CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts . Section A Independent Examinerfs Report Report to the trustees On accounts for the year ended Charity no (if any) 3 l 2023 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended As the charty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (he Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Responsibiltties and basis of report Independent he charitys gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualrfied member of linsert name of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set oul in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Date: Signed: 25 Name: s. .k£Y Relevant professional qualification(s) or body Q77q3VI IER Oct 2018
(if any): Address: z L4B Section B DibGlosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2D18
plymouth vineyardchurch PLYMOUTH VINEYARD Trustees, Report and Financial Statements for the year ended 31 December 2023 Affiliated to vineyardchurches-
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 TRUSTEES Arthur Goode Chris Anderson Rick Cowdery (Chair of Trustees) Lizzie Dorey (appointed 0710312023) Dawn Tucker Tracey White Trevor Horne (resigned 0710312023) COMPANY SECRETARY ALex Cooper FINANCE OFFICER Alex Cooper REGISTERED OFFICE ADDRESS 182 Mannamead Road Plymouth Devon PL3 5RE CHARITY REGISTRATION NUMBER 1102919 COMPANY NUMBER 04942055 BANKERS The Cooperative Bank PO Box 101 Balloon Street Manchester M60 4EP INDEPENDENT EXAMINER Steven Carey FCA, of Vanguard Business Solutions Limited
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 The Trustees of Plymouth Vineyard ("PVC") who also act as Directors of PVC for the purposes of the Companies Act 2006, present their annual report together with the financial statement5 of the charitable company for the year ended 31 December 2023. The Board of Trustees are satisfied with the performance of the charity during the year and consider that the charity is in a strong position to continue its activities during the coming year, and that the charity's assets are adequate to fuLfil its obligations. OBJECTIVES AND ACTIVITIES As stated in its statutes, {Memorandum and Articles of Association) Plymouth Vineyard is established for: l. the furtherance of religious or secuLar public education; 11. the advancement of the Christian faith including missionary activities in the United Kingdom and overseas and also including but not limited to the planting of new churches and organisations of congregations; 111. the relief of the poor and needy. IV. the relief of the sick and elderly; such other charitable objects and for the benefit of such other charitable bodies and institutions as the Committee shalL in their absolute discretion see fit. As can be seen from the overview and developments of the church during the past year, Plymouth Vineyard continues to fulfil its objectives as outlined in its purpose and mission statements and its Articles of Association. The Trustees have reviewed the activities of the charity in the light of the guidance published by the Charity Commission on public benefit. The Trustees are satisfied that the charity's activities during the past year continue to be for the public benefit, relating as they do to benefit the community in the City of Plymouth and beyond. ACHIEVEMENTS AND PERFORMANCE 2023 was a year of consolidation. Coming out of covid with reduced numbers and income, but wanting to respond to the increased needs of the community, we began in a vacant high street shop with all functions of the church operating under one roof. However this shop was leased out commercially and we had to move out in February, with the church then having no premises for either the charities it ran, the office and midweek meetings or Sunday. Sunda Worshi We met in Plymouth Argyle's Green Taverners Suite until Easter, after which we moved into Plymouth High School for GirLs. The GTS seemed to be a great venue and the church took a collection to fund the move, with some initial growth. However there were significant issues surrounding cost and reliability of the venue, and from the moment we arrived back at PSHG things were a Lot easier, particuLarly for the children's work. Church Communit We have continued to invest in the areas of community, personal development (we call it discipleship) and building church family, and have kept Sundays simple, and not the focus of our
