REGISTERED COMPANY NUMBER: 5022458 (England and Wales) REGISTERED CHARITY NUMBER:
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2023
for
Brenchley Pre-School Limited
McCabe Ford Williams Bank Chambers 61 High Street Cranbrook Kent TN17 3EG
Brenchley Pre-School Limited
Contents of the Financial Statements for the Year Ended 31 August 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 to 7 |
| Notes to the Financial Statements | 8 to 15 |
| Detailed Statement of Financial Activities | 16 to 17 |
Brenchley Pre-School Limited
Report of the Trustees
for the Year Ended 31 August 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Memorandum and Articles of Association sets out the charitable objectives for which Brenchley Pre-School Limited is established. The charity's objectives are the education and care of pre-school age children.
Significant activities
Brenchley Pre-School is run by a Committee elected at the annual general meeting. Its objectives are the education and care of pre-school age children between the ages of 2 and 4. The Nursery Class for 2-3 year olds and the Lions Class for 3-4 year olds.
Fourteen staff were employed during the year: Thirteen qualified practitioners and a bookkeeper.
Parents, staff and Committee Members organise fundraising events to augment fee income and KCC funding.
Public benefit
The Trustees have complied with the duty in section 4 of the Charities Act 2006 to have regard to the public benefit guidance published by the Charity Commission.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The financial activities of the Pre-School are set out in the attached statement of financial activities. The Pre-School has an operating surplus for the year of £5,173 (2022: £21,518).
FINANCIAL REVIEW
Reserves policy
The charity has a reserves policy whereby sufficient funds are retained to meet any redundancy obligations if the Pre-School has to close. Should the funds be insufficient to cover the redundancies the sale of equipment could be used to offset this amount. The Trustees are committed to returning the reserves back to a healthy surplus. At 31 August 2023, accumulated reserves totalled £76,822 (2022: £71,649).
The improvement in the financial position has primarily been driven by increase in the rates for private fees and the introduction of Breakfast and Twilight (after school) club, in September 2019.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The pre-school is governed by the Pre-School Learning Alliance Memorandum and Articles of Association for Pre-Schools 2012 (Companies Acts 2006).
Page 1
Brenchley Pre-School Limited
Report of the Trustees
for the Year Ended 31 August 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees
The Committee Members are elected at the annual general meeting and are parents of children at the pre-school or people with local involvement.
The following members have acted on the Committee during the year ended 31 August 2023:
| Company Directors & | ||
|---|---|---|
| Trustees | ||
| Victoria Relle | Trustee and Chairman | Appointed 15 October 2013 |
| Sarah Cox | Trustee and Treasurer | Resigned 31 July 2021 |
| Clare Edler | Trustee and Treasurer | Appointed 1 August 2021 |
| Sian Scovell | Trustee | Appointed 18 November 2013 |
| Other Committee Members | |
|---|---|
| are: | |
| Kelly Harper (Trustee) | Anna Fowler |
| Julia Lewer (Trustee) | Mercy Lowe |
Organisational structure
The Committee is split into the Management Committee consisting of Chair, Treasurer and Manager (all Directors/Trustees). All other Committee Members belong to the Fundraising (PTA) Committee.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
5022458 (England and Wales)
Registered Charity number
Registered office
Brenchley Road Brenchley Tonbridge Kent TN12 7NY
Trustees
Mrs V Relle Mrs S Scovell Mrs C Edler Mrs K Harper Mrs K Snell (resigned 13.10.22) Mrs J Lewer (appointed 13.10.22)
Company Secretary
Mrs V Relle
Page 2
Brenchley Pre-School Limited
Report of the Trustees
for the Year Ended 31 August 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
McCabe Ford Williams Bank Chambers 61 High Street Cranbrook Kent TN17 3EG
Solicitors
Warners Solicitors 16 South Park Sevenoaks Kent TN13 1AN
Bankers
Santander UK plc Bridle Road Bootle Merseyside L30 4GB
Approved by order of the board of trustees on 19 October 2023 and signed on its behalf by:
Mrs V Relle - Trustee
Page 3
Independent Examiner's Report to the Trustees of Brenchley Pre-School Limited
Independent examiner's report to the trustees of Brenchley Pre-School Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
