Registered Charity Number: 1103364
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
FELINFOEL FAMILY CENTRE
Page 1
FELINFOEL FAMILY CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Contents
| Page | |
|---|---|
| Report of the Trustees | 2 - 6 |
| Report of the Independent Examiner | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 - 13 |
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FELINFOEL FAMILY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and accounting and reporting by charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2022).
REFERENCE AND ADMINISTRATIVE DETAILS
| Registered Charity Number | 1103364 |
|---|---|
| Registered Office | Ynyswen |
| Felinfoel | |
| Llanelli | |
| Carmarthenshire | |
| SA14 8BE | |
| Trustees | Mr William Thomas |
| Mrs Linda Bourne | |
| Ms Emmaline Rose | |
| Cllr. Hugh Richards | |
| Mr Carl Lander | |
| Ms Mair Billington | |
| Ms Tracey Thomas | |
| Advisory Capacity | Debbie Vince – Plant Dewi |
| Bankers | Santander Bank |
| Bridle Road | |
| Bootle | |
| Merseyside | |
| GIR 0AA | |
| Independent Examiners | Harris Bassett Limited |
| Chartered Accountants | |
| 19 Murray Street | |
| Llanelli | |
| Carmarthenshire | |
| SA15 1AQ |
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FELINFOEL FAMILY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
STRUCTURE, GOVERNANCE AND MANAGEMENT
Felinfoel Family Centre is a charity governed by a constitution as adopted 12[th] May 2003. It is registered as a charity with the Charity Commission.
The aims and objects of the charity are:
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The preservation and protection of health and the relief of distress within family relationships by the provision of a resources and advice centre and by the education of the public in good parenting skills; and
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The provision of facilities for recreation and other leisure time activities for families with young children in the interests of social welfare with a view to improving conditions of life and if such principals and methods shall in the opinion of the trustees be or become for any reason impossible or impracticable or undesirable to be applied then for the education of children according to such other principals and methods as the trustees may from time to time determine.
Appointment of Trustees
Trustees are appointed as set out in the constitution of the charity. Professional and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed and applicants are voted onto the committee as appropriate. Committee members can also be co-opted when appropriate.
Trustee Induction and Training
As part of induction all trustees are given Safeguarding Training and shown the relevant documentation regarding the running of the Family Centre.
Organisation Structure
Trustees
----- Start of picture text -----
Co-ordinator
Sessional staff Project worker
Play development Play worker
worker
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Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decision making regarding the day to day running of the Centre. The Co-ordinator is responsible for keeping order of files, office work and overseeing all other day to day activities at the Centre.
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FELINFOEL FAMILY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
Risk Management
Felinfoel Family Centre conducts risk assessments before undertaking any activities or events and ensures that appropriate DBS checks are undertaken for those working with children or vulnerable adults.
Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks.
OBJECTIVES AND ACTIVITIES
The object of the charity is about prevention and early intervention.
The constitution states the two objects as
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“The preservation and protection of health and the relief of distress within family relationships by the provision of a resource and advice centre and by the education of the public in good parenting skills.”
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“The provision of facilities for recreation and other leisure time activities for and in the interests of social welfare with a view to improving conditions of life.”
The charity works in partnership with parents and carers. It empowers them in order to better cope with family life and therefore gives their children a better start in life.
The aims of the Family Centre is to ensure children:-
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Have a flying start to life.
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Have a range of education and learning opportunities.
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Enjoy the best possible health, free from abuse.
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Have access to play, leisure and cultural activities.
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Are listened to and respected and have their identity recognised.
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Have a safe home and community.
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Are not disadvantaged by poverty.
The objectives for the next year are to continue to:-
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Provide a safe, warm and welcoming environment.
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Provide access to various play equipment and activities.
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Offer training and support to families.
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Provide opportunities to go on trips and outings.
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Provide open-door policy where everyone is welcomed.
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Continue outreach work to identify isolated families.
The changes we have noticed are that children are better prepared for school life. Also some parents have gone back to employment, gained certificates with our training, learned new skills and children have developed better social skills. Parents and children interact much more freely and enjoy their experiences together.
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FELINFOEL FAMILY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
At the Family Centre staff provide a safe quality service. Staff provide an opportunity to access information and other services that they may require in order to meet their individual needs. We offer support to parents while caring for their children and try to relieve stress and anxiety within the family. Through questionnaires and evaluation forms parents have told us that through attending the Family Centre, their families have gained:-
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Improved social and support networks.
