## **- Friends of Stoke Row School (FOSRS) Trustees Report for Year Ended 31 October 2021** ## **Charity Details** Charity Reference Number: 1103070 Address: c/o Stoke Row School School Lane Stoke Row Henley on Thames RG9 5QS ## **Trustees** |**Trustees**||| |---|---|---| |**Name**|**Role**|**Date of Appointment**| |Emma Taylor|Chair|29 January2020| |Kerrie Blaker|Treasurer|9 May2019| |Robyn Polisano|Secretary|5 July2019| ## **Structure Overview** FOSRS is structured as a small group of parent volunteers, led by a parent chair assisted by a parent secretary and a parent treasurer. It may also have a parent vice chair but this role was not filled in the year in question. It is managed by the Trustees, led by the chair and holds regular meetings in the term time to which all parents, teachers and other interested parties are invited to discuss fundraising activities. It holds an annual AGM, is insured by Parentkind, and produces an annual report on its finance. Trustees are recruited from the body of active parent volunteers at regular meetings. ## **Objectives and activities undertaken in the year** FOSRS’ objectives are to raise funds to support the school and enhance the children’s learning. In normal times (i.e. when Covid restrictions are not in place) it holds a variety of in-person fundraising events that are either open to all or just open to families of the school. Typical events include Christmas and Summer Fairs, running the Stoke Row Colour Run and supporting Stoke Row Motorsports Day with regard to the provision of refreshments. In the financial year 2020-2021 Covid restrictions were mainly in place and in-person activities were limited. Instead FOSRS focused on clothes sales (via Bag2school and online sales), online activities e.g. the quiz night & Christmas raffle, activity trails that family bubbles could complete in their own time, sponsored events e.g. the children’s Lands End to John O’Groats virtual walk, an ultra run by an ex-Governor with parent support and sale of a cook book written by pupils at the School. ## **Financial Review including Key Achievements and Performance** As noted above, normal in-person fundraising was effectively still on hold in the financial year 20202021 as a result of Government Covid restrictions. Although FOSRS adapted in the year and undertook new types of fundraising activities as outlined above, 66% of income in the financial year was still as a result of community donations (together with associated gift aid claims). Expenditure in the year was limited as a result of normal events not running. Expenditure included: leavers’ gifts, Parentkind insurance, printing costs for the cook book. However, in the year FOSRS transferred over to the school all donations and associated gift aid received in the prior financial year and during the current financial year up to 30 April 2021 (£39,009.29). In addition, FOSRS made a donation of £4,661.63 out of fundraised sums. Mainly due to these transfers the overall cash reserves decreased in the year by £12,864.90 to £18,764.88. Note donations and gift aid received from 1 May 2021 to 31 October 2021 were transferred to the school in FOSRS’ following financial year i.e. the year ended 31 October 2022. ## **Sundry Notes** Annual Receipts & Payment Accounts for the year ended 31 October 2021 are available for review and have been independently examined by Mrs Louise Stuttard ACA. FOSRS does not hold any funds as custodian trustee. ## **Friends of Stoke Row School** ## **Annual Receipts & Payments Accounts for the year ended 31 October 2021** ## **Headline Analysis** ## **Profit & Loss** Income Expenditure Net Profit/(Loss) ## **Balance Sheet** Current Account Savings Account Petty Cash £31,731.50 -£44,596.40 -£12,864.90 31-Oct-21 Movement 31-Oct-20 £15,867.23 £28,814.35 £2,783.52 £2,721.30 £114.13 £94.13 £18,764.88 -£12,864.90 £31,629.78 Accounts for prep of PDF |**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703**
**Balances on 31/10/2021**
Current A/c
£15,867.23
**Summary Date**
**31/10/21**
Savings A/c
£2,783.52
`
Cash (float)
£114.13|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703**
**Balances on 31/10/2021**
Current A/c
£15,867.23
**Summary Date**
**31/10/21**
Savings A/c
£2,783.52
`
Cash (float)
