ESHAM VOLUNTEER CENYIE QOMMUNITY SERVIGES ANNUAL REVIEW 2020- 2021
Our Vision:
A developed, supported and strengthened volunteering and direct-service network throughout the Vale.
Our Aim:
To recruit, advise and guide those willing to undertake voluntary work.
CONTENTS
Chairman’s 1 Report
Office Staff and 2 Management Committee
Chief Officer’s 3 Report Treasurer’s Report 4 Acknowledgements 5 Roll of Honour 6
CHAIRMAN’S REPORT
The year 2020 – 2021 has been a year like no other for Evesham Volunteer Centre. Some volunteers were unable to continue, due to shielding either themselves or their relatives, but many more volunteers appeared, many of whom were furloughed.
Some of our activities either stopped (POPI lunch club) or were seriously cut back (GP and hospital appointments) but others came to fill the gap – shopping for those who were shielding, delivering prescriptions, taking clients for Covid vaccinations, as well as other more unusual requests, such as finding wool for knitters and organising jigsaw swapping for those shielding at home.
Helen Gray, the Chief Officer has been involved in the meetings (on Zoom, not in person) of many county, regional and national organisations. These include meetings about community cohesiveness and also voluntary and statutory sector meetings on the role the voluntary sector can play in the future.
My thanks go to Helen, for the tremendous amount of work she has done over the last year, and to all of the volunteers who give their time so that we are able to provide so many services to support the local community.
BARBARA FORD Chair of the Management Committee
1
CURRENT OFFICE STAFF
Helen Gray - Chief Officer
CURRENT VOLUNTEER OFFICE STAFF
Anne Evans Barbara Ford Eloise Gateley Rita Irons Joy Nicoll Karan Nuttall Barry Osborn Marguerita Pedley Judith Robertshaw And the following who kindly gave their time during the past financial year:
Rosemary Edwards-Bell Denise McGann Louise Williams
MANAGEMENT COMMITTEE 2020 – 2021
Barbara Ford Chair Peter Ashplant Volunteer Ron Hillier Vice Chair Kerry Newbury Volunteer Eloise Gately Secretary Joy Nicoll Volunteer Anne Evans Treasurer Trevor Battersby Volunteer Peter Woodcock Volunteer Robert Raphael Wychavon District Council Christine Smith Evesham Town Council Ged Bearcroft Evesham Town Council Helen Gray Chief Officer
2
CHIEF OFFICER’S REPORT
COVID-19 totally changed the volunteering landscape for the Centre with nearly all of the normal requirements put on hold as hospitals and social activities were curtailed, to be replaced by new challenges and with many of our usual volunteers falling into the vulnerable category.
Because we are a Volunteer Centre, from the moment lockdown was announced we had people ringing up to volunteer their help. They initially came to us directly, although later we were having volunteers signposted to us from the County’s Here2Help initiative and our tally of new volunteers was 247. The majority were people on furlough and there was a great community spirit and some firm friendships made, especially by those shopping for the elderly. Many of these new volunteers have now returned to work but have asked to remain ‘on our books’ in case of future need – others have stayed with us and continue to volunteer.
From doing accompanied shopping for around 8 people a week we became shopper drivers for 84, (we were given their list, we did the shopping, paid up front, delivered the shopping to the doorstep and received reimbursement either by cheque or BACS transfer). A volunteer team of 35 people did this. We tried to ensure that the same person shopped for the same clients each week to help build up a rapport plus it makes it easier if you have some knowledge of the groceries etc. required and substitutions have to be made! We continue doing shopping for about sixty people a week and since the start of the pandemic have made over 4,000 shopping trips for those shielding, self-isolating or who are not confident about returning to supermarket shopping. We also bought and delivered food parcels to families in need each week and still do so for a small number.
From doing the odd one or two prescription deliveries a week the Centre was asked by a group of three pharmacies to deliver around 200 prescriptions a day to overcome the backlog required by those shielding or self-isolating. Fifty volunteers were involved in this, in teams of three volunteers per pharmacy per day during the months of June and July. We delivered over 10,000 prescriptions.
Our telephone befriending scheme expanded hugely and we called over 100 people each week on top of our usual telephone befriending scheme. Up to date we have made over 4,200 telephone befriending calls. This doesn’t include the calls made to our regular transport clients who we checked in with on a regular basis to make sure all was well.
We took over 5,000 phone calls from people wanting help and advice and signposted appropriately. During lockdown we also walked 12 dogs on a daily basis, had volunteers fix digital TV aerials, sourced jam jars, knitting wool and jigsaw puzzles, found strawberry plants and veg plants for those who decided to dig for England and grow their own, made and delivered birthday cakes and also organised a zoom birthday party for a 100 year old.
I think this shows the capability, dependability and diversity of Evesham Volunteer Centre. We have good links with the rural parishes and the town and are aware of the needs, the isolation that occurs and how problems can be solved.
In recognition of the work of the Centre during Covid we were invited to meet Prince Edward who was interested in our achievements and congratulated us on our abilities and flexibility in meeting the challenges presented to us.
HELEN GRAY Chief Officer
3
TREASURER’S REPORT
As you can see from the balance sheet, we are looking at a very healthy situation with just over £39,000 carried forward compared to £20,676 last year.
However, the transport side of the volunteer centre was considerably reduced to just over 30% of the total income, which is almost half of the previous year’s contribution. The Community Transport Scheme was severely restricted as appointments for hospitals and doctors were virtually stopped for much of the year. This in itself was fortunate as many of our CTS drivers were also shielding so our pool of drivers was considerably reduced.
Most of the money received this year has been in the form of grants, whether for specific items such as pharmacy delivery mileage, food parcels delivery and mileage, Personal Protective Equipment (PPE), and for vaccinations as these were gradually rolled out, or in the form of general grants, in respect of Covid 19, from various organisations such as the Masons, Groundwork UK or authorities such as Worcestershire County Council, plus our regular grants from Evesham Town Council and Wychavon District Council.
