PTA Chair’s Annual Report
2021/2022
Welcome to our first in person PTA AGM. It’s lovely to see many of you here tonight.
Firstly, due to no one coming forward for Chair/Co-Chair position myself and Haydn will be staying on, however, this is the last year we can do so. We really need to get these roles filled, so please help us fill them by asking around your classes. Haydn and I have thoroughly enjoyed our years running the PTA so will gladly and happily continue this year too.
We had a pretty normal year last year which really helped us with our fundraising. We got to do our first Firework night, which was extremely successful and our winter wonderland outside for our Christmas Fair, again another excellent event that everyone really enjoyed.There were many events in between but another big event was the Summer Fair that we were able to do.
Our PTA website is working really well. This year we have decided to take a step back from writing a PTA newsletter each week to replace the communication by using our website to send out emails when fundraisers are live on the site to buy tickets. This helps the event planners with numbers and also with accounting purposes. We have also been using it for our second hand uniform shop which works really well. We are looking for another volunteer to take over from Colin to work on the website, role involves adding information to the website and sending out email notifications from the events teams to all users on the site.
We held a range of events with lots of different teams working with us to deliver them. The support from our community has been overwhelming. Why do we do these events - to bring our community together, deliver a fun and engaging event to our families whilst raising money for our children’s education.
A thank you to our sponsors this year, Hound & Porter, Pilgrims Brewery and Batts Hill Gin.
Our events and fundraisers resulted in us around raising £40,000.00 . This is in line with what we normally raise each year, so a big well done and thank you very much. This really is a tremendous amount and we know that Mrs. Davis spreads the funds across the school years for everyone to benefit, this will also be highlighted in her end of year report too. Our Treasurer report will also go through this in more detail.
The amount of times I have said thank you in this report just goes to show what a whole school team effort it all is. I would also like to thank the school and school staff, in particular Ruth and Aaron, not just for supporting the events, but for being such proactive supporters of the PTA, it wouldn’t be possible without your help. I think it's one of the reasons why this PTA is so successful and creates such a strong bond between the families and the school.
A big thank you to Caroline who was our Secretary for 3 years, she has been a super star and we will miss her, however, I know she will be always raising her hand to help out at other events that we organize.
With that, welcome to Monisola who is now going to be the new Secretary. Thank you for joining us.
As I mentioned earlier there are lots of roles to be filled for next year, so please can we all get on the hunt and work together to find more volunteers. The more people we have the easier the job is.
Roles are:
Chair - Communication/liaises with the secretary and event teams
Co-Chair - Turns up and helps with many events
Chief Event Organiser - Makes sure there are teams for the events and gives guidance and help
Website coordinator - keeps the website up to date with events/fundraisers, works closely with second hand uniform co-ordinator to ensure items are correct online.
Second hand uniform team - Manages orders and new clothing delivers. Chair and others help out organising this too as well as organizing second hand uniform sales.
No-Uniform Organisers- sets the themes for the no-uniform days, turns up at the school gates with music and gets the kids to make it a fun entrance for everyone. They also can just make sure the dates and themes get set up and reminders go out to chair for the reps!
These roles need to be filled by next year, if you join us now you can get to know how everything works ready for September.
Please raise your hand!. It's honestly not that much work if you have a full team. The aim is to have a big team so everyone does 1 or 2 things throughout the year and it splits the workload.
If you want to find out more, please come and find us.
We look forward to another successful fundraising year!
Polly Grimstone
PTA Chair
September 2022: HT report to PTA
Last year the PTA raised money for this many items which were enjoyed by all the children. Thank you to the PTA and the parents.
You are wonderful!
PTA request List for 2021-2022 Whole school items Marvellous Me licence Microsoft Licence Money to support IT in school Play equipment - play and lunchtime Support for KS2 residentials Contribution to investment in books for libraries / RWI / guided reading science week New Reception outdoor environment new outdoor flooring and trim trail Whole school curriculum events Coach / mini bus to support attending PE event - year 1 coach to take them to the dance festival Art week PE equipment PE coach during Sports Week Word Guerrilla for Book Week (11.3.22) extra resources for world book day RPI dance workshop SEND resources
Support for classes year 6 contribution to post SATS celebration for year 6 Greek Day Year 6 WW2 day 30/4/21 year 5 Planetarium (autumn 2) 1st choice Victoria day 2nd choice year 4 Egyptian day Tudor Day 23/4/21 year 3 Roman Day French Cafe Day year 2 Animal workshop year 1 Spirit of the wild workshop Rectangular Infant Height 6 Seater Picnic Bench Year 1 dance tuition reception - wooden blocks Topic themed day (pirates)
| Charity Name | 1103371 | |||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
Period start date | To | Period end date |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 39,543 720 - - - - - - 40,263 - - - 40,263 16,353 30 37,391 - - - - - - 53,774 - - - 53,774 - 13,511 - 21,025 7,515 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30 30 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 39,543 720 - - - - - - 40,263 - - - 40,263 16,353 30 37,391 - - - - - - 53,774 - - - 53,774 - 13,511 |
Total funds to the nearest £ 39,543 720 - - - - - - 40,263 - - - 40,263 16,353 30 37,391 - - - - - - 53,774 - - - 53,774 - 13,511 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Fund raising | 39,543 | 30,951 | ||||
| PY income received inyear | 720 | 675 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
40,263 | 31,626 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 31,626 | ||||||
| General expenses | 16,353 | 10,552 | ||||
| PY expence incurred inyear | 30 | 490 | ||||
| Invoices from the school | 37,391 | 13,664 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 53,774 | 24,706 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 24,706 | ||||||
| - 13,511 | - | - | - 13,511 | 6,920 | ||
| - | - | - | - | - | ||
| 21,025 | 30 | - | 21,055 | 14,135 | ||
| 7,515 | 30 | - | 7,545 | 21,055 |
CCXX R1 accounts (SS)
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
2
Independent examination of charity accounts checklist (CC32a)
A recommended checklist for examiners
This checklist is not suitable for the examination of voluntary group accounts.
