2023-10-31-accounts - Friends Of Stoke Row School

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- Friends of Stoke Row School (FOSRS) Trustees Report for Year Ended 31 October 2023

Charity Details

Charity Reference Number: 1103070

Address

c/o Stoke Row School School Lane Stoke Row Henley on Thames RG9 5QS

Trustees

Name	Role	Date of Appointment
Naomi Hunkin	Co-Chair	21 November 2022
Laura Morley	Co-Chair	21 November 2022
Robyn Polisano	Secretary	5 July2019
Jennifer West	Treasurer	21 November 2022
Eleanor Connolly	DeputyTreasurer	21 November 2022
Karen Dougherty	Cash Treasurer	21 November 2022

Structure Overview

FOSRS is structured as a small group of volunteers, currently led by two parent chairs assisted by a parent secretary and three treasurers, two parents and one from the community. It is managed by the Trustees, led by the chair and holds regular meetings in the term time to which all parents, teachers and other interested parties are invited to discuss fundraising activities. It holds an annual AGM, is insured by Parentkind, and produces an annual report on its finances. Trustees are recruited from the body of active parent volunteers or volunteers from the wider community at regular meetings.

Objectives and activities undertaken in the year FOSRS’ objectives are to raise funds to support the school and enhance the children’s learning. It holds a variety of in-person fundraising events that are either open to all or just open to families of the school. Typical events include Christmas and Summer Fairs, running the Stoke Row Colour Run and supporting Stoke Row Motorsports Day with regard to the provision of refreshments. In the financial year 2022-2023:

61% of income came from donations and gift aid reclaimed where applicable (46% in 2021/22).
the balance of 39% came from fundraising (54% in 2020/21).

The principal fundraising events in the year were the Christmas Fair, the local Motorsports day (including a donation from the previous year’s event), a colour run for local families at Stoke Row’s recreation ground, a Quiz, a wreath making workshop last December, catering at the village Steam Rally and Fun Days, sale of cakes and refreshments at school events and a number of clothes collections for which FOSRS is paid by weight. A new initiative this year has been the sale of tea

towels designed by the school pupils. With the environment and the cost of living in mind, FOSRS have also run a number of pre-loved clothes sales and provides second hand school uniform in exchange for a donation at the discretion of school families.

Financial Review including Key Achievements and Performance

(a) Fundraising

Net income from fundraising amounted to £8591.71

This represented a 6% decrease on the prior year.

Expenditure in the period unconnected to specific fundraising activities included: Parentkind insurance, sponsorship of the Elephant, a school banner and SUMUP machine for online payments at events..

During the year to 31 October 2023, FOSRS made a cash donation of £2,000 out of fundraised sums to the school and £200 to each class to spend on their choice of items. In addition FOSRS funded the purchase of a new shed, blinds for River Class, a school trip to Stonor, recorders for Bubble and Raindrop Classes, Phonic books for Bubble Class, a replacement battery for the defibrillator, pantomime tickets for the whole school in December 2022 and also for this December 2023 and paint and other materials for the “School Spring Clean”. The total amounting to £12,659.40.

Donations and Gift Aid received during the year amounted to: £17897.61 which included £11,900.94 from the new fundraising initiative started in July by the Governors “Shine Brighter” and all donations and associated gift aid received between 1[st] July 2022 and 31[st] October 2022.

This represented an increase of 64% on the prior year. During the year to 31 October 2023, FOSRS transferred over to the school

all remaining donations and associated gift aid received in the prior financial year from 1 July 2022 to 31 October 2023
all donations and associated gift aid received during the current financial year

(b) Cash reserves

Reflecting the above transfers, cash reserves decreased by £5,456.53 to £9,544.71.

Sundry Notes

The Annual Receipts & Payment Accounts for this financial year ending 31 October 2023 will be subject to an independent examination in line with The Charities (Annual return) Regulations 2022 as the gross income exceeds £25,000.

FOSRS does not hold any funds as custodian trustee.

