**REGISTERED COMPANY NUMBER: 5059379 (England and Wales) REGISTERED CHARITY NUMBER: 1103353**
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for
Evesham Volunteer Centre
**Evesham Volunteer Centre** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024
Contents Report of the Trustees 1 – 3 Independent Examiner’s Report 4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Financial Statements 7 – 10
## **Evesham Volunteer Centre**
## **Report of the Trustees for the Year Ended 31 March 2024**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual directors’ report with the financial statements of the charity for the year ended 31 March 2024 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard FRS 102.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Registered Company number: 5059379 (England and Wales)
Registered Charity number: 1103353
Registered office: The Lodge, Rear of Dresden House, Brick Kiln Street, Evesham, Worcestershire WR11 4AA
Bankers: Barclays Bank, Evesham
Directors and trustees: The directors of the charitable company (the charity) are its trustees for the purposes of charity law. The trustees and officers serving during the year and since the year end were as follows:
Evesham Town Council nominees:
Mr J Clatworthy Appointed 15/02/2023 Mrs J Johnson Appointed 15/02/2023 Mr. P. Scurfield Appointed 05/12/2023 Mr. G. Bearcroft Resigned 15/02/2023 Mrs. C. Smith Resigned 15/02/2023
Wychavon District Council nominee: Mr. R. Raphael
Elected Trustees: Mrs. B. Ford Chairperson Mrs. A. Evans Mr. R. Hillier Mrs J Nicholl Resigned 15/02/2023 Mrs. K. Newbury Mr. T. Battersby Mr. P. Ashplant Mr. P. Woodcock
Senior Management Personnel: Chief Officer Mrs. H. Gray
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## Governing document:
The Centre was formed as an unincorporated association in 1983 and continued to be so until 1st March 2004 when the Vale of Evesham Volunteer Centre Limited, a company limited by guarantee was formed and work of the charity transferred to this new company in April 2004. Its objectives and regulations are regulated by the memorandum & articles of association of the company. On 27th April 2006 the company changed its name to Evesham Volunteer Centre.
## Recruitment and appointment of new trustees:
The trustees of the Centre include councillors from the town as appointed by that body subject to the appointment processes of that body and the guidelines on appointment to public office as they apply to Local Government nominees and grant funding being given by those bodies to the Centre. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the retiring trustees and requesting nominations for the AGM. The trustees have the power to coopt further members to fill specialist roles as and when necessary.
## Trustee induction and training
New trustees are given an induction pack to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
Organisation:
The board of trustees administers the charity. The board meet during the year and when necessary subcommittees are formed to cover aspects of the Centre’s work. A Chief Officer has been appointed by the trustees to deal with the day-to-day operations of the charity and to facilitate effective operations. This officer has delegated authority, within terms approved by the trustees, for operational matters including finance, employment and performance related activity.
## Related parties:
All related party transactions are disclosed in the notes to the accounts.
## Pay policy for senior staff:
All directors, who are also the trustees, give of their time freely and no director received remuneration in the year. Details of directors’ expenses and related party transactions are disclosed in the notes to the accounts. The pay of the senior staff is reviewed annually.
## Risk Management:
The trustees have a risk management strategy which comprises an annual review of the risks the charity may face and have systems and procedures in place to mitigate those risks identified. Should these risks materialise procedures would be implemented to minimise and potential impact on the charity. Nonfinancial risks have also been considered, with attention being paid to fire and health and safety of all concerned with the Centre and its work. The Centre also has a financial reserves policy which is regularly reviewed by the trustees.
## **OBJECTIVES AND ACTIVITIES**
The general object of the charity in the year was to continue to undertake voluntary work in education, social services and similar charitable activities amongst those classes in need. The specific activities undertaken were as follows:
- Operating a Community Transport Scheme;
- Administration of a Scheme to Promote Older People’s Independence;
• Recruit, advise and guide those willing to undertake voluntary work in education, social services and similar charitable activities; and
• Continue to develop a supported and strengthened volunteering network throughout its area of provision by the direct services within its operation to contribute to the quality of life of the people of the Evesham Vale.
## **ACHIEVEMENT AND PERFORMANCE**
Charitable activities:
The activities and achievements of the charity are shown elsewhere in the annual report.
## **FINANCIAL REVIEW**
## Reserves policy:
Reserves are needed to bridge the gap between spending and receiving of income and to cover unplanned expenditure. The trustees have a policy to earmark funds in a designated closure fund. These funds are what the trustees’ prudently set aside to cover additional costs that may be incurred, if for any reason the company was to cease its activities. The Trust had unrestricted reserves of £6,909 (2023: £20,980) on remaining non-designated unrestricted funds, the details of which are given in the notes to the accounts. The trustees believe the current level of reserves held will enable the charity to continue its work in the foreseeable future and are regularly reviewing funding availability to ensure that the charity can continue its operations in the medium term. Principal funding sources:
During the period of review, the principal funding came from various government organisations, charities and similar bodies.