1. Self-assessment checklist
The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the legal requirements and good practice recommendations set out in the Commission’s guidance on Independent examination of charity accounts: Directions and guidance for examiners (CC32).
The examiner is recommended to use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to what is necessary.
The prompt ‘step done’ may prompt a ‘yes’ or ‘no’. A ‘no’ answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be necessary to the examination undertaken in which case the words ‘not applicable’ or ‘not necessary’ might be entered in place of a working paper reference.
Some answers may be ‘no’ because the evidence or information that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper reference added.
It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their own checklist or take an alternative approach.
If the checklist is completed it is recommended that this forms part of the formal record of their independent examination undertaken and is kept in the file of examiner’s working papers.
2. Checklist
----- Start of picture text -----
The Directions and documentation Step Working
done? paper
reference
Direction 1: Check whether the charity is eligible to have
an independent examination
Checked the charity audit threshold applying to the accounts to Y 1 - £39.5k
be reviewed income
Checked an audit is not required for any other reason Y
Confirmed the charity is eligible for independent examination Y
Confirmed the amount of the charity’s income to figure shown Y
the accounts (including any branches) and confirmed that
income and assets are below the audit threshold or, if
applicable, obtained a copy of the letter from the Commission
approving an audit dispensation
If the charity has one or more subsidiaries confirmed that group n/a
accounts are not required by law
If a charitable company checked that the audit exemption n/a
statement has been made
If applicable, rechecked the threshold calculation during the Y
examination
If the charity’s income is more than £250,000 confirmed that n/a
the examiner is a member of one of the listed bodies
If applicable, informed the trustees that the charity is not n/a
eligible for an independent examination
If receipts and payments accounts have been prepared, Y
checked that the charity’s gross income is less than £250,000
and that it is not a company
If receipts and payments accounts have been prepared, check None
that there is no requirement to prepare accruals accounts in
the charity’s governing document or for any other reason
If applicable, informed the trustees that the charity is not n/a
eligible to prepare receipts and payments accounts
Direction 2: Check for any conflict of interest that prevents
the examiner from carrying out their independent
examination
Confirmed that there are no close personal relationships with Y
the trustees that compromise independence
Confirmed as having no day to day involvement in the Y
administration of the charity
If providing other services to the charity then confirmed that all n/a
the criteria in Direction 2 necessary for independence are met
Identified that there are no circumstances in the examiner’s Y
judgment that would reasonably lead to the perception that the
examiner is not independent
----- End of picture text -----
----- Start of picture text -----
The Directions and documentation Step Working
done? paper
reference
Considered whether sufficiently skilled to carry out the Y ICAEW
examination and, where required, confirmed membership of a qualified
listed body
If applicable, informed the trustees that you are not eligible to n/a
carry out the independent examination
Direction 3: Record your independent examination
File of working papers prepared to document the work Y
undertaken (see the Direction for guidance on key working
papers)
Evidence of appointment on file no Continuation
from prior year
If issued, letter of engagement signed by the trustees on file n/a
Documentation of steps required by Direction 1 are all done Y
Documentation that steps required by Direction 2 are all done Y
Analytical review documented Y
Areas of concern identified and noted whether these were Y
resolved or if unresolved and significant have included them in
the examiner’s report
Verification and vouching procedures undertaken and any Y
checks made are on file
Copy of approved accounts on file Y
Copy of trustees’ annual report on file Y
Copies of information relied upon as part of the examination Y
are on file
If applicable, copies of written assurances given Y
Recorded the conclusions drawn as an outcome of the Y
independent examination that support the examiner’s report
are on file
Recorded any matters of material significance about which a Y
report must be made direct to the Commission
Recorded whether to exercise discretion and report on relevant Y
matters direct to the Commission
Direction 4: Plan your independent examination
Obtained an understanding of the charity’s constitution, Y
objectives, organisational structure, the funds managed, its
activities and accounting records and systems
Planned specific examination procedures appropriate to the Y
circumstances of the charity
Reviewed whether any areas for improvement were advised to Y
the trustees in the previous year’s independent examiner’s
report (or audit report and management letter) and looked to
see if any action taken
Considered the financial risks identified and, where accruals Y Sample check
accounts prepared, considered whether the trustees have
evidence that shows that the charity is a going concern
Noted any implications for the examiner’s report and for Y
separate reporting to the Commission
----- End of picture text -----
----- Start of picture text -----
The Directions and documentation Step Working
done? paper
reference
Direction 5: Check that accounting records are kept to the
required standard
Checked that accounting records have been kept are complete Y Note on bank
and considered if they have been kept to the required standard stats
Asked the trustees about how they ensure the accounting Y – ref to
records are complete bank
If corrections made or records created during the examination, n/a
the trustee approval for these has been sought and obtained
Asked the trustees if they carried out a review of the charity’s
internal financial controls in the year reported
Noted any implications for the examiner’s report and for Y
separate reporting to the Commission
Direction 6: Check that the accounts are consistent with
the accounting records
Compared the accounts with the underlying accounting records [Y ]
Checked some entries from the listing of transactions of Y
income and expenditure to vouchers such as invoices, bank
statements, and receipts.