We have also received the 1[st] quarters payment from John Martin’s charity which has resumed their charitable funding and is providing grants to us for another year.
In addition, we have received grants from VCSEP (Voluntary and Community Sector Emergencies Partnership) relating to the work Helen has been doing as a member of this partnership.
Harvington and Broadway Parish Council were the only Parish Councils who supported us again this year, but we are very grateful to our ladies and gentlemen who regularly support us with their monthly and annual direct debits.
Although we didn’t actually see Gary this year due to lockdowns etc, the Vale Landscape and Heritage Trust still have a presence in our office and duly pay for the privilege.
Although we have been unable to utilise the shop this year, Cards for Good Causes did use it for a period for which they paid us rent.
It was agreed that there would be an annual review of Helen’s salary and this was increased in November, particularly in view of all her extra work caused by Covid 19.
Looking forward to next year the need for our transport is gradually increasing as we try to resume a more “normal” life. We are still doing shopping for many vulnerable people and we hope to resume the POPI lunch club from September – as I know our clients have been missing this social meeting.
ANNE EVANS Treasurer
4
ACKNOWLEDGEMENTS
The Volunteer Centre would like to extend thanks to the following for grants, donations and support in the year 2020/2021
Evesham Town Council Wychavon District Council Worcestershire County Council John Martin's Charity Voluntary and Community Sector Emergencies Partnership Parish Councils Broadway Harvington Further Donations Received from: Tree of Light Mr & Mrs Ashplant The Weather Lottery Mrs Carter Western Power Distribution Mrs Coupland The Masons Mrs Evans Caring Hands in the Vale Mr Green Droitwich Spa CVS Mr James Crowd Funding Initiative F Johnson Groundwork UK Ms Jones Cards for Good Causes Mrs Keyte Gift Aid Mrs Kimberley R Magdalene M Peacock E Weaver
And to the many friends of the Volunteer Centre who support us with small donations throughout the year, and anyone else whom we may have inadvertently failed to mention.
5
ROLL OF HONOUR
| 1995 | 2011 | ||
|---|---|---|---|
| Ray Hamson | Dec 95 | Gloria Hudson | May 11 |
| 1996 | Rita Scrafton | Jun 11 | |
| Robert Raphael | Sep 96 | David Hudson | Oct 11 |
| 1997 | Alan Pipe | Dec 11 | |
| Rita Irons | Jul 97 | 2012 | |
| Stephen Irons | Jul 97 | John Pritchard | Mar 12 |
| 2001 | 2013 | ||
| Jacquie Gordon | Oct 01 | Graham Franklin | Oct 13 |
| 2002 | 2014 | ||
| Margaret Perryman | Jun 02 | Andy Johns | Feb 14 |
| Diana Cowan | Aug 02 | Rosemary Edwards-Bell | May 14 |
| David Cowan | Aug 02 | 2015 | |
| 2003 | Brian Taylor | Mar 15 | |
| Jean Bean | Feb 03 | Barbara Ford | Jun 15 |
| 2004 | 2016 | ||
| Helen Gray | Nov 04 | Nigel Goode | Sep 16 |
| 2006 | Denise McGann | Oct 16 | |
| Elizabeth Collins | May 06 | Julie Snailham | Oct 16 |
| 2007 | 2017 | ||
| Alan Eames | Jan 07 | Ron Hillier | Feb 17 |
| Anne Evans | Sep 07 | Peter Woodcock | Feb 17 |
| 2008 | Gwyn Bevan | Aug 17 | |
| Shirley Davies | Sep 17 | ||
| Christopher Bradley | Jan 08 | Kerry Newbury | Oct 17 |
| David Wicks | Apr 08 | 2018 | |
| 2009 | |||
| Karan Nuttall | Jan 18 | ||
| Barry Osborn | Jul 09 | Ann Carter | Jan 18 |
| Maurice Hartwell | Sep 09 | Tony Powell | Jan 18 |
| Huw Miller | Nov 09 | ||
| Judith Robertshaw | Jan 18 | ||
| 2010 | Eloise Gateley | Feb 18 | |
| Judith Blundell | Jun 10 | Pat Taylor | Feb 18 |
| Cefn Blundell | Jun 10 | Joy Nicoll | Apr 18 |
| Alan Boorman | Dec 10 | Tom Sandham | Apr 18 |
| David Timson | May 18 | ||
| Chris Sainsbury | Jul 18 |
6
| Marguerita Pedley | Nov 18 | ||
|---|---|---|---|
| 2019 | 2020 | ||
| Hazel Goode | Jan 19 | Louise Williams | Jan 20 |
| Edward McLaren | Feb 19- | George Pye | Feb 20 |
| Lynn Molyneux | Feb 19 | Martin Baker | Mar 20 |
| Peter Ashplant | Mar 19 | Carole Baker | Mar 20 |
| Diane Ashplant | Mar 19 | Trevor Battersby | Oct 20 |
| Diane Nichols | Apr 19 | Christine Smith | Oct 20 |
| John Bailey | Jun 19 | 2021 | |
| Ged Bearcroft | Jun 19 | Or Kyle | Mar 21 |
| Marlene Sale | Jun 19 |
COVID 19 VOLUNTEERS FEBRUARY 2020 – MARCH 2020
Dawn Allen Denise Elkan Cathy Masterson Carole Baker Kirsty Foulds John MacMillan Martin Baker Robert Freeman Leanne Miles Susan Barnett John Gowers Jane Mullett Peter Barry Roslyn Gowers David Porter Edward Bell Juliet Garrison Carol Price Judy Bell Jane Grainger Simon Rees Julian Bomyer James Green Clive Ryan David Brodie Louise Green Alison Sinderbury Mirren Brodie Jenny Gutheridge Daniel Sullivan Trevor Burton Mark Haggitt Helen Scaife Sallie Campbell Chloe Hall Andrew Tucker Louise Case Toby Harper Anne Tucker Lucy Clarke Clare Haste Claire Turner Teresa Cole Katie Howson Roger Tunstall Christopher Collins Jill Jacobi Melisse Twist Sharon Collins Mark Jameson Andrea Ward-Eversley Penny Cook Fiona Jinks Joanne Weston Katie Cooke Keri Jones Janice Wetstone Cheryl Cuthbertson David Kerr Sarah Yates Robin Davis Paul Leadson Pamela Young Martin Donaghue Hannah Leafe Michael Donaldson Susan Leathers Margaret Dowdeswell Ann Lyon
COVID 19 VOLUNTEERS APRIL 2020 – MARCH 2021
