BASINGSTOKE AMATEUR OPERATIC SOCIETY ACCOUNTS FOR YEAR ENDED
30 JUNE, 2023
CHARITY NUMBER 1103166
Basingstoke Amateur Operatic Society – Year Ended 30 June, 2023 Trustees Report
The trustee presents the accounts for the year ended 30 June, 2023
Structure, governance and management
The Basingstoke Amateur Operatic Society, 9 Lightfoot Grove, Basingstoke, Hampshire RG21 3HU, is registered with the Charities Commissioners No. 1103166 and constituted by Deed of Trust. The charity is administered by its management committee who meet on a regular basis during the year. Andrew Wood, the treasurer, is also a charity trustee. The charity is also a member of the National Dramatic and Operatic Association (NODA) which provides helpful advice and guidance to amateur societies and individuals. New trustees are elected at the AGM. The management of the charity have examined the major risks to which the society is exposed and confirm that systems are in place to mitigate our exposure to the major risks.
Objectives and activities
The society was registered with the Charity Commissioners on 13 April, 2004. Its objectives are to promote, improve, develop and maintain public education by the presentation of musical productions. The focus of its activities remains the main musical production. They welcome membership regardless of personal background, faith, gender or personal circumstance to promote openness and the sharing of skills and life experiences. They also encourage people to help out behind the scenes as well as to be involved with the performance to support and educate in all aspects of the theatre.
Achievements and performance
The main achievements of this year were:
Centenary Concert, The Haymarket, July 2022 BAOS Limelight Seussical, The Haymarket, October 2022 The Little Mermaid, The Haymarket, March 2023
Financial Review
The results of the year are set out on pages 4-6. This year has been a challenging year financially for the society, primarily coming from lower ticket sales than expected. Further considerations will need to be made to ensure this does not happen in the next financial year, along with a greater focus on fundraising for the society. It is the policy of the charity to maintain its free reserves at a level which equates to between 3 and 6 months’ unrestricted expenditure (~£20,000). This provides sufficient funds to cover management, administration and support costs and to respond to emergency needs which arise from time to time.
Future Plans (as of 1[st] July 2023)
The coming year will see BAOS perform:
Godspell, Central Studio, July 2023 BAOS Limelight Anything Goes, QM Hall, October 2023 Evita, The Haymarket, March 2024
Declaration: By order of the board:
30 August 2023 ......................................................... ........................................... Trustee – Andrew Wood Date
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Independent Examiner’s Report
Independent Examiner’s Report to the Trustees of Basingstoke Amateur Operatic Society
I report on the accounts of the charity for the year ended 30 June, 2023 which are set out on pages 4 to 6.
Respective responsibilities of trustees and examiner.
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 43 of the 1993 Act;
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To follow the procedure laid down in the general directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act); and
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To state whether particular matters have come to my attention.
Basis of the Examiner’s Report
My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below:
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that any material respect the requirements: to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met.
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Dated: 22nd February 2024
Names: David Freeman
Relevant professional qualifications or body (if any): N/A
Address: 17C Milkingpen Lane; Basingstoke; RG24 7DD
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INCOMVRECEIPTS BAOS Maln Shows (not Conrts) rickets Programmeslprogramme Ads Show Fees cence Refund Godspell 2023 202212023 202112022 KB wrrw £37,933.50 £17,581.00 848.10 £ 671.15 £ 3.277.97 £ 1.200.00 2020n021 £31.467.50 £ 1.101.68 £ 4.753.43 so.00 É 1,180.00 4SO.00 Other shows cOnrts.- ALL Sncome 271.24 Christmas Conrt 2021 Pirates of Penzance 2022 Centenary Concert 2022 232.30 £ 2.297.08 831.84 £ 1.962.64 £ 8.217.45 umEuG Main Show5 (not a>nrts) Tickets Programme5/Programrne Ad5 Show Fee5 nce Refund Grant £10.032.00 377.36 £ 3.930.00 400.00 500.00 £ 1.015.00 Conctrts.. ALL in¢ome AII Together Now 2021 £ 1,120.24 GENERAL Membership Membership Ambassador Payments melight Workshop Fees Centenary Ball Quii DVDs/photo DVDS TshlrtslHoodies BAOS and Umellght Carol Singing 8ucket Donatlon Refunds/Deposits Returned Miscellaneous BAOS Donations melight Donations lincluding Cisco) Score Deposits Kept Score Printing Donations Murder Mystery Tickets Sold Centenary Brochures Props Money ReVe by BAOS in Error Aftershow/Gift5 £ 1,400.00 £ 2,854.32 70.00 379.83 £ 1,620.00 Workshops 5odal 200.00 £ 1,470.00 542.09 10.00 473.74 294.00 5undrles 252.00 958.22 225.00 12.91 703.31 71.51 £ i.soo.00 25.00 289.50 428.91 iio.00 45.00 175.00 199.58 so.00 281.03 10.00 477.27 103.92 70.00 350.00 TOTAL INCOME £70,057.52 72A22.69 £ 4731 Page iv
RehE•fs41 11 Hlre (Pl Cert 11 Hlrel vmarke1Ttre Hlro 4.191.50 1.201.50 13.268.69 l450. 3,6CO.(h) 6,()3.th) 15O() m1r1 Eire 3.740.) 5.930.Ih) JS0.1) 0tra Cknwrap htslRtr0lu1Skn KItIUbsl5t(h Swr4 6WO.26 10,94962 2A3432 3.gcq.40 4.585.30 3.8n.85 Set 1.394. Ihtir 2.160. 2.7%.9 6,781.99 4.93 Wl%s andp/ Storagé dltcafdcthmmlsslthi 258.49 i.J65.05 162.th) L929.48 2(lJ 39 GrattI/M1st POHtsts 93gA4 81497 ickSt4ie p1105 Ilvm5 ZODM 78.49 71.95 129.51 Rehaa1II Hlre Thèatrè Phrè 1285.(h) 6264.1) 467.50 M1¢1 1.95Q R¥htslRq4ltit51Str KIlIb51SC{V11 3.755.49 1.625.th) Set 1.174.50 535.50 465.61 7&).15 Crew5¢10¢ 623.62 r•mme5 358.9) ditCardCcfflmi5sIc 345.66 Partials Fee Refw 75. Uttlé MMld(O211 s.{1) Evlta12024I DE1t 1.215.f Bar Purdw5e51VPOrith5 Murder mteryGaMe Hire ar Sum-up Fee5 (Fee loru51w Card rLk) COVIDPPE 12.01 MIscollar 71.20 71. 25. NODA Substrtptl<S 2aO.&) 163. 200. 30.ts) 116.() 1.015.16 25.th) I5.1? L(IJS.59 1dÈThtsAwardErknrf 575. 410.76 T5lirtsIH<Ies Thinkyou Gift5 1.122.70 I19.30 I22.) 183.39 7Y.2Q b DepD5iI Relum5 OctthrQuii iio. Zoom IMRylr Photcgraphv Ic standcwsJfddÈrs CerténaryÈrtthwe 33.C 323A4 193. 745.11) 60 Sodal CÈhthnatyBall i.sia. 170 TOT• J• Page v
These accounts have been prepared on the receipts and payments basis and were signed on behalf of the trustees by:
Signed Dated 30 August 2023 Name Andrew Wood
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