Trustees, Annual Report for the period Period start dale 01 Septeir.b 2019 ar Period end date Au9USi From Section A Reference and administration details Charity name Cranbrook Primary Out of School Club Other names charity Is known by Registered charity number (if any) 1103608 Charity's principal address Cranbrook Primary Out of School Club Carriers Road Cranbrook, Kent Postcode TN17 3JS Names of the charity trustees who manage the charity Dates actsd if not forwhol ear Trustee name Office lil any) Name of porson lor body) entltled toa oint trustea Èfan Lesley Atkins Phil Mummery Lynne Goodchild Chairman Treasurer Died 27 February 2020 Appointed 1 November 2020 Helen Stevens Resigned 1 June 2021 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example. any custodian trustees) Name Dates acted if not for whole ear TAR hAarch 2012
Names and addresses of adv5sers (Optional informatlon) e of adviser Name Address Name of chlef executive or names of senior staff members {Optional Infonnation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Adopted 15 March 2004 Type of goveming document How the charity is constituted Trust Truslee selection meth¢)Js Trustees are selected and appointed by existing trustees Additional governance issues (Optional information) You may choos8 to include additional information, where relevant, about: The Charity operates a safe recruitment policy. policies and procedures adopted for the induction and training of trustees- the charity's organisatior7al structure and any wider n&iwork with which the charity All employees and trustees arè routinely checked using the Disclosure and Barring Servi. The Charity operates its own Health & Safety policy and carries out routine risk assessments to ensure that the activities and the environment are safe for children. relationship with any related parties., Iruslees, Consderation of major risks and the syslem and procedures to manage them. Two of the Trustees are Tnjstees of another Charity, the Cranbrook Primary School Care Project (Registered Charity Number 1108261), to which a loan of£8.000 was tnade. The outstanding repayments of the loan are recognised as an asset in these accounts. Section C Objectives and activities 1. To provide the necessary facilities for the daily care, recrealion and education of children during out of school hours and school holidays. 2. To advance the education and training of persons in the prowsions of such care, education and recreai*onal facilities. Summary ofthe objects ofthe charlty set out in its governing docurnentl. TAR March 2012
The Charity provides a Breakfast Club tefore school from 7'.45am to 8..45am, providing a healthy breakfast before school. It provides an Out of School Club after school each day during term lime from 3=15pm to 6:00pm. During holiday times the Chanty also provides 8 Holiday Club from 7-45am to 5'.00pm. providing full day care and a full programme of activities for the children. The Charity provides a minibus service to ollect and drop children from tsvo other local schools. In setting objeclives and planning aclivilies, the Trustees have given careful consideration to the Charity Commission's general guidance on Public Benefit and, in particular. to its supplementary Public Benefit Guidance on advancing Education and on fee charging. The Trustees believe that the opportunity to benefit from the Out of School CIL*b is not unreasonably restricted by the fees that are charged. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benofitl Additional details of objectivès and activities (Optional inforn)ation) You may choose to include further stalemenls, where relevant, about.. policy on grantmaking- poIiGy programme related investment., contribution made by volunteers. TAR Mareh 2012
Section D Achievements and performance The Charity has continued to run all three of our clubs despite a still challenging environment. which has led to further reductions in demand for our services. which we are managing on an on-goin9 basis. Summary ofthe main achievements of the charity during the year The management of the club has maintained the fundraising activities i and will catry on in order to ease financial constraints due to reduced demand. The Charity has appropriate staffing levels in place as required by Ofsted with on-going training as required. TAR Mar¢h 2012