Keith Aaron Kerrie Aitken David Alstead Pauline Amlett Anna Anderson Lesley Andrews James Attley Helen Axeworth Robert Baker Harry Barns Peter Barnes Ronald Ballantyne Roy Baxter James Baxon Rachel Beaufort David Benet Christine Benet Marcus Benn Sally Bennett Paul Bentine Harry Bentine Helen Billett Cathy Bitterson Susan Bixter Alexander Boys Catherine Boxford Raymond Cadwallader Julie Calkhill Margaret Candy Amanda Cann James Canning Louise Capshaw Christine Carr Caroline Carstairs Lucy Carter Stephanie Carter Alex Cartwright Caroline Cartwright Genevieve Castle Chloe Castleton Anna Louise Cerrin Andrew Chart Jocelyn Cherry Michael Chievely Michael Churt Peter Clovelly Henrietta Clouson Andrew Cloves Richard Clowson Juliet Combe Andrew Cook Angela Cooke Terry Cooke Brian Cooke Louise Cookeson James Cookson
Peter Clovelly Henrietta Clouson Andrew Cloves Richard Clowson Juliet Combe Andrew Cook Angela Cooke Terry Cooke Brian Cooke Louise Cookeson James Cookson Henry Cookson Gail Collins Harriet Combe Sophia Coombes Rosemary Cooper Daniel Cooper Arthur Cope Leo Coper Andrew Copper Edward Coxon Stephen Dalton Roger Daniell Karon Daniels David Dannett Susan Dante Cory Deane Sally Dent Jamie Denton Paul Denton Jessica Denton Louisa Denton Neil Dentt Charlene Dix Ellie Dixon Nigel Dixon Charis Dixter Harry Dolland Christopher Dolter Edwina Dorler Jeannette Dorleston Catriona Dorler Michele Dorlton Kerry Douglas Andrew Douglas Martha Duggan Michael Dunn Charles Dunne Robert Dunne Kevin Dunner Steven Dunnatt Chloe Dunnett Lloyd Dunnett Kathy Eager Jenny Eagle Brian Edward
Michael Dunn Charles Dunne Robert Dunne Kevin Dunner Steven Dunnatt Chloe Dunnett Lloyd Dunnett Kathy Eager Jenny Eagle Brian Edward Michael Edwards Helena Edwardes Brian Edwin Denise Edwin Kevin Fair David Fairing Niall Farquharson Ralph Farr Sue Farringdon Sophia Farthers Eloise Fathers Bill Findlay Carole Findley Jack Findon Colin Fine Pauline Fine Isobel Gardener Andrew Gardiner Frank Garratt Diana Gerald Elizabeth Geralde Andrew Gower Robert Grant Sophie Grantham Janine Grantleigh Hallie Grantley Kevin Grantley Polly Gunn David Hatherley Karen Hathersleigh Malcolm Hathersley Linda Heathers Monica Hide Davida Hidson Tony Hilbrand Keith Hildebrand Catriona Hillingdon Louise Hills Barbara Hudson Graham Hutchison Carly Hutchinson Daniel Hutchinson Mark Hutson Jim James Niall Jameson Colleen Jameson
Hilda Jeans Esther Jensen Clive Johns Eddie Johnson Michael Johnston Sophie Johnstone Patricia Johnstone Cleo Johnstone Gary Keithleigh Brian Kettering Sally Kittling Katie Lang Jonathan Large Katy Laston Susan Luton Robert Manley David Manning Chris Manton Jennifer Marsh Peter Marshall Michael Marston David Newman Sally Newman Helena Norman Sophia Normand David Oliver Mark Ollensshaw Karen Ollerton Muriel Parkin Kathy Parks Sally Pennarth Henry Peters Gavin Petrie Penny Petroc Colleen Rackett Iris Rackman Rosie Roberts Louisa Robshaw Cleo Robson Michael Royston Ian Roystone Miles Satterthwaite Davis Sayers Miles Sayers Kareen Spencer Jamie Sparrow Helena Stewart Janine Stuart Andrew Stuart Colin Tapper Kevin Tatton Mary Trotman Connor Trotman Melodie Tustin Loreen Vickers Jeffery White
Evesham Volunteer Centre The Lodge Rear of Dresden House Brick Kiln Street Evesham WR11 4AA
Telephone: Transport - 01386 45035; Office - 01386 40165 www.eveshamvolunteers.org.uk Charity No: 1103353 Company No: 5059379
REGISTERED COMPANY NUMBER: 5059379 (England and Wales) REGISTERED CHARITY NUMBER: 1103353
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2021
for
Evesham Volunteer Centre
Evesham Volunteer Centre Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2021
| Contents | ||
|---|---|---|
| Report of the Trustees | 1 – 3 | |
| Independent Examiner’s Report | 4 | |
| Statement of Financial Activities | 5 | |
| Balance Sheet | 6 | |
| Notes to the Financial Statements | 7 - 10 |
Evesham Volunteer Centre
Report of the Trustees for the Year Ended 31 March 2021
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual directors’ report with the financial statements of the charity for the year ended 31 March 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard FRS 102.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number: 5059379 (England and Wales)
Registered Charity number: 1103353
Registered office: The Lodge, Rear of Dresden House, Brick Kiln Street, Evesham, Worcestershire WR11 4AA
Bankers: Barclays Bank, Evesham
Directors and trustees:
The directors of the charitable company (the charity) are its trustees for the purposes of charity law. The trustees and officers serving during the year and since the year end were as follows:
Evesham Town Council nominees: Mr. G. Bearcroft
Mrs. C. Smith (Appointed 08/05/2020)
Wychavon District Council nominee: Mr. R. Raphael
Elected Trustees: Mr. F. Penny Chair (Resigned 03/09/2019) Mr. N. Goode Chair (Appointed 03/09/2019) (Resigned 22/10/2020) Mrs. B. Ford Chair (Appointed 22/10/2020) Mrs. A. Evans Mr. R. Hillier Ms. E. Gateley Mrs. J. Nicoll (Appointed 22/10/2020) Mrs. K. Newbury (Appointed 22/10/2020) Mr. T. Battersby (Appointed 22/10/2020) Mr. O. Ashplant (Appointed 22/10/2020) Mr. P. Woodcock (Appointed 22/10/2020)
Senior Management Personnel: Chief Officer Mrs. H. Gray
Page 1
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document:
