## **PTA Chair’s Annual Report 2024/25** Welcome to this year’s AGM. In my annual report I will look back on the past year and share our plans for the year ahead. We’ve had a truly fantastic year of fundraising, with a wide range of brilliant events that together raised over **£21,000** . This brings our five-year total to more than **£110,000** – an extraordinary achievement that has gone directly towards enriching our children’s experience at school. A heartfelt thank you goes to all the organisers, volunteers, parents, and teachers who gave their time and energy to support the PTA. None of this would have been possible without you. We are currently seeking a **Treasurer, Secretary, Head of Events, and Co-Chair** , as well as more volunteers more broadly. Whether you can spare a little time or a lot, your contribution makes a real difference. ## **Review of 2024/25 school year** ## **Autumn Term** We began the year with the inaugural **Autumn Party** at Old Reigatians Rugby Club – a fantastic evening with live music, a DJ, food trucks, bar, and raffle. A great success, the night raised significant funds and will return in future, though likely back in its originally planned summer slot. Next came our much-loved **Fireworks Night** show. Catering proved a challenge (cooking sausages in St Mary’s was memorable!) and the bar sold out quickly. With RGS now approved to build its new sports hall, this may sadly have been one of our final fireworks at the school – an event that has become a highlight for families in Reigate. December brought a packed **Christmas season** : the **Elves’ Workshop Wonderland Fair** (with a hugely popular Grotto), Christmas tree sales, wreath making, the Christmas raffle, personalised cards, and the new Christmas Trail. ## **Spring Term** We kicked off 2025 with the **Quiz Night** in February – a sell-out success thanks to Mr Murtagh’s quizmaster skills (and some emergency wine runs!). A big thank-you as well to the parents who stayed behind to help tidy up, making sure everyone was able to head home before midnight. The **Spring Disco** continues to be popular with the children, while the **Mother’s Day bracelet sale** was another great money raiser. ## **Summer Term** Our **“Surf’s Up” Summer Fair** was a brilliant day, with over 500 tickets sold and new attractions such as the surf machine which proved popular with children and adults alike. We planned for rain and were fortunate that it stayed dry for most of the afternoon. Catering was made easier this year thanks to the use of the school canteen. That said, we did face challenges with volunteer numbers and donations, and after much consideration, we’ve decided to pause the fair for 2026 (and possibly beyond). Other summer highlights included the **raffle** , support for the **Year 6 leavers’ celebrations** , drinks donations to the post Ofsted and end of year Staff celebrations, and the **PTA’s end-of-year social** at the Venture Inn. ## **Ongoing Events** Throughout the year we also ran: - **Film Nights** – thank you to Abbey and Kate for their hard work. - **Cake & Ice Cream Sales** – organised by Aimee, very popular and raises a lot of money. - **Second-hand Uniform Sales** – managed brilliantly by Gill, Jennifer, and Joanna. - **Other fundraisers** such as non-uniform days and the party box. ## **Objectives of the PTA** to provide some more information on the PTA. The PTA exists to: - Raise funds for the school. - Enhance the school community. - Encourage parent and carer involvement. On average we raise **£20–25k per year** , which is allocated by the school across year groups and projects. All parents, carers, grandparents, teachers, and pupils are automatically members of the PTA, and anyone can get involved – from volunteering at events to joining the committee. ## **PTA committee** We have an elected committee of Trustees who manage all aspects of the PTA. These positions are crucial and again are on a voluntary basis. The current committee comprises: **Chair:** Sam Woodward **Co-Chair:** Vacant **Secretary:** Vacant **Treasurer:** Vacant **Head of Events:** Vacant **Event Organisers:** Jess Childs, Leanne Williams, Aimee Gladish **Uniform Coordinators:** Gill Reid, Jennifer Kennedy, Joanna Goddard ## **Website Coordinator:** Sam Woodward We currently have four key vacancies: **Co-Chair, Secretary, Treasurer, and Head of Events** . These roles are vital to keeping the PTA thriving, but also