Section E Financial review The Trustees have decided to operate reserves sufficient to pay salaries for six months in the evenl that there is no lake up for the club. This nomially means reserves of about £15,000. Brief statement of the charity's policy on reserves At the end of the year to 31 August 2020. cash reserves were £3.208. which is only sufficient to pay salaries for about one month, so the Trustees are actively engaged in securing on-going funding for the Chari Details of any funds materially in deficit Further financial review details (Optional infonnation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds {including any fundraising). how expenditure has supported the key objectives of the charity- nvestment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgn8d on behalf of tho charity's trustees Signature{s) Full name{s) Position {eg Secretary, Chair. etc) Lesley Alkins Chair Date 11 October 2021 TAR Marth 2012
Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trusteesl members of Cranbrook Primary Out Of School Club On accounts for the year ended 31 Augusl 2020 Charity no (rf any) 1103608 Set out on pages 1and2 Respective The charity's trustees are responsible for the preparalion of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examinats'on is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions glven by the Charity Commission (under section 145(51{b} of Ihe Charities Ad, and to state whether particular matters have corne to my attention. Basis of independent My examination was carried out in accordance wtth general Directions givén examinevs statement by the Charity Commission. An examination includes a review ofthe accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations trom the trustees ConMIng any such matters. The procedures undertaken do not prowde all the evtdence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'tme and fairf view and the report is limiled lo those matters sel out in the statement below. Independent In connectson with my examination, no matter has come to my attention examinerfs statement (other than that disclosed below ") which giv&s me reasonable Cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Acl,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met- or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed". Date: 11 October 2021 Nam•: DNA Boobbyer FCA Relevant professional qualification(sl or body (if any): Fellow of the Institute of Chartered Accountants in England and Wales. IER March 2012
Address: Mccabe Ford Williams 61 High Street Cranbrook Kent TN17 3EG Section Disclosure Only complete if the examiner needs to highlight material problems. Give here brief details of any items thal the examiner wishes to disclose. IER March 2012
Cranbrook Prlmary Out of School Club 1103608 Receipts and payments accounts CC16a Forthe period from 0110019 To 31iOW2020 Section A Receipts and payments Uore5tflCted funds Restncg lunds Endty•ment funds Total fund8 Last ya4r ioth• n•ar•st£ io thEllUnJSt£ tothg ngr**t£ to th• n•artst£ A1 Recolpts Feè5 receiveé & use Olm1$ 2939 29039 29,915 lllterest J¢b Reienlon Fd GrdTrt Coop Commyrtli Fund Sub total(Gross incorne for AR) 9,012 9.072 .649 34911 38.911 A2 Asset and investment salos. ($08 tab181. Sub total X911 38.911 38,564 A3Pa ents Sa&nes $ff train9 ¢08ts Arts & mater PL4y Equipmenl FOJ& Caning Suppl Offrce ¢osts.Po$t& S¥thyE Iitrès & TekghL) Z7JJ7 2¥.537 28,036 31Z 928 123 2,814 79 1036 2.036 66 2,602 Millibu$ Cos15, Insurarts 8 Fuel Bu$eSS Insan CD5ts Operatnal Fé 8ookkéapin9 ¢¢$19 466 2.753 2J06 1,162 1.162 I,Q12 112 Sub tolal 37.nE 37,772 34665 A4 Asset and investment purchases, see table Sub total TQtalpaynnts 37.7T2 37.772 38,665 Net of receipts/(payments) A5 Transfers between funds Ae Cash funds last ar end Cash funds this yearend 1.139 1.139 2.OSY 2.170 2,069 3206
CrJnb¥ook Prirnaryout ofschool Club 1103608 Receipts and payments accounts CC16a Forthe perfod 0110¥19 31108tt020 Section B Statement of assets and liabililies at the end of the period Unrestricted fvnds noar¢%t£ Restrfcted funds to neare9t£ Endowmant funds to n•arnst£ Categories Oetsi15 Bl Cash funds If09 100 Total cash fvnds 3.209 Unrestrfcted fttnds to ntE Restrcted fund5 lo neareste Endowment fund$ towrest£ Deialls Fe to ¢b a131 August 2Q R•ètsd Parw. Loan *)Carn Fund tth Details Costl0k0na4 Currnntv4lu• onal 83 Inv¢$tmont assets Fund tu Details PL4ygftyJp ttqLipn8nt Co•tloFthnall onal 84 As89ts retslned for the charltys own u8e tled Details Indep£EnteOrn1latsJn Fund tovthkh WhAn B5 Liabllldos 1,200 pa.. Loan knCa Ftuié 1,000 Sigred by one tnjslees on behalf of all thè truÈt80S Signatwe Print Name dte of Atkins