- Friends of Stoke Row School (FOSRS) Trustees Report for Year Ended 31 October 2024
Charity Details
Charity Reference Number: 1103070
Address
c/o Stoke Row School School Lane Stoke Row Henley on Thames RG9 5QS
Trustees
| Name | Role | Date of Appointment |
|---|---|---|
| Naomi Hunkin | Co-Chair | 21 November 2022 |
| Laura Morley | Co-Chair | 21 November 2022 |
| Robyn Polisano | Secretary | 5 July2019 |
| Jennifer West | Treasurer | 21 November 2022 |
| Eleanor Connolly | DeputyTreasurer | 21 November 2022 |
| Karen Dougherty | Cash Treasurer | 21 November 2022 |
Structure Overview
FOSRS is structured as a small group of volunteers, currently led by two parent chairs assisted by a parent secretary and three treasurers, two parents and one from the community. It is managed by the Trustees, led by the chair and holds regular meetings in the term time to which all parents, teachers and other interested parties are invited to discuss fundraising activities. It holds an annual AGM, is insured by Parentkind, and produces an annual report on its finances. Trustees are recruited from the body of active parent volunteers or volunteers from the wider community at regular meetings.
Objectives and activities undertaken in the year FOSRS’ objectives are to raise funds to support the school and enhance the children’s learning. It holds a variety of in-person fundraising events that are either open to all or just open to families of the school. Typical events include a Christmas Fair, an annual Quiz, running the Stoke Row Colour Run and participating in the Stoke Row Motorsports Day. In the financial year 2023-2024:
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39% of income came from donations and gift aid reclaimed where applicable (61% in 2022/23).
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the balance of 61% came from fundraising and a grant of £1000 from the District Council (39% in 2022/23).
The principal fundraising events in the year were the Christmas Fair, the local Motorsports day (including a donation from the previous year’s event), a colour run for local families at Stoke Row’s recreation ground, a Quiz, a wreath making workshop last December, catering at the village Steam Rally, a Pilates evening at School, tea towel sales, sale of cakes and refreshments at school events
and a number of clothes sales and collections for which FOSRS is paid by weight. With the environment and the cost of living in mind, FOSRS have also run a number of pre-loved clothes sales and provides second hand school uniform in exchange for a donation at the discretion of school families.
Financial Review including Key Achievements and Performance
(a) Fundraising
Net income from fundraising amounted to £13,462.45.
This represented a 57% increase on the previous year.
Expenditure in the period unconnected to specific fundraising activities included: Parentkind insurance, purchase of a snowmaker for the Christmas Fair, a microphone and tablecloths and cups and plates for events.
During the year to 31 October 2024, FOSRS have funded the following items for the school in addition to £3000 cash donation for the classes to spend on items of their choice and £500 donation towards school trips. The total amounting to £8,551.20:
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Books
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A trip to the pantomime for the whole school
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Software for the school laptops
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Digital cameras
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A visit from a poet
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Sports Kit
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Science Schemes
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A visit to the Adventure Play Park at Stonor for the whole school
In addition, a further £7,989.63 has been committed to the school for agreed future purchases.
Donations and Gift Aid received during the year amounted to £10,643.00 including gift aid on associated donations received in October 2023.
This represented an decrease of 40% on the prior year. During the year to 31 October 2024, FOSRS transferred over to the school
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all associated gift aid received in the prior financial year from October 2023
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all donations and associated gift aid received during the current financial year until 30[th] September 2024
(b) Cash reserves
Reflecting the above transfers, cash reserves increased by £7989.63 to £15,799.50.
Sundry Notes
The Annual Receipts & Payment Accounts for this financial year ending 31 October 2024 will be subject to an independent examination in line with The Charities (Annual return) Regulations 2022 as the gross income exceeds £25,000.
FOSRS does not hold any funds as custodian trustee.
