£|34,157.83
|£|30,811.36
|£|30,447.13
|£30,617.66| |Egremont Pool Hire|||||||||£|7,800.00
|£16,536.00| |St Bees Pool Hire|||||||||||£1,240.00| |ASA Memberships|£|4,334.45
|£|4,067.00
|£|3,307.60
|£|3,089.48
|£|3,553.45
|£4,591.85| |Monthly Coaching Services|£|1,665.50
|£|2,432.82
|£|2,490.99
|£|3,268.92
|£|3,537.61
|£1,626.40| |Land Training|£|750.00
|£|450.00
|£|1,080.00
|£|1,240.00
|£|210.00
|| |Gala Equipment|£|12,943.98
|£|342.40
|£|188.39
|£|197.75
|£|368.49
|£349.43| |Trophies|£|515.00
|£|796.60
|£|1,596.51
|£|1,074.42
|£|850.72
|£1,350.78| |Buses|£|1,670.00
|£|1,575.00
|£|1,200.00
|£|1,070.00
|£|1,683.27
|£830.00| |Gear|£|921.50
|£|1,370.86
|£|973.46
|£|1,388.08
|£|1,242.81
|£1,264.35| |Training Course|||£|809.00
|£|17.00
|£|262.50
|£|203.35
|£2,986.00| |Miscellaneous|£|819.71
|£|624.49
|£|2,007.56
|£|3,313.50
|£|353.19
|£1,165.92| |Charity|£|2,133.14
|£|1,154.98
|||||||| |All Copeland Gala Expenses & Fundraising Expenses|||£|2,987.50
|£|1,698.27
|£|1,591.86
|£|1,474.38
|£2,935.17| |All Other Gala Entries & Costs|£|3,138.00
|£|5,100.75
|£|8,271.05
|£|6,538.01
|£|5,928.65
|£4,595.70| ||**£**|**52,510.42**
|**£**|**53,266.05**
|**£**|**56,988.66**
|**£**|**53,845.88**
|**£**|**57,653.05**
|**£70,089.26**| £ - Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho tru8ts081 members of Copeland Amateur Swimming Club On accounts for the y8ar ended 3010912020 Charity no (If any) 1103769 Sot out on pages Respective The charrty's trustees are responsible for the preparation of the accounts. responslblllties of The charity's trustees consider that an audit is not required for this year trustees and oxaminor under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions glven by the Charity Commission (under section 145(51(b) of the Charities Act, and to State whether particular matters have come to my attention. Basls of Independent My examination was carried out in accordance with general Directions given eXamIne￿ 8 Statement by the Charity Commission. An examination in¢luées a review of the accounting records kept by the charity and a comparison ofthe accounts presented with those records. It also includes Consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any Such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Iwe and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examlnor's 8tatsment (other than that disclosed below ') which give8 me rea80nable cause to believe that in, any material re8pecI, the requirement8'. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts whith accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not appty. Signed: Date: Name: Mary Kelly Relevant professlonal qualification{sl or body (It any): IER March 2012 Address: SWTH TSD ITE14AKLJ, Section B Disclosu re Only complete if the examiner needs to highlight material problems. IER March 2012 Give here brfof details of any items that tha examlner wlshes to di$¢lose. IER March 2012