2024-08-31-accounts - Torridgeside Amateur Swimming Club

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Trustees’ Annual Report for the period

From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date

Charity name: Torridgeside Amateur Swimming Club

Charity registration number:1103701

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the charity is to follow the objectives of Swim England and to promote swimming in all its forms.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This year we were once again able to hold our annual Club Champs events, and return to larger competitive events. These provide a chance for all our swimmers to compete against one another in a competitive environment.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	When planning our activities and events we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Our club is wholly run by an army of volunteers who coach the children, run the fundraising events, the membership and finances of the club. Without these volunteers we would not be able to keep the club going.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We as a club are affiliated to Swim England and are bound by their rules and regulations. The club was set up in Bideford and we now run from two local pools in Northam and Torrington. We run 5 sessions a week including one early morning. We are a friendly club run by volunteers and we have members from all over the local and wider community of North Devon, from the ages of around 6 years old upwards. We give swimmers the opportunity to improve their swimming in either a competitive way or just for leisure purposes. We also work closely with local schools to provide students with the opportunity to complete their DofE by providing volunteering opportunities.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Our main objective this year is to try and raise money to enable us to keep our equipment up to date and to keep the club financially viable. We also need to encourage more volunteers to become officials and coaches to enable our club to keep running efficiently. We have been working hard to secure affordable pool time for our members to continue swimming and have brought on board more committee members via zoom meetings to enable us to do this.
Performance of fundraising activities against objectives set	Para 1.41	We have applied for and received several grants this year for additional equipment and to enable us to run our annual awards night.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are still in a good position financially overall and have even made a small surplus this year. However, we still need to be mindful if we do not keep our member numbers up, our fees may still not cover our pool hire costs, and so we will continue to revise fees on a yearly basis.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We took advice on holding reserves and were advised to keep at least 6 months of running costs as a reserve.
Amount of reserves held	Para 1.22	We calculated the reserves required as being approximately £20000.00.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The main uncertainties we have had as a club is the cost of the use of a swimming pool. This has proved to be a bit of an issue in the past couple of years. Fees were frozen this year but we can expect another increase during this next year.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	We apply for grants from local and national companies. We also do lots of fundraising, we hold raffles at most events that we do during the year. We try to do several cake sales to add to this, we are hoping to do more fundraising events next year and to start holding bingo again.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The main risk we have as a charity is that we may lose the opportunity of using either of the local swimming pools that we rely on for our training. We do also struggle to recruit volunteers into the more committed coaching roles and officiating roles, both of which need to be filled if we are to maintain our status as a competitive club.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on 24th November 2019
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Club consisting of around 100 members
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed at an Annual General Meeting held in October each year.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We are working closely with Swim England and the charity commission to secure and maintain a Swim Mark accreditation.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Torridgeside Amateur Swimming Club
Other name the charity uses
Registered charity number	1103071
Charity’s principal address	Penlan House Stibb Cross Torrington Devon EX38 8LH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Lucy Glover	Chairperson (stand in as no other nomination received)	Oct 23 – present	Committee
Lisa Unstead	Club Secretary
Amanda Reeves	Treasurer/ Swimshop/ Parent Liaison
Maxine Webber	Membership secretary/Swim England registration
Sarah Thomas	Grants Secretary
Andy Unstead	Head coach/ Vice Chair
Michelle Dent	Competition secretary
	Press Secretary
	Officials Secretary
Pamela Griffiths	Welfare Officer	Oct 23 –present
Louisa Roberts	Swim Mark Coordinator

Charlotte Simpson
StaceyFlood

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Amanda Reeves	Lisa Unstead
	Treasurer	Secretary
	04/05/2025
	04/05/2025

TORRIDGESIDE AMATEUR SWIMMING CLUB ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ

Torridgeside Amateur Swimming Club

Income and Expenditure Account

Year Ended 31 August 2024

Accountants Report to the Members

You have approved the Accounts for the year ended 31st August 2024 set out above. In accordance with your instructions, we have compiled these unaudited Accounts from the accounting records, information and explanations supplied to us.

Jane Maynard limited

Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ

Members Approval of Accounts

We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation.

….......................... Mrs A J Reeves (Treasurer)

…..........................