£114.13|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703**
**Balances on 31/10/2021**
Current A/c
£15,867.23
**Summary Date**
**31/10/21**
Savings A/c
£2,783.52
`
Cash (float)
£114.13|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703**
**Balances on 31/10/2021**
Current A/c
£15,867.23
**Summary Date**
**31/10/21**
Savings A/c
£2,783.52
`
Cash (float)
£114.13|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703**
**Balances on 31/10/2021**
Current A/c
£15,867.23
**Summary Date**
**31/10/21**
Savings A/c
£2,783.52
`
Cash (float)
£114.13|**Friends of Stoke Row School (FOSRS)- Charity Reg 1103703**
**Balances on 31/10/2021**
Current A/c
£15,867.23
**Summary Date**
**31/10/21**
Savings A/c
£2,783.52
`
Cash (float)
£114.13| |---|---|---|---|---|---| |**Opening Balance**|£31,629.78|On 31 Oct 2020|**£18,764.88**||| ||||||| |||**Income**|**Expenditure**|**Net**|**Total Balance**| |**Summary Total**||£31,731.50|£44,596.40|£-12,864.90|£18,764.88| ||||||| |**Area**|**Income**|**Expenditure**|**Net**| |---|---|---|---| |**EVENTS**
Elephant Trail Nov 2020
Wreath Making Worshop Dec 2020
Christmas Raffle 2020
Scarecrow Trail Easter 2021
Colour Run 2021
Children's Run (Landsend- John O'Groats)
Motorsports Day 2021
Stars at the Well 2021
Oct Ultra Run (David Pryce & parents)
**GENERAL FUNDRAISING**
Village Day Cakes
School disco
Donations
Gift Aid Claim
Donation for Uniform
FOSRS Donation
Leavers Gifts
To be reallocated once known
Easyfundraising/amazon smile
Other eg.Fees for PTA Membership etc
Cook Book Sales
Class cake sales
Summer Challenge 2020
Christmas Fair 2020
Quiz night 2021
Summer Fete 2021
Bag2School
Bag2School- clothes sales via FB|**£9,811.99**
£40.00
£0.00
£250.88
£924.30
£187.90
£76.60
£574.68
£275.00
£764.75
£0.00
£1,438.63
£0.00
£0.00
£0.00
£5,279.25
**£21,919.51**
£0.00
£131.00
£0.00
£14,902.84
£6,198.41
£232.00
£415.00
£40.00
£0.00
£0.00
£0.26
£0.00|**£0.00**
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
**£44,596.40**
£0.00
£152.26
£0.00
£32,862.69
£6,146.60
£0.00
£200.00
£0.00
£4,661.63
£150.00
£423.22
£0.00|**£9,811.99**
£40.00
£0.00
£250.88
£924.30
£187.90
£76.60
£574.68
£275.00
£764.75
£0.00
£1,438.63
£0.00
£0.00
£0.00
£5,279.25
**£-22,676.89**
£0.00
£-21.26
£0.00
£-17,959.85
£51.81
£232.00
£215.00
£40.00
£-4,661.63
£-150.00
£-422.96
£0.00| |_Bank Transfers Between Accounts_|_£0.00_|_£0.00_|_£0.00_| |**Yr to 31 Oct 2021**|**£31,731.50**|**£44,596.40**|**£-12,864.90**| **Total funds** **£18,764.88** _FOSRS general fund_ £2,000.00 _Fundraising & Donations_ £16,764.88 13/07/2022 1 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Reporl Frth of Stoke Row Schc On accounts for th• y•ar •ndgd 31110r2021 Charlty no Ilf any) 1103703 S•t out on pag I rewjrt to the trustees on my examination of the actl￿nts of the above charity (kn Trusf) for the year erthd 31110r2021. R••pon•lbllltl•* and As the charity tru8t88s of the Trust, you are responsib￿ for the preparation b4•1• of r•port of the accounts in acccKdKth with the requirements of the Charitse8 Act 2011 Acr). I report in r08P8Ct ol my 8xamination of the Tru8t'8 accounts carried out urKler sec*on 145 of the 2011 Ad and in ¢arying out my examination, I hav8 foll(Med aFwica￿& ￿'re¢ll0￿ given by tho Chanty CThnmiJ•ion under 8eth.on 145(5)(b) of the A(*. Ind•p•nd•nl I have completed rny examinat￿. I confim) that rK) material matter8 have •xamlnorf• •tatw)wit wne to my attention (other than that di8do86d ') in connection with the examlnation **ich gNe8 me ¢au•8 to beli￿ that in, any material acccyJntiNJ re¢(xd8 wern fK>t in a¢owdanc• with soction 130 of the Act or the a¢￿Un￿ do accord with th8 o¢eounting rocord8 I have no Goncems and have come a¢xo38 no other matters in connection wrth the examination to attention should bo dr￿1 in ordw to enable a proper under*anding of the accounts to be rnath8d. . Ple8s8 dekt8 the in the br8ckets rflhèy ¢*) not apply. Slgn•d: 12107r2022 Jise Stuttard R•lwant prof•••lon•l quallficatlorfs) or body (If any): ACA Addreu: 5B The Avenue Hertford IER October 2018 Section B Disclosure Only comwe rf the examiner needs to hyhlight matter5 of concem (sae CC32, Independent eX￿in￿￿)n of (knrity acC￿nts. directioro arKI for examinrs). Glvè h•r• brf•f dotall• (rf any itoms that the oxamln•r wl•ho8 to dl•clou. IER October 2018