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2023-03-31-accounts

ESHAM VOLUNTEER CENYIE QOMMUNITY SERVIGES ANNUAL REVIEW 2022- 2023

Our Vision:

A developed, supported and strengthened volunteering and direct-service network throughout the Vale.

Our Aim:

To recruit, advise and guide those willing to undertake voluntary work.

CONTENTS

Chairman’s 1 Report

Office Staff and 2 Management Committee

Chief Officer’s 3 Report

Treasurer’s Report 4 Acknowledgements 5 Roll of Honour 6

CHAIRMAN’S REPORT

The year 2022 – 2023 has been much more like the pre-pandemic years for Evesham Volunteer Centre. The number of hospital and GP appointments increased and we were still involved in taking clients for their Covid vaccinations. Shopping was still being done for many clients who were shielding (and is ongoing with about 60 trips per week).

The POPI lunch club has continued to thrive, providing companionship to people who had been isolated at home.

Helen Gray, the Chief Officer, continued to be involved in the meetings (on Zoom and in person) of many county, regional and national organisations. These include meetings about community cohesiveness and also voluntary and statutory sector meetings on the role the voluntary sector can play in the future.

Asylum seekers continued to arrive at The Evesham Hotel with little more than the clothes they were wearing. Some have now been moved to houses in the town. Caring for this group and for the Ukrainians in Evesham has been ongoing, liaising with Evesham Vale Welcomes Refugees.

My thanks go to Helen, for the tremendous amount of work she has done over the last year, and to all of the volunteers who give their time so that we are able to provide so many services to support the local community.

This is the moment in my report where I include adverts. As ever we would welcome new drivers. Other volunteering opportunities include helping to organise the POPI lunch club and that of office volunteer, taking phone calls from clients and contacting drivers. If you know someone that might join us, do please tell them what interesting people our clients are and see if you can recruit them!

Barbara Ford Chair of the Management Committee

1

CURRENT OFFICE STAFF

Helen Gray - Chief Officer and POPI Co-ordinator Lindsay Roach – Community Builder

CURRENT OFFICE VOLUNTEERS

Cath Cox Pauline Curtis Anne Evans Barbara Ford Martin Hammon Rita Irons Karan Nuttall Marguerita Pedley Sue Pennifold Judith Robertshaw

MANAGEMENT COMMITTEE 2021 – 2022

Barbara Ford Chair Peter Ashplant Volunteer Ron Hillier Vice Chair Kerry Newbury Volunteer Anne Evans Treasurer Joy Nicoll Volunteer Peter Woodcock Volunteer Robert Raphael Wychavon District Council Jenny Jones Evesham Town Council John Clatworthy Evesham Town Council Trevor Battersby Rotary

Helen Gray

Chief Officer and POPI Co-ordinator

2

CHIEF OFFICER’S REPORT

This year the Volunteer Centre continued to build on the work it was recognised for during the pandemic, with continued recognition from the statutory sector – and with further funding for the new initiatives implemented.

Currently I am Vice-Chair of the Worcestershire Voluntary Sector Emergency Partnership – to be Chair next year - and sit on the West Mercia Local Resilience Forum along with the Police and Fire and Rescue Service. This is great recognition for the voluntary sector as a whole, but with it also comes the realisation that should an emergency arise there is an expectation that the voluntary sector will be ready to step in to assist. This means that there are a lot of formal protocols and procedures being put in place across the county – and indeed at a national level - for this to take place, plus the onus on individual volunteers to be ready to and take responsibility. The threat of terrorism is currently at a level not seen for a while and although Evesham is not a likely target, areas not far from the town have been designated as evacuation points for Birmingham should a major incident occur.

Locally we continue to help individuals struggling with the physical, mental and financial aftermath of covid – either through the direct services we offer or by way of the Wychavon short-term grant of the Household Support Fund, of which we have had two tranches this year, both heavily oversubscribed.

We continue to work in partnership with Evesham Vale Welcomes Refugees, allowing them to use our shop in the Riverside Shopping Centre as a clothing hub for those seeking asylum and as a meeting place. The Evesham Hotel continues to be a residence for these people, some having now moved out into accommodation within the community and have found jobs and who also making a contribution to the town by volunteering.

Lindsay Roach continues to work on new community-led initiatives in Evesham and the surrounding villages, forming links between residents and enabling them to start up community projects which we hope will have longevity as they are projects of perceived need and run by the communities themselves.

Our direct services of befriending and the community car scheme remain vibrant and wellsubscribed – the holistic approach taken by our transport desk volunteers paying dividends in identifying those with extra needs. This year we look to increasing our profile by the appointment of a publicity and media staff member to bring us to the forefront of the community we serve and publicise our services and commitments to Evesham and the surrounding rural parishes.

With 2023 being our 40[th] Anniversary I believe we remain a capable, dependable and diverse organisation, thanks to the wonderful volunteers who help us provide a developed, supported and strengthened volunteering and direct-service network throughout the Vale. My heart-felt thanks go to each and every one of them.