Income and Expenditure Statement

Income Fees Joining Fees Competition Fees TASC Gala Membership and Swim England Registration Fundraising - Draws (Including Donation) Grants - Bideford Bridge Trust - Torrington Bonfire Fund - Torridge District Council - Co-Op Grant - Northam Town Council Grant - Davie Barnstaple Trust Grant - Lottery Fund (Masters swimming) - The Craft Union Grant - Great Torrington Town Grant - Bideford Rotary Club Grant - Grant - Semble Network, SWW Grant - Devon ASA - Round Table - Torrington Town Lands Donations Miscellaneous Presentation night Bank Interest Swim Shop Income Closing Stock TASC Socials Extra Training Expenditure Opening Stock Swim Shop Purchases Towelling Robes Fundraising costs Training and Courses Pool Hire Fees Swim England Gala/club champ expenses Clothes Competition Entry Fees Swim manager Amateur Swimming Association Registration and Affiliation Equipment Club Championships - Disco, Hall and Trophies etc. Travel expenses Subscriptions Website/Advertising Mount Kelly Pool Hire Bank Charges Sundry Project Blue TASC Socials Donations Surplus / (Deficit) for the year Reflected by movement in bank balances HSBC - Savings Account 81352792 HSBC - Current Account 01327445 HSBC - Current Account 61607162 HSBC - Current Account 71202197 Cash Closing Stock Swim Shop Totals Notes:	2023 £ 29,029 15,498 870 - 311 1,002 46,710	£ 41,554 3,298 5,764 1,960 3,835 1,957 2,000 - - - - - - - 250 - - - 150 250 600 - 69 1,069 569 1,070 852 744 128 1,002 1,157 - - 92 46,212 2,899 1,886 - 5,932 960 - - 1,167 1,144 - - 98 181 422 - 252 - 2024 £ 29,598 17,961 399 - 615 852 49,425 202	£ 66,119 63,404 2,715 Movement £ 569 2,463 (471) 0 304 (150) 2,715 4	£ 39,215 1,149 6,357 1,239 2,318 439 - - - - 450 - - - 250 150 3,841 500 30 391 790 311 899 1,002 1,109 710 - - 725 53,919 2,926 1,837 1,569 6,403 640 - 648 1,798 1,003 - 599 124 137 - - - 202	£ 59,331 74,147 3
					(14,816)

At the year end there was £2476.75 owing to TASC.

At the year end there was £4550.22 owing for pool hire fees.

After adjusting for these amounts there would be a surplus of £641.53.

TORRIDGESIDE AMATEUR SWIMMING CLUB ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

JANE MAYNARD LIMITED T/A MAYNARD JOHNS 37 MILL STREET BIDEFORD EX39 2JJ

Torridgeside Amateur Swimming Club

Income and Expenditure Account

Year Ended 31 August 2024

Accountants Report to the Members

Jane Maynard limited

Jane Maynard Limited Chartered Accountants and Business Advisors 37 Mill Street Bideford Devon EX39 2JJ

Members Approval of Accounts

We approve the above Accounts and confirm that we have made available all relevant records and information for their preparation.

….......................... Mrs A J Reeves (Treasurer)

…..........................

Income and Expenditure Statement

Income Fees Joining Fees Competition Fees TASC Gala Membership and Swim England Registration Fundraising - Draws (Including Donation) Grants - Bideford Bridge Trust - Torrington Bonfire Fund - Torridge District Council - Co-Op Grant - Northam Town Council Grant - Davie Barnstaple Trust Grant - Lottery Fund (Masters swimming) - The Craft Union Grant - Great Torrington Town Grant - Bideford Rotary Club Grant - Grant - Semble Network, SWW Grant - Devon ASA - Round Table - Torrington Town Lands Donations Miscellaneous Presentation night Bank Interest Swim Shop Income Closing Stock TASC Socials Extra Training Expenditure Opening Stock Swim Shop Purchases Towelling Robes Fundraising costs Training and Courses Pool Hire Fees Swim England Gala/club champ expenses Clothes Competition Entry Fees Swim manager Amateur Swimming Association Registration and Affiliation Equipment Club Championships - Disco, Hall and Trophies etc. Travel expenses Subscriptions Website/Advertising Mount Kelly Pool Hire Bank Charges Sundry Project Blue TASC Socials Donations Surplus / (Deficit) for the year Reflected by movement in bank balances HSBC - Savings Account 81352792 HSBC - Current Account 01327445 HSBC - Current Account 61607162 HSBC - Current Account 71202197 Cash Closing Stock Swim Shop Totals Notes:	2023 £ 29,029 15,498 870 - 311 1,002 46,710	£ 41,554 3,298 5,764 1,960 3,835 1,957 2,000 - - - - - - - 250 - - - 150 250 600 - 69 1,069 569 1,070 852 744 128 1,002 1,157 - - 92 46,212 2,899 1,886 - 5,932 960 - - 1,167 1,144 - - 98 181 422 - 252 - 2024 £ 29,598 17,961 399 - 615 852 49,425 202	£ 66,119 63,404 2,715 Movement £ 569 2,463 (471) 0 304 (150) 2,715 4	£ 39,215 1,149 6,357 1,239 2,318 439 - - - - 450 - - - 250 150 3,841 500 30 391 790 311 899 1,002 1,109 710 - - 725 53,919 2,926 1,837 1,569 6,403 640 - 648 1,798 1,003 - 599 124 137 - - - 202	£ 59,331 74,147 3
					(14,816)

At the year end there was £2476.75 owing to TASC.

At the year end there was £4550.22 owing for pool hire fees.

After adjusting for these amounts there would be a surplus of £641.53.