## Plans for the future:
The trustees wish to continue the current areas of activities but can only do so if the charity in in receipt of the appropriate resources to carry out such activities.
Public Benefit:
In pursuance of the objective, Evesham Volunteer Centre has had regard to the guidance from the Charities Commission on the provision of public benefit. The first principle requires Evesham Volunteer Centre to identify the benefits and second to demonstrate that these benefit the public or a section of the public. The principal object described above identifies the benefits, and the Chairman’s Report details how the charity delivers those benefits to the local community.
ON BEHALF OF THE TRUSTEES: Barbara Ford, Chairperson
## Independent examiner's report on the accounts
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Lloyd Woodward, FCMA
Pound House, Main Street, Offenham, WR11 8QD
21[st] January 2025
## **Evesham Volunteer Centre**
## **Statement of Financial Activities for the Year Ended 31 March 2024**
|**Notes**
**INCOMING RESOURCES**
Incoming resources from charitable activities:
Voluntary income
2
Activities from generating funds
3
Investment income
4
Transport scheme
5
Covid Shopping
2
Household Support Fund
2
Community Builder Fund
2
Grants received
2
Lunch club
3
Gift Aid Recovered
Shop Utilities Repayment
Other Income
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Transport scheme
Covid Shopping
Covid 19 Other
Household Support Fund
Community Builder Fund
Shop expenses
Other cost
**Management and administration costs**
**Total resources expended**
**NET INCOMING/(OUTGOING) RESOURCES**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|**Unrestricted**
**Funds**
**£**
2,257
2,384
0
31,632
5,439
-
-
27,000
628
227
0
-
0
**69,567**
15,574
-
-
-
-
716
1,075
82,367
99,732
30,165
-
-
33,980
**3,815**|**Restricted**
**Funds**
**£**
19
7,424
13,000
6,745
1,034
**28,222.00**
7,424
7,556
17,199
6745
38,924
10,702
-
26,345
**15,643**|**2024**
**Total**
**Funds**
**£**
2,257
2,384
19
39,056
5,439
13,000
6,745
27,000
628
227
1,034
0
**97,789**
22,998
7,556
-
17,199
-
716
1,075
89,112
138,656
40,867
-
60,325
**19,458**|**2023**
**Total**
**Funds**
**£**
2,065
1,000
38
41,363
4,356
11,513
-2,536
25,298
706
341
23|
|---|---|---|---|---|
|||||**84,168**
21,128
7,658
-
14,309
1,369
822
946
72,112|
|||||118,343|
|||||-34,176
94,501|
|||||**60,325**|
|Evesham Volunteer Centre
Balance Sheet
Unrestricted
Restricted
Funds
Funds
£
£
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors: amounts falling due within one year
10
2,876
Investments
11
7,705
Cash at bank and in hand
6,909
9,785
7,705
CREDITORS
Amounts falling due within one year
3,338
NET CURRENT ASSETS
**6,447**
**7,705**
TOTAL ASSETS LESS CURRENT LIABILITIES
**6,447**
**7,705**
FUNDS
Unrestricted funds
14,614
Restricted funds
4,844
TOTAL FUNDS
**14,614**
**4,844**|2024
Total
Funds
£
0
2,876
7,705
6,909
17,490
3,338
**14,152**
**14,152**
14,614
4,844
**19,458**|2023
Total
Funds
£
281|
|---|---|---|
|||2,021
7,686
50,781
60,487|
|||443|
|||**60,044**|
|||**60,325**|
|||33,980
26,345|
|||**60,325**|
## **Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2023**
## 1) ACCOUNTING POLICIES
## Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting
Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the
amount can be quantified with reasonable accuracy.
## Resources expended
Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the
category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent
with the use of the resources.
## Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and equipment, etc. 25% to 50% on reducing balance
## Taxation
The charity is exempt from corporation tax on its charitable activities.
## Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified
by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## Leasing commitments
Rentals paid under operating leases are charged to the profit and loss account as incurred.
|2 VOLUNTARY INCOME
Unrestricted
Donations
Grants
Restricted
Grants
Total Voluntary Income
3 ACTIVITIES FOR GENERATING FUNDS
4 INVESTMENT INCOME
Savings interest
5 INCOMING RESOURCES FROM CHARITABL £
Unrestricted
Transport Scheme
Worcestershire CC- Community Transport
Connect Alex & Worc Hospitals Incentive
Fares charged
23,328
Administration charges
8,257
Donations received from passengers
720
32,305
6 NET INCOMING/(OUTGOING) RESOURCES
Net resources are stated after charging:
Depreciation - owned assets
Independent examiners fee
7 STAFF COSTS & TRUSTEE REMUNERATION £
Unrestricted
Wages and salaries
£60,987.00
£60,987.00|2024
£
£1,239
£27,000
28,239
18,439
18,439
46,678
2024
£
2024
£
19
£
Restricted
7,472
7,472
£
Restricted
6,745
£6,745.00|2024
£
£1,239
£27,000
28,239
18,439
18,439|£
£
£
£
Total
7,472
-
23,328
8,257
720
39,777
2024
2024
£
281
350
631
£
Total
£67,732.00
£67,732.00
2024|£|2023
2,065
25,298
27,363
13,333
13,333
40,696
2023
2023
38
£
Total
12,865
21,484
6,465
549
41,363
2023
2023
£
203
350
553
£
Total
54,798
54798
2023|
|---|---|---|---|---|---|
|||46,678||||
|||2024
£
2024
£
19||£
£||
|||||||
|||||||
The charity trustees were not paid any remuneration or received any other benefits from employment with the Trust in the year
(2023: £nil) neither were they reimbursed expenses during the year (2023: £nil). No charity trustee received payment for professional
or other services supplied to the charity (2023: £nil).
## Employee Numbers
The average monthly headcount during the year was 2 staff (2022: 1 staff).
## 8 RELATED PARTY TRANSACTIONS
The charity enjoys a close working relationship with Worcestershire County Council, Wychavon District Council and Evesha Council. Together these three entities nominate a significant number of trustees (see the trustee's annual report) and prov to enable the charity to carry out its charitable objectives. The following is a summary of funding provided by these entitie
|Worcestershire County Council - Transport Consortium Funding
Wychavon District Council
Evesham Town Council|2024
2023
£
£
7,472
12,865
£23,500
22,310
£4,000
3,000
£34,972
38176|
|---|---|
From time to time trustees who are also County Council nominated trustees have allocated earmarked funds from within t Council to benefit the charity. During the year the charity received such donations amounting to £nil (2022: £nil).
The Trust benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are give annual report. In accordance with accounting standards, the economic contribution of general volunteers is not measured accounts.
|9 TANGIBLE FIXED ASSETS
COST
At 1 April 2023
Transfer
Additions
At 31 March 2024
DEPRECIATION
At 1 April 2023
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2024
At 31 March 2023|Unrestricted
25986
25986
25,704
281
25,985
0
281|Restricted
2024|Total
25986
25986
25,704
281
25,985
0
281|Total
£
25,986
-
2023|
|---|---|---|---|---|
|||||25,986|
|||||25,704
203|
|||||25,907|
|||||281|
|||||281|
||||2024|2024||||2023|
|---|---|---|---|---|---|---|---|---|
|||£|||||||
|10|DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAUnrestricted||Restricted|||Total||Total|
||Other debtors|2,876||||||2,013|
||Prepayments|3,338||||||8|
|||||||||2,021|
|||6,214|||0|0||4,042|
||||2024|||||2023|
|11|CURRENT ASSET INVESTMENTS|£|||||||
|||Unrestricted|Restricted|||Total||Total|
||Deposit - United Trust Bank|||7,705||7,705||7,686|
|12|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|||2024||||2023|
|||Unrestricted|Restricted|||Total||Total|
||Social security and other payroll taxes||||||||
||Other creditors and accruals|3,338||||3,338||443|
|||**3,338**||**2024**||**3,338**||**443**|
|||||Net|||At||
|13|MOVEMENT IN FUNDS|At 31/03/2023||
movement|||31/03/2024||
|||||in funds|||||
||Unrestricted funds||||||||
||General fund||20,980|||-14,071||6,909|
||Designated closure fund||13,000|||-5,295||7,705|
||||33,980|||-19,366||14,614|
||Restricted funds||||||||
||Transport Scheme||5,377|||-533||4,844|
||Covid - 19 related activities||2,057|||-2,057|||
||Household Support Fund||-2,645|||2,645|||
||Community Builder Fund||21,556|||-21,556|||
||TOTAL FUNDS||60,325|||-40,867||19,458|
## PURPOSE OF RESTRICTED FUNDS
Community Transport Scheme - The charity's principal activity is running a community transport scheme to assist people who cannot easily access other forms of transport.
Restricted funds are given by donors earmarked for a specific purpose and as part of charity law such funds received must be used to carry out that purpose.
Community Builder Fund - To fund an individual to work within Evesham and surrounding villages to discover assets and promote village communities.