| Friends of Stoke Row School (FOSRS)- Charity Reg 1103703 | Friends of Stoke Row School (FOSRS)- Charity Reg 1103703 | Friends of Stoke Row School (FOSRS)- Charity Reg 1103703 | Friends of Stoke Row School (FOSRS)- Charity Reg 1103703 | Balances on | 31/10/2024 | ||
|---|---|---|---|---|---|---|---|
| Current A/c | £10,194.87 | ||||||
| Summary Date | 31/10/24 | Savings A/c | £5,012.50 | ||||
| ` | Cash (float) | £592.13 | |||||
| Opening Balance | £9,544.71 | On 31 Oct 2023 | £15,799.50 | ||||
| Income | Expenditure | Net | Total Balance | ||||
| Summary Total | £27,542.45 | £21,287.66 | £6,254.79 | £15,799.50 | |||
| Area | Income | Expenditure | Net | ||||
| EVENTS | £13,721.19 | £2,181.36 | £11,539.83 | ||||
| Bag2School | £332.40 | £0.00 | £332.40 | ||||
| Bag2School- clothes sales via FB | £0.00 | £0.00 | £0.00 | ||||
| Wreath Making Worshop Dec 2024 | £900.00 | £48.00 | £852.00 | ||||
| Wreath Making Worshop Dec 2023 | £505.00 | £0.00 | £505.00 | ||||
| School Disco 23 | £209.50 | £20.00 | £189.50 | ||||
| School Disco 24 | £30.65 | £70.20 | £-39.55 | ||||
| Quiz night 2024 | £785.89 | £188.00 | £597.89 | ||||
| Sports Day - ice cream sales | £247.11 | £26.95 | £220.16 | ||||
| Motorsports Day 2024 | £1,412.10 | £431.91 | £980.19 | ||||
| Motorsports Day 2023 | £1,200.00 | £0.00 | £1,200.00 | ||||
| Colour Run 2024 | £1,769.75 | £764.41 | £1,005.34 | ||||
| Steam Rally Day | £4,240.09 | £299.15 | £3,940.94 | ||||
| Pilates in the Playground | £734.00 | £0.00 | £734.00 | ||||
| Christmas Events 2023 | £1,354.70 | £332.74 | £1,021.96 | ||||
| GENERAL FUNDRAISING | £15,675.26 | £21,168.30 | £-5,493.04 | ||||
| Sale of Refreshments at Events e.g. school | plays | £0.00 | £0.00 | £0.00 | |||
| Class cake sales | £191.50 | £0.00 | £191.50 | ||||
| Preloved sale | £1,628.24 | £0.00 | £1,628.24 | ||||
| Donations | £970.00 | £960.00 | £10.00 | ||||
| Shine Brightly Donations | £7,604.04 | £7,350.37 | £253.67 | ||||
| Shine Brightly Gift Aid | £1,900.86 | £1,595.44 | £305.42 | ||||
| Gift Aid Claim Donations non Shine brightly | £169.09 | £167.84 | £1.25 | ||||
| Easyfundraising/amazon smile | £18.88 | £0.00 | £18.88 | ||||
| Tea Towel Sales | £84.00 | £0.00 | £84.00 | ||||
| Leaflet Sales | £0.00 | £0.00 | £0.00 | ||||
| Donation for Uniform(included inPreloved) | £0.00 | £0.00 | £0.00 | ||||
| Facebook clothes sales(included in Preloved) | £0.00 | £0.00 | £0.00 | ||||
| FOSRS Donation | £0.00 | £8,551.20 | £-8,551.20 | ||||
| Leavers Gifts | £0.00 | £0.00 | £0.00 | ||||
| Grants from third parties | £1,000.00 | £0.00 | £1,000.00 | ||||
| Other eg.Fees for PTA Membership etc | £46.65 | £109.00 | £-62.35 | ||||
| Purchase of capital items | £0.00 | £213.77 | £-213.77 | ||||
| Sundry | £0.00 | £158.68 | £-158.68 | ||||
| Bank Transfers Between Accounts | £2,062.00 | £2,062.00 | £0.00 | ||||
| 31/10/2024 | £29,396.45 | £23,349.66 | £6,046.79 | ||||
Friends of Stoke Row School
Annual Receipts & Payments Accounts for the year ended 31 October 2024
Headline Analysis
Profit & Loss
Income £27,542 Expenditure -£21,288 Net Profit/(Loss) £6,254
Balance Sheet
Current Account Savings Account Petty Cash
| 31 | Oct 2024 | Movement | 31 Oct 2023 |
|---|---|---|---|
| £10,195 | £6,276 | ||
| £5,013 | £2,885 | ||
| £592 | £384 | ||
| £15,800 | £6,255 | £9,545 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees rRIEfrJos OF STOKE Roh) ScH(x)L On accounts for the year ended 81 OQTO@eR 2024 Charity no (if any) 1103703 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 31 K o 'LO LLb As the charrty's trustees, you are responsible for the preparation of the 8ccounls in accordance with the requirements of the Charities Act 2011 ('the Act"). Responslbilltles and ba818 of report I report in respect of my examination of the Trust's accounts carried oul under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independant examinerfs ststsmant I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination d$.) which gives me cause lo believe that in, any material respect.. the accounling records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord wrth the accounting records., or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charrties (Accounts and Reports) Regulations 2008 other than any requirement Ihat the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: eoRIE LOUIS& 6LALCII Relevant professional qualification(s) or body hCA , CTA IER Oct 2018
(if any): Address: cse Section B Disclosure Only complete if the examiner needs to highlighÉ material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018