flexible – you can shape them around your availability and interests. ## **Looking Ahead to 2025/26** Based on feedback and experience, here are our key priorities: - **Communicate earlier** and publish the calendar sooner. - **Improve volunteer engagement** : Big events such as fairs require more handson help. With this in mind, the Summer Fair will pause, and we will explore new event formats. - **Focus on high-impact events** : We want to run more activities that are both enjoyable and efficient to deliver (e.g. quiz nights). - **Expand parent-focused socials** : Parent-only evenings have proven popular – potential ideas include a race night, summer soirée or golf day. - **Clarify event ownership** : We will assign clear leads for each event to avoid lastminute rushes. For the coming term, we have the **Fireworks Display** (possibly for the last time) and the **Christmas Fair** , alongside regular events such as cake sales and film nights. Looking further ahead, we plan to have the **Summer Soirée** in place of the Summer Fair, and trial new events to keep things fresh, inclusive, and fun. Thank you again to everyone who has given their time, energy, or support this year. Together, we make a real difference to the school and our children’s experience. **Sam Woodward, PTA Chair** ## **REIGATE PARISH CHURCH SCHOOL PTA** ## **FINANCIAL ACCOUNTS - September 2024 - August 2025** |**FUND**|**RAISING EVENTS**
**Income**
**Expenses**|**Profit**| |---|---|---| |AUTUMN TERM
AuJuniors Movie Nights x2
£2,972
£1,130
MoMovie Night
£809
£0
FirFireworks
£10,189
£5,768
XmChristmas Fair
£4,111
£1,372
XmChristmas cards
£670
£131
WChristmas wreath workshop
£1,503
£1,152
XmChristmas trees
£2,220
£1,756
XmChristmas raffle
£739
£0
NoAutumn term no uniform day
£704
£0
FeFestive Trail
£66
£0
SPRING TERM
QuParish PTA Quiz Night 2022-4th Feb
£2,561
£600
MoMothering Sunday Gifts
£100
£123
MoJuniors Movie Night
£1,064
£0
Sp Spring Disco
£1,288
£329
NoSpring Term no uniform day
£0
£0
MaMatch Box Challenge
£0
£0
SUMMER TERM
SuSummer Fair
£3,827
£1,859
MoJuniors Movie Nights x2
£382
£0
Te Tea Towels
£281
£101
SuSummer Raffle
£657
£0
IceIce Lolly sales
£314
£0
Pre-loved uniform
ALL YEAR
Pre-loved uniform
PrePre-loved uniform sale
£720
£0
PaPartybox hire
£70
£0
Summer/Autumn Party24
£0
£0
ThThe Giving Machine
£0
£0
AmAmazon Smile
£0
£0
EaEasy Fundraising
£60
£0
DoDonations
£41
£0
CaCake sales
£1,335
£0
GifGift Aid
£0
£0
YrY6 Leaver events
£1,872
£2,288
Ot Other income/expenses
£261
£903||| ||uJuniors Movie Nights x2
£2,972
£1,130|£1,842| ||oMovie Night
£809
£0|£809| |||£4,421| ||mChristmas Fair
£4,111
£1,372|£2,739| ||mChristmas cards
£670
£131|£539| ||Christmas wreath workshop
£1,503
£1,152|£351| ||mChristmas trees
£2,220
£1,756|£464| ||mChristmas raffle
£739
£0|£739| ||oAutumn term no uniform day
£704
£0|£704| ||Festive Trail
£66
£0|£66| |||**£12,673**| |||| |||£1,962| ||oMothering Sunday Gifts
£100
£123|-£23| ||oJuniors Movie Night
£1,064
£0|£1,064| ||p Spring Disco
£1,288
£329|£959| ||oSpring Term no uniform day
£0
£0|£0| ||aMatch Box Challenge
£0
£0|£0| |||**£3,962**| |||| ||uSummer Fair
£3,827
£1,859|£1,969| ||oJuniors Movie Nights x2
£382
£0|£382| ||e Tea Towels
£281
£101|£180| ||uSummer Raffle
£657
£0|£657| ||eIce Lolly sales
£314
£0|£314| ||e-loved uniform|| ||e-loved uniform|**£3,502**| |||| ||ePre-loved uniform sale
£720
£0|£720| ||aPartybox hire
£70
£0|£70| ||Summer/Autumn Party24
£0
£0|£0| |||£0| ||mAmazon Smile
£0
£0|£0| ||aEasy Fundraising
£60
£0|£60| ||oDonations
£41
£0|£41| |||£1,335| |||£0| ||Y6 Leaver events
£1,872
£2,288|-£416| ||t Other income/expenses
£261
£903|-£642| |||**£1,169**| ||**TOTAL EVENT PROFIT**
**£38,818**
**£17,512**|**£21,306**| |||| |**ADDITIONAL**|Income
Expenses|Profit| |Pr||| ||iFROM 2020-2021 ACADEMIC YEAR
£97
£102|-£5| ||For 2025-2026 Academic Year
£0|£0| |||| ||**TOTAL**
**£97**
**£102**|**-£5**| |||| |**RPCPS INVOICES - SCHO**|**OL ACTIVITIES & SPECIAL FUNDING**
Credit Notes
Invoices|Paid| |R||| ||PRPCPS Invoices 2021-2022
£0
£30,466|-£30,466| |||| ||**TOTAL**
**£0**
**£30,466**|**-£30,466**| |||| ||**2024 -2025 Academic Year**
**TOTAL**
**TOTAL**|**TOTAL INC/ DEC**| ||**OVERALL ACCOUNTING TOTALS**
**£38,915**
**£48,080**|**-£9,165**| |||| ||**Cash in bank at start**|**£12,138**| ||**Net Spend**|**-£9,165**| ||**Cash in bank at end**|**£2,973**| ||Adjustments to the year
23-24 Summer Party moved to Autumn 24-25
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