ACCOUNTS YEAR ENDING 31st OCTOBER 2023

|Friends of Stoke Row School (FOSRS)- Charity Reg 1103703
Balances on 31/10/23
Current A/c
£6,275.61
Summary Date
31/10/23
Savings A/c
£2,884.97
 Cash (float) **£384.13**|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703** **Balances on 31/10/23** Current A/c **£6,275.61** **Summary Date** **31/10/23** Savings A/c **£2,884.97** 
Cash (float)
£384.13|Friends of Stoke Row School (FOSRS)- Charity Reg 1103703
Balances on 31/10/23
Current A/c
£6,275.61
Summary Date
31/10/23
Savings A/c
£2,884.97
 Cash (float) **£384.13**|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703** **Balances on 31/10/23** Current A/c **£6,275.61** **Summary Date** **31/10/23** Savings A/c **£2,884.97** 
Cash (float)
£384.13|Friends of Stoke Row School (FOSRS)- Charity Reg 1103703
Balances on 31/10/23
Current A/c
£6,275.61
Summary Date
31/10/23
Savings A/c
£2,884.97
 Cash (float) **£384.13**|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703** **Balances on 31/10/23** Current A/c **£6,275.61** **Summary Date** **31/10/23** Savings A/c **£2,884.97** 
Cash (float)
£384.13| |---|---|---|---|---|---| |Opening Balance|£15,001.24|On 31 Oct 2022|£9,544.71||| ||||||| |||Income|Expenditure|Net|Total Balance| |Summary Total||£29,190.97|£34,647.50|£-5,456.53|£9,544.71| ||||||| |Income
Expenditure
Net
EVENTS
£9,528.54
£2,058.91
£7,469.63
Christmas Fair 2022
£1,103.16
£161.10
£942.06
Bag2School
£319.00
£0.00
£319.00
Wreath Making Worshop Dec 2022
£330.00
£0.00
£330.00
Quiz night 2023
£886.50
£232.06
£654.44
Easter 2023- Easter Bags
£0.00
£29.95
£-29.95
Motorsports Day 2023
£2,194.78
£506.16
£1,688.62
Colour Run 2023
£2,756.97
£1,036.80
£1,720.17
Motorsports Day 2022
£1,500.00
£71.84
£1,428.16
Sleigh Run November 2022
£107.61
£0.00
£107.61
Village Fun Day 2023
£38.91
£0.00
£38.91
Dec 22 Soiree at Shop
£52.11
£0.00
£52.11
Steam Rally Day
£239.50
£0.00
£239.50
Christmas Fair 2023
£0.00
£21.00
£-21.00
GENERAL FUNDRAISING
£19,662.43
£32,588.59
£-12,926.16
Sale of Refreshments at Events e.g. school plays
£236.70
£0.00
£236.70
Class cake sales
£209.12
£0.00
£209.12
Preloved sale
£792.50
£0.00
£792.50
School disco
£58.02
£230.00
£-171.98
Parent/Community Donations
£3,983.33
£9,630.85
£-5,647.52
"Shine Brighter" Donations
£10,004.68
£10,004.68
£0.00
"Shine Brighter" Gift Aid
£1,896.26
£1,896.26
£0.00
Gift Aid Claim
£2,013.34
£2,451.63
£-438.29
Easyfundraising/amazon smile
£90.84
£0.00
£90.84
Tea Towel Sales
£38.00
£381.60
£-343.60
Donations for Uniform
£38.50
£0.00
£38.50
FOSRS Donation
£0.00
£7,659.40
£-7,659.40
Gifts
£0.00
£43.00
£-43.00
Other eg Fees for PTA Membership etc
£0.00
£190.00
£-190.00
Purchase of capital items
£0.00
£83.55
£-83.55
Sundry
£270.00
£17.62
£252.38
Bank Interest
£31.14
£0.00
£31.14
Bank transfers Betwween Accounts
£0.00
£0.00
£0.00
Year to 31 October 2023
£29,190.97
£34,647.50
£-5,456.53
Area|||||| |Area||Income|Expenditure|Net|| |EVENTS
Christmas Fair 2022
Bag2School
Wreath Making Worshop Dec 2022
Quiz night 2023
Easter 2023- Easter Bags
Motorsports Day 2023
Colour Run 2023
Motorsports Day 2022
Sleigh Run November 2022
Village Fun Day 2023
Dec 22 Soiree at Shop
Steam Rally Day
Christmas Fair 2023
GENERAL FUNDRAISING
Sale of Refreshments at Events e.g. school plays
Class cake sales
Preloved sale
School disco
Parent/Community Donations
"Shine Brighter" Donations
"Shine Brighter" Gift Aid
Gift Aid Claim
Easyfundraising/amazon smile
Tea Towel Sales
Donations for Uniform
FOSRS Donation
Gifts
Other eg Fees for PTA Membership etc
Purchase of capital items
Sundry
Bank Interest
Bank transfers Betwween Accounts||£9,528.54
£1,103.16
£319.00
£330.00
£886.50
£0.00
£2,194.78
£2,756.97
£1,500.00
£107.61
£38.91
£52.11
£239.50
£0.00
£19,662.43
£236.70
£209.12
£792.50
£58.02
£3,983.33
£10,004.68
£1,896.26
£2,013.34
£90.84
£38.00
£38.50
£0.00
£0.00
£0.00
£0.00
£270.00
£31.14|£2,058.91
£161.10
£0.00
£0.00
£232.06
£29.95
£506.16
£1,036.80
£71.84
£0.00
£0.00
£0.00
£0.00
£21.00
£32,588.59
£0.00
£0.00
£0.00
£230.00
£9,630.85
£10,004.68
£1,896.26
£2,451.63
£0.00
£381.60
£0.00
£7,659.40
£43.00
£190.00
£83.55
£17.62
£0.00|£7,469.63
£942.06
£319.00
£330.00
£654.44
£-29.95
£1,688.62
£1,720.17
£1,428.16
£107.61
£38.91
£52.11
£239.50
£-21.00
£-12,926.16
£236.70
£209.12
£792.50
£-171.98
£-5,647.52
£0.00
£0.00
£-438.29
£90.84
£-343.60
£38.50
£-7,659.40
£-43.00
£-190.00
£-83.55
£252.38
£31.14|| |||£0.00|£0.00|£0.00|| |Year to 31 October 2023||£29,190.97|£34,647.50|£-5,456.53||