DNA Boobbyer
McCabe Ford Williams Bank Chambers 61 High Street Cranbrook Kent TN17 3EG
Date: ..............October 2023
Page 4
Brenchley Pre-School Limited
Statement of Financial Activities for the Year Ended 31 August 2023
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Pre-School Provision Other trading activities 2 Investment income 3 Other income Total EXPENDITURE ON Raising funds Charitable activities Pre-School Provision Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.8.23 Unrestricted fund £ 63 217,065 4,301 6 - 221,435 829 215,432 216,261 5,174 71,649 76,823 |
31.8.22 Total funds £ 1,264 204,395 6,157 2 8,924 |
|---|---|---|
| 220,742 | ||
| 1,743 197,481 |
||
| 199,224 | ||
| 21,518 50,131 |
||
| 71,649 |
The notes form part of these financial statements
Page 5
Brenchley Pre-School Limited
Balance Sheet
31 August 2023
| 31.8.23 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 13,630 CURRENT ASSETS Stocks 9 1,452 Debtors 10 3,688 Cash at bank 60,505 65,645 CREDITORS Amounts falling due within one year 11 (2,452) NET CURRENT ASSETS 63,193 TOTAL ASSETS LESS CURRENT LIABILITIES 76,823 NET ASSETS 76,823 FUNDS 12 Unrestricted funds 76,823 TOTAL FUNDS 76,823 |
31.8.22 Total funds £ 12,169 795 2,202 60,334 63,331 (3,851) 59,480 71,649 71,649 71,649 71,649 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Brenchley Pre-School Limited
Balance Sheet - continued
31 August 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 19 October 2023 and were signed on its behalf by:
V Relle - Trustee
C Edler - Trustee
The notes form part of these financial statements
Page 7
Brenchley Pre-School Limited
Notes to the Financial Statements for the Year Ended 31 August 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Grant income received relating to periods after the year end is treated as deferred income.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 20% on cost Fixtures and fittings - 20% on cost
Assets held on incorporation have been valued at their estimated depreciated market value at that time. All additions are valued at historical cost. The charity capitalises items of equipment which are expected to be of continuing use and which cost more than £100.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Going concern
The charity has recorded a surplus for the past 3 years after recording a deficit in 2019. The surplus has arisen from an increase in private fees and increased pre-school numbers from extending the provision to wrap-around care and opening up for 2 year olds to have full day care. This has generated additional income and allowed for additional staff numbers to be employed and has resulted in an increase in associated costs. Therefore, the accounts have been prepared on a going concern basis.
Covid Grant Income
The company has furloughed staff during the Covid-19 pandemic and made claims for government furlough grants. The grants are recognised on an accruals basis, matched in the period against the staff costs that they relate to, and recorded as grant income in the accounts.
The company has received a discretionary Covid grant from Tunbridge Wells Borough Council during the previous year.
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.8.23 | 31.8.22 | ||
| £ | £ | ||
| Fundraising events | 3,040 | 5,221 | |
| Uniform Sales | 1,261 | 936 | |
| 4,301 | 6,157 | ||
| 3. | INVESTMENT INCOME | ||
| 31.8.23 | 31.8.22 | ||
| £ | £ | ||
| Deposit account interest | 6 | 2 |
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31.8.23 | 31.8.22 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 3,153 | 1,099 |
5. TRUSTEES' REMUNERATION AND BENEFITS
No remuneration directly or indirectly out of the funds of the charity was paid or payable for the year to any Committee Members or to any person or persons known to be connected to them aside from as noted below.
Following the adoption of the Pre-School Learning Allowance 2012 Memorandum & Articles of Association, which now alllows members of staff to become Trustees/Directors, Mrs S Scovell was appointed as a Trustee and Director on 18 November 2013. As included in Note 6, Mrs Scovell was paid remuneration for her role in the Pre-school but received no remuneration in her capacity as Trustee/Director.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
Committee Members have been reimbursed for expenses incurred in pursuance of the Charity's activities.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Qualified Pre-School Staff Administrator |
31.8.23 13 1 14 |
31.8.22 12 1 13 |
|---|---|---|
No employees received emoluments in excess of £60,000.