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 efforts. This has born fruit in the church, although not numerically. People report a greater depth of relationship, and to aid this we have introduced a mentoring programme, with training from Vicky Sutton to kick it off. We will continue to press in on this and hope that it becomes part of the culture of the church. Our Church Weekend Away was held in June and proved very successful. Leadershi We have continued to develop and train leaders, with two committing to the Vineyard Leadership College this year. We took a strong group to Nottingham for the Vineyard National Gathering, which went very well, and with the Senior Pastors preparing for sabbatical in 2024 we hope to formalise the leadership into a recognised group. A New Cit Centre H We took possession in January of a city centre venue for the Uniform Store and the Children's Storehouse, as well as offices and meeting space for the church and hosting other outreaches and charity projects, most significantly DCRS who moved in during the Autumn. It is a great location and we hope it will increase the impact of the charities and ease the cost of living burden many are currently facing, as well as building community for those using the services. Wider En ement The senior pastors are Area Leaders for the Vineyard South West Area, and they remained committed to working in partnership with other churches in Plymouth. In 2022 this involved CTIP prayer meetings, joint projects with Redeemer Church, Methodist Central Hall and the Salvation Army. Arthur Goode remains chaplain of Plymouth Argyle and contributes to Cross Rhythms Radio and the Plymouth Herald newspaper. FINANCIAL REVIEW During the year ended 31 December 2023, the charity received total income of £155,089 and incurred total expenditure of £153,129 so there was a surplus of £1960 for the year. Most of the charity's unrestricted income is obtained from church members donations and is used for the general running costs of the church. The charity is extremely grateful to have been awarded grants during 2023 as restricted income towards the running costs of Children's Storehouse, Uniform Store Plymouth and the refurbishment of 93 New George Street. From these grants, a total of £5409 is deferred income, as it relates to expenditure to be incurred in 2024. An additional grant of £1300 was received from Vineyard Churches UK, to help cover the expenses for the Lead Pastors as Area Leaders and for events and training to benefit Vineyard Churches in the South West and Wales. The charity supported local missions through regular giving to Kintsugi Hope, Plymouth Youth for Christ and Churches Together in Plymouth, and also supported several missionaries working abroad, including the Lewry family in Brazil. The church also continued to make a regular donation of 5% of its unrestricted income to Vineyard Churches UK. Reserves Polic At the end of 2023, the charity had total reserves of £15,283 with restricted reserves of £7782. The Trustees consider that the ideal level of unrestricted reserves would be equivaLent to 3 months expenditure (average monthly expenditure for unrestricted funds 2023: £5600}. Current reserves are therefore lower than needed, so the Trustees will continue working towards building up this level of reserves with on-going careful management of expenditure in the years ahead.
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Goin Concern The Trustees have reviewed the c7rcumstances of the charity and consider that adequate resources continue to be available to fund the activities of the charity for the foreseeable future. The Trustees are of the view that the charity is a going concern. Investment Polic and Performance The charity operates a low risk and ethical approach to the investment of reserves, which are held in an interest-bearing cash deposit account with the Co-operative Bank. STRUCTURE, GOVERNANCE AND MANAGEMENT Governin Document Plymouth Vineyard is a charitable company limited by guarantee, governed by Its Memorandum and Articles of Association dated 23 October 2003, and is affiliated to the Association of Vineyard Churches UK and Ireland (VCUKI). It has been registered as a charity with the Charity Commission since 29 March 2004. Method of Recruitment and A ointment of Trustees The Chair of the Board of Trustees and Lead Pastor of Plymouth Vineyard, initiate the recruitment of new Trustees from members of the church who are then approved by the Board. A minimum of 3 Trustees is required by the Memorandum and Articles. Trustees normally serve for an initial period of 3 years and may serve for a further period if they are agreeable and are invited to do so. As the church has grown, the charity has recognised the need both to hold on to experienced Trustees and to