Helen Gray

Chief Officer

3

TREASURER’S REPORT

Although there is a large decrease in the overall income the financial situation is quite healthy, due once again to Helen’s hard work in applying for grants. Although last year we had the total income for the community builder for the 2 years of their contract we did have to refund a small amount in this financial year with a view to reclaiming any outstanding amounts in the next financial year. Grants included again monies expended under the Household Support Fund initiative for contributions for utility bills, and in conjunction with the John Martins Charity, monies for white goods and large household items and unfortunately as soon as money is available requests come in and it is spent in no time!

Harvington and Broadway Parish councils both supported us again, as did Evesham Town Council this year. Once again John Martins Charity has supported us with their grants, as have Wychavon District Council with a number of grants for various initiatives, plus funding for Helen’s work with the VCSEP (Voluntary and Community Sector Emergencies Partnership) and a grant from Tesco towards supplying food parcels.

We continue to support a number of people with weekly shopping, but again there have been some grants to cover costs attributed to this as well as donations from some of the clients who give monthly or weekly donations. There are also many volunteers who continue to do shopping for clients having started during Covid lockdown and who don’t require mileage payments.

The POPI lunch club is still very popular with the clients who come each month and although we have lost some we have gained others! Again Helen was able to obtain some small grants to help defray costs. The problem here of course is the fact that despite a client having every intention to come to the lunch club, if they are ill on the day and we have already booked a meal for them with Working World we are still charged for that meal but receive no renumeration from the client!

The transport scheme income shows a 5% drop on last year’s, with a 5% increase in expenditure. Although we are not back to pre-Covid journeys, we anticipate that 2023 will see a return to those levels. Fortunately we have still received monies under the umbrella of the Worcestershire County Transport Partnership and from Worcestershire County Council. We also received a grant under the Countryside Rides Transport Provision initiative. A review of our charges to clients will be made in the New Year. We also continue to receive small donations from individual clients who use our transport scheme, together with a number of monthly or annual donations.

The One Stop volunteering shop in the Riverside Centre continues to cost us for electricity and water plus standing charges but we are negotiating with Evesham Vale Welcomes Refugees to take up these charges as they are using the unit. We hope to discontinue the use of the shop by the end of 2023.

Despite the financial climate we still have regular monthly or annual donations from several people for which we are very grateful! Once again John Martin have been generous in their support of the centre and we are now seeing an increase of use in person by Gary and his colleague, Ben, of the Vale Landscape Heritage Trust which continues to rent an office space within our office.

A review of Helen’s salary was again made in November after all her hard work and it was agreed to increase her salary once again in line with national recommendations.

Anne Evans

Treasurer

4

ACKNOWLEDGEMENTS

The Volunteer Centre would like to extend thanks to the following for grants, donations and support in the year 2022/2023

Wychavon District Council Worcestershire County Council John Martin's Charity Evesham Town Council Voluntary and Community Sector Emergencies Partnership Parish Councils Broadway Harvington Further Donations Received from: Rotary Mrs Carter The Weather Lottery Mrs A C Evans Droitwich Spa CVS F Johnson Gift Aid Miss Sue Macgregor Fellowship Meet, Hampton Tim McCormick Amazon Smile Donation Fabrizio Mura M Peacock M W Smith Mrs Tout E Weaver

And to the many friends of the Volunteer Centre who support us with small donations throughout the year, and anyone else whom we may have inadvertently failed to mention.

5

ROLL OF HONOUR
1996 2018
Robert Raphael Sep 96 Karan Nuttall Jan 18
1997 Ann Carter Jan 18
Rita Irons Jul 97 Judith Robertshaw Jan 18
Stephen Irons Jul 97 Tom Sandham Apr 18
2003 David Timson May 18
Jean Bean Feb 03 Marguerita Pedley Nov 18
2004 2019
Helen Gray Nov 04 Edward McLaren Feb 19
2006 Peter Ashplant Mar 19
Elizabeth Collins May 06 Diane Ashplant Mar 19
2007 Diane Nichols Apr 19
Alan Eames Jan 07 John Bailey Jun 19
Anne Evans Sep 07 Ged Bearcroft Jun 19
2009 2020
Maurice Hartwell Sep 09 Trevor Battersby Oct 20
2011 Christine Smith Oct 20
Alan Pipe Dec 11 2021
2013 Jane Maiden Aug 21
Graham Franklin Oct 13 Richard King Aug 21
2015 Sue Pennifold Dec 21
Barbara Ford Jun 15 2022
2016 Alan Jones Jan 22
Nigel Goode Sep 16 Lorna Hockley Jan 22
Julie Snailham Oct 16 Lindsay Roach Feb 22
2017 Martin Hammon Mar 22
Ron Hillier Feb 17 Cath Cox May 22
Peter Woodcock Feb 17 Pauline Curtis May 22
Gwyn Bevan Aug 17 John Clatworthy May 22
Shirley Davies Sep 17 Nat Lewis Jul 22
Kerry Newbury Oct 17 David Hart Aug 22

Jan 23

2022 2023
Gary Clubley Aug 22 Vanessa Haycraft
Thomas Albertini Sep 22
Judith Noon Nov 22
Robert Mason Nov 22
Nick Andrew Dec 22
Tony Stock Dec 22