The Centre was formed as an unincorporated association in 1983 and continued to be so until 1st March 2004 when the Vale of Evesham Volunteer Centre Limited, a company limited by guarantee was formed and work of the charity transferred to this new company in April 2004. Its objectives
and regulations are regulated by the memorandum & articles of association of the company. On 27th April 2006 the company changed its name to Evesham Volunteer Centre.
Recruitment and appointment of new trustees:
The trustees of the Centre include councillors from the town as appointed by that body subject to the appointment processes of that body and the guidelines on appointment to public office as they apply to Local Government nominees and grant funding being given by those bodies to the Centre. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the retiring trustees and requesting nominations for the AGM. The trustees have the power to coopt further members to fill specialist roles as and when necessary.
Trustee induction and training new trustees are given an induction pack to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
Organisation:
The board of trustees administers the charity. The board meet during the year and when necessary subcommittees are formed to cover aspects of the Centre’s work. A Chief Officer has been appointed by the trustees to deal with the day-to-day operations of the charity and to facilitate effective operations. This officer has delegated authority, within terms approved by the trustees, for operational matters including finance, employment and performance related activity.
Related parties:
All related party transactions are disclosed in the notes to the accounts.
Pay policy for senior staff:
All directors, who are also the trustees, give of their time freely and no director received remuneration in the year. Details of directors’ expenses and related party transactions are disclosed in the notes to the accounts. The pay of the senior staff is reviewed annually.
Risk Management:
The trustees have a risk management strategy which comprises an annual review of the risks the charity may face and have systems and procedures in place to mitigate those risks identified. Should these risks materialise procedures would be implemented to minimise and potential impact on the charity. Nonfinancial risks have also been considered, with attention being paid to fire and health and safety of all concerned with the Centre and its work. The Centre also has a financial reserves policy which is regularly reviewed by the trustees.
Page 2
OBJECTIVES AND ACTIVITIES
The general object of the charity in the year was to continue to undertake voluntary work in education, social services and similar charitable activities amongst those classes in need. The specific activities undertaken were as follows:
-
Operating a Community Transport Scheme;
-
Administration of a Scheme to Promote Older People’s Independence;
-
Recruit, advise and guide those willing to undertake voluntary work in education, social services and similar charitable activities; and
-
Continue to develop a supported and strengthened volunteering network throughout its area of provision by the direct services within its operation to contribute to the quality of life of the people of the Evesham Vale.
ACHIEVEMENT AND PERFORMANCE
Charitable activities:
The activities and achievements of the charity are shown elsewhere in the annual report.
FINANCIAL REVIEW
Reserves policy:
Reserves are needed to bridge the gap between spending and receiving of income and to cover unplanned expenditure. The trustees have a policy to earmark funds in a designated closure fund. These funds are what the trustees’ prudently set aside to cover additional costs that may be incurred, if for any reason the company was to cease its activities. The Trust had unrestricted reserves of £9,006 (2020: £7,676) on remaining non-designated unrestricted funds, the details of which are given in the notes to the accounts. The trustees believe the current level of reserves held will enable the charity to continue its work in the foreseeable future and are regularly reviewing funding availability to ensure that the charity can continue its operations in the medium term.
Principal funding sources:
During the period of review, the principal funding came from various government organisations, charities and similar bodies.
Plans for the future:
The trustees wish to continue the current areas of activities but can only do so if the charity in in receipt of the appropriate resources to carry out such activities.
Public Benefit In pursuance of the objective, Evesham Volunteer Centre has had regard to the guidance from the Charities Commission on the provision of public benefit. The first principle requires Evesham Volunteer Centre to identify the benefits and second to demonstrate that these benefit the public or a section of the public. The principal object described above identifies the benefits, and the Chairman’s Report details how the charity delivers those benefits to the local community.
ON BEHALF OF THE TRUSTEES:
………………………………………………………………….. Mrs. B. Ford August 2021
Page 3
Independent Examiner’s Report to the Trustees of Evesham Volunteer Centre
I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 5 to 10.
