Independent examiner's report on the accounts
Report to the trustees/ Reigate Parish PTA members of On accounts for the year 31 August 2023 Charity no 1103371 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above 31 / 08/ 2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act .
under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 05/06/2024 ~~A [~~ Name: Robert William Taylor Relevant professional ICAEW qualification(s) or body (if any): Address: 28 Reigate Road Reigate RH2 0QN
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER
REIGATE PARISH CHURCH SCHOOL PTA
FINANCIAL ACCOUNTS - 1 September 2022 - 31st August 2023
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FUNDRAISING EVENTS Income Expenses Profit Prior Year
AUTUMN TERM £12,629 M Juniors Movie Nights x2 £892 £78 £814 £0
Fir Fireworks evening £8,927 £3,837 £5,090 £4,743
PY £11.9k XmChristmas Fair £4,847 £1,159 £3,687 £3,461
XmChristmas cards £478 £175 £302 £465
W Christmas wreath workshop £518 £410 £107 £138
XmChristmas trees £2,883 £2,176 £707 £502
XmChristmas raffle £1,100 £0 £1,100 £1,399
NoAutumn term no uniform day £821 £0 £821 £1,070
SPRING TERM £4,953 QuParish PTA Quiz Night £3,839 £792 £3,046 £992
M Mothering Sunday Gifts £0 £203 -£203 £446
PY £2.3k M Juniors Movie Night £461 £56 £405 £804
Sp Spring Disco £1,753 £227 £1,526 £0
NoSpring Term no uniform day £150 £0 £150 £53
M Match Box Challenge £115 £86 £28 £47
SUMMER TERM £4,325 Su Summer Fair £4,404 £1,591 £2,813 £2,695
M Juniors Movie Nights x2 £918 £182 £736 £368
PY £5.1k Ju Jubilee £0 £0 £0 £162
Gr Grooveline Music Concert £0 £0 £0 £466
Ra PTA Summer Raffle £520 £0 £520 £974
IceIce Lolly sales £266 £68 £198 £297
NoSummer Term no uniform day £58 £0 £58 £115
ON GOING £1,935 Pr Pre-loved uniform sale £763 £0 £763 £724
Pa Party box hire £122 £0 £122 £61
Th The Giving Machine £0 £0 £0 £40
PY £3.9k AmAmazon Smile £252 £0 £252 £191
Ea Easy Fundraising £103 £0 £103 £259
DoDonations £964 £0 £964 £2,605
Ca Cake sales £1,132 £35 £1,096 £1,257
GifGift Aid £0 £0 £0 £188
Yr Y6 Leaver events £2,606 £2,865 -£259 -£381
Ot Other income/expenses £61 £1,166 -£1,105 -£1,068
TOTAL EVENT PROFIT £38,949 £15,107 £23,842 £23,190
ADDITIONAL SPENDING OUTSIDE PTA EVENTS Income Expenses Profit
Pr FROM 2021-2022 ACADEMIC YEAR £0 £371 -£371 £690
TOTAL £0 £371 -£371 £690
RPCPS INVOICES - SCHOOL ACTIVITIES PURCHASED & SPECIAL FUNDING Credit Notes Invoices Sent
RPRPCPS Invoices 2022-2023 £318 £20,801 -£20,483 -£37,391
RPCPS spent but not yet invoiced £0 £0 £0 £0
TOTAL £318 £20,801 -£20,483 -£37,391
2022 -2023 Academic Year TOTAL TOTAL TOTAL INC / DEC
OVERALL ACCOUNTING TOTALS £39,267 £36,279 £2,988 -£13,511
Cash in bank as at 01/09/22 £7,515 £21,025
Net Spend £2,988 -£13,511
Cash in bank as at 31/08/23 £10,503 £7,515
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PTA Chair’s Annual Report
2022/2023
Firstly, welcome everyone to this year's AGM. We have had a wonderful fundraising year and have added more members to our PTA committee and fundraising teams.
We are still looking for a Chair & Co-Chair for the PTA as well as a Head of Events.
We really need to get these roles filled, so please help us fill them by asking around your classes. I have thoroughly enjoyed the last 3 years running the PTA. It was sad to say goodbye to Colin, who can never be replaced!
Summary of the year
Looking back on the fundraising year, we kicked off the Autumn term with the Firework night, which was extremely successful (minus the weather which caused delays to lighting the fireworks!).