COVID 19 VOLUNTEERS APRIL 2022- MARCH 2023

Dawn Allen Denise Elkan Cathy Masterson
Carole Baker Kirsty Foulds John MacMillan
Martin Baker Robert Freeman Leanne Miles
Susan Barnett John Gowers Jane Mullett
Peter Barry Roslyn Gowers David Porter
Edward Bell Juliet Garrison Carol Price
Judy Bell Jane Grainger Simon Rees
Julian Bomyer James Green Clive Ryan
David Brodie Louise Green Alison Sinderbury
Mirren Brodie Jenny Gutheridge Daniel Sullivan
Trevor Burton Mark Haggitt Helen Scaife
Sallie Campbell Chloe Hall Andrew Tucker
Louise Case Toby Harper Anne Tucker
Lucy Clarke Clare Haste Claire Turner
Teresa Cole Katie Howson Roger Tunstall
Christopher Collins Jill Jacobi Melisse Twist
Sharon Collins Mark Jameson Andrea Ward-Eversley
Penny Cook Fiona Jinks Joanne Weston
Katie Cooke Keri Jones Janice Wetstone
Cheryl Cuthbertson David Kerr Sarah Yates
Robin Davis Paul Leadson Pamela Young
Martin Donaghue Hannah Leafe
Michael Donaldson Susan Leathers
Margaret Dowdeswell Ann Lyon

This Roll of Honour includes all registered volunteers up until the end of March 2023 who work directly with Evesham Volunteer Centre.

7

Evesham Volunteer Centre The Lodge Rear of Dresden House Brick Kiln Street Evesham WR11 4AA

Telephone: Transport - 01386 45035; Office - 01386 40165 www.eveshamvolunteers.org.uk Charity No: 1103353 Company No: 5059379

REGISTERED COMPANY NUMBER: 5059379 (England and Wales) REGISTERED CHARITY NUMBER: 1103353

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2023

for

Evesham Volunteer Centre

Evesham Volunteer Centre Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2023

Contents
Report of the Trustees 1 – 3
Independent Examiner’s Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 - 10

Evesham Volunteer Centre

Report of the Trustees for the Year Ended 31 March 2023

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual directors’ report with the financial statements of the charity for the year ended 31 March 2023 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard FRS 102.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number: 5059379 (England and Wales)

Registered Charity number: 1103353 Registered office: The Lodge, Rear of Dresden House, Brick Kiln Street, Evesham, Worcestershire WR11 4AA

Bankers: Barclays Bank, Evesham Directors and trustees: The directors of the charitable company (the charity) are its trustees for the purposes of charity law. The trustees and officers serving during the year and since the year end were as follows:

Evesham Town Council nominees: Mr J Clatworthy Appointed 15/02/2023 Mrs J Johnson Appointed 15/02/2023 Mr. G. Bearcroft Resigned 15/02/2023 Mrs. C. Smith Resigned 15/02/2023 Wychavon District Council nominee: Mr. R. Raphael Elected Trustees: Mrs. B. Ford Chairperson Mrs. A. Evans Mr. R. Hillier Mrs J Nicholl Resigned 15/02/2023 Mrs. K. Newbury Mr. T. Battersby Mr. P. Ashplant Mr. P. Woodcock Senior Management Personnel: Chief Officer Mrs. H. Gray

Page 1

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document:

The Centre was formed as an unincorporated association in 1983 and continued to be so until 1st March 2004 when the Vale of Evesham Volunteer Centre Limited, a company limited by guarantee was formed and work of the charity transferred to this new company in April 2004. Its objectives

and regulations are regulated by the memorandum & articles of association of the company. On 27th April 2006 the company changed its name to Evesham Volunteer Centre.

Recruitment and appointment of new trustees:

The trustees of the Centre include councillors from the town as appointed by that body subject to the appointment processes of that body and the guidelines on appointment to public office as they apply to Local Government nominees and grant funding being given by those bodies to the Centre. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the retiring trustees and requesting nominations for the AGM. The trustees have the power to coopt further members to fill specialist roles as and when necessary.

Trustee induction and training

New trustees are given an induction pack to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Organisation:

The board of trustees administers the charity. The board meet during the year and when necessary subcommittees are formed to cover aspects of the Centre’s work. A Chief Officer has been appointed by the trustees to deal with the day-to-day operations of the charity and to facilitate effective operations. This officer has delegated authority, within terms approved by the trustees, for operational matters including finance, employment and performance related activity.

Related parties:

All related party transactions are disclosed in the notes to the accounts.

Pay policy for senior staff:

All directors, who are also the trustees, give of their time freely and no director received remuneration in the year. Details of directors’ expenses and related party transactions are disclosed in the notes to the accounts. The pay of the senior staff is reviewed annually.

Risk Management:

The trustees have a risk management strategy which comprises an annual review of the risks the charity may face and have systems and procedures in place to mitigate those risks identified. Should these risks materialise procedures would be implemented to minimise and potential impact on the charity. Nonfinancial risks have also been considered, with attention being paid to fire and health and safety of all concerned with the Centre and its work. The Centre also has a financial reserves policy which is regularly reviewed by the trustees.

Page 2

OBJECTIVES AND ACTIVITIES

The general object of the charity in the year was to continue to undertake voluntary work in education, social services and similar charitable activities amongst those classes in need. The specific activities undertaken were as follows:

ACHIEVEMENT AND PERFORMANCE

Charitable activities:

The activities and achievements of the charity are shown elsewhere in the annual report.