If applicable, confirmed that the trustees have taken the n/a
necessary steps to ensure that restricted or endowed funds are
correctly reported in the accounts
If additional checks were necessary, the evidence was found n/a CF bank stats
that showed the accounting record was complete, voucher
present, and both supported the entry in the accounts
Direction 7: If the accounts are prepared on an accruals
basis and one or more related party transactions took
place the examiner must check if these were properly
disclosed in the notes to the accounts
Checked that the disclosures required by the SORP have been n/a
made and are complete
Considered whether there are any implications for the n/a
examiner’s report and reporting to the Commission
If receipts and payments accounts prepared and a related n/a
party transaction note was provided, then checked the note for
any implications for the examiner’s report
Direction 8: Check the reasonableness of the significant
estimates and judgments and accounting policies used in
accounting for the types of fund held and in the
preparation of the accounts
Checked with the trustees that the separate funds of the charity Y
have been correctly accounted for and reported correctly in the
accounts
Checked the reasonableness of any significant estimates or None
judgments that have been made in preparing the accounts
----- End of picture text -----
----- Start of picture text -----
The Directions and documentation Step Working
done? paper
reference
Where accruals accounts are prepared, checked that the n/a
accounting policies adopted are consistent with the SORP and
are appropriate to the activities of the charity
Where accruals accounts are prepared, checked that the n/a
accounts were prepared on a going concern basis
Noted any implications for the examiner’s report and for n/a
separate reporting to the Commission
Direction 9: The examiner must check whether the
trustees have considered the financial circumstances of
the charity at the end of the reporting period and, if the
accounts are prepared on an accruals basis, check
whether the trustees have made an assessment of the
charity’s position as a going concern when approving the
accounts
Asked the trustees whether they expect the charity to be able Y Unchanged
to settle outstanding invoices, bills and commitments as and policies
when they fall due
Asked the trustees about the reserves policy and the adequacy Y Unchanged
of the level of reserves held policies
Where accruals accounts are prepared, checked that the n/a
trustees’ have made an assessment of going concern and that
their assessment is reasonable given the information available
Where accruals accounts are prepared, checked that the n/a
SORP’s disclosures about going concern have been made
Noted any implications for the examiner’s report and for
separate reporting to the Commission
Direction 10: Check the form and content of the accounts
Where receipts and payments accounts have been prepared, Y
checked that the charity can lawfully prepare such accounts,
that all the accounting statements are present and that the
funds of the charity are correctly identified
Where accruals accounts are prepared, checked that they n/a
comply with the SORP and applicable accounting standard
If the charity is a company, checked that the accounts also n/a
comply with the applicable company law requirements
Noted any implications for the examiner’s report and for Y
separate reporting to the Commission
Direction 11: Identify items from the analytical review of
the accounts that need to be followed up for further
explanation or evidence
Carried out an analytical review Y
----- End of picture text -----
----- Start of picture text -----
The Directions and documentation Step Working
done? paper
reference
Following the analytical review, selected material items in the Y
accounts for further explanation or supporting evidence
If the accounts could be materially misstated, additional checks Not
were undertaken and the examiner is satisfied that the item(s) misstated
identified were satisfactorily explained and correctly included in
the accounts
Noted any implications for the examiner’s report and for Y
separate reporting to the Commission
Direction 12: Compare the trustees’ annual report with the
accounts
Checked that any figure for reserves quoted in the trustees’ All
annual report is not materially inconsistent with the accounts consistent
Compared the trustees’ annual report with the accounts for any Y
material inconsistency
Noted any implications for the examiner’s report and for Y
separate reporting to the Commission
Direction 13: Write and sign the independent examination
report
Reviewed the conclusions from the independent examination
Considered whether the examination has identified a matter of
concern that should be reported in the examiner’s report
Checked that the examiner’s report covers all of the matters
required
If relying on the work of others in undertaking the independent
examination, the examiner is fully satisfied with their work and
that work has been fully documented
Signed and dated the examiner’s report
Reported matters of material significance direct to the
Commission
Exercised discretion and reported relevant matters direct to the
Commission
----- End of picture text -----