Respective responsibilities of trustees and examiner
As the charity’s trustees (and also as directors of the company for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the charity is not subject to the requirement for an audit under company law and is eligible for independent examination, I have examined your charity’s accounts as required by section 145 of the Charities Act 2011 (‘the Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 386 of the Companies Act 2006; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner’s statement
I have completed my examination and I have no concerns in respect of the matters listed in (1) to (4) above and in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
John Liggitt, FCMA 2 The Hopkiln Church Street Harvington Worcestershire WR11 8PB
August 2021
Page 4
Evesham Volunteer Centre
Statement of Financial Activities for the Year Ended 31 March 2021
| Notes INCOMING RESOURCES Incoming resources from charitable activities: Voluntary income 2 Activities from generating funds 3 Investment income 4 Transport scheme 5 Covid 19 Shopping 2 Grants received 2 Lunch club Gift Aid Recovered Other Income Total incoming resources RESOURCES EXPENDED Charitable activities Transport scheme Covid 19 Shopping Covid 19 Other Shop expenses Other costs Management and administration costs Total resources expended NET INCOMING/(OUTGOING) RESOURCES RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Funds £ 2,185 1,000 344 15,920 - 22,942 - 271 47 42,709 - - - 604 - 40,774 41,379 1,330 20,676 22,006 |
Restricted Funds £ - - - 10,419 10,410 21,204 - - - 42,033 7,542 10,410 7,065 - - - 25,017 17,016 - 17,016 |
2021 Total Funds £ 2,185 1,000 344 26,339 10,410 44,146 - 271 47 84,742 7,542 10,410 7,065 604 - 40,774 66,396 18,346 20,676 39,022 |
2020 Total Funds £ 3,978 1,716 122 48,324 - 18,000 636 505 43 |
|---|---|---|---|---|
| 73,323 33,822 - - 477 840 40,222 |
||||
| 75,362 | ||||
| (2,039) 22,715 |
||||
| 20,676 |
Mrs. B. Ford
Page 5
Evesham Volunteer Centre
Balance Sheet At 31 March 2021
| Notes FIXED ASSETS Tangible assets 9 CURRENT ASSETS Debtors: amounts falling due within one year 10 Investments 11 Cash at bank and in hand CREDITORS Amounts falling due within one year 12 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS Unrestricted funds 14 Restricted funds TOTAL FUNDS |
Unrestricted Funds £ 863 569 7,840 13,550 21,959 815 21,144 22,006 |
Restricted Funds £ - - - 17,016 17,016 - 17,016 17,016 |
2021 Total Funds £ 863 569 7,840 30,566 38,975 815 38,160 39,022 22,006 17,016 39,022 |
2020 Total Funds £ 1,586 |
|---|---|---|---|---|
| 3,334 7,496 10,978 |
||||
| 21,808 2,717 |
||||
| 19,090 | ||||
| 20,676 | ||||
| 20,676 - |
||||
| 20,676 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard FRS102.
The financial statements were approved by the Board of Trustees on the and were signed on its behalf by:
Mrs. B. Ford
Page 6
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
1 ACCOUNTING POLICIES Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and equipment, etc. 25% to 50% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Leasing commitments
Rentals paid under operating leases are charged to the profit and loss account as incurred.
2 VOLUNTARY INCOME
| 2 VOLUNTARY INCOME |
||
|---|---|---|
| Unrestricted Donations Grants Restricted Total Voluntary Income 3 ACTIVITIES FOR GENERATING FUNDS Fundraising activities and events rs. B. FoRent Page 6 4 INVESTMENT INCOME Savings interest Page 7 |
2021 £ 2,185 22,942 25,127 31,615 31,615 56,741 2021 £ - 1,000 1,000 2021 £ 344 |
2020 £ 3,978 18,000 |
| 21,978 | ||
| - | ||
| - | ||
| 21,978 | ||
| 2020 £ 546 1,170 |
||
| 1,716 | ||
| 2020 £ 122 |
||
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
5 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
| 5 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES |
||
|---|---|---|
| Transport Scheme Worcestershire CC- Community Transport Scheme Connect Alex & Worc Hospitals Incentive Fares charged Administration charges Donations received from passengers 6 NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after charging: Depreciation - owned assets Independent examiners fee 7 STAFF COSTS & TRUSTEE REMUNERATION Wages and salaries |
2021 £ 10,419 8,637 6,972 311 26,339 2021 £ 723 350 1,073 2021 £ 25,548 25,548 |
2020 £ 4,845 32,800 10,186 493 |
| 48,324 | ||
| 2020 £ 1,399 350 |
||
| 1,749 | ||
| 2020 £ 23,193 |
||
| 23,193 |
The charity trustees were not paid any remuneration or received any other benefits from employment with the Trust in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).
Employee Numbers
The average monthly headcount during the year was 1 staff (2020: 1 staff).
8 RELATED PARTY TRANSACTIONS
The charity enjoys a close working relationship with Worcestershire County Council, Wychavon District Council and Evesham Town Council. Together these three entities nominate a significant number of trustees (see the trustee's annual report) and provide funding to enable the charity to carry out its charitable objectives. The following is a summary of funding provided by these entities:
| Worcestershire County Council - Transport Consortium Funding Wychavon District Council Evesham Town Council |
2021 £ 10,419 7,942 2,000 20,360 |
2019 £ 4,845 5,000 4,000 |
|---|---|---|
| 13,845 |
From time to time trustees who are also County Council nominated trustees have allocated earmarked funds from within the County Council to benefit the charity. During the year the charity received such donations amounting to £nil (2019: £nil).
The Trust benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with accounting standards, the economic contribution of general volunteers is not measured in the accounts.