FINANCIAL REVIEW

Reserves policy:

Reserves are needed to bridge the gap between spending and receiving of income and to cover unplanned expenditure. The trustees have a policy to earmark funds in a designated closure fund. These funds are what the trustees’ prudently set aside to cover additional costs that may be incurred, if for any reason the company was to cease its activities. The Trust had unrestricted reserves of £20,980 (2022: £22,565) on remaining non-designated unrestricted funds, the details of which are given in the notes to the accounts. The trustees believe the current level of reserves held will enable the charity to continue its work in the foreseeable future and are regularly reviewing funding availability to ensure that the charity can continue its operations in the medium term. Principal funding sources:

During the period of review, the principal funding came from various government organisations, charities and similar bodies.

Plans for the future:

The trustees wish to continue the current areas of activities but can only do so if the charity in in receipt of the appropriate resources to carry out such activities.

Public Benefit:

In pursuance of the objective, Evesham Volunteer Centre has had regard to the guidance from the Charities Commission on the provision of public benefit. The first principle requires Evesham Volunteer Centre to identify the benefits and second to demonstrate that these benefit the public or a section of the public. The principal object described above identifies the benefits, and the Chairman’s Report details how the charity delivers those benefits to the local community.

ON BEHALF OF THE TRUSTEES:

…………………………………………………………………..

Mrs. B. Ford 10[th] October 2023

Page 3

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Evesham Volunteer Centre

Statement of Financial Activities for the Year Ended 31 March 2023

Notes
INCOMING RESOURCES
Incoming resources from charitable activities:
Voluntary income
2
Activities from generating funds
3
Investment income
4
Transport scheme
5
Covid 19 Shopping
2
Household Support Fund
2
Community Builder Fund
2
Grants received
2
Lunch club
3
Gift Aid Recovered
Other Income
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Transport scheme
Covid 19 Shopping
Covid 19 Other
Household Support Fund
Community Builder Fund
Shop expenses
Other costs
Management and administration costs
Total resources expended
NET INCOMING/(OUTGOING) RESOURCES
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Funds
£
2,065
1,000
38
28,498
-
-
-
25,298
706
341
23
57,970
10,763
-
-
-
-
822
946
47,024
59,554
(1,585)
35,565
33,980
Restricted
Funds
£
-
-
-
12,865
4,356
11,513
(2,536)
-
-
-
-
26,198
10,365
7,658
-
14,309
1,369
-
-
25,088
58,789
(32,591)
58,936
26,345
2023
Total
Funds
£
2,065
1,000
38
41,363
4,356
11,513
(2,536)
25,298
706
341
23
84,168
21,128
7,658
-
14,309
1,369
822
946
72,112
118,343
(34,176)
94,501
60,325
2022
Total
Funds
£
2,036
1,000
(193)
43,595
6,205
10,035
54,841
34,335
329
284
518
152,985
20,072
14,985
-
9,885
968
390
481
50,724
97,505
55,480
39,022
94,501

Page 5

Evesham Volunteer Centre

Balance Sheet At 31 March 2023

Notes
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors: amounts falling due within one year
10
Investments
11
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
12
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS
Unrestricted funds
14
Restricted funds
TOTAL FUNDS
Unrestricted
Funds
£
281
2,021
7,686
24,436
34,142
443
33,699
33,980
33,980
33,980
Restricted
Funds
£
-
-
-
26,345
26,345
-
26,345
26,345
26,345
26,345
2023
Total
Funds
£
281
2,021
7,686
50,781
60,487
443
60,044
60,325
33,980
26,345
60,325
2022
Total
Funds
£
484
4,299
7,647
83,310
95,257
1,239
94,017
94,501
35,565
58,936
94,501

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard FRS102.

The financial statements were approved by the Board of Trustees on the 10th October 2023 and were signed on its behalf by:

Mrs B Ford

Page 6

Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2023

1 ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and equipment, etc. 25% to 50% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Leasing commitments

Rentals paid under operating leases are charged to the profit and loss account as incurred.

2
VOLUNTARY INCOME
Unrestricted
Donations
Grants
Restricted
Grants
Total Voluntary Income
3
ACTIVITIES FOR GENERATING FUNDS
4
INVESTMENT INCOME
Savings interest
(Note, the interest received was overstated in 2021 and was adjusted in 2022
the correct figures were 2022: £48 and 2021: £103)
2023
£
2,065
25,298
27,363
13,333
13,333
40,696
2023
£
2023
£
38
2022
£
2,036
34,335
36,371
71,080
71,080
107,452
2022
£
2022
£
(193)

Page 7

Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2023

5
INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Transport Scheme
Worcestershire CC- Community Transport Scheme
Connect Alex & Worc Hospitals Incentive
Fares charged
Administration charges
Donations received from passengers
6
NET INCOMING/(OUTGOING) RESOURCES
Net resources are stated after charging:
Depreciation - owned assets
Independent examiners fee
7
STAFF COSTS & TRUSTEE REMUNERATION
Wages and salaries
£
£
Unrestricted
Restricted
12,865
21,484
6,465
549
28,498
12,865
£
£
Unrestricted
Restricted
30,815
23,983
30,815
23,983
2023
2023
£
Total
12,865
21,484
6,465
549
41,363
2023
£
203
350
553
£
Total
£
54,798
54,798
2022
£
12,599
21,338
9,156
503
43,595
2022
£
379
350
729
2022
£
£
32,900
32,900

The charity trustees were not paid any remuneration or received any other benefits from employment with the Trust in the year (2022: £nil) neither were they reimbursed expenses during the year (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

Employee Numbers

The average monthly headcount during the year was 2 staff (2022: 1 staff).