17/05/2024

Friends ot Stoke Row School Annual Recel &Pa ments Accounts for the ear ended 31 Ortober 2023 Headline Anal is Profit & Loss Income Expenditure Net Profit/lLossl £29.191 34,648 -£5,457 Balance Sheet Current Account Savings Account Petty Cash 31 Oct 2023 Movement 31 Oct 2022 £6,276 £11,545 £2,885 £2,817 £384 £640 £9,545 £15,001 -£5,457 Jennifer West Treasurer

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Friends of Stoke Row School On accounts for the year ended 31. October 2023 Charity no (If any) 1103703 Set out on pag I report to ts trustees on my examination of the accounts of the above charity (Ihe Trusf) for ts year ended RPonsIbIlItIeS and As the tharty trustees of the Trust, you are r8sponsibk8 for tre preparation bas1• of report of the accounts in aCc(nce with the requirements of the Charities A 2011 (Yhe Acr). I report in respect of my examinalion of the Twsfs accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Direction8 given by the Charity Commission under sedion 145(5)(b) of A(a. I have completed my examinatson. I confim that no material matters have me to my attention ( ") in connection with the examinatbon which gives me cause to believe that in, any material Independent examiner's Ststement accounting records were not kept in accordan with $8Ction 130 of theAdor the acnts do not aCCd with the accountirKJ records I have no ¢on¢ems and have corne acmss no otsr matters in connection with the examination to which attention shoukl be drawn in order to enable a proper understanding of the accounts lo bè reactrpd. ' Pleas6 delete the woffls in the brackets rfthey do not 8ppty. Slgn•d." Name: Maureèn Hay Relevant professlonal qualification(s) or body Ilf any): AddreM: Cerezo Main Stree( Stoke Row, oxfon1re RG9 5QD IER October 2018