Page 8
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
9 TANGIBLE FIXED ASSETS
| 9 TANGIBLE FIXED ASSETS |
|||
|---|---|---|---|
| COST At 1 April 2020 Transfer Additions At 31 March 2021 DEPRECIATION At 1 April 2020 Charge for year At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 10 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors Prepayments 11 CURRENT ASSET INVESTMENTS Deposit - United Trust Bank 12 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other payroll taxes Other creditors and accruals |
Unrestricted £ - 815 |
Unrestricted Restricted £ £ 25,986 - - 25,986 - 24,400 - 723 25,123 - 863 - 1,586 - 2021 £ - 509 60 569 2021 £ 7,840 Restricted Total £ £ - - - 815 - 815 Plant and equipment 2021 |
Total £ 25,986 - - etc |
| 25,986 | |||
| 24,400 723 |
|||
| 25,123 | |||
| 863 | |||
| 1,586 | |||
| 2020 £ 2,615 657 61 |
|||
| 3,333 | |||
| 2020 £ 7,496 |
|||
| 2020 £ - 2,717 |
|||
| 815 | 2,717 |
Page 9
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
13 MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||
|---|---|---|---|
| Unrestricted funds General fund Designated closure fund Restricted funds Transport Scheme Covid - 19 related activities TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Designated closure fund Restricted funds Community Transport Scheme Covid 19 Activities TOTAL FUNDS |
At 31/03/2020 £ 7,676 13,000 20,676 - - 20,676 Incoming resources £ 42,709 - 42,709 10,419 31,615 42,033 84,742 |
Net movement in funds £ 1,330 - 1,330 2,877 14,139 18,346 Resources expended £ 41,379 - 41,379 7,542 17,475 25,017 66,396 |
At 31/03/2021 £ 9,006 13,000 |
| 22,006 2,877 14,139 |
|||
| 39,022 | |||
| Movement in funds £ 1,330 - |
|||
| 1,330 | |||
| 2,877 14,139 |
|||
| 17,016 | |||
| 18,346 |
- 15 PURPOSE OF RESTRICTED FUNDS
Restricted funds are given by donors earmarked for a specific purpose and as part of charity law such funds received must be used to carry out that purpose.
Community Transport Scheme - The charity's principle activity is running a community transport scheme to assist people who cannot easily access other forms of transport.
Covid 19 Activities - Grants received were for PPE Equipment for volunteer drivers and for the provision of shopping and prescription collection services for people having to self isolate.
Lottery Grant for IT Equipment - A grant for updating all IT Equipment was received during the previous year and was used to replace all IT Equipment.
16 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Fixed assets Investments Other current assets Less current liabilities NET ASSETS at 31 March 2021 |
General Designated Funds Funds £ £ 863 - - 7,840 8,959 5,160 (815) - 9,006 13,000 |
Restricted Funds £ - - 17,016 - 17,016 |
TOTAL Funds £ 863 7,840 31,134 (815) |
|---|---|---|---|
| 39,022 |
Page 10
REGISTERED COMPANY NUMBER: 5059379 (England and Wales) REGISTERED CHARITY NUMBER: 1103353
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2021
for
Evesham Volunteer Centre
Evesham Volunteer Centre Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2021
| Contents | ||
|---|---|---|
| Report of the Trustees | 1 – 3 | |
| Independent Examiner’s Report | 4 | |
| Statement of Financial Activities | 5 | |
| Balance Sheet | 6 | |
| Notes to the Financial Statements | 7 - 10 |
Evesham Volunteer Centre
Report of the Trustees for the Year Ended 31 March 2021
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual directors’ report with the financial statements of the charity for the year ended 31 March 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard FRS 102.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number: 5059379 (England and Wales)
Registered Charity number: 1103353
Registered office: The Lodge, Rear of Dresden House, Brick Kiln Street, Evesham, Worcestershire WR11 4AA
Bankers: Barclays Bank, Evesham
Directors and trustees:
The directors of the charitable company (the charity) are its trustees for the purposes of charity law. The trustees and officers serving during the year and since the year end were as follows:
Evesham Town Council nominees: Mr. G. Bearcroft
Mrs. C. Smith (Appointed 08/05/2020)
Wychavon District Council nominee: Mr. R. Raphael
Elected Trustees: Mr. F. Penny Chair (Resigned 03/09/2019) Mr. N. Goode Chair (Appointed 03/09/2019) (Resigned 22/10/2020) Mrs. B. Ford Chair (Appointed 22/10/2020) Mrs. A. Evans Mr. R. Hillier Ms. E. Gateley Mrs. J. Nicoll (Appointed 22/10/2020) Mrs. K. Newbury (Appointed 22/10/2020) Mr. T. Battersby (Appointed 22/10/2020) Mr. O. Ashplant (Appointed 22/10/2020) Mr. P. Woodcock (Appointed 22/10/2020)
Senior Management Personnel: Chief Officer Mrs. H. Gray
Page 1
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document:
The Centre was formed as an unincorporated association in 1983 and continued to be so until 1st March 2004 when the Vale of Evesham Volunteer Centre Limited, a company limited by guarantee was formed and work of the charity transferred to this new company in April 2004. Its objectives
and regulations are regulated by the memorandum & articles of association of the company. On 27th April 2006 the company changed its name to Evesham Volunteer Centre.
Recruitment and appointment of new trustees:
The trustees of the Centre include councillors from the town as appointed by that body subject to the appointment processes of that body and the guidelines on appointment to public office as they apply to Local Government nominees and grant funding being given by those bodies to the Centre. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the retiring trustees and requesting nominations for the AGM. The trustees have the power to coopt further members to fill specialist roles as and when necessary.
Trustee induction and training new trustees are given an induction pack to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
Organisation:
The board of trustees administers the charity. The board meet during the year and when necessary subcommittees are formed to cover aspects of the Centre’s work. A Chief Officer has been appointed by the trustees to deal with the day-to-day operations of the charity and to facilitate effective operations. This officer has delegated authority, within terms approved by the trustees, for operational matters including finance, employment and performance related activity.
Related parties:
All related party transactions are disclosed in the notes to the accounts.