8 RELATED PARTY TRANSACTIONS

The charity enjoys a close working relationship with Worcestershire County Council, Wychavon District Council and Evesham Town Council. Together these three entities nominate a significant number of trustees (see the trustee's annual report) and provide funding to enable the charity to carry out its charitable objectives. The following is a summary of funding provided by these entities:

Worcestershire County Council - Transport Consortium Funding
Wychavon District Council
Evesham Town Council
2023
£
12,865
22,310
3,000
38,176
2022
£
12,599
81,521
-
94,120

From time to time trustees who are also County Council nominated trustees have allocated earmarked funds from within the County Council to benefit the charity. During the year the charity received such donations amounting to £nil (2022: £nil).

The Trust benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with accounting standards, the economic contribution of general volunteers is not measured in the accounts.

Page 8

Evesham Volunteer Centre

Notes to the Financial Statements for the Year Ended 31 March 2023

9 TANGIBLE FIXED ASSETS

9
TANGIBLE FIXED ASSETS
COST
At 1 April 2022
Transfer
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022
10
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
Prepayments
11
CURRENT ASSET INVESTMENTS
Deposit - United Trust Bank
12
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other payroll taxes
Other creditors and accruals
£
Unrestricted
2,013
8
Unrestricted
£
25,986
-
25,986
25,502
203
25,704
281
484
£
Restricted
-
-
-
Restricted
-
Restricted
£
-
-
-
2023
2023
2023
Plan
Restricted
£
-
-
-
-
-
-
£
Total
2,013
8
2,021
£
Total
7,686
Total
£
-
443
443
t and equipment
Total
£
25,986
-
-
etc
25,986
25,502
203
25,704
281
484
2022
£
4,207
93
2,021 4,299
Unrestricted
7,686
2022
£
7,647
Unrestricted
£
-
443
2022
£
-
1,239
443 1,239

Page 9

Evesham Volunteer Centre

Notes to the Financial Statements

for the Year Ended 31 March 2023

13 MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Unrestricted funds
General fund
Designated closure fund
Restricted funds
Transport Scheme
Covid - 19 related activities
Household Support Fund
Community Builder Fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Designated closure fund
Restricted funds
Community Transport Scheme
Covid 19 Activities
Household Support Fund
Community Builder Fund
TOTAL FUNDS
At 31/03/2022
£
22,565
13,000
35,565
2,877
5,359
150
50,550
94,501
Incoming
resources
£
57,970
-
57,970
12,865
4,356
11,513
(2,536)
26,198
84,168
Net movement
in funds
£
(1,585)
-
(1,585)
2,500
(3,302)
(2,796)
(28,993)
(34,176)
Resources
expended
£
59,554
-
59,554
10,365
7,658
14,309
26,457
58,789
118,343
At 31/03/2023
£
20,980
13,000
33,980
5,377
2,057
(2,645)
21,556
60,325
Movement
in funds
£
(1,585)
-
(1,585)
2,500
(3,302)
(2,796)
(28,993)
(32,591)
(34,176)

15 PURPOSE OF RESTRICTED FUNDS

Restricted funds are given by donors earmarked for a specific purpose and as part of charity law such funds received must be used to carry out that purpose.

Community Transport Scheme - The charity's principle activity is running a community transport scheme to assist people who cannot easily access other forms of transport.

Covid 19 Activities - Grants received were for PPE Equipment for volunteer drivers and for the provision of shopping and prescription collection services for people having to self isolate.

Household Support Fund - To support vulnerable households during current economic conditions.

Community Builder Fund - To fund an individual to work within Evesham and surrounding villages to discover assets and promote village communities. Funding of £54,841 for the post of Community Builder was received in 2021/22 to cover an 18 month contract. The employee started in post in March 2022 and has been employed for the full 2022/23 year. A sum of £2,536 was returned to WDC as requested by them. Therefore, as at 31st March 2023, total net funding received was £52,305 and total expenditure has been £4,291 in 2021/22 and £26,457 in 2022/23, leaving a balance of £21,557.

16 ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS
Fixed assets
Investments
Other current assets
Less current liabilities
NET ASSETS at 31 March 2023
General
Designated
Funds
Funds
£
£
281
-
-
7,686
21,142
5,314
(443)
-
20,980
13,000
Restricted
Funds
£
-
-
26,345
-
26,345
TOTAL
Funds
£
281
7,686
52,802
(443)
60,325

Page 10

REGISTERED COMPANY NUMBER: 5059379 (England and Wales) REGISTERED CHARITY NUMBER: 1103353

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2023

for

Evesham Volunteer Centre

Evesham Volunteer Centre Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2023

Contents
Report of the Trustees 1 – 3
Independent Examiner’s Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 - 10