appoint new Trustees who are able to offer relevant Skills and experience, to ensure that the Board can contribute fully to the charity's development. When new Trustees are appointed, they are required to study the Trustees Manual published by VCUKI and are given ongoing training by the Lead Pastor, as well as accessing training offered nationally by Vineyard Churches at their annual National Leadership Gathering. The Trustees can also attend training events run by the Area as well as other organisations. Or anisational Structure and Decision Makin 1. The Board of Trustees normally meets 4 t7mes a year and monitors the overaLI governance of the charity. The Trustees are responsible for setting and reviewing policies, approving the statutory accounts and budgets, monitoring charity performance by the use of financial data, and making decisions about expenditure and staff appointments and salarie5. The Trustees also give advice and counsel to the Lead Pastors in relation to the financial, legal and administrative life of the church. 2. The two Lead Pastors are responsible for the oversight, direction and vision of the church. Decisions are made in consultation with the different staff and leaders operating in their various functions, and with the support of all the church's leaders. They receive oversight in their role externaLly through the oversight system arranged by VCUKI. 3. Ministry Leaders and Coordinators head up specific areas of the church and lead the teams who report to them as volunteers for that ministry. 4. Housegroup Leaders oversee small groups, set up by the church to encourage people to look after each other. Risk Mana ement Plymouth Vineyard has undertaken a full risk analysis for all its activities. This policy is under constant review and updated as necessary. The church is fully insured against public liability. Staff contracts are reviewed annually along with the job descriptions and appraisals. All staff, trustees and volunteers involved with children and young people are DBS checked and receive safeguarding training, which is updated every three years. Our Safeguarding Policy is reviewed annually and
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 one of the Trustees is responsible for safeguarding. There also is a Health and Safety Policy in place for public meetings and activities. Related Parties Plymouth Vineyard is a Christian Church. It Ts affTliated to the Association of Vineyard Churches, UK & Ireland (VCUKI) from whom it receives pastoral oversight and training. More locally it is part of the South West Area of VCUKI. It is also a member of 'Churches Together in Plymouth, an ecumenical group. PLANS FOR FUTURE PERIODS Com assion We are on a mission to impact the poverty that has arisen from the cost of living crisis, and the social isolation and mental illness that results. The new venue has begun to host other groups with similar aims, and we hope to expand and draw projects into the network. Small Grou Communities At the heart of the church vision is to grow meaningful communities which are self-sustaining and support the individuals within them. Primarily this is in the form of Life Groups, but we also recognise other groups springing up which fulfiL this function, from the informaL 'Dip and Sip, sea swimming group to parenting courses and prayer groups. Sunda Sunday gatherings need to remain a vTbrant expression of church that people will want to invite their friends to, as well as valuable gatherings of our young people and children. As well as encouraging people to recover the habit of coming along on Sundays we want to reach out to those new to church and draw them in. Numbers have stayed quite static and we need to consider moves to grow the Sunday gatherings through our social media output, Sunday experience and welcome. Sabbatical and Leadershi Our lead pastors are due a sabbatical Tn the summer. We will appoint an Interim Leadership Team to lead the church in their absence, with a view to establishing it as a core leadership team on their return. TRUSTEES, RESPONSIBILITIES STATEMENT The Trustees (who are also director5 of PLymouth Vineyard for the purposes of company law) are responsible for preparing the Trustee's report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the situation of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: Make judgements and accounting estimates that are reasonable and prudent. Observe the methods and principles of the Charities SORP. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. Select Sultable accounting policies and then apply them consistently.