We then held our fabulous Christmas Fair, another excellent event that everyone really enjoyed. A big thanks to the Christmas Fair team for organising this event.
We also did some smaller fundraisers, Christmas Cards, we held a Christmas Wreath making course, no uniform days, Christmas Trees, Cake Sales, a Christmas Raffle, Junior Film nights, Second hand Uniform Sales and our Eco Friendly Party Box Hires.
Moving into 2023, we held our traditional quiz night hosted by Mr Murtagh and team. It was the first year since COVID that we held the event in person. It was a great success and everyone had a wonderful time.
We then held the Spring disco which the children very much looked forward to as it had been cancelled the last few years due to COVID. We had DJ Nina with her neon disco. We held the infant disco first then juniors. Everyone had a great time, and we will re-do this event next year.
At Easter we decided to do something different and ask the children to take part in our Matchbox challenge. They needed to find as many items as they could and fill the box. Well done to our winners and a thank you to Hound and Porter for sponsoring our event.
As we moved into the Summer Term we held our Summer Fair, thanks to Stef for running it. The Circus theme was excellent, and the tokens were in a much better position this year!!
Rob our Treasurer will provide a detailed financial breakdown of the year.
Objectives
For anyone new who is attending their first AGM, I thought it would be worth highlighting a few key bits of information.
The Objectives of our school PTA is to organise fundraising events and activities where possible and make these as much fun as possible for the children and to involve as many people as we can. All funds raised are spent for the benefit of the school. All parents, carers, grandparents, teachers and children of the school are automatically members of the PTA and anyone can volunteer to help the PTA at any time no matter how big or small and how little free time.
Committee
Thank you to our elected committee and trustees who manage all aspects of the PTA and these positions are crucial and once again are volunteer roles. Thanks go to our Secretary Monisola Akinyemi and Treasurer Rob Reid, Event Organisers Jess Child and Leanne Williams, Uniform Coordinators Gill Reid, Jennifer Kennedy (NEW) and Joanna Goddard (NEW) and website Coordinator Sam Woodward (NEW).
This year there are 3 resignations, Chair - Polly Grimstone and Vice-Chair Haydn Davison and our Head of Events - Colin Best. Our very special thanks to the three for playing such important and integral roles in our committee.
The Chair is up for re-election as is the Co-Chair/Vice Chair and Head of events. For the PTA to continue we need a new Chair out of the 3 roles. We are still looking for other members to come forward to become a trustee to help form the committee and work on shaping the future of The School PTA. Also, we continue to welcome ideas from members new and old who are also willing to help implement them. If you do have any suggestions, these can be made at PTA meetings by PTA email, or via your class reps.
The AGM is the PTA’s only formal meeting, covering committee elections, and the treasurer's annual financial report.
I'd like to thank everyone who has made raising over £38,000 for our school possible. Thank you to all the other volunteers who raise their hands for each event, we couldn’t do it without you. Thank you to the teachers and support staff who are always on hand to help us when we need them. Thank you to our sponsors Hound and Porter, we appreciate your sponsorship and look forward to another year's partnership with you.
I hope this year that the PTA will continue to gain more support and build upon what we have previously achieved.
Polly Grimstone
PTA Chair
HT Report for PTA Meeting September 2023
Throughout the last academic year, the money raised by the PTA has gone a huge way to provide valuable educational experiences to enhance and embed children’s learning. To recap, this is what your hard work and fundraising has enabled school to provide:
Whole school items Microsoft Licence Money to support IT in school - Play equipment play and lunchtime Spiritual garden activities / bulbs and plants SEND resources Support for KS2 residentials Contribution to investment in books for libraries / RWI / guided reading Money to pay for the new crosses in school project Whole school curriculum events Coach/minibus to support attending PE event - year 1 coach to take them to the dance festival Cost of dance tuition from Star Steppers Art Week PE equipment PE sporting coach during Sports Week Book day/week visitor Support for classes Year 6 Contribution to end of year celebration Greek Day WW2 Year 5 Planetarium Victorian day Year 4 Egyptian day Contribution towards transport for Hampton Court visit Year 3 Roman Day French Cafe Day
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Year 2 Indian workshop Animal workshop Year 1 African dance and drumming workshop Spirit of the wild workshop Reception Pirate workshop day Travelling farm to school
Thank you for all you do and for all the money you raise.
Frances
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