Pay policy for senior staff:
All directors, who are also the trustees, give of their time freely and no director received remuneration in the year. Details of directors’ expenses and related party transactions are disclosed in the notes to the accounts. The pay of the senior staff is reviewed annually.
Risk Management:
The trustees have a risk management strategy which comprises an annual review of the risks the charity may face and have systems and procedures in place to mitigate those risks identified. Should these risks materialise procedures would be implemented to minimise and potential impact on the charity. Nonfinancial risks have also been considered, with attention being paid to fire and health and safety of all concerned with the Centre and its work. The Centre also has a financial reserves policy which is regularly reviewed by the trustees.
Page 2
OBJECTIVES AND ACTIVITIES
The general object of the charity in the year was to continue to undertake voluntary work in education, social services and similar charitable activities amongst those classes in need. The specific activities undertaken were as follows:
-
Operating a Community Transport Scheme;
-
Administration of a Scheme to Promote Older People’s Independence;
-
Recruit, advise and guide those willing to undertake voluntary work in education, social services and similar charitable activities; and
-
Continue to develop a supported and strengthened volunteering network throughout its area of provision by the direct services within its operation to contribute to the quality of life of the people of the Evesham Vale.
ACHIEVEMENT AND PERFORMANCE
Charitable activities:
The activities and achievements of the charity are shown elsewhere in the annual report.
FINANCIAL REVIEW
Reserves policy:
Reserves are needed to bridge the gap between spending and receiving of income and to cover unplanned expenditure. The trustees have a policy to earmark funds in a designated closure fund. These funds are what the trustees’ prudently set aside to cover additional costs that may be incurred, if for any reason the company was to cease its activities. The Trust had unrestricted reserves of £9,006 (2020: £7,676) on remaining non-designated unrestricted funds, the details of which are given in the notes to the accounts. The trustees believe the current level of reserves held will enable the charity to continue its work in the foreseeable future and are regularly reviewing funding availability to ensure that the charity can continue its operations in the medium term.
Principal funding sources:
During the period of review, the principal funding came from various government organisations, charities and similar bodies.
Plans for the future:
The trustees wish to continue the current areas of activities but can only do so if the charity in in receipt of the appropriate resources to carry out such activities.
Public Benefit In pursuance of the objective, Evesham Volunteer Centre has had regard to the guidance from the Charities Commission on the provision of public benefit. The first principle requires Evesham Volunteer Centre to identify the benefits and second to demonstrate that these benefit the public or a section of the public. The principal object described above identifies the benefits, and the Chairman’s Report details how the charity delivers those benefits to the local community.
ON BEHALF OF THE TRUSTEES:
………………………………………………………………….. Mrs. B. Ford August 2021
Page 3
Independent Examiner’s Report to the Trustees of Evesham Volunteer Centre
I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 5 to 10.
Respective responsibilities of trustees and examiner
As the charity’s trustees (and also as directors of the company for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the charity is not subject to the requirement for an audit under company law and is eligible for independent examination, I have examined your charity’s accounts as required by section 145 of the Charities Act 2011 (‘the Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 386 of the Companies Act 2006; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner’s statement
I have completed my examination and I have no concerns in respect of the matters listed in (1) to (4) above and in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
John Liggitt, FCMA 2 The Hopkiln Church Street Harvington Worcestershire WR11 8PB
August 2021
Page 4
Evesham Volunteer Centre
Statement of Financial Activities for the Year Ended 31 March 2021
| Notes INCOMING RESOURCES Incoming resources from charitable activities: Voluntary income 2 Activities from generating funds 3 Investment income 4 Transport scheme 5 Covid 19 Shopping 2 Grants received 2 Lunch club Gift Aid Recovered Other Income Total incoming resources RESOURCES EXPENDED Charitable activities Transport scheme Covid 19 Shopping Covid 19 Other Shop expenses Other costs Management and administration costs Total resources expended NET INCOMING/(OUTGOING) RESOURCES RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Funds £ 2,185 1,000 344 15,920 - 22,942 - 271 47 42,709 - - - 604 - 40,774 41,379 1,330 20,676 22,006 |
Restricted Funds £ - - - 10,419 10,410 21,204 - - - 42,033 7,542 10,410 7,065 - - - 25,017 17,016 - 17,016 |
2021 Total Funds £ 2,185 1,000 344 26,339 10,410 44,146 - 271 47 84,742 7,542 10,410 7,065 604 - 40,774 66,396 18,346 20,676 39,022 |
2020 Total Funds £ 3,978 1,716 122 48,324 - 18,000 636 505 43 |
|---|---|---|---|---|
| 73,323 33,822 - - 477 840 40,222 |
||||
| 75,362 | ||||
| (2,039) 22,715 |
||||
| 20,676 |
Mrs. B. Ford
Page 5
Evesham Volunteer Centre
Balance Sheet At 31 March 2021
| Notes FIXED ASSETS Tangible assets 9 CURRENT ASSETS Debtors: amounts falling due within one year 10 Investments 11 Cash at bank and in hand CREDITORS Amounts falling due within one year 12 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS Unrestricted funds 14 Restricted funds TOTAL FUNDS |
Unrestricted Funds £ 863 569 7,840 13,550 21,959 815 21,144 22,006 |
Restricted Funds £ - - - 17,016 17,016 - 17,016 17,016 |
2021 Total Funds £ 863 569 7,840 30,566 38,975 815 38,160 39,022 22,006 17,016 39,022 |
2020 Total Funds £ 1,586 |
|---|---|---|---|---|
| 3,334 7,496 10,978 |
||||
| 21,808 2,717 |
||||
| 19,090 | ||||
| 20,676 | ||||
| 20,676 - |
||||
| 20,676 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard FRS102.