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for takTng reasonable steps for the prevention and detection of fraud and other irregularities. DISCLOSURE OF INFORMATION TO INDEPENDENT EXAMINERS Each of the persons who are Trustees at the time when this Trustee's report is approved has confirmed that: so far as that Trustee is aware, there is no relevant audit information of which the charitable company's Independent Examiner is unaware, and that Trustee has taken all the steps that ought to have taken as a Trustee in order to be aware of any information needed by the charitable company's Independent Examiners in connection with preparing their report and to establish that the charitable company's Independent Examiner is aware of that information. The company has taken advantage of the small companies, exemption in preparing the Trustee's report. th This report was approved by the Board of Trustees, as the company directors, on 26 September 2024 and signed on the Board's behalf by: Rick Cowdery Chair of Trustees
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Statement of Financial Activities for the year ended 31 December 2023 Unrestricted Restricted funds funds Total funds Prior year funds Notes INCOME Donations Charitable Activities Investments Other 50,252 10,515 55 92,857 1,410 143,109 11,925 55 94,936 10,878 24 TOTAL INCOME 60,822 94,267 155,089 105,838 EXPENDITURE Charitable Activities Other activities 67,195 84,961 973 152,156 973 107,576 1,209 TOTAL EXPENDITURE 67,195 85,934 153,129 108,785 Net income / (expenditure) {6,373) 8,333 1,960 (2,947) RECONCILIATION OF FUNDS Fund transfers in Fund transfers out Net movement of funds (6,373) 8,333 1,960 Total Funds Brought Forward 13,874 (551) 13,323 16,270 TOTAL FUNDS CARRIED FORWARD 7,501 7,782 15,283 13,323
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Balance Sheet as at 31 December 2023 Total funds thls year Total last year Notes FIXED ASSETS Tangible assets Total fixed assets 460 460 460 920 920 460 CURRENT ASSETS Debtors Cash at bank and in hand Total current assets 4, 305 36,895 41,200 4, 305 36, 895 41,200 1,361 51,085 52,446 Creditors: amounts falling due within one year (26,377) (26,377) (40,044) Net current assets 14,823 14,823 12,402 Tota l assets less current liabilities 15,283 15,283 13,322 TOTAL NEf ASSErs 15,283 15,283 13,322 CHARITh FUNDS Unrestricted Funds Restricted Funds 7,501 7,782 7,501 7,782 13,874 (552) 10 TOTAL FUNDS 15,283 15,283 13,322 The company was entTtled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audlt in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies, regime and in accordance with FRS102 SORP. The financial statements were approved by the trustees I directors on 26th September 2024 and signed on their behalf by: Rick Cowdery {Chair of Trustees)
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 NOTES TO THE ACCOUNTS Basis of Accountin These accounts have been prepared under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued in October 2019 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102} and Charities Act 2011. Plymouth Vineyard constitutes a public benefit entity as defined by FRS 102. Accountin Policies Fund Accounting Unrestricted funds are donations and other incoming resources which are available to be used in accordance with the charitable objectives at the discretion of the Trustees. Restricted funds are funds which are to be used within the objects of the charity, in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular restricted purposes. Income All income is included in the Statement of Financial Activities when the charity becomes entitled to the resources, it is probable that the income will be received, and the amount of income can be measured reliably. Gift Aid receivable is included in income when there is a valid declaration frorn the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation. The tax reclaimabLe on Gift Aided donations is accrued for if not received by the end of the financial year. Interest on funds held on deposit is included in the accounts when receipt is probable, and the amount receivable can be measured reliably. Expenditure and Liabilities Expenditure is recognised once there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured reliably. Expenditure is classified under the headings that aggregate all costs related to that activity. Expenditure includes attributable VAT which cannot be recovered, since the charity is not registered for VAT. Liabilities are measured on recognition at their historical cost and then subsequently measured at the best estimate of the amounts required to settle the obligation at the reporting date. Assets Debtors are measured on initial recognition at settlement amount. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost. Depreciation is calculated on the straight-line basis, in order to write off the cost of each asset over its estimated useful life, as foLIows: Equipment - over 3 years Fixtures and Fittings - over 5 years