Evesham Volunteer Centre

Report of the Trustees for the Year Ended 31 March 2023

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual directors’ report with the financial statements of the charity for the year ended 31 March 2023 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard FRS 102.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number: 5059379 (England and Wales)

Registered Charity number: 1103353 Registered office: The Lodge, Rear of Dresden House, Brick Kiln Street, Evesham, Worcestershire WR11 4AA

Bankers: Barclays Bank, Evesham Directors and trustees: The directors of the charitable company (the charity) are its trustees for the purposes of charity law. The trustees and officers serving during the year and since the year end were as follows:

Evesham Town Council nominees: Mr J Clatworthy Appointed 15/02/2023 Mrs J Johnson Appointed 15/02/2023 Mr. G. Bearcroft Resigned 15/02/2023 Mrs. C. Smith Resigned 15/02/2023 Wychavon District Council nominee: Mr. R. Raphael Elected Trustees: Mrs. B. Ford Chairperson Mrs. A. Evans Mr. R. Hillier Mrs J Nicholl Resigned 15/02/2023 Mrs. K. Newbury Mr. T. Battersby Mr. P. Ashplant Mr. P. Woodcock Senior Management Personnel: Chief Officer Mrs. H. Gray

Page 1

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document:

The Centre was formed as an unincorporated association in 1983 and continued to be so until 1st March 2004 when the Vale of Evesham Volunteer Centre Limited, a company limited by guarantee was formed and work of the charity transferred to this new company in April 2004. Its objectives

and regulations are regulated by the memorandum & articles of association of the company. On 27th April 2006 the company changed its name to Evesham Volunteer Centre.

Recruitment and appointment of new trustees:

The trustees of the Centre include councillors from the town as appointed by that body subject to the appointment processes of that body and the guidelines on appointment to public office as they apply to Local Government nominees and grant funding being given by those bodies to the Centre. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the retiring trustees and requesting nominations for the AGM. The trustees have the power to coopt further members to fill specialist roles as and when necessary.

Trustee induction and training

New trustees are given an induction pack to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Organisation:

The board of trustees administers the charity. The board meet during the year and when necessary subcommittees are formed to cover aspects of the Centre’s work. A Chief Officer has been appointed by the trustees to deal with the day-to-day operations of the charity and to facilitate effective operations. This officer has delegated authority, within terms approved by the trustees, for operational matters including finance, employment and performance related activity.

Related parties:

All related party transactions are disclosed in the notes to the accounts.

Pay policy for senior staff:

All directors, who are also the trustees, give of their time freely and no director received remuneration in the year. Details of directors’ expenses and related party transactions are disclosed in the notes to the accounts. The pay of the senior staff is reviewed annually.

Risk Management:

The trustees have a risk management strategy which comprises an annual review of the risks the charity may face and have systems and procedures in place to mitigate those risks identified. Should these risks materialise procedures would be implemented to minimise and potential impact on the charity. Nonfinancial risks have also been considered, with attention being paid to fire and health and safety of all concerned with the Centre and its work. The Centre also has a financial reserves policy which is regularly reviewed by the trustees.

Page 2

OBJECTIVES AND ACTIVITIES

The general object of the charity in the year was to continue to undertake voluntary work in education, social services and similar charitable activities amongst those classes in need. The specific activities undertaken were as follows:

ACHIEVEMENT AND PERFORMANCE

Charitable activities:

The activities and achievements of the charity are shown elsewhere in the annual report.

FINANCIAL REVIEW

Reserves policy:

Reserves are needed to bridge the gap between spending and receiving of income and to cover unplanned expenditure. The trustees have a policy to earmark funds in a designated closure fund. These funds are what the trustees’ prudently set aside to cover additional costs that may be incurred, if for any reason the company was to cease its activities. The Trust had unrestricted reserves of £20,980 (2022: £22,565) on remaining non-designated unrestricted funds, the details of which are given in the notes to the accounts. The trustees believe the current level of reserves held will enable the charity to continue its work in the foreseeable future and are regularly reviewing funding availability to ensure that the charity can continue its operations in the medium term. Principal funding sources:

During the period of review, the principal funding came from various government organisations, charities and similar bodies.

Plans for the future:

The trustees wish to continue the current areas of activities but can only do so if the charity in in receipt of the appropriate resources to carry out such activities.

Public Benefit:

In pursuance of the objective, Evesham Volunteer Centre has had regard to the guidance from the Charities Commission on the provision of public benefit. The first principle requires Evesham Volunteer Centre to identify the benefits and second to demonstrate that these benefit the public or a section of the public. The principal object described above identifies the benefits, and the Chairman’s Report details how the charity delivers those benefits to the local community.

ON BEHALF OF THE TRUSTEES:

…………………………………………………………………..

