| Horsley Playgroup Annual Report Date: 31 August 2025 | |||
| Charity Name | Horsley Playgroup | ||
| Registration number | 1103081 | ||
| Address | Horsley Village Hall | ||
| Priory Fields | |||
| Horsley | |||
| Glos GL6 0QB | |||
| Trustee names | Sarah Beskeen, Kiera Hawkins, Emma Charlesworth, Flora Davies, Jess | ||
| Robinson, Naomi Howell, Mike Vaughan. Margaret Ratford resigned as a | |||
| trustee on 1st June 2025. Jess Robinson (treasurer) will be resigning as a | |||
| trustee from September 2025 and Sarah Beskeen is taking over this role. | |||
| The structure and how | The charity is governed by it’s constitution which is based on the PATA | ||
| it is managed | (Pre-school Playgroup Association in Gloucestershire) model constitution. | ||
| The management committee consists of parents that use the group and | |||
| other people from the community in accordance with the constitution. It | |||
| has an elected chairperson, secretary and treasurer and meets at least 3 | |||
| times a year and is the registered person with Ofsted for the early years | |||
| playgroup provision. The management committee employs staff to | |||
| manage and run the day-to-day playgroup and its activities, and a | |||
| financial administrator to manage the day-to-day income and | |||
| expenditure who reports to the management committee. | |||
| Objectives | To provide early years care and education in the local community of | ||
| Horsley, Glos for the young children, parents of the community and | |||
| surrounding areas. | |||
| Achievements | The academic year started in Sept 2024 with 13 children on roll, rising to | ||
| 19 children in the Spring Term and 22 in the Summer Term 2025. There | |||
| have been 4 members of staff and one part time member of staff, and | |||
| some staff changes have taken place. The playgroup has had a period of | |||
| change mid-year to allow a long standing trustee to retire and the | |||
| day-to-day management to be provided by a someone who works at the | |||
| local primary school. They are also going to be joining the management | |||
| committee. | |||
| Financial review and | Full details are shown on the receipts and payments accounts for the | ||
| reserves | year 2024-2025. Income was £59,962.00. Expenditure was £63,265.05. | ||
| This means this year a net loss of £-3,303.05. | |||
| This is loss is attributable to the changing number of children on roll and | |||
| the pattern of the hours they attended this year as a breakeven situation | |||
| is aimed for year on year. | |||
| The total funds that the playgroup held at the end of the financial year | |||
| are £30,703.29. Note: cash funds include reserve/contingency/deposit | |||
| accounts | |||
| The playgroup has a reserve policy, and £10,000 of the above amount is | |||
| kept as a reserve/contingency amount. | |||
| Funds held by | |||
| custodian trustees | Not applicable | ||
| Charity name: Horsley Playgroup | Charity no. | Charity no. | 1103081 |
|---|---|---|---|
| RECEIPTS AND PAYMENTS ACCOUNTS for | Period end date: | Period end date: | |
| 31.8.2024 | 31.8.2025 | ||
| RECEIPTS | Last year £ | Current year £ | |
| Early years government funding | 52,680.71 | 47,839.59 | |
| Early years gov. funding other (deprivation amt and one off payment) | 2,119.31 | 1,541.47 | |
| Fees | 2,728.12 | 1,246.36 | |
| Milk refund | 161.95 | 174.26 | |
| Funding shortfalls ( parent paid shortfall - funding is used elsewhere) | 7,196.60 | 5,880.57 | |
| Pension opt out refund | 25.18 | 0.00 | |
| Grants (specify) Gift aid | 95.50 | 0.00 | |
| Fundraising | 273.75 | 0.00 | |
| Donations | 1,710.00 | 1,458.63 | |
| Interest | 37.39 | 446.65 | |
| Other income (specify) Trip income | 494.60 | 0.00 | |
| Other income (specify) Rembursement First Aid course, Deposits | 530.00 | 560.00 | |
| Parent, baby and toddler group (PBT) income | 865.47 | 814.47 | |
| Sub total | 68,918.58 | 59,962.00 | |
| Income from sale of equipment | 0.00 | 0.00 | |
| TOTAL RECEIPTS (A) | 68,918.58 |
59,962.00 | |
| PAYMENTS | Current | year £ | Current year £ |
| Employment costs (Wages, HMRC, Pension) | 58,473.53 | 56,355.03 | |
| Training costs | 501.00 | 641.00 | |
| Premises (rent etc) | 3,060.20 | 3,136.20 | |
| Insurance | 395.94 | 413.43 | |