The financial statements were approved by the Board of Trustees on the and were signed on its behalf by:
Mrs. B. Ford
Page 6
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
1 ACCOUNTING POLICIES Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and equipment, etc. 25% to 50% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Leasing commitments
Rentals paid under operating leases are charged to the profit and loss account as incurred.
2 VOLUNTARY INCOME
| 2 VOLUNTARY INCOME |
||
|---|---|---|
| Unrestricted Donations Grants Restricted Total Voluntary Income 3 ACTIVITIES FOR GENERATING FUNDS Fundraising activities and events rs. B. FoRent Page 6 4 INVESTMENT INCOME Savings interest Page 7 |
2021 £ 2,185 22,942 25,127 31,615 31,615 56,741 2021 £ - 1,000 1,000 2021 £ 344 |
2020 £ 3,978 18,000 |
| 21,978 | ||
| - | ||
| - | ||
| 21,978 | ||
| 2020 £ 546 1,170 |
||
| 1,716 | ||
| 2020 £ 122 |
||
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
5 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
| 5 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES |
||
|---|---|---|
| Transport Scheme Worcestershire CC- Community Transport Scheme Connect Alex & Worc Hospitals Incentive Fares charged Administration charges Donations received from passengers 6 NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after charging: Depreciation - owned assets Independent examiners fee 7 STAFF COSTS & TRUSTEE REMUNERATION Wages and salaries |
2021 £ 10,419 8,637 6,972 311 26,339 2021 £ 723 350 1,073 2021 £ 25,548 25,548 |
2020 £ 4,845 32,800 10,186 493 |
| 48,324 | ||
| 2020 £ 1,399 350 |
||
| 1,749 | ||
| 2020 £ 23,193 |
||
| 23,193 |
The charity trustees were not paid any remuneration or received any other benefits from employment with the Trust in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).
Employee Numbers
The average monthly headcount during the year was 1 staff (2020: 1 staff).
8 RELATED PARTY TRANSACTIONS
The charity enjoys a close working relationship with Worcestershire County Council, Wychavon District Council and Evesham Town Council. Together these three entities nominate a significant number of trustees (see the trustee's annual report) and provide funding to enable the charity to carry out its charitable objectives. The following is a summary of funding provided by these entities:
| Worcestershire County Council - Transport Consortium Funding Wychavon District Council Evesham Town Council |
2021 £ 10,419 7,942 2,000 20,360 |
2019 £ 4,845 5,000 4,000 |
|---|---|---|
| 13,845 |
From time to time trustees who are also County Council nominated trustees have allocated earmarked funds from within the County Council to benefit the charity. During the year the charity received such donations amounting to £nil (2019: £nil).
The Trust benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with accounting standards, the economic contribution of general volunteers is not measured in the accounts.
Page 8
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
9 TANGIBLE FIXED ASSETS
| 9 TANGIBLE FIXED ASSETS |
|||
|---|---|---|---|
| COST At 1 April 2020 Transfer Additions At 31 March 2021 DEPRECIATION At 1 April 2020 Charge for year At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 10 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors Prepayments 11 CURRENT ASSET INVESTMENTS Deposit - United Trust Bank 12 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other payroll taxes Other creditors and accruals |
Unrestricted £ - 815 |
Unrestricted Restricted £ £ 25,986 - - 25,986 - 24,400 - 723 25,123 - 863 - 1,586 - 2021 £ - 509 60 569 2021 £ 7,840 Restricted Total £ £ - - - 815 - 815 Plant and equipment 2021 |
Total £ 25,986 - - etc |
| 25,986 | |||
| 24,400 723 |
|||
| 25,123 | |||
| 863 | |||
| 1,586 | |||
| 2020 £ 2,615 657 61 |
|||
| 3,333 | |||
| 2020 £ 7,496 |
|||
| 2020 £ - 2,717 |
|||
| 815 | 2,717 |
Page 9
Evesham Volunteer Centre Notes to the Financial Statements for the Year Ended 31 March 2021
13 MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||
|---|---|---|---|
| Unrestricted funds General fund Designated closure fund Restricted funds Transport Scheme Covid - 19 related activities TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Designated closure fund Restricted funds Community Transport Scheme Covid 19 Activities TOTAL FUNDS |
At 31/03/2020 £ 7,676 13,000 20,676 - - 20,676 Incoming resources £ 42,709 - 42,709 10,419 31,615 42,033 84,742 |
Net movement in funds £ 1,330 - 1,330 2,877 14,139 18,346 Resources expended £ 41,379 - 41,379 7,542 17,475 25,017 66,396 |
At 31/03/2021 £ 9,006 13,000 |
| 22,006 2,877 14,139 |
|||
| 39,022 | |||
| Movement in funds £ 1,330 - |
|||
| 1,330 | |||
| 2,877 14,139 |
|||
| 17,016 | |||
| 18,346 |
- 15 PURPOSE OF RESTRICTED FUNDS
Restricted funds are given by donors earmarked for a specific purpose and as part of charity law such funds received must be used to carry out that purpose.
Community Transport Scheme - The charity's principle activity is running a community transport scheme to assist people who cannot easily access other forms of transport.
Covid 19 Activities - Grants received were for PPE Equipment for volunteer drivers and for the provision of shopping and prescription collection services for people having to self isolate.
Lottery Grant for IT Equipment - A grant for updating all IT Equipment was received during the previous year and was used to replace all IT Equipment.
16 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Fixed assets Investments Other current assets Less current liabilities NET ASSETS at 31 March 2021 |
General Designated Funds Funds £ £ 863 - - 7,840 8,959 5,160 (815) - 9,006 13,000 |
Restricted Funds £ - - 17,016 - 17,016 |
TOTAL Funds £ 863 7,840 31,134 (815) |
|---|---|---|---|
| 39,022 |
Page 10