Mrs. B. Ford 10[th] October 2023

Page 3

I report io the Tnsltes on my emamlnaiknn of the xcounts of the compary lor yev ended 31 Marth 2023 whlch •r sét out on pays 5 10 10 ol the Report I￿1 A￿￿ts, As tht tharlrfs I￿￿tee$ of C(mp•ny IwlK> we a150 the oknctots of the ￿MpanY for purposes of Company lawl. you are responsible tor the Preparation otthe in Kcordance wlth the rtoulfements of the Companies Act 2C¥)61'the I(￿¥ Acri. Having satlslSed frt￿￿ that actaunts ol the Cemp•ny are ￿t requlred io be audltedfof thls year uryler Part 16 01 the 2006 Act and are eliiibte lor independent examlnation, I report In respect of my e￿rnlnatK¥n charirfs •ccounts as carried out uNler sectth 145 of tr CharIt￿5 kt 20111'thè 2011 ACYI. In carrylry out rny euffli￿t￿. I ha¥e followed the Dlro¢iions b¥ th• C￿1￿ Commi551on under 5KtwJn 14%5Mbl of 2011 ACL I have compted my examSn•tk)n. I conftrm th materfal mattefs ha¥e c¢rn to my attenlh)n whkh loves me to bd?e¥e th•t l. that reiwd5 Ttre •5 fwir￿ by s¢th 386 01 the C￿￿P￿leS Art 2CA%'. or 2. th•i tho acts)unts do not accord those veuYds: 3. that Kcounts ￿ not clynth tAlh rev•nt x¢0￿11￿ rewlfemlfits und•r s¢tOon of tho Companles kt 2(Th othet th•n any requlremeffl that the accounts 8Ne a 'true and fairf Vlew whlch Is not • matter cOn￿dered as part of an Itmlependent examln•tion; or the •ccounts h•¥ rnt been wepared In accord•rKe wlth the Ch•rrtJes SORP IFRS1021. I rn> Co￿￿￿n5 •nd h•%T m KfQSS Ottr•r m•tt¢rs in ttth th •%￿InatIOn to whKh attention sl#)uld be th•wn In ihSs rewt In ¢ydtr to enable a woper wthfStandir4 ol the •coxMtS to be r•4ched. John tt. FCMA 2 The Hopklln Church Stre¢t Wof(￿lTIhl1 WRII 8P8 I￿ Pknmb¢r 2023 P4e4

Evesham Volunteer Centre

Statement of Financial Activities for the Year Ended 31 March 2023

Notes
INCOMING RESOURCES
Incoming resources from charitable activities:
Voluntary income
2
Activities from generating funds
3
Investment income
4
Transport scheme
5
Covid 19 Shopping
2
Household Support Fund
2
Community Builder Fund
2
Grants received
2
Lunch club
3
Gift Aid Recovered
Other Income
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Transport scheme
Covid 19 Shopping
Covid 19 Other
Household Support Fund
Community Builder Fund
Shop expenses
Other costs
Management and administration costs
Total resources expended
NET INCOMING/(OUTGOING) RESOURCES
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Funds
£
2,065
1,000
38
28,498
-
-
-
25,298
706
341
23
57,970
10,763
-
-
-
-
822
946
47,024
59,554
(1,585)
35,565
33,980
Restricted
Funds
£
-
-
-
12,865
4,356
11,513
(2,536)
-
-
-
-
26,198
10,365
7,658
-
14,309
1,369
-
-
25,088
58,789
(32,591)
58,936
26,345
2023
Total
Funds
£
2,065
1,000
38
41,363
4,356
11,513
(2,536)
25,298
706
341
23
84,168
21,128
7,658
-
14,309
1,369
822
946
72,112
118,343
(34,176)
94,501
60,325
2022
Total
Funds
£
2,036
1,000
(193)
43,595
6,205
10,035
54,841
34,335
329
284
518
152,985
20,072
14,985
-
9,885
968
390
481
50,724
97,505
55,480
39,022
94,501

Page 5

Evesham Volunteer Centre

Balance Sheet At 31 March 2023

Notes
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors: amounts falling due within one year
10
Investments
11
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
12
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS
Unrestricted funds
14
Restricted funds
TOTAL FUNDS
Unrestricted
Funds
£
281
2,021
7,686
24,436
34,142
443
33,699
33,980
33,980
33,980
Restricted
Funds
£
-
-
-
26,345
26,345
-
26,345
26,345
26,345
26,345
2023
Total
Funds
£
281
2,021
7,686
50,781
60,487
443
60,044
60,325
33,980
26,345
60,325
2022
Total
Funds
£
484
4,299
7,647
83,310
95,257
1,239
94,017
94,501
35,565
58,936
94,501

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard FRS102.

The financial statements were approved by the Board of Trustees on the 10th October 2023 and were signed on its behalf by:

Mrs B Ford

Page 6

Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2023

1 ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and equipment, etc. 25% to 50% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Leasing commitments

Rentals paid under operating leases are charged to the profit and loss account as incurred.

2
VOLUNTARY INCOME
Unrestricted
Donations
Grants
Restricted
Grants
Total Voluntary Income
3
ACTIVITIES FOR GENERATING FUNDS
4
INVESTMENT INCOME
Savings interest
(Note, the interest received was overstated in 2021 and was adjusted in 2022
the correct figures were 2022: £48 and 2021: £103)
2023
£
2,065
25,298
27,363
13,333
13,333
40,696
2023
£
2023
£
38
2022
£
2,036
34,335
36,371
71,080
71,080
107,452
2022
£
2022
£
(193)