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Gifts Decisions concerning which individuals and institutions receive gifts out of the assets of the charity are made by the Leadership Team in consultation with the Board of Directors, in accordance with the Memorandum and Articles of Association. Anal sis of Income Unrestricted funds Restricted funds Total funds Prior year funds Donation5 and Legacies Donations from Individuals Gift Aid {restricted) City Change Fund (restricted) Grants/donations for premesis refurb Grants for Uniform Store Plymouth Uniform Store Plymouth donations Grants for Children's Storehouse Children's Storehouse donations TOTAL 50,252 50,252 67,129 (39) 26,447 7,416 33,856 5,139 14,074 4,415 91,347 26,447 7,416 33,856 5,139 14,074 4,415 141,599 9,601 2,381 12,307 2,999 94,378 50,252 Charitable Activities Gift Aid (unrestricted) Gift Aid (Uniform Store Plynv)uth) Gift Aid (Children's Storehouse) Children's Storehouse textile sales TOTAL 7,455 7,455 1,182 13 215 8,865 9,827 1,182 13 215 1,410 92 7,455 10,083 Inve5tmentS Bank Interest 55 55 55 55 24 24 TOTAL Other Income 3,060 3,060 1,510 1,510 4, 570 4,570 1,353 1,353 TOTAL TOTAL INCOME 60,822 94,267 155,089 105,838 io
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Anal sis of Ex enditure Unrestricted funds Restricted funds Total funds Prior year funds Charitable Activities Office Administration Legal & Professional Fees Staff (Pastors & Pastoral Assistant) Manse Meetings Pastoral Missions / Gifts Outreach Children's Storehouse Project Uniform Store Plymouth Project Payment Merchant Fees SWW Area Depreciation SWYM trainee costs Vineyard Centre fund NLC 530 2,519 252 44, 959 530 (68) 3,079 2,519 252 44,959 42, 363 3,300 4,021 1,235 15,733 812 17,818 11,504 143 1,209 643 4,159 1,102 1,068 20 4, 584 2,000 5,106 3,195 4, 584 2,01)) 5,106 3,195 18,799 35, 579 128 973 460 3,695 30,350 18,799 35,579 32 973 201 96 259 3,695 30,350 TOTAL EXPENDITURE 67,195 85,934 153,129 108,785 Trustees, Ex enses For the year ending 31 December 2023, trustee and director A Goode was paid a gross salary of £25,530 in respect of his position as Senior Pastor of Plymouth Vineyard Church, as permitted by the company's Memorandum and Articles and by the Charity Commission. No other individual who was a trustee/director during the year received a remuneration or reimbursement of expenses.
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Staff Costs This year Last year Gross Salaries 67,622 60,058 There were 6 part-time employees as at 31 December 2023 Tan ible Fixed Assets Tan ible Fixed Assets Equipment Cost At 1 January 2023 Additions 1,563 At 31 December 2023 1,563 Depreciation At l January 2023 Charge for year 460 At 31 December 2023 1,103 Net Book Value At 31 December 2023 At 31 December 2022 460 920 12
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 Anal sis of Debtors Thls year Last year Accrued Income Prepayments TOTAL 505 3,800 4,305 641 720 1,361 Anal sis of Creditors: arnounts fallin due within one ear. Anal sis of Creditors This year Last year Unreversed opening balance Taxation & social security SaLaries Utilities Accruals SWYM trainee expenses Adjustment Deferred Income 53 2,486 53 1,944 640 16 (130) 23,312 632 37,414 TOTAL 26,377 40,043 Deferred Income Deferred Income B/fwd Resources deferred during the year Amounts released 37,414 5,409 (19,511) 31,238 19,511 (13,335) TOTAL 23.312 37,414 Deferred income is made up of Children's Storehouse grants which relate to 2023 & a building fund. 13
Plymouth Vineyard ANNUAL REPORT at 31 December 2023 10 Statement of Restricted Funds Statement of Restricted Funds Carrfed Last year foroiard Children's Storehouse Uniform Store Plymouth SWW Area Vineyard Grant Restricted Bu7lding Fund {746) 5,770 1,037 (1,777) 3,498 (665) 1,203 5C() , (1,576}' (14) TOTAL FUNDS 7,782 (552) Note that £1395.40 was borrowed from general funds to cover payroll costs on behalf of Children's Storehouse. This amount was repaid on 2911212023. Pension Contributions All five employees are enrolled to the Plymouth Vineyard National Employment Savings Trust {NEST) pension scheme. Plymouth Vineyard contribute 3% of gross salary, the employees contribute 5%. This year Last year Employer contribtions 4.774 4,057 14