| Subscription- PATA (121.00) ICO (40.00) Website (108) | 269.00 | 315.60 | |
| Subscription- OFSTED | 50.00 | 50.00 | |
| Administration | 640.13 | 506.27 | |
| Refreshments | 614.91 | 642.51 | |
| Consumables (paint, paper etc) | 291.15 | 764.25 | |
| Other costs (specify) Refund overpayment of fee | 440.80 | 24.18 | |
| Other costs (specify) | 2,596.00 | 0 | |
| PBT expenditure (rent 337.50, expenses 45.00) | 337.50 | 396.60 | |
| Sub total | 67,670.16 | 63,245.07 | |
| Purchases of equipment and other assets | 547.99 | 19.98 | |
| TOTAL PAYMENTS (B) | 68,218.15 | 63,265.05 | |
| NET OF RECEIPTS AMD PAYMENTS (A-B= C) | 700.43 | -3,303.05 | |
| Cash funds* incl. Deposit a/c last year end (D) | 30,805.91 | 34,006.34 | |
| Cash funds* incl. Deposit a/c this year end (C+D) | 31,506.34 | 30,703.29 | |
| STATEMENT OF ASSETS AND LIABILITIES | |||
| *Note: cash funds include reserve/contingency/deposit accounts | Current value £ | ||
| Cash funds (agree with the balance of the receipts and payments a/c) | € | 30,703.29 | |
| Debtors (money owed to the charity on the period end date | (F) | ||
| Value of buildings and equipment (current or depreciated value) | (G) | ||
| Liabilities (loans and any other money owed on the period end date) | (H) | ||
| Reserve amount | (I) | 0.00 | |
| Net assets | (E+F+G+H-I) | 30,703.29 | |
| Signed on behalf of the trustees (committee): Mags Ratford | |||
| Name: Mags Ratford Role:Financial Controller | Date | 31/8/2025 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees H ORSLEY pLhYC-lAP 31.t.202 On accounts for the year ended Charity no (if any) 11030PI Set out on pages iDvli IAA IhA PAqe numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for the year ended As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Responsibilities and basis of report Independent tThe charitls gross income exceeded £250,000 and l am qualified to examinerfs ststement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Chartties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. 01 Signed: Date: 21 Name: A NJ DIIELJ GARMENT Relevant professional qualification(s) or body Cimft IER Oct 2018
(if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Raport to tho tfustees H ORSLEY pLhYc-AoP 31.f.202 On accounts for thg year gnd Charity no Ilf any 1103021 Set out on pages I report to the trustees on my examination of the nts of above charity (Yhe TrusVI for the year ended As the charitys trustees. you are resFK)nsible for the preparation of the unts in accordance with the requirements of the Charities Act 2011 {he Acfl. I reFM)rt in reswt of ry examination of the Trusys *counts Carr out under section 145 of the 2011 Act and in carrying out my examination, I have follcfNed all the applicable Directions gNen by the Chanly Commission undei secaion 145{5llbl of Ihe Act. Responslbilities and Independent tfhe charity's gross income exceeded £250,000 and l am qualified lo examlnerfs statement undertake the examirl0n by being a qualffied member of [insert name of applicable listed b(xty]]. Del8t8 [ l rfnot appI8b18. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed bek)w'} Ythich gives me cause to believe that in, any material fespect.. the accounting records were not kept in cordarKe viith serAion 130 of the Charriies Act., or the accounts did not accord the accounting records., or the accounts did not compty with the applicable ruleThnts conceming the fofm and content of accounts set out in the Charities (Accounts and ReKN)rtsl Regulations 2CKJ8 other than any requirement that the accounts give a and fairf Vie4¥ k8 not a matter on3ered as part of an independent examinatffi. I have no concems and have CO across no other matters in nnectIOn with the examination lo which attention should tt drawn in this report in order to enable a proper understanding of the accounts to be rexhed. . Pleas8 delete the words in thg braGkets rfthey do not apply. 01 05 Slgned: Name: A)bIlE GAP[ cimft Relevant proles$ioTral quaiificationlsl or bo IER OGt2M•
(Sf any): AddfWS: Section B Disclosure Onty complete if the examiner needs lo hiuhlight mateiial matters of conrn l$ee CC32. Indendent examination of chartty accounts.. diredw)ns and guidance for examiners). Give 1? brief detalls • any itèms that the exarniner wi8hos to disclose. 2018