Page 7

Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2023

5
INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Transport Scheme
Worcestershire CC- Community Transport Scheme
Connect Alex & Worc Hospitals Incentive
Fares charged
Administration charges
Donations received from passengers
6
NET INCOMING/(OUTGOING) RESOURCES
Net resources are stated after charging:
Depreciation - owned assets
Independent examiners fee
7
STAFF COSTS & TRUSTEE REMUNERATION
Wages and salaries
£
£
Unrestricted
Restricted
12,865
21,484
6,465
549
28,498
12,865
£
£
Unrestricted
Restricted
30,815
23,983
30,815
23,983
2023
2023
£
Total
12,865
21,484
6,465
549
41,363
2023
£
203
350
553
£
Total
£
54,798
54,798
2022
£
12,599
21,338
9,156
503
43,595
2022
£
379
350
729
2022
£
£
32,900
32,900

The charity trustees were not paid any remuneration or received any other benefits from employment with the Trust in the year (2022: £nil) neither were they reimbursed expenses during the year (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

Employee Numbers

The average monthly headcount during the year was 2 staff (2022: 1 staff).

8 RELATED PARTY TRANSACTIONS

The charity enjoys a close working relationship with Worcestershire County Council, Wychavon District Council and Evesham Town Council. Together these three entities nominate a significant number of trustees (see the trustee's annual report) and provide funding to enable the charity to carry out its charitable objectives. The following is a summary of funding provided by these entities:

Worcestershire County Council - Transport Consortium Funding
Wychavon District Council
Evesham Town Council
2023
£
12,865
22,310
3,000
38,176
2022
£
12,599
81,521
-
94,120

From time to time trustees who are also County Council nominated trustees have allocated earmarked funds from within the County Council to benefit the charity. During the year the charity received such donations amounting to £nil (2022: £nil).

The Trust benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with accounting standards, the economic contribution of general volunteers is not measured in the accounts.

Page 8

Evesham Volunteer Centre

Notes to the Financial Statements for the Year Ended 31 March 2023

9 TANGIBLE FIXED ASSETS

9
TANGIBLE FIXED ASSETS
COST
At 1 April 2022
Transfer
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022
10
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
Prepayments
11
CURRENT ASSET INVESTMENTS
Deposit - United Trust Bank
12
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other payroll taxes
Other creditors and accruals
£
Unrestricted
2,013
8
Unrestricted
£
25,986
-
25,986
25,502
203
25,704
281
484
£
Restricted
-
-
-
Restricted
-
Restricted
£
-
-
-
2023
2023
2023
Plan
Restricted
£
-
-
-
-
-
-
£
Total
2,013
8
2,021
£
Total
7,686
Total
£
-
443
443
t and equipment
Total
£
25,986
-
-
etc
25,986
25,502
203
25,704
281
484
2022
£
4,207
93
2,021 4,299
Unrestricted
7,686
2022
£
7,647
Unrestricted
£
-
443
2022
£
-
1,239
443 1,239

Page 9

Evesham Volunteer Centre

Notes to the Financial Statements

for the Year Ended 31 March 2023

13 MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Unrestricted funds
General fund
Designated closure fund
Restricted funds
Transport Scheme
Covid - 19 related activities
Household Support Fund
Community Builder Fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Designated closure fund
Restricted funds
Community Transport Scheme
Covid 19 Activities
Household Support Fund
Community Builder Fund
TOTAL FUNDS
At 31/03/2022
£
22,565
13,000
35,565
2,877
5,359
150
50,550
94,501
Incoming
resources
£
57,970
-
57,970
12,865
4,356
11,513
(2,536)
26,198
84,168
Net movement
in funds
£
(1,585)
-
(1,585)
2,500
(3,302)
(2,796)
(28,993)
(34,176)
Resources
expended
£
59,554
-
59,554
10,365
7,658
14,309
26,457
58,789
118,343
At 31/03/2023
£
20,980
13,000
33,980
5,377
2,057
(2,645)
21,556
60,325
Movement
in funds
£
(1,585)
-
(1,585)
2,500
(3,302)
(2,796)
(28,993)
(32,591)
(34,176)

15 PURPOSE OF RESTRICTED FUNDS

Restricted funds are given by donors earmarked for a specific purpose and as part of charity law such funds received must be used to carry out that purpose.

Community Transport Scheme - The charity's principle activity is running a community transport scheme to assist people who cannot easily access other forms of transport.

Covid 19 Activities - Grants received were for PPE Equipment for volunteer drivers and for the provision of shopping and prescription collection services for people having to self isolate.

Household Support Fund - To support vulnerable households during current economic conditions.

Community Builder Fund - To fund an individual to work within Evesham and surrounding villages to discover assets and promote village communities. Funding of £54,841 for the post of Community Builder was received in 2021/22 to cover an 18 month contract. The employee started in post in March 2022 and has been employed for the full 2022/23 year. A sum of £2,536 was returned to WDC as requested by them. Therefore, as at 31st March 2023, total net funding received was £52,305 and total expenditure has been £4,291 in 2021/22 and £26,457 in 2022/23, leaving a balance of £21,557.

16 ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS
Fixed assets
Investments
Other current assets
Less current liabilities
NET ASSETS at 31 March 2023
General
Designated
Funds
Funds
£
£
281
-
-
7,686
21,142
5,314
(443)
-
20,980
13,000
Restricted
Funds
£
-
-
26,345
-
26,345
TOTAL
Funds
£
281
7,686
52,802
(443)
60,325

Page 10