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |
|---|---|---|
| Unrestricted | ||
| fund | ||
| £ | ||
| INCOME AND ENDOWMENTS FROM | ||
| Donations and legacies | 1,264 | |
| Charitable activities | ||
| Pre-School Provision | ||
| 204,395 | ||
| Other trading activities | 6,157 | |
| Investment income | 2 | |
| Other income | 8,924 | |
| Total | 220,742 | |
| EXPENDITURE ON | ||
| Raising funds | 1,743 | |
| Charitable activities | ||
| Pre-School Provision | ||
| 197,481 | ||
| Total | 199,224 | |
| NET INCOME | 21,518 | |
| RECONCILIATION OF FUNDS | ||
| Total funds brought forward | 50,131 | |
| TOTAL FUNDS CARRIED | ||
| FORWARD | 71,649 |
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
8. TANGIBLE FIXED ASSETS
| Improvements to property £ COST At 1 September 2022 64,354 Additions 2,776 At 31 August 2023 67,130 DEPRECIATION At 1 September 2022 52,825 Charge for year 2,605 At 31 August 2023 55,430 NET BOOK VALUE At 31 August 2023 11,700 At 31 August 2022 11,529 9. STOCKS Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments |
Fixtures and fittings £ 21,069 1,838 22,907 20,429 548 20,977 1,930 640 31.8.23 £ 1,452 31.8.23 £ 3,688 |
Totals £ 85,423 4,614 |
|---|---|---|
| 90,037 | ||
| 73,254 3,153 |
||
| 76,407 | ||
| 13,630 | ||
| 12,169 | ||
| 31.8.22 £ 795 31.8.22 £ 2,202 |
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
| 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other taxes Accruals and deferred income 12. MOVEMENT IN FUNDS At 1.9.22 £ Unrestricted funds General fund 71,649 TOTAL FUNDS 71,649 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 221,435 TOTAL FUNDS 221,435 Comparatives for movement in funds At 1.9.21 £ Unrestricted funds General fund 50,131 TOTAL FUNDS 50,131 |
31.8.23 £ 1,602 850 2,452 Net movement in funds £ 5,174 5,174 Resources expended £ (216,261) (216,261) Net movement in funds £ 21,518 21,518 |
31.8.22 £ 2,920 931 3,851 At 31.8.23 £ 76,823 76,823 Movement in funds £ 5,174 5,174 At 31.8.22 £ 71,649 71,649 |
|---|---|---|
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 220,742 220,742 |
Resources expended £ (199,224) (199,224) |
Movement in funds £ 21,518 21,518 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| At 1.9.21 £ Unrestricted funds General fund 50,131 TOTAL FUNDS 50,131 A current year 12 months and prior year 12 months combined included in the above are as follows: Incoming resources £ Unrestricted funds General fund 442,177 TOTAL FUNDS 442,177 |
Net movement At in funds 31.8.23 £ £ 26,692 76,823 26,692 76,823 net movement in fund Resources Movement expended in funds £ £ (415,485) 26,692 (415,485) 26,692 |
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
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Brenchley Pre-School Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2023.
14. ULTIMATE CONTROLLING PARTY
The company is controlled by its Trustees. There is no ultimate controlling party.
15. LIMITED LIABILITY
The company is Limited by Guarantee. The company has no share capital and the liability of the members is limited. In the event of the company being wound up the liability for each member shall not exceed £1.
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Brenchley Pre-School Limited
| Detailed Statement of Financial Activities for the Year Ended 31 August 2023 INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Fundraising events Uniform Sales Investment income Deposit account interest Charitable activities Pre-School Fees Grants Other income Discretionary Covid Grant Total incoming resources EXPENDITURE Other trading activities Fundraising costs Uniform costs Charitable activities Wages Social security Pensions Postage, Photocopier & stationery Staff training Rent & services Educational Aids & Equipment Pre-School Snacks Insurance/PLA Carried forward |
31.8.23 £ 63 3,040 1,261 4,301 6 96,203 120,862 217,065 - 221,435 23 806 829 164,853 6,228 2,934 12,903 735 10,925 5,978 2,377 1,473 208,406 |
31.8.22 £ 1,264 5,221 936 |
|---|---|---|
| 6,157 2 88,944 115,451 |
||
| 204,395 8,924 |
||
| 220,742 83 1,660 |
||
| 1,743 153,289 5,626 2,792 12,535 894 10,925 4,547 1,856 1,425 193,889 |
This page does not form part of the statutory financial statements
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Brenchley Pre-School Limited
Detailed Statement of Financial Activities for the Year Ended 31 August 2023
| Detailed Statement of Financial Activities for the Year Ended 31 August 2023 |
||
|---|---|---|
| Charitable activities Brought forward Repairs & maintenance Rates Short leasehold Fixtures and fittings Support costs Governance costs Accountancy fees Legal fees Total resources expended Net income |
31.8.23 £ 208,406 519 1,725 2,605 548 213,803 850 779 1,629 216,261 5,174 |
31.8.22 £ 193,889 383 1,207 824 275 |
| 196,578 820 83 |
||
| 903 | ||
| 199,224 | ||
| 21,518 |
This page does not form part of the statutory financial statements
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