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Improved skills on positive parenting.
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Improved relationships.
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Improved resilience.
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Increased confidence and self-esteem.
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Increased access to community resources.
Public Benefit
The public benefit through having a service that provides families with children aged 0-4 years (0-11 school holidays) with free access to a wide variety of play activities, free accredited training/courses on parenting skills, free trips and outings, and an open door policy promoting equal opportunities for all families.
The Centre also works closely with other like-minded organisations and therefore is able to sign-post families in need to other professionals. By providing this service we preserve and protect health and relieve stress within family relationships.
ACHIEVEMENT AND PERFORMANCE
The beginning of 2023/2024 saw us welcoming a new Play Worker who quickly became part of our team. We had a large focus on cost of living in this year, with projects that helped make food and activities more affordable for our families. We were really pleased to welcome back a volunteer who cooks a home cooked meal for our families after school every Wednesday.
Another project we delivered in this year was to help increase the school readiness of the pre-school children that attend our groups. As such, we developed a larger focus on creating a language rich environment within our play sessions. This included utilising the welsh government “Talk with me” campaign, introducing more Welsh and finally, sending home activities such as treasure hunts or recipes to extend the language of the session.
Funding within this year was thankfully secure however the need to plan a secure funds is ever present with funding in 24/25 and beyond taking priority by the end of the year.
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FELINFOEL FAMILY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
FINANCIAL REVIEW
Reserves Policy
The trustees have reviewed the risks facing the organisation and have determined that reserves of between 3 – 6 months should be held in order to protect against the sudden/unexpected loss of funding or other unanticipated problems. Unrestricted reserves of £18,305 were held at the year end. Trustees have taken steps to fundraise and increase unrestricted income in the last 12 months and considerable progress has been made. The trustees will continue to do so in order to reach our reserves target. Trustees review the reserves level at least annually and whenever new services are introduced.
STATEMENT OF TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
The trustees are responsible for preparing a trustee’s report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources; including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the applicable Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the Provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This Report was approved by the Trustees on…….................................... and signed on its behalf by
.............................................................................. William Thomas
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FELINFOEL FAMILY CENTRE
REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED 31 MARCH 2024
Independent examiner’s report to the Trustees of Felinfoel Family Centre
I report on the accounts of the Trust for the year ended 31 March 2024, which are set out on pages 8 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that, in any material respect, the requirements: (a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
E Truman FCA Harris Bassett Limited Chartered Accountants 19 Murray Street Llanelli Carmarthenshire SA15 1AQ
Date:
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FELINFOEL FAMILY CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| NoteUnrestrictedRestricted Funds Funds 2024 2024 £ £ INCOMING RESOURCES Voluntary Income Grants 1 - 59,518 Gifts and donations 590 - Sundry income _- _- Total incoming resources 2 590 59,518 EXPENDITURE Direct Charitable Expenditure Activity costs - 5,092 Monitoring - - Beneficiary training - - Food - 531 Workshops - - Toys - - Transport costs - 1,714 Membership fees - 585 Health and Safety costs - 1,188 Playroom furniture & equipment - - Salaries, Tax and NI, Pension 3 - 64,459 DBS & Other wages costs - 414 Training - 856 Travel and volunteer expenses - 124 Uniform - - Office costs - 29 Sundries - ____7 Total direct charitable expenditure - 74,999 Governance costs 4 ____- 1,146 Total Expenditure - 76,145 Net funds 590 (16,627) B/Fwd previous year end 17,794 50,686 18,384 34,059 Movement in funds 2 (79) __79 C/fwd current year end 18,305 34,138 |
Total Funds 2024 £ 59,518 590 _- 60,108 5,092 - - 531 - - 1,714 585 1,188 - 64,459 414 856 124 - 29 _7 74,999 1,146 76,145 (16,037) 68,480 52,443 ___- 52,443 |
Total Funds 2023 £ 88,601 - ____- 88,601 5,380 162 1,504 1,052 480 - 3,165 - 1,188 661 64,856 381 118 53 - 19 __- 79,019 1,396 80,415 8,186 60,294 68,480 - 68,480 |
|---|---|---|
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FELINFOEL FAMILY CENTRE
| BALANCE SHEET AS AT 31 MARCH 2024 Note 2024 £ £ ASSETS Fixed assets - Current assets Accounts receivable Accounts receivable 6 - Prepayments 792 Total accounts receivable 792 Cash at bank and in hand Bank account 51,941 Petty cash __100 Total cash at bank and in hand 52,041 Total current assets52,833 Current liabilities Accounts payable7 390 Net current assets 52,443 Net Assets 52,443 Breakdown of funds Restricted funds 34,138 Unrestricted funds reserves 18,305 Total funds 52,443 |
2023 £ £ - - 792 792 67,588 100 67,688 68,480 ___- 68,480 68,480 50,686 17,794 68,480 |
|---|---|
Signed on behalf of the Trustees…………………………………………………………… William Thomas
Date…………………………………………………………………
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FELINFOEL FAMILY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements as follows:-
Basis of Preparation
The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities, Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) – effective 1 January 2022 (Charities SORP) (FRS 102) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) – Section 1A.
Felinfoel Family Centre meets the definition of a public benefit entity under FRS7 102. The accounts have been prepared under the historical cost convention with items recognised at historical cost or transaction value unless otherwise started in the relevant notes to those accounts.
There are no material uncertainties regarding the charity’s ability to continue as a going concern.
INCOMING RESOURCES
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
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The charity becomes entitled to the resources;
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The trustees are virtually certain they will receive the resources; and
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The monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
Contractual income and performance related grants
This is only included in the SoFA once the related goods or services have been delivered.
Gifts in kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
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FELINFOEL FAMILY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
Donated services and facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
Investment income
This is included in the accounts when receivable.
Investment gains and losses
This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABLITIES
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Government costs
Includes costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or charity matters.
Grants with performance conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
ASSETS
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year, and are valued at cost, or if gifted, at the value to the charity on receipt.
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FELINFOEL FAMILY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
Allocation and apportionment
Resources expended are allocated to the particular activity where the cost relates directly to that activity. Resources used across a number of projects are apportioned equally across the projects incurring the expenditure, or where appropriate on an activity based costing.
Pension Scheme
The Charity operates a pension scheme.
2. RESTRICTED INCOME
Restricted funds are received for a specific purpose within the objects of the charity and must be accounted for separately. All income has therefore been shown as restricted where the donor has stated that the income can only be used for a specified purpose or where it has been raised through an appeal for a specified purpose. Fund movements were as follows:
| Fund Flying start Garfield Weston Children in Need Garfield Weston Sylvia Adams Waterloo Community Fund Awards for All HWF Co-op Total funds |
B/F Income/ Expenditure Movement of Additions Funds £ £ £ £ 287 13,672 14,068 109 10,000 - 9,153 - 10,171 10,000 9,567 - - 10,000 - - 3,000 - - - 12,500 - 10,195 - - 2,000 2,000 - 9,600 - 9,609 9 3,649 23,846 20,113 - 1,479 _- 1,440 (39) 50,686 59,518 76,145 __79 |
C/F £ - 847 10,604 10,000 3,000 2,305 - - 7,382 ____- 34,138 |
|---|---|---|
3. FUNCTIONAL ANALYSIS OF EXPENDITURE
Expenditure has been broken down according to the activity headings as recommended by the Accounting and Reporting Charities Statement of Recommended Practice applicable to Charities preparing their account in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2021).
| Total staff costs comprised: Wages and salaries National insurance costs Pension costs Total staff costs £ |
£ 63,381 - 1,078 64,459 |
|---|---|
The average monthly head count was 4 staff with all employee time involved in providing either support to the governance of the charity or support services to chartable activities.
No employees received emoluments of more than £ 60,000.
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FELINFOEL FAMILY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Cont’d
4. GOVERNANCE COSTS
There was no trustee remuneration. Governance costs were as follows:
Independent examination Insurance Total £ |
£ 642 504 1,146 |
|---|---|
5. RISK MANAGEMENT
The trustees have carried out a review of the major risks to the organisation and believe that the level of reserves aimed for in the reserves policy is sufficient to cover adverse conditions that the organisation may face. In addition the organisation has in place financial, personnel and health & safety controls to limit the likelihood and impact of risks. All activities and events are risk assessed prior to commencement. Appropriate DBS checks are done of all staff and volunteers. The trustees will actively monitor risk and review their policies at least annually.
| 6. DEBTORS Prepayments 7. CREDITORS Accounts payable at the year end |
2024 £ 792 2024 £ 390 |
2023 |
|---|---|---|
